REGISTERED NUMBER: COMPANY 08179244 CHARITY 1149335 REPORT OF THE DIRECTORS AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 FOR COMMUNITY ACTION MALVERN AND DISTRICT REGISTERED CHARITY LIMITED BY GUARANTEE
COMMUNITY AcfioN MALVERN AND DISTRICT REGISTERED CHARITY LIMITED BY GUARANTEE CONTENTS OF THE FINANCIALSTATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Page Company Information Report of the Director5 Independent Examiner's Report io Statement of Financial Activities li Balance Sheet 12 Note5 to the Financial Statements 13
COMMUNITY ACTION MALVERN AND DISTRICT REGISTERED CHARITY LIMITED BY GUARANTEE COMPANY INFORMATION FOR THE YEAR ENDED 31 MARCH 2024 DIRECTORS: M Amery (Chairl A Turpin (Treasurer) (reslgned 10109120231 P N Hubble R Ernery C Haden (resl8ned 23102120241 A Cherry (appointed 29104120241 R Hu8hes lappointed 0611112023, resigned 09102120241 COMPANY SECRETARY: Mrs C Walton Iresi8ned 30105120241 L Brooks lappolnted 22104120241 KEY MANAGEMENT PERSONNEL: L Brooks (Chief Officer) Mrs C Walton REGISTERED OFFICE: 112 Worcester Road Malvern Worcestershire WR14 ISS REGISTERED NUMBER: Company 08179244 Charity 1149335 INDEPENDENT EXAMINER: Elizabeth Eyre FCA Elizabeth Eyre Limited Bank Street Business Centre 6 Bank Street Malvern WR14 2JN BANKERS: HSBC PLC I Church Street Malvern Worcestershire WR14 2AB Page I
COMMUNITY ACTION MALVERN AND DISTRICT REGISTERED CHARITY LIMITED BY GUARANTEE REPORT OF THE DIREcfoRS FOR THE YEAR ENDED 31 MARCH 2024 The dlrectors present their report with the financial statements of the company for the year ended 31 March 2024. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charlties: Statement of Recommended Practice applicable to charitles preparing their accounts In accordance with the Charitie5 SORP FRS 102. CONSTITUTION The charity Is a company limited by guarantee which is governed by its Memorandum and Articles of Association adopted on 14 Au8USt 2012. In accordance with Section 6011) lal of the Companles Act 2006, the company is exempt from the requirements of that Act to include 'Limited' as part of its name, The charlty IS registered with the Charity Commissioners. The charity registration number is 1149335 and the company registration number is 08179244. PRINCIPAL AND REGISTERED OFFICE AND ADVISERS The principal address and registered office is 112 Worcester Road, Malvern. Worcestershire. WR14 ISS. The independent examiner is Eli2abeth Eyre FCA. Elizabeth Eyre Limited, Bank Street 8vsiness Centre, 6 Bank Street, Malvern WR14 2JN. The bankers are HSBC PLC, I Church Street, Malvern, Worcestershire, WR14 2AB. The insurance brokers are Covea Insurance. Norman Place, Readln8. RGI 8DA. DIRECTORS (WHO ARE ALSO TRUSTEES) The dlrectors, who are also trustee5. during the perSod under review, were: A R Turpin (resigned 10.09.231 M Amerv R Emery P N Hubble C D Haden Iresigned 23.02.241 A Cherry {appointed 29.04.241 R Hughes lappolnted 06.11.23, resigned 09.02.241 The company is limited by guarantee and therefore no director has any Interest In the share capital of the company. The directors are appointed at the Annual General Meeting to ensure that the Board represents a cross section of the community and individuals with relevant professlonal backgrounds. Trustees are recruited from indivlduals/organlsations who are associate members. An assessment of member skills is undertaken annually to determine any gap5 in skills which would assist the Board to function more effectively. New Board members are provided wlth copies of the most recent annual report and accounts, a role description of the responsibilities of a trustee, a copy of the Memorandum and Articles of Association, copies of recent minutes of meetings and a copy of the Charity Commission publication, 'Responsibilities of Charity Trustees" New trustees also have an induction session with the Chief Officer and with the Chair. New trustees are asked to consider any potential conflict of interest and these are recorded a5 appropriate. The dlrectors of the company are also charity trustees for the purposes of charity law and under the company'5 articles are known as members of the Board. Page 2
COMMUNITY ACTION MALVERN AND DISTRICT REGISTERED CHARITY LIMITED BY GUARANTEE REPORT OF THE DIRECTORS FOR THE YEAR ENDED 31 MARCH 2024 Continued STRUCTURE, GOVERNANCE AND MANAGEMENT The directors/tru5tees are responsible for financial controls and accounts- for developing and overseeing a reserves policy,. for ensuring that all procedures and policies odhere to their legal requirements as employers,. for revlewing risk management of the organisation,. to ensure all aspects of charity and company law are fully and properly adhered to and to generally protect the charity's property. The trustees have complied with their duty in Section 1715) of the 2011 Charities Act to have due regard to guidance published by the Charity Commission on public benefit. The directors are responsible for agreeing the annual report and accounts, as well as reviewlng the activitv during the year against the annual year plan. The Chief Officer has delegated authority, under terms approved by the Board. for all day-to-day activity Sncluding financial, employment and staff supervlsion, but has to present a report at each meeting of the Board. Expenditure and Income are monitored monthly against the budgets set and a monthly