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2020-10-31-accounts

HAWLEY LAKE SAIL TRAINING CENTRE c/o 3 RSME REGIMENT GIBRALTAR BARRACKS BLACKWATER, CAMBERLEY, SURREY, GU17 9LP

Charity registered number: 1149489

Accounts and Trustees’ Report for the period from: 01.11.19 to 31.10.20

Principal Accounting Policies

Accounting Convention. The financial statements are prepared under the historical cost convention as modified by the inclusion of investments at market value and in accordance with applicable accounting standards. In preparing the financial statements the charity follows best practice as set out in the Statement of Recommended Practice ‘Accounting and Reporting by Charities’ (SORP) 2005 .

Incoming Resources. Income is recognised in the period in which the charity is entitled to receipt, and the amount can be measured with reasonable certainty. Grants from other agencies including donations and other income from activities are in furtherance of the charity’s objects and are part of the general funds of the charity. A restricted fund is only recognised where this is an agreed and explicit condition of the grant or donor.

Intangible Income. Due to the close collaborative relationship and the manner in which the charity’s activities compliment those of the Army, intangible income, reflected in time and use of premises is not quantifiable or measurable and so is not recognised in the accounts.

Resources Expended and Basis of Allocation of Costs. Expenditure is included when incurred or exceptionally where a commitment is made which requires an accrual when payment is to be made in the subsequent accounting period. Similarly, where prepayments are made in recognition of commitments falling due in a subsequent accounting period, the appropriate credit is entered in the accounts and reversed the following year. Grants payable are included in the SOFA when approved by the Managing Trustee. Expenditure is recognised in the period in which it is incurred. The majority of costs are directly attributable to specific activities. Irrecoverable VAT is charged to the activity for which it was incurred.

Governance Costs. Governance costs are the costs of professional advice, holding trustee meetings or committee meetings associated with decision making, any fee for audit or independent examination and any fee incurred in the preparation, statutory filing, printing or copying of the annual report and accounts.

Capitalisation and Depreciation of Tangible Fixed Assets. All assets having a purchase value of more than £500 are capitalised. The cost of tangible fixed assets are written off by equal annual instalments over their expected useful lives using the following methods of depreciation:

Furniture, fixtures and equipment: Straight Line over a period of 2-10 years.

Assets with a life of more than one year but with a purchase value of below £500 are included within the inventory but the cost is written off in the year it is incurred and is not depreciated over the useful life of the asset.

Fixed Asset Investments. Fixed asset investments are included at market value at the balance sheet date. Any gain or loss on revaluation is shown in the Statement of Financial Activities (SOFA).

Stocks. Purchased stocks are valued at the lower cost or net realisable value making due allowance for any obsolete or slow-moving items.

Funds Accounting. Funds held by the charity are:

General Purpose/Unrestricted /Designated Funds. These are funds that can be used in accordance with the charitable objects at the discretion of the Board of Trustees. Designated funds are unrestricted funds which have been allocated/earmarked for a particular purpose by the Trustees and are to be declared in the Trustees comments in accordance with Para 12 to these notes stating what they are intended to be used for and when.

Restricted Funds. These are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is to be included in the notes to the accounts.

Other Costs. Other costs are those costs not incurred in the undertaking of charitable activity in furtherance of the objects of the charity, i.e. the provision of facilities, recreational programmes or activities in furtherance of military efficiency. They are also costs incurred in the making of grants and donations, in the costs of generating funds, i.e. the costs incurred in trading or fundraising undertaken by the charity, or in governance costs.

Related Party Transactions & Remuneration and Expenses

Whilst the charity has a close working relationship with the Army, there are no transactions with the Army which require disclosure under SORP 2005. The only transactions made by the charity in favour of the unit are wholly attributable to the charitable activities of furthering military efficiency. No expenses have been paid to the trustees.

Analysis of Capital Property

Fixtures, fittings & equipment £

Balance b/f 121,559.01
Purchases 19,856.31
Sales & W/Os
Depreciation 32,597.82
Balance c/f 108817.50

Total Value of Investments by Category

Value £ 0.00

5. List of Debtors

Date of Debt: 31 October Amount £ 80.90

There are no amounts falling due after more than one year.

