REGISTERED NUMBER: COMPANY 08179244
CHARITY 1149335
REPORT OF THE DIRECTORS AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
FOR
COMMUNITY ACTION MALVERN AND DISTRICT
REGISTERED CHARITY LIMITED BY GUARANTEE

COMMUNITY AcfioN MALVERN AND DISTRICT
REGISTERED CHARITY LIMITED BY GUARANTEE
CONTENTS OF THE FINANCIALSTATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
Page
Company Information
Report of the Director5
Independent Examiner's Report
io
Statement of Financial Activities
li
Balance Sheet
12
Note5 to the Financial Statements
13

COMMUNITY ACTION MALVERN AND DISTRICT
REGISTERED CHARITY LIMITED BY GUARANTEE
COMPANY INFORMATION
FOR THE YEAR ENDED 31 MARCH 2024
DIRECTORS:
M Amery (Chairl
A Turpin (Treasurer) (reslgned 10109120231
P N Hubble
R Ernery
C Haden (resl8ned 23102120241
A Cherry (appointed 29104120241
R Hu8hes lappointed 0611112023, resigned 09102120241
COMPANY SECRETARY:
Mrs C Walton Iresi8ned 30105120241
L Brooks lappolnted 22104120241
KEY MANAGEMENT PERSONNEL: L Brooks (Chief Officer)
Mrs C Walton
REGISTERED OFFICE:
112 Worcester Road
Malvern
Worcestershire
WR14 ISS
REGISTERED NUMBER:
Company 08179244
Charity
1149335
INDEPENDENT EXAMINER:
Elizabeth Eyre FCA
Elizabeth Eyre Limited
Bank Street Business Centre
6 Bank Street
Malvern
WR14 2JN
BANKERS:
HSBC PLC
I Church Street
Malvern
Worcestershire
WR14 2AB
Page I

COMMUNITY ACTION MALVERN AND DISTRICT
REGISTERED CHARITY LIMITED BY GUARANTEE
REPORT OF THE DIREcfoRS FOR THE YEAR ENDED 31 MARCH 2024
The dlrectors present their report with the financial statements of the company for the year ended 31 March
2024. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the
Memorandum and Articles of Association, and Accounting and Reporting by Charlties: Statement of
Recommended Practice applicable to charitles preparing their accounts In accordance with the Charitie5 SORP
FRS 102.
CONSTITUTION
The charity Is a company limited by guarantee which is governed by its Memorandum and Articles of
Association adopted on 14 Au8USt 2012. In accordance with Section 6011) lal of the Companles Act 2006, the
company is exempt from the requirements of that Act to include 'Limited' as part of its name, The charlty IS
registered with the Charity Commissioners. The charity registration number is 1149335 and the company
registration number is 08179244.
PRINCIPAL AND REGISTERED OFFICE AND ADVISERS
The principal address and registered office is 112 Worcester Road, Malvern. Worcestershire. WR14 ISS. The
independent examiner is Eli2abeth Eyre FCA. Elizabeth Eyre Limited, Bank Street 8vsiness Centre, 6 Bank
Street, Malvern WR14 2JN.
The bankers are HSBC PLC, I Church Street, Malvern, Worcestershire, WR14 2AB.
The insurance brokers are Covea Insurance. Norman Place, Readln8. RGI 8DA.
DIRECTORS (WHO ARE ALSO TRUSTEES)
The dlrectors, who are also trustee5. during the perSod under review, were:
A R Turpin (resigned 10.09.231
M Amerv
R Emery
P N Hubble
C D Haden Iresigned 23.02.241
A Cherry {appointed 29.04.241
R Hughes lappolnted 06.11.23, resigned 09.02.241
The company is limited by guarantee and therefore no director has any Interest In the share capital of the
company. The directors are appointed at the Annual General Meeting to ensure that the Board represents a
cross section of the community and individuals with relevant professlonal backgrounds.
Trustees are recruited from indivlduals/organlsations who are associate members. An assessment of member
skills is undertaken annually to determine any gap5 in skills which would assist the Board to function more
effectively.
New Board members are provided wlth copies of the most recent annual report and accounts, a role
description of the responsibilities of a trustee, a copy of the Memorandum and Articles of Association, copies
of recent minutes of meetings and a copy of the Charity Commission publication, 'Responsibilities of Charity
Trustees"
New trustees also have an induction session with the Chief Officer and with the Chair.
New trustees are asked to consider any potential conflict of interest and these are recorded a5 appropriate.
The dlrectors of the company are also charity trustees for the purposes of charity law and under the
company'5 articles are known as members of the Board.
Page 2