financial monitorin8 report is produced by the charlty's treasurer. These reports are sent to the chair and chSef officer and also appear on the agenda for each dlrector's meeting. This system enables any significant varlations from financlal plans to be Identified early and any necessary action to be agreed quickly. The company's bookkeeper accounts for receipts and payments on a weekly basis. Responslbilities include weekly bankSng and bank account reconciliations. The bookkeeper reconclles income and expendlture on a monthly basis and thls then forms the basis for the monthly financial reportin8. RESERVES POLICY Reserves are held for the future funding of the charlty. The trustees, pollcy is to ensure that unrestricted reserves be held at a level approximately equal to 6 months expenditure in order to be a ble to cover day to day running costs in the unlikely event that future Incoming resources are either delayed or unduly cease. In addition to this, the trustees may set aside funds for specific planned expenditure whlch will be categorlsed as designated funds. CHIEF OFFICER The Chief Officer of the charlty for th15 accountable period was Catherine Walton. She was replaced In April 2024 by the current Chief Officer Launa Brooks. OBJECTIVES AND ACTIVITIES The principal activity of the company in the period under review was that of promoting any charitable purpose for the benefit of the public principally, but not exclusively, In the local area of Malvern and surrounding dlstricts and environs, and in particular to build the capacity of Thlrd Sector Organisations and provide them with the necessary support, information and services to enable them to pursue or contribute to any charitable purpose. The trustee5 confirm that they have complied wlth the duty In section 17151 of the 2011 Charities Act to have due regard to guidance published by the Charlty Commlssion on public benefit when determining the charity's activitie5, Page 3
COMMUNITY ACTION MALVERN AND DISTRICT REGISTERED CHARITY LIMITED BY GUARANTEE REPORT OFTHE DIRECTORS FOR THE YEAR ENDED 31 MARCH 2024 Continued OBJECTIVES ANO ACTIVITIES (Continued} How our actlvlties dellver ublic beneflt Our main activities are set out below. We operate In a predominantly rural area with Ilmlted publlc transport provision, so all our charitable activitie5 focus on providing access to essential services for those without alternative means of support. and providing social opportunities for those who are at risk of rural or social isolation, and ensuring that all of the activities are delivered in a way which has a positive impact on mental health. Overvlew Relocatlon During this flnancial year we were given notice to vacate our offices in Great Malvern. We have moved to Shop premises in Malvern Link. Having a shop front has raised the profile of the charity as we are now visible to the public however, we are now funding our own office costs which has increased our expenditure overall. We would like to thank Malvern Town Council for thelr prevlous provislon of accommodation & financlal support and to Evoque {a datacentre company In Redditchl who donated our new off ice furniture. Demand Res onsive Trans ort DRT Following the success of the 'Wofcestershire on Demand, In Bromsgrove, Worcestershire County Council has successfully launched a similar scheme in the district of Malvern which Community Action is pleased to be a part of, operating èlongside Worcester Wheels and LMS travel, Worcestershire on Demand offers an alternative transport option to flxed route publlc transport service5. It helps people make essential local journeys withln a defined location and offers residents and visitors transport within a zoned area and to specific places of interest outside of the zone, such as retail parks, hospitals, country parks and tTain statlons. The servlce can also provide journeys to connecting transport services. such as other local buses or to local traln stations. Worcestershire on Demand allows passengers to book on to the service from an app. Passengers can request transport for a specific time or to arrive at their destination at a specific lime and this will 8ive a selection of boarding tlmes available. Transport will collect the passenger from a designated pick-up point and will drop off at the required location. Unlike fixed route bus services. the service is flexible depending on the destination5 and collection points. Journeys can be booked from within a set zone to another destination withln that zone and ian also be made to deslgnated places of interest outside of the zone. Investment This year we have invested in the two following vehicles: A new minibus to deliver the DRT project. a Mercedes Treka. Acquisition of an electric Vauxhall Vivaro to double as a wheelchair accessible vehicle IWAVl/people carrier. Page 4