List of Creditors

Date of Credit: 31 October 2020 Amount £15,309.69

There are no amounts falling due after more than one year.

Paid Employees

aid Employees
2019/2020 2018/201
£ 9
£
Gross wages paid 72468.65 95400.95
Employer’s National Insurance 1961.73 2445.33
paid
Pension Contributions paid
Total staf costs
894.51
80106.46
922.45
98768.73

Number of employees who were engaged in each of the following activities:

2019/2 2018/19
0
Costs of generating
funds
Charitable activities 13 39
Other
Total 13 39

No individual employee received a salary of over £60,000.00

Governance Costs

2019/20 Audit or independent examination fee: 0.00

Restricted Funds

Fund Name: Water-Ski Club

Purpose of fund: To provide recreational facilities for wakeboarding& waterskiing. To provide capital for replacement of equipment.

----- Start of picture text -----
Fund Incoming Outgoing Transfers Gains Fund
Balanc Resources Resources and Balanc
e B/F for for Losses e C/F
perio period
d
£29,174.73 £3075.00 1015.56 £31,234.17
----- End of picture text -----

Declarations

  - All of the charity’s commitments are provided for in the accounts.

  - No guarantees have been given to third parties.

Additional comments:

None

HLSTC Manager:

Signature:

Name: Paul Rivington

Date: 25[th] November 2021

Trustee’s Annual Report and Comments:

Charity name and Charity Commission/Regulator registered number:

HAWLEY LAKE SAIL TRAINING CENTRE Registered No 1149489

.................................................................................................................................... .......................

Description of the charity’s trusts

Governing Document:

MEMORANDUM OF ASSOCIATION OF HAWLEY LAKE SAIL TRAINING CENTRE - 3[rd] AUGUST 2012

Objects of the Charity:

The promotion of the efficiency of the Armed Forces of the Crown by the provision of facilities for the sport of sailing and other water sports.

The promotion of community participation in healthy recreation by the provision of facilities for the sport of sailing and other water sports.

The advancement of education and training by the provision of facilities for the sport of sailing and other water sports.

Trustee selection method:

Five Elected Trustees

Trustee induction and training Initial Brief by HLSTC Manager/Chair of Trustees

Summary of main activities in relation to the Charity’s objects:

Providing Military Membership and equipment to 3 RSME Regt and other Military Units to use in their own free time. Providing Membership to Civilians

Providing RYA courses in Sailing, Powerboating, Windsurfing, Kayaking to achieve

recognised qualifications, for Military and Civilians.

Providing Activity Days/Weeks for Military Units (Cadets and Adults) in the Local and Regional Areas

Providing Activity Watersports days for Local Schools and other

Youth Organisations Providing membership for Local Groups

and Individual members.

Summary of main achievements of the Charity during the year:

The Covid-19 pandemic had a serious impact of the majority of the 2019/20 Financial Year.

For the periods of national ‘lockdown’ the Club and Training activities ceased.

When restrictions were relaxed, HLSTC was only able operate at a much reduced capacity.

The group bookings, such as schools and Army Cadet units were unable to engage in their usual activities and we would have been unable to accommodate them, even if they had.

However, within the limitations imposed, we were able to run a programme of courses. Supported by the furlough scheme and business grants, HLSTC was able to remain viable despite the situation.

Financial Review

HLSTC Unrestricted fund is now worth £128,234 compared to £134,756 at the end of the previous year, a decrease of £6,522.

HLSTC Water-Ski Fund is now worth £31,234 compared to £29,175 the previous year, an increase of £2,059.

Membership Fee Income received £47,302, compared to £54,702 the previous year, a decrease of £7,400.

Course Fee Income received £49,754 compared to £66,997 the previous

year, a decrease of £17,243.

Income received for Activities by Groups (Schools/Cadets/Civilian/Military)

was £870 compared to

£35,343 the previous year, a decrease of £34,473. This decrease was due to no Groups attending the Centre as in previous years.