COMMUNITY ACTION MALVERN AND DISTRICT
REGISTERED CHARITY LIMITED BY GUARANTEE
REPORT OF THE DIRECTORS FOR THE YEAR ENDED 31 MARCH 2024
Continued
STRUCTURE, GOVERNANCE AND MANAGEMENT
The directors/tru5tees are responsible for financial controls and accounts- for developing and overseeing a
reserves policy,. for ensuring that all procedures and policies odhere to their legal requirements as employers,.
for revlewing risk management of the organisation,. to ensure all aspects of charity and company law are fully
and properly adhered to and to generally protect the charity's property. The trustees have complied with their
duty in Section 1715) of the 2011 Charities Act to have due regard to guidance published by the Charity
Commission on public benefit.
The directors are responsible for agreeing the annual report and accounts, as well as reviewlng the activitv
during the year against the annual year plan. The Chief Officer has delegated authority, under terms approved
by the Board. for all day-to-day activity Sncluding financial, employment and staff supervlsion, but has to
present a report at each meeting of the Board.
Expenditure and Income are monitored monthly against the budgets set and a monthly financial monitorin8
report is produced by the charlty's treasurer. These reports are sent to the chair and chSef officer and also
appear on the agenda for each dlrector's meeting. This system enables any significant varlations from financlal
plans to be Identified early and any necessary action to be agreed quickly.
The company's bookkeeper accounts for receipts and payments on a weekly basis. Responslbilities include
weekly bankSng and bank account reconciliations. The bookkeeper reconclles income and expendlture on a
monthly basis and thls then forms the basis for the monthly financial reportin8.
RESERVES POLICY
Reserves are held for the future funding of the charlty. The trustees, pollcy is to ensure that unrestricted
reserves be held at a level approximately equal to 6 months expenditure in order to be a ble to cover day to
day running costs in the unlikely event that future Incoming resources are either delayed or unduly cease. In
addition to this, the trustees may set aside funds for specific planned expenditure whlch will be categorlsed as
designated funds.
CHIEF OFFICER
The Chief Officer of the charlty for th15 accountable period was Catherine Walton. She was replaced In April
2024 by the current Chief Officer Launa Brooks.
OBJECTIVES AND ACTIVITIES
The principal activity of the company in the period under review was that of promoting any charitable purpose
for the benefit of the public principally, but not exclusively, In the local area of Malvern and surrounding
dlstricts and environs, and in particular to build the capacity of Thlrd Sector Organisations and provide them
with the necessary support, information and services to enable them to pursue or contribute to any charitable
purpose.
The trustee5 confirm that they have complied wlth the duty In section 17151 of the 2011 Charities Act to have
due regard to guidance published by the Charlty Commlssion on public benefit when determining the charity's
activitie5,
Page 3

COMMUNITY ACTION MALVERN AND DISTRICT
REGISTERED CHARITY LIMITED BY GUARANTEE
REPORT OFTHE DIRECTORS FOR THE YEAR ENDED 31 MARCH 2024
Continued
OBJECTIVES ANO ACTIVITIES (Continued}
How our actlvlties dellver
ublic beneflt
Our main activities are set out below. We operate In a predominantly rural area with Ilmlted publlc transport
provision, so all our charitable activitie5 focus on providing access to essential services for those without
alternative means of support. and providing social opportunities for those who are at risk of rural or social
isolation, and ensuring that all of the activities are delivered in a way which has a positive impact on mental
health.
Overvlew
Relocatlon
During this flnancial year we were given notice to vacate our offices in Great Malvern. We have moved to Shop
premises in Malvern Link. Having a shop front has raised the profile of the charity as we are now visible to the
public however, we are now funding our own office costs which has increased our expenditure overall.
We would like to thank Malvern Town Council for thelr prevlous provislon of accommodation & financlal
support and to Evoque {a datacentre company In Redditchl who donated our new off ice furniture.
Demand Res
onsive Trans
ort
DRT
Following the success of the 'Wofcestershire on Demand, In Bromsgrove, Worcestershire County Council has
successfully launched a similar scheme in the district of Malvern which Community Action is pleased to be a
part of, operating èlongside Worcester Wheels and LMS travel,
Worcestershire on Demand offers an alternative transport option to flxed route publlc transport service5. It
helps people make essential local journeys withln a defined location and offers residents and visitors transport
within a zoned area and to specific places of interest outside of the zone, such as retail parks, hospitals,
country parks and tTain statlons.
The servlce can also provide journeys to connecting transport services. such as other local buses or to local
traln stations.
Worcestershire on Demand allows passengers to book on to the service from an app. Passengers can request
transport for a specific time or to arrive at their destination at a specific lime and this will 8ive a selection of
boarding tlmes available. Transport will collect the passenger from a designated pick-up point and will drop off
at the required location. Unlike fixed route bus services. the service is flexible depending on the destination5
and collection points.
Journeys can be booked from within a set zone to another destination withln that zone and ian also be made
to deslgnated places of interest outside of the zone.
Investment
This year we have invested in the two following vehicles:
A new minibus to deliver the DRT project. a Mercedes Treka.
Acquisition of an electric Vauxhall Vivaro to double as a wheelchair accessible vehicle IWAVl/people
carrier.
Page 4