COMMUNITY AcfioN MALVERN AND DISTRICT REGISTERED CHARITY LIMITED BY GUARANTEE REPORTOF THE DIRECTORS FOR THE YEAR ENDED 31 MARCH 2024 Continued OBJEcfivES AND ACTIVITIE5 (Continued) Staffin This year we have experienced a higher level of staff turnover than normal after a long period of stability12 x Volunteer Managers,. I x Car service Co-ordinator). Exit interview feedback will be used golng forward to monltor whether we could have done anythlng different to support the staffwho left u5. Communlt Trans ort overview DRT has had a significant impact on transport provision overall. We have experienced the following; Recruitment of paid drivers, three part time drivers to cover the three days of delSvery. Workload, leading to office restructure to 3ddre55 expansion of transport provision - We have appolnted a Communlty Transport Manager linhousel who is leading on the development of the services. Passenger demographics- DRT is accesslble to 311 who book it, so expandlng our remit beyond supporting older and disabled people. However, we are still supporting our charitable objective5 as we are reducing the impact of loneliness and isolation in the rural area of the district. Use of App-based technolo8y- Though there is a phone number to contact for booking thls service, outslde office hours it Is only bookable via the App which does mean it is not as accessible for some as we would have hoped. There have also been some issues when drivers have105t internet Connection when they are out and about. However, the initial teethlng issues are being monltored by the council as part of this is a pilot. Withdrawal ofcommunity bus routes which may have effected some of our previous users who can not use the app. Tlcket To Ride ro ect ICAMO/Age UKWMHL partnership) Research has been extensive and shown the need for improved community transport and more community engagement in very rural areas. A part time Project Support Worker has been appointed by CAMD to take thls partnership work forward. Minibuses Our minibuses continue to be a very utilised resource for our own services and for local community groups who hlre them for thelr own use. This year we have seen the following changes.. We have retained the route of C83 on a Friday with the financial support of a local cauncillor. CB2 fundlng was withdrawn at the end of December 2023 due to the DRT overlap, The CBI contract continues despite the DRT oveilap. Passenger numbers are up on last year; 732516270 last year). Use by other community Eroups remains popular- e.g Sight Concern & local Ukrainian support grou ps. We thank Manor Park Sports Club for allowing us to park our minibuses there and the Cube for emergency parking when necessary. Also. thanks to Mowbray Nursing Home who house our key safe nearby. Page 5
COMMUNITY ACTION MALVERN AND DISTRicr REGISTERED CHARIIY LIMITED BY GUARANTEE REPORT OF THE DIRECTORS FOR THE YEAR ENDED 31 MARCH 2024 Continued OBJECTIVES AND ACTIVITIES (ContTnued) Car Service The car service is still lacking In volunteers which leaves us concentrating on medical journeys. A social media campaign is planned for the new financial year. The job share has been a learning curve in ensuring that the two members of staff communicate as this is such a reactive service, but systems are now in place for this to happen. Passenger numbers (including WAVS) 6136 {5588 last yearl. Total miles/dead mlles 64710120055, making this slightly higher than our target of 30% non- passenger miles at 31%156,054116.113 last year). Wheelchair Cars We have purchased an electric vehicle from a partner organisation and are arranging for an electric plug in to be fltted at our new location. The EV is a nine seater, giving us capacity to use it as a people carrier and it has been beneficlal in our support of the local food bank as we dellver food parcels on their behalf. Our new WAV has still not been delivered. so we have renegotiated a different model, now awaitlng our Ford Connect to be adapted for our use. Out & Aboul Trips this financial year have been successful. passengers travellin8 to regular destinations e.g Pershore, Tewkesbury, all Garden Centres and Pub Lunches. The Malvern Male Voice Cholr Invited us to a concert whlch everyone thoroughly enjoyed, the chance to be taken out with company makes a special time together. For our wildlife fans we went to The Alpaca Fami, Slimbridge 8ird Sanctury and The Cotswold Falconry Centre, wlth some InterestSn8 photos taken to for the CA publiclty. The Coordlnator has notlced an increase with the passenger's health and mobility. Since tovid, passenger needs have changed. We now take more mobility equipment, enabling clients ta safely travel with us. We flnd the appropriate destination for the clients, needs, with the support of volunteers. our trips help keep independence, combat isolatlon and loneliness. Our team of volunteers, 7 regular drivers and 12 passenger assistants have supported everyone with compassion, kindness and a smlle, Thelr help is invaluable. the trips could not run without them. Film Clu Total number of trip5 11 Total number of passengers 97 Sunda Tea Clubs Total number of teas 14 Total number of passengers 314 Page 6