HMRC job retention and local authority grants amounted to £23,113.

Trustee during the report year.

LtCol C James Maj A Rollinston Mr S Davis

Mrs J Colson Mrs L Rawlings Mr R Jones

Serious Incidents: None

Public Benefit Statement:

HLSTC provides public benefit by assisting service personnel to more effectively perform their roles within the Armed Forces of the Crown. It does this by providing and supporting sporting and adventure training activities. This assistance enables service personnel to face the challenges and danger associated with military service by developing and maintaining teamwork, skills, fitness, confidence, character, spirit, attitude, and morale. As a result, HLSTC promotes the efficiency of the Armed Forces of the Crown by enhancing the British Army’s capability to undertake the roles demanded of it including the defence of the United Kingdom and its interests.

HLSTC provides public benefit by promoting participation in healthy recreation by providing facilities for sailing and other watersports.

HLSTC provides public benefit by educating and training, in particular for young people, in the sport of sailing and other watersports.

(It is confirmed that due regard has been paid to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities the charity should undertake.)

This report is accepted by the Trustees:

Signature:

Date: 25[th]

November 2021

Name: Stephen Davis

Capacity: Trustee - Chair

Independent examiner’s report to the trustees of Hawley Lake Sail Training Centre (‘the Company’)

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 October 2020.

Responsibilities and basis of report

As the trustees of the Company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement – matter of concern identified

I have completed my examination. I have identified matters of concern that give me reasonable cause to believe that the accounts prepared for the Company are not fully compliant with the accounting requirements of section 396 of the 2006 Act and have not been prepared fully in accordance with the methods and principles of the Charities SORP. Instead of a Statement of Financial Activities incorporating an income and expenditure account, only a profit and loss account has been prepared. In neither the profit and loss account nor the balance sheet are the funds specifically analysed between unrestricted and restricted funds, however, notes in the Trustees’ Report do identify that the fund described as ‘Ski members equity’ in the balance sheet is indeed restricted, and amount to £31,234 at the year end.

I confirm that no other matters have come to my attention in connection with the examination giving me reasonable cause to believe that in any material respect:

• accounting records were not kept in accordance with section 386 of the 2006 Act; or

• except for the matter of concern noted above the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; and

•except for the matter of concern noted above the accounts have not been prepared in accordance with the methods and principles of Charities SORP (FRS 102)

I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.

S N Casey FCA 6 December 2021

Wild Acre Old Green Lane Camberley GU15 4LG

HLSTC ACCOUNTS Hawley Lake Sail Training Centre Profit & Loss November 2019 through October 2020

Accrual Basis

Ordinary Income/Expense Income

inary
ncome/Expense
ncome
4000 · Training Courses Civilian
4001 · Sailing Adult 5,214.17
4002 · Sailing Youth 41,864.93
4005 · Kayak Adult 626.43
4006 · Kayak Youth 350.01
4000 · Training Courses -1,725.73
Civilian...
Total 4000 · Training Courses 46,329.81
Civ...
4020 · Training Courses -139.34
Military
4030 · Instructor
Courses 4032 · 0.00
Dinghy
Total 4030 · Instructor Courses 0.00
4040 · Private Tuition 3,562.93
4050 · Group Activities
Civilians 0.00
4052 · Organisations
4055 · Parties 38.33
Total 4050 · Group Activities 38.33
Civil...
4060 · Group Activities
Military 4061 · Adults 785.50
4062 · Cadets 0.00
Total 4060 · Group Activities 785.50
Milit...
4070 · Clubhouse and
Facilities H... 4071 · Civilian 45.83
Facilities Hire
Total 4070 · Clubhouse and 45.83
Facili...
4150 · Membership
Civilian 4151 · Adult 14,951.00
4152 · Junior 1,071.70
4153 · Group Adult 2,750.00
4154 · Group Junior 688.00
4155 · Associate 150.00
4156 · Student 190.00
4157 · Senior Individual 2,086.00
4158 · Senior Family 650.00
4150 · Membership Civilian - -946.00
Ot...
Total 4150 · Membership 21,590.70
Civilian
4160 · Membership
Military 4162 · Adult 750.00
4163 · Military Minley 500.00
4164 · Group Junior 1,072.00
4165 · Group Adult 405.00