COMMUNITY AcfioN MALVERN AND DISTRICT
REGISTERED CHARITY LIMITED BY GUARANTEE
REPORTOF THE DIRECTORS FOR THE YEAR ENDED 31 MARCH 2024
Continued
OBJEcfivES AND ACTIVITIE5 (Continued)
Staffin
This year we have experienced a higher level of staff turnover than normal after a long period of stability12 x
Volunteer Managers,. I x Car service Co-ordinator). Exit interview feedback will be used golng forward to
monltor whether we could have done anythlng different to support the staffwho left u5.
Communlt Trans
ort
overview
DRT has had a significant impact on transport provision overall. We have experienced the following;
Recruitment of paid drivers, three part time drivers to cover the three days of delSvery.
Workload, leading to office restructure to 3ddre55 expansion of transport provision - We have
appolnted a Communlty Transport Manager linhousel who is leading on the development of the
services.
Passenger demographics- DRT is accesslble to 311 who book it, so expandlng our remit beyond
supporting older and disabled people. However, we are still supporting our charitable objective5
as we are reducing the impact of loneliness and isolation in the rural area of the district.
Use of App-based technolo8y- Though there is a phone number to contact for booking thls
service, outslde office hours it Is only bookable via the App which does mean it is not as
accessible for some as we would have hoped. There have also been some issues when drivers
have105t internet Connection when they are out and about. However, the initial teethlng issues
are being monltored by the council as part of this is a pilot.
Withdrawal ofcommunity bus routes which may have effected some of our previous users who
can not use the app.
Tlcket To Ride
ro
ect ICAMO/Age UKWMHL partnership)
Research has been extensive and shown the need for improved community transport and more community
engagement in very rural areas. A part time Project Support Worker has been appointed by CAMD to take thls
partnership work forward.
Minibuses
Our minibuses continue to be a very utilised resource for our own services and for local community groups
who hlre them for thelr own use. This year we have seen the following changes..
We have retained the route of C83 on a Friday with the financial support of a local cauncillor.
CB2 fundlng was withdrawn at the end of December 2023 due to the DRT overlap,
The CBI contract continues despite the DRT oveilap.
Passenger numbers are up on last year; 732516270 last year).
Use by other community Eroups remains popular- e.g Sight Concern & local Ukrainian support
grou ps.
We thank Manor Park Sports Club for allowing us to park our minibuses there and the Cube for
emergency parking when necessary. Also. thanks to Mowbray Nursing Home who house our key safe
nearby.
Page 5

COMMUNITY ACTION MALVERN AND DISTRicr
REGISTERED CHARIIY LIMITED BY GUARANTEE
REPORT OF THE DIRECTORS FOR THE YEAR ENDED 31 MARCH 2024
Continued
OBJECTIVES AND ACTIVITIES (ContTnued)
Car Service
The car service is still lacking In volunteers which leaves us concentrating on medical journeys. A social media
campaign is planned for the new financial year. The job share has been a learning curve in ensuring that the
two members of staff communicate as this is such a reactive service, but systems are now in place for this to
happen.
Passenger numbers (including WAVS) 6136 {5588 last yearl.