COMMUNITY ACTION MALVERN AND DISTRICT REGISTEREO CHARITY LIMITED BY GUARANTEE REPORT OF THE DIRECTORS FOR THE YEAR ENDED 31 MARCH 2024 Continued OBJECTIVES AND ACTIVITIES {Contlnued) Out & About Total number of trips 92 1 some trips will be using the minibus and registered car drivers) Total number of passengers 1, 292. Men's Shed The Shedders continue to try out new ideas to raise our profile and gain donations. N umber of sessions - 243 Number of attendees- 1160 Event5 attended by Shedders= Malvern Wells Village Fete Christmas Falr URC Easter Fair U RC ShedFest En Plein Air- August and September Family Fun Day- June- Malvern football club Open Week held at Shed 26-30 June- featured in Malvern Gazette onllne Did a talk at Morgan Court and Audley Ellerslie Well Belng Fair held by Town Council Talk to Joy Project- Nov 2023 We also held 3 Well man cllnlcs outslde the Shed- mobile unit attended We were Co-op charity of the year from October 23- October 24 Dame Harriett Baldwin attended shed in December 2023 Made ralsed bed for Cube, renovated benches for Eastnor Pottery. Held online auctlon for handmade bowl- October 2023. Volunteer Centre The Volunteering Manager has set up a database for organIsaOn5 & individual opportunities and a database of those who have expressed an interest In volunteering and 8iven their explicit consent for detalls to be added to the database in compliance with GDPR. Volunteerlng Manager has compiled forms for organlsations to complete on volunteering opportunlties & a form to provide a gulded conversahon with potential volunteers with expllcit reference to GDPR & consent. With our new Volunteering Manager in post for 2024-5. we are sure we can make an impressive impact on local volunteering. Su ort for local rou newsletters fundln news etc CAMD sends out regular funding updates to partner charlties and community groups and 3 weekly roundup from the WeCAN partnership on relevant grant and trust opportunities. Page 7
COMMUNITY ACTION MALVERN AND DISTRICT REGISTERED CHARITY LIMITED 8Y GUARANTEE REPORTOF THE DIRECTORS FOR THE YEAR ENDED 31 MARCH 2024 Continued OBJECTIVES AND ACTIVITIES (Continued} Friends of Communit Actlon Our FrSends contributed to a number of fundraising initiatives this year, along with the 5UPPOrt of Staff and our volunteers from other services.. 24 Coffee Shops 3 5aturd3y Coffee and Craft Fayres l Murder Mystery 2 Qui2 and Chips evenlngs l Grond Christmas Raffle 2 Cook Book sales I Pop up Cyclists Cafe Cartridge recycling boxes 3 Collection boxes in regular situ 3 Church presentations to promote fund r3i5in8 Oct- April Upton Co-op Community funds. Volunteers We had 17 new volunteers during the year We carrled out 39 DBS checks Events for our volunteers include quarterly coffee mornin85, Christmas meal, Murder Mystery run by Friends. REVIEW OF BUSINESS The results for the year and financial positlon of the company are as shown in the annexed financial statement5. Comparison with the previous year's accounts shows variances which are attributable to the continued impact of Covid and the post-pandemic recovery. The charlty's activities have been flnanced by grants and donalions and the result for the year was a surplus of £25,57212023 deflcit of £3,748). The tolal income received during the year was £288,16712023 £198,740). The income was to f inance the opeiation of the charity. The total expenditure during the year wa5 £262,595 12023 £202,488) which includes vehicle running costs of £85.63212023 £75,7411 and Salaries of £139,472 12023 £95,488). Resources are always required to finance upgrades to the vehicle fleet, and £78,000 has been set aside to replace one of the wheelchalr vehicles and a minibus in the coming year. Funds of £10,000 have been set aside for rebranding cost5 associated with a more modern logo and distinctive signage. Funds of £10,000 have been set aside for schedulin8 software lor community transport management. RISK ASSESSMENT The tiustees review the risks to which the charity might be exposed as identified by the trustees and has established system5 and procedures to manage those ri5k5. PaBe 8
COMMUNITY ACTION MALVERN AND DISTRICT REGISTERED CHARITY LIMITED BY GUARANTEE REPORT OF THE DIRECTORS FOR THE YEAR ENDED 31 MARCH 2024 Continued THE FUTURE The trustees believe the current level of reserves held will enable the charity to continue its work in the foreseeable future,. the overall finances are regularly monitored and reviewed at each board meeting, wlth adjustments made as necessary to ensure that the charity can continue its operations in the medium term. The charity has invested in digltal accounts software to streamline management accountlng and reporting. The charity plans to continue and expand current projetts to reach more people. We are exploring opportunities to provide digital access to selected servlces, and to highlight the need for community bus routes to complement the on-demand service5. STATEMENT OF DIRECTORS. RESPONSIBILITIES The trustees are responsible for preparing the Report of the Directors and the financial statements in accordance with applicable law and regulations. Company law requlres the trustees to prepare financial statements for each financial year. Under that law. the trustees have elected to prepare the financlal statements in accordance with the Unlted Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and Applicable Lawl. Under company law the trustee5 must not approve the financi31 statement5 unless they are satisfied that they give a true and fair view of the state of affair5 of the charitable company and of the surplus or deflcit of the charitable company for that period, In preparing those financial statements the trustees are required to: select suitable accounting pollcies and then apply them conslstentlv. make judgements and accounting estimates that are reasonable and prudent. State whether applicable accountlng standards have been followed, sublect to any material departures disclosed and explalned in the financial statements; prepare the financial statements on the going concern basis unless it Is inappropriate to presume that the charitable company will continue to do business. The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions ènd disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the flnanclal statements comply with the Companles Act 2006. They are also responsible for safeguafding the assets of the charitable company and hence for taking reasonable steps for the preventlon and detectlon of fraud and other irregularitles. The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. This report h85 been prepared In accordance with the Special Provision of Part 15 of the Companies Act 2006 relating to small companie5. ON BEHALF OF THE BOARD: M Amery- Chair Date: 7th Ill?)l2024 Page 9
INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES OF COMMUNITY ACTION MALVERN AND DISTRICT I report to the charity trustees on my examlnation of the accounts of the charlty for the year ended 31 March 2024 which are Set out on pages 11 to 24. Re5ponslbllitles and basls of report As the trustees of the charity land also its directors for the purposes of company law) you are responslble for the preparation of the accounts in accordance with the requirements of the Companies Act 20061'the 2006 Act'l. Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eliglble for independent examination, I report in respect of my examination of your charlty's accounts as carried out under section 145 of the Charities Act 2011 Ilhe 2011 Act'l. In carrying out my examinatlon I have followed the applicable Directions given by the Charity Commission under section 1451Sllbl of the 2011 Act. Independentexaminer's statement I have completed my examination. I can confirm that no material matters have come to my attention In connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 386 of the 2006 Act and section 130 of the 2011 Act,. or the accounts did not accord wlth those records; or the accounts did not comply with the appllcable accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regtslations 2CK)8 and under section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair, vlew which Is not a matter considered a5 part of an independent examination,. or the account5 have not been prepared in accordance with the Charities SORP IFRS 1021. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in older to enable a proper understanding of the accounts to be reached. Ellzabeth Eyre FCA Ellzabeth Eyre Llmlted Bank Street Buslne55 Centre Malvern WR14 2JN Date.. 2024 Page 10
COMMUNITY ACTION MALVERN AND DISTRICT REGISTERED CHARITY LIMITED BY GUARANTEE STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 Unrestrlcted Funds 2024 Restricted Funds 2024 Total Funds 2024 Total Funds 2023 NotÉ Income Incomin8 resources from generated funds.. Voluntary Income Activitles for Generating Funds Investment Income Incoming Resources from Charitable Activitles Total Income 34,149 33,300 67,449 51,374 128 2,497 3,S02 3,502 217 216 217 216 144 741 Ex endlture Charitable. Actlvlties alEx endlture io 24S 260 262 595 202 488 Net Income Ex endlture and Net Movement In Funds for the Year 9,607 15,965 25,572 13,7481 Total Funds Brought Forward 165 645 184 220 187 968 Total Funds Carrled Forward The notes fomi part of these financial ststement5 Page 11
COMMUNITY ACFION MALVERN AND DISTRicr REGISTERED CHARITY IIMITED BY GUARANTEE COMPANY REGISTERED NUMBER 08179244 BALANCE SHEET AT 31 MARCH 2024 2024 2023 Note FIXED ASSETS Tangible assets li 50,269 9,478 CURRENT ASSETS Debtors 12 24,660 10,877 Cash at bank and In hand 147.443 174,229 Total current assets 172,103 185,106 Credltors: amounts falling due within one year 13 112,5801 110.3641 NET CURRENT ASSETS 159,523 174,742 NET ASSETS 209.792 184,220 FUNDS Unrestricted funds General fund Designated fund Restricted funds 5,917 169,335 34.540 209,792 1.310 164,335 18,575 184,220 The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 20Q6 for the year ended 31 March 2024. The trustees have not required the charitable company to obtain an audit of its financlal statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilitles for= ensuring that the charitable company keeps accounting records that comply with Sectlon 386 and 387 ofthe Companies Act 2006 and. preparing financial statements which give a true and fair view of the State of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each f inancial year in accordance with the requirements of Section 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements. so far a5 applicable to the charitable company. These financial statements have been prepared In accordance with the speclal provislon5 of Part 15 of the Companies Act 2006 relating to small companies and with the Charities SORP FRS 102. ON BEHALF OF THE BOARD: bl M Amery- Chair N Hubble fytJJ A Approved by the Board on: ts IA 2024 The notes form part of these financial statements Page 12