Total 4160 · Membership 2,727.00 Military

4170 · Passes
Civilian 4171 ·
Dinghy Adult
4172 · Dinghy Junior
4173 · Dinghy Student
4175 · Kayak Junior
4178 · Wakeboard Adult
4170 · Passes Civilian - Other
Total 4170 · Passes Civilian
5,331.00
2,688.00
73.00
170.00
1100.00
535.00
9,897.00
4180 · Passes
Military 4181 ·
Dinghy Adult
Total 4180 · Passes Military
4190 · Compound Fees
4188 · Kayak/ Paddleboard
Stor...
4189 · Wakeboard Eqpt
4191 · Junior
4192 · Single Hander
4193 · Small less than 14 ft
4194 · Closed Storage Unit
4195 · Large 14 ft and over
4196 · Open Storage Unit
4190 · Compound Fees -
Other
Total 4190 · Compound Fees
4198 · Joining Fees
4199 · Duty Fees
4203 · Sale of Nil Value Eqpt
4204 · Abandoned Boat Storage
F...
4210 · Waterski Tow Fees
4300 · HMRC Job Retention
Recei...
7010 · Donations
7015 · Grants
Total Income
Gross Proft
Expense
6041 · Secure Trading Card
Char...
6042 · Payroll Manager Rental
6043 · Quickbooks
Subscription
6240 · Depreciation Expense
6281 · Waterski Expenses
6480 · Health and Safety
6481 · Clubhouse Cleaning
6480 · Health and Safety -
Other
Total 6480 · Health and Safety
6490 · Ofce
Expense 6491 ·
Ofce Stationery
6492 · Ofce Eqpt IT
Total 6490 · Ofce Expense
6610 · Staf Costs
6611 · Contracted Salaries
6612 · Bonus Payments
6613 · Casual Salaries
6614 · Employers National
Insur...
6615 · OOD Salaries
6616 · Pensions
6618 · Staf PPE
6620 · Freelance Costs
6624 · Job Retention
Payments
6625 · Holiday Payments
Total 6610 · Staf Costs
6650 · Postage and Delivery
6680 · Publications
6681 · Certifcates
6690 · Reconciliation
95.00
95.00
51.00
190.00
360.00
2,775.00
3,191.00
1,095.00
2,899.00
294.00
471.50
11,326.50
196.00
2,570.01
333.33
65.00
2791.00
11,113.41
15.00
12,000.00
125,343.01
125,343.01
1,353.35
144.00
506.00
12,741.51
1831.56
29.64
1,046.76
1,076.40
319.42
334.75
654.17
39,400.64
1300.00
18,720.88
1,961.73
1,367.00
894.51
8.32
850.88
11,829.25
4,773.25
81,106.46
262.96
554.10
700.00
0.00

Dlscrepancl...

6720 · Repairs and Maintenance
6721 · Dinghies and Eqpt 2,063.95
6722 · Powerboats 274.88
6723 · Powerboat Fuel 607.12
6729 · Cleaning Supplies 27.48
6730 · Site 1,456.58
Total 6720 · Repairs and 4,430.01
Mainten...
6810 · Telephone
6811 · Internet Fees 919.98
Total 6810 · Telephone 919.98
6815 · Registration Fees
6816 · AAL 715.00
6818 · Companies House 13.00
6819 · Premises Licence 70.00
Total 6815 · Registration Fees 798.00
6822 · New Project Costs 11.66
6824 · Site Improvements 1,255.61
6825 · Rent and Rates
6826 · DIO Lease Fees 3,333.33
6827 · DIO-SD-TRG Licence 8,242.16
6828 · Hart District Council 330.00
6825 · Rent and Rates - Other 0.00
Total 6825 · Rent and Rates 11,905.49
6830 · Insurance 1,206.94
6831 · Marketing and 1,039.68
Promotions
6845 · TV Licence 154.50
6860 · Utilities
6861 · Electricity 5,062.28
6862 · LPG 351.33
6863 · Water and Sewerage 676.55
Total 6860 · Utilities 6,090.16
6981 · Expendable Property 479.15
Total Expense 129,221.69
Net Ordinary Income -3,878.68
Other Income/Expense
Other Income
7020 · Interest Income
7021 · Bank 52.60
Total 7020 · Interest Income 52.60
Total Other Income 52.60
Other Expense
6840 · Bad Debts 636.25
Total Other Expense 636.25
Net Other Income -583.65
Proft for the Year -4,462.33