COMMUNITY ACTION MALVERN AND DISTRICT REGISTERED CHARITY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES Basls of Accounting The f inancial statements have been prep3red in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparin8 their accounts In actordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021 Icharities SORP IFRS 10211 and the Companies Act 2006. The charlty meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unles5 Otherwise stated in the relevant accountinB policy notels}, Company Statu5 The charity is a company limited by gLbarantee. The members of the company are the trustees named In the Repoit of the Directors, the employees and the volunteers. In the event of the company bein8 wound up, the Ilability in respect of the guarantee is Ilmited to £1.00 per member of the charlty. Funds General Funds are unrestricted funds whith are available for the use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Reserves Pollcy Reserves are held for the future fundlng of the charity. The trustees, policy is to ensure that unrestricted reserves be held at a level approximately equal to 6 rnonths expenditure In order to be able to cover day to day running costs In the unlikely event that future incoming resources are either delayed or cease. In addition to this, the trustees may set aside funds for specific planned expenditure which wlll be categorised as designated funds. IncomSng Resources All incoming resources are Included in the SOFA when the charity is legally entitled to the Income and the amount can be quantilied wlth reasonable accuracy. The Charity does not undertake trading on its own account. Income from the Friends of Community Action is recorded when receivable. Resour¢es Expended All expenditure is accounted for on an accruals basis and has been classlfied under headlng5 that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to actlvities on a basis consistent with the use of resources. Charitable Activity Costs are the costs of fulfillin8 the objects of the charity. Tangible fixed assets Deprecialion is provided on all tangible fixed assets, stated at cost, at the followinB annual rates in order to write off each asset ovei its estirnated useful life. Assets are included at cost and any capital expenditure less than £100 is not capitalised. Office equlpment Motor vehlcles 25% on c05t 25% on cost Page 13
COMMUNITY ACTION MALVERN AND DISTRICT REGISTERED CHARITY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Continued Accounting Pollcies (contlnued) Fund Accountln Unrestricted funds are available for use at the dlscretion of the trustees In furtherance of the general objectives of the charity. Restricted fullds are subjert to restrictions on their expenditure imposed by the donor or through the terms of an appeal. Deslgnated funds are unrestricted funds earmarked by the trustees for particular purpose5. Interest receivable Interest on funds held on deposit is included when receivable and the amovnt can be measured rellably by the Charity- this is normally upon notificatlon of the interest paid or payable by the bank. Debtors Trade and other debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid. Creditors and Provlslons Creditors and provisions are recognised where the Charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estlmated reliably. Fln?nclal Instruments The Charity only has financial assets and financial liabilities of a klnd that qualify a5 basic flnancial Instruments. Basic financlal instruments are Initially recognised at transaction value and subsequentlv measured at their settlement value. Cash at Bank and In Hand Cash at bank and in hand includes cash and short term highly liquld investments with a short maturitv of three months or less from the date of acquisition or openlng of the deposit or similar account, Preparatlon of the Accounts on a Golng Concern Bas15 There are no material uncertainties about the Charity's ability to continue. On this basls the Charltv 15 considered to be a golng concern. TURNOVER The turnover and profit before taxation are attrlbutable to the charitable actlvlties of the companv. Page 14
COMMUNITY ACTION MALVERN AND DISTRicr REGISTERED CHARITY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Continued STAFF COSTS 2024 2023 Wages and salaries Social security costs Pension costs 134,570 2,297 2,605 139,472 92,857 793 1,838 95,488 The average monthly number of employees durinB the period was as follows- 2024 2023 Admlni5tratlon io There are no payments to trustees for salaries during the perlod. Payments of £265 {2023- £7561 were made to trustees to reimburse expense5, No employee received emoluments amounting to more than £60,0). Remuneration totalling £27,07812023 - £25,967) was paid to key personnel. OPERATING PROFIT The operating profit5 Stated after charglng: 2024 2023 Depreciation- owned assets Loss on disposal of fixed assets Independent examlner's fee in respect of external scrutiny 17,124 1,515 1,235 4,751 1,063 1,218 TAXATION The company Is a registered charity and is not liable to corporation tax. VOLUNTARY INCOME Unrestricted 2024 Restrlcted 2024 Total 2024 Total 2023 Grants: Malvern Town Council Malvern Hills District Council Positive Thoughts RoEer & Douglas Turner Charitable Trust MHDC Ticket to Ride MHDC Volunteer Brokerage Service Donatlons.. Friends of Community Action Co-op Masonic Lodge Rubislaw Sundry 5,450 5,450 1,800 4,000 10,900 1,800 4,0 3,000 15,000 10.000 17,500 10,000 17,500 10,000 11,122 1,820 1,000 3,000 11,757 34,149 11,122 1,820 I,0) 3,000 11,757 67,449 6,800 5,674 51,374 33,300 Page 15
COMMUNITY ACTION MALVERN AND DISTRicr REGISTERED CHARITY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Continued AcfiviTIES FOR GENERATING FUNDS 2024 2023 Annual Fairs Printing and stationery 128 128 INVESTMENT INCOME 2024 2023 Bank interest 3,502 3,502 2,497 2,497 Page 16
COMMUNITY ACTION MALVERN AND DISTRICT REGISTERED CHARITY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Continued INCOMING RESOURCES FROM CHARITABLE AcfiviTIES 2024 2023 Car Servlce Contracts: Worcestershire County Council Malvern Hills Dlstrict Council Worcestershlre CommunityTran5POrt 10,735 5,684 5,388 10,087 4,9S3 4,788 Communlty Transport Service Contracts: Worcestershire County Council Malvern Hills District Council Worcestershire Community Transport Bus Service Operators Grant Worcestershire County Council - Tewkesbury Worcestershlre County Council- New Bus Route Worcestershire County Council- Rides Fund Worcestershire County Council- Malvern Vale Worcestershlre County Council - DRT C82 Malvern Food Bank 3,090 1,970 5,656 1,522 3,640 19,520 2,753 1,585 6,274 1,716 4,803 31,040 2,188 4,000 72,853 3,987 2,000 3,474 3,833 Shoparound: Worcestershire County Council Malvern Hills District Council Worcestershire Community Transport 1,474 1,794 1,662 1,474 1,442 1,295 TÈa Club: Worcestershire Community Transport Worcester5hlre County Council Malvern Hills D15trict Councll 708 1,025 754 147,462 513 1,025 552 83,795 Fares: Car Service CommunityTransport Shoparound Tea Club 40,112 12,568 9,388 1,707 37,081 11,126 6,775 2,506 Helplng Hands 25 Men's Sheds income 3,428 2,183 Sundry Income 2,551 1,250 217,216 144,741 Page 17
COMMUNITY ACTION MALVERN AND DISTRicr REGISTERED CHARITY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Continued io. CHARITABLE ACTIVITIES ilnrestricted 2024 Restricted 2024 Total 2024 Total 2023 Charitable Expendlture Car running costs Community transport vehlcle runnlng costs Men's Sheds L055IIProfitl on disposal of motor vehicles Depreciation - motor vehlcles 28,692 31,150 28,692 31,150 26,819 40,238 6.475 1,515 1,800 8,275 1,515 5,672 14251 16,000 83,832 16,000 85,632 3,437 75,741 1,800 Independent examiner's fees 1,235 1,235 1,218 Su ort Costs Employers penslon Salaries Employers NIC Telephone Postage Stationery Advertising and website Rent Rates Insurance Electricity Subscrlptions Computer costs Staff tralning and DBS checks Travel Sundry expenses Bank charge5 Depreciation - office equlpment Loss on dlsposal of equipment Professional fees Repairs 2,477 119,441 2,019 622 377 1,807 1,049 14,361 1,735 1,164 2,757 842 5.080 792 222 2,763 336 1,124 128 15,129 278 2,605 134,570 2,297 622 377 1,807 1,049 14,361 1.735 1,164 2,757 842 5,080 792 222 2,763 336 1,124 1,838 92,857 793 751 106 2,511 1,085 11,512 912 887 786 4.603 954 311 2,328 277 1,314 1.488 216 1,466 -241 245,260 1,466 -241 262,595 17,335 202,488 Page 18
COMMUNITY ACTION MALVERN AND DISTRICT REGISTERED CHARITY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Continued 11. TANGIBLE FIXED ASSETS Motor Vehlcles Office Equlpment Total COST As at l April 2023 Dlsposals Additions As at 31 March 2024 71.552 {13,7501 64,000 121.802 15,765 87,317 113,750) 64,790 138,357 790 16,555 DEPRECIATION As at l Aprll 2023 Disposals Charge for the year As at 31 March 2024 64,677 16,8751 16,000 73,802 13,162 77,839 16,8751 17,124 88,088 1,124 14,286 NET BOOK VALUE As at 31 March 2024 48,000 2,269 50,269 As at 31 March 2023 6,875 2,603 9,478 12. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade debtors Prepayments and other debtors 23,346 1,314 24,660 10,021 856 10,877 13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Social securlty and other taxes Accruals Credltors 1,866 1,235 9,479 12,580 1,727 1.190 7,447 10,364 Page 19
COMMUNITY ACTION MALVERN AND DISTRICT REGISTERED CHARITY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Contlnued 14. ANALYSIS OF NET ASSETS BETWEEN FUNDS Unrestrltted Funds Re5trltted Funds Fund balances at 31 March 2024 are represented by.. Tangible fixed assets Current assets Current liabilities Total 50.269 137,563 112,580) 175.252 50,269 172,103 112.5801 209,792 34.540 34.540 15. MOVEMENT IN FUNDS AtIA rll 2023 At31 March 2024 IncominA Resources Out oln Resources Transfers Re5trlcted funds MHDC rrR MHDC V85 Malvern TC Positlve Thoughts Total 14.558 4,017 17,5iX) 10,0 1,800 4,000 111,5351 20,523 14,017 (1,8001 I4,0) 18,575 33,300 117,3351 34,540 Unrestrlcted funds General funds Designated funds Vehicle purchase Working capital Windlng up fund Offlce relocation Rebrandln Software 1,310 254,867 {245.2601 15,OCK)I 5,917 88,thJO 46.335 {io,0001 78,000 46,335 25,000 25,000 5,000 (5,0001 10,000 10,000 10,000 10,000 Total 165.645 254.867 {245,260} 175.252 Total funds 184,220 288.167 1262,5951 209,792 Page 20
COMMUNITY ACTION MALVERN AND DISTRICT REGISTERED CHARITY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Contlnued Restricted funds MHDC Ticket To Ride IThRI- funding to increase the capacity within exlsting service and expand connectivitv wlth other community assets. MHDC Volunteer Brokerage Service (VBS)- funding to establish and develop a recruitment and promotlon service to support local community groups and organisations who use volunteers. Malvern Town Council- funding towards Men's Shed expenses. Positive Thoughts- funding for Out and About services. Desl nated funds Vehicle purchase- funds designated tOW3rds the cost of vehicle5 to be purchased at future dates. In partlcular minlbus C is Ilkely to be replaced. Working capltal- the trustees believe It is prudent to retain 6 month5, operating costs in unrestrlcted reserves to cover day to day running costs in the event of partial cessation of incoming resources. This requirement is approximately £8S.000,. the fund currently shows a shortfall of approximately £39,0(K), Windlng up Fund - funds designated to cover staff redundancy costs in the event that the company has to cease trading. Office relocation- the company moved to new premises during the year and has used this designated fund to cover relocation, legal costs etc associated with this move. Rebranding- the charlty has set aside funds for the costs relating to the modernlsation Its logo and more dlstinctSve Signage. Software- the charity has set aside funds for the purchase of scheduling software for the management of its community transport service. 