Hawley Lake Sail Training Centre Balance Sheet - Previous Year Comparison As of 31 October 2020

ASSETS
Fixed Assets
1500 · Furniture and Fixtures
1510 · Portable Buildings
1511 · Cost
1512 · Depreciation
Total 1510 · Portable Buildings
1530 · Club Dinghies
1531 · Cost
1532 · Depreciation
1530 · Club Dinghies - Other
Total 1530 · Club Dinghies
1540 · Club Kayaks and Canoes
1542 · Depreciation
1540 · Club Kayaks and Canoes -
...
Total 1540 · Club Kayaks and
Canoes
1555 · Club Stand Up
Paddleboards
1556 · Cost
1557 · Depreciation
Total 1555 · Club Stand Up
Paddleb...
1560 · Club Powerboats
1562 · Depreciation
1560 · Club Powerboats - Other
Total 1560 · Club Powerboats
1566 · Miscellaneous Assets
1568 · Depreciation
1566 · Miscellaneous Assets -
Other
Total 1566 · Miscellaneous
Assets
1590 · Clubhouse and Bar
1591 · Cost
1592 · Depreciation
1590 · Clubhouse and Bar -
Other
Total 1590 · Clubhouse and Bar
Total Fixed Assets
Current Assets
Other Current Assets
1310 · Prepaid Insurance
1315 · Sport England Grant
1320 · Job Retention Payments
du...
Total Other Current Assets
Accounts Receivable
1100 · Accounts Receivable
31 Oct 20
31 Oct 19
£ Change
% Change
124.00
124.00
0.00
0.0%
107,192.00
107,192.00
0.00
0.0%
-7,147.00
0.00
-7,147.00
-100.0%
100,045.00
107,192.00
-7,147.00
-
6.7%
10,943.75
10,943.75
0.00
0.0%
-14,062.75
-11,854.75
-2,208.00
-18.6%
7,439.00
7,439.00
0.00
0.0%
4,320.00
6,528.00
-
2,208.0
0
-
33.8%
-1,600.00
-1,600.00
0.00
0.0%
1,600.00
1,600.00
0.00
0.0%
0.00
0.00
0.00
0.0%
3,172.76
3,172.76
0.00
0.0%
-1,769.76
-343.75
-1,426.01
-414.8%
1,403.00
2,829.01
-
1,426.0
1
-
50.4%
-5,460.00
-4,095.00
-1,365.00
-33.3%
7,650.00
7,650.00
0.00
0.0%
2,190.00
3,555.00
-
1,365.0
0
-
38.4%
-466.00
-349.50
-116.50
-33.3%
582.50
582.50
0.00
0.0%
116.50
233.00
-
116.5
0
-
50.0%
1,745.31
1,745.31
0.00
0.0%
-2,092.31
-1,613.31
-479.00
-29.7%
966.00
966.00
0.00
0.0%
619.00
1,098.00
-
479.0
0
-
43.6%
108,817.50
121,559.01
-
12,741.5
1
-
10.5%
5,034.60
0.00
5,034.6
0
100.0
%
2,000.00
0.00
2,000.0
0
100.0
%
765.36
0.00
765.36
100.0
%
7,799.96
0.00
7,799.9
6
100.0
%
-57.89
3,072.50
-
-
31 Oct 20
31 Oct 19
£ Change
% Change
124.00
124.00
0.00
0.0%
107,192.00
107,192.00
0.00
0.0%
-7,147.00
0.00
-7,147.00
-100.0%
100,045.00
107,192.00
-7,147.00
-
6.7%
10,943.75
10,943.75