16. RESERVES The constitution states that no member shall be entitled. on dissolution, to any part of the assets of the company. Any assets remaining. after payment of liabilities, shall be distributed to other charitable institutions having similar objects to some of the objects of the company as approved by the Charity Commissioners. 17, RELATED PARTIES There are no related party transactions. Page 21
COMMUNITY ACTION MALVERN AND DISTRI REGISTERED CHARITY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Continued 18. STATEMENTOF FINANCIALACTIVITIE5 INCLUDING INCOME- PRIOR YEAR Unrestricted Funds 2023 Unrestricted Fund5 2022 Income Incoming resources from generated funds.. Voluntary Income Activities for Generatin8 Funds Investment Income Incoming Resources from Charitable Activities Total Income 51.374 128 2,497 144 741 59,041 15 1,597 104 903 Ex endlture Charitable Activitles Total Ex endlture 202 488 178 714 Net Ex endlture and Net Movement in Funds for The Year (3,7481 113,1581 Total Funds Brought Forward 187 968 201126 Total Funds Carrie Forward 19. VOLUNTARY INCOME- PRIOR YEAR 2023 2022 Grants., Malvern Town Council Worcestershire Community Foundation Roger & Douglas Turner Charitable Trust M HDC Ticket to Rlde MI IDC Volunteer Brokerage Service Donations: Friends of Community Actlon Covid grants Sundry 10,900 10,900 9,600 3,000 15,000 10,000 6.800 25,000 3,650 9.891 59,041 5,674 51,374 Page 22
COMMUNITY ACTION MALVERN AND DISTRICT REGISTERED CHARITY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Continued 20. INCOMING RESOURCES FROM CHARITABLE AcfiviTIES- PRIOR YEAR 2023 2022 Car Servl¢e Contracts: Worcestershire County Councll Malvern Hllls Distrlct Councll Worcestershire Community Transport 10,087 4,953 4.788 9,913 2,910 3,896 Community Transport Servlce Contracts: Worcestershire County Councll Malvern Hills Dlstrict Council Worcestershire Community Transport Bus Service Operators Grant Worcestershire County Councll - Tewkesbury Worcestershlre County Council- New Bus Route Worcestershire County Council - Rides Fund CB2 Malvern Food Bank 2,753 1,585 6,274 1,716 4,803 31,040 2.188 3,474 3,833 2,662 995 7,354 1,716 4,764 19,016 312 1,060 6,263 Shoparound: Worcestershire County Council Malvern Hills District Council Worcestershire Community Transport 1,474 1,442 1,295 1,474 286 974 Tea Club: Worcestershire Communlty Transport Worcester5hlre County Council Malvern Hills Olstrict Council 513 1,025 552 83,795 433 1,025 34 65,087 Fares,. Car Servlce CommunityTransport Shoparound Tea Club 37,081 11,126 6,775 2,506 30,685 5,022 3,009 600 Helplng Hands 25 109 Men's Shed5 membershlp 2,183 391 Sundry Income 1,250 144,741 104,903 Page 23
COMMUNITY ACTION MALVERN AND DISTRicr REGISTERED CHARITY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Continued 21. CHARITABLE ACTIVITIES- PRIOR YEAR 2023 2023 2022 2022 Charltable Expendlture Car running costs Community transport vehicle running costs Men's Sheds Profit on disposal of motor vehicles Depreciation - motor vehicles 26.819 40,238 23,161 22,922 5,672 1425) 3,437 75,741 6,246 13,4001 4,600 53.529 Independent examinerfs fees 1,218 1,050 Su ort Costs Employers pension Salaries Employers NIC Telephone Postage Stationery Advertising and website Rent Rates Insurance Electricltv Subscriptlons Computer costs Staff training and DBS checks Travel Bank charges Sundry expenses Depreclation- off ice equipment Loss on dlsposal of equipment Professional fees Repairs 1,838 92,857 793 751 106 2,511 1,085 11,512 2,045 92,148 1.378 1,SS3 132 2,922 504 11,512 912 887 786 4,603 954 311 277 2,328 1,314 1,488 216 I,iii 300 811 3,645 170 93 60 3,850 1,440 56 405 125,529 202,488 124,135 178,714 Page 24
COMMUNITY ACTION MALVERN AND DISTRICT SCHEDULE OF FIXED ASSETS AS AT 31 MARCH 2024 Balance as at 31.03.24 Date Purchased Balance as at 01.04.23 De reclation Char Sold e Cost Furniture Computers Notebook Shredder Lenovo laptop Lathe Tools Dell laptop Headsets Lenovo laptop HP 820 G4 laptop HP 820 G4 laptop Fulitsu laptop Galaxy A23 mobile Galaxy A23 moblle Offlce furniture 2018 2018 2020 2020 2020 2022 2023 2023 2023 2023 2023 2024 2024 2024 597 139 I,oso 200 300 354 1,025 285 285 285 369 178 341 95 95 95 123 36 36 125 176 684 190 190 190 246 log 109 375 1.366 380 380 380 492 145 145 500 2,603 1,124 2,269 Motor Vehicles BUSA VWV059 LXW Nissan MK12 GPZ VW Crafter WJ16 LMV Renault Master HY66 UWO Minibus EN67 NHB Vauxhall Vivaro LV71WUH 2013 2.588 2015 2016 11.495 45,886 2022 13,750 6,875 16.8751 2024 2024 59.000 5.000 14,750 1.250 44,250 3,750 6,875 {6,875} 16,000 48,000 This page does not form part of the statutory financial statements Page 25