0.00
0.0%
-14,062.75
-11,854.75
-2,208.00
-18.6%
7,439.00
7,439.00
0.00
0.0%
4,320.00
6,528.00
-
2,208.0
0
-
33.8%
-1,600.00
-1,600.00
0.00
0.0%
1,600.00
1,600.00
0.00
0.0%
0.00
0.00
0.00
0.0%
3,172.76
3,172.76
0.00
0.0%
-1,769.76
-343.75
-1,426.01
-414.8%
1,403.00
2,829.01
-
1,426.0
1
-
50.4%
-5,460.00
-4,095.00
-1,365.00
-33.3%
7,650.00
7,650.00
0.00
0.0%
2,190.00
3,555.00
-
1,365.0
0
-
38.4%
-466.00
-349.50
-116.50
-33.3%
582.50
582.50
0.00
0.0%
116.50
233.00
-
116.5
0
-
50.0%
1,745.31
1,745.31
0.00
0.0%
-2,092.31
-1,613.31
-479.00
-29.7%
966.00
966.00
0.00
0.0%
619.00
1,098.00
-
479.0
0
-
43.6%
108,817.50
121,559.01
-
12,741.5
1
-
10.5%
5,034.60
0.00
5,034.6
0
100.0
%
2,000.00
0.00
2,000.0
0
100.0
%
765.36
0.00
765.36
100.0
%
7,799.96
0.00
7,799.9
6
100.0
%
-57.89
3,072.50
-
-
-
10.5%
100.0
%
100.0
%
100.0
%
100.0
%
-
Total Accounts Receivable
57.89
Cash at bank and in hand
1000 · Current Account
1010 · Hawley Lake Sailing club
1020 · Savings Account
1030 · Cash
Total Cash at bank and in hand
Total Current Assets
-
8,000.00
236.26
56,855.39
755.08
65,846.73
73,588.80
3,072.5
0
8,000.00
1,051.02
46,163.52
902.12
56,116.66
59,189.16
3,130.3
9
-
3,130.3
9
0.00
-
814.7
6
10,691.8
7
-
147.0
4
9,730.0
7
14,399.6
4
101.9%
-
101.9%
0.0%
-
77.5%
23.2%
-
16.3%
17.3%
24.3%
31 Oct 20
Current Liabilities Accounts Payable
2000 · Accounts Payable
15,331.70
Total Accounts Payable
15,331.70
Other Current Liabilities VAT Adj
-0.09
2010 · Pension
332.41
2400 · Payroll Liabilities
1,500.41
2405 · Bonus Payments
1,000.00
2410 · Accrued Holidays
4,773.25
Total Other Current Liabilities
7,605.98
Total Current Liabilities
22,937.68
NET CURRENT ASSETS
50,651.12
TOTAL ASSETS LESS CURRENT
LIABI...
159,468.62
NET ASSETS
159,468.62
Capital and
Reserves 3200 ·
Members Equity
132,696.78
3201 · Ski Members Equity
31,234.17
Proft for the Year
-4,462.33
Shareholder funds
159,468.62
31 Oct 19
15,126.90
15,126.90
-0.09
216.29
1,474.12
0.00
0.00
1,690.32
16,817.22
42,371.94
163,930.95
163,930.95
143,330.58
29,174.73
-8,574.36
163,930.95
£ Change
204.80
204.80
0.00
116.12
26.29
1,000.00
4,773.25
5,915.66
6,120.46
8,279.18
-4,462.33
-4,462.33
-10,633.80
2,059.44
4,112.03
-4,462.33
% Change
1.4%
1.4%
0.0%
53.7%
1.8%
100.0%
100.0%
350.0%
36.4%
19.5%
-2.7%
-2.7%
-7.4%
7.1%
48.0%
-2.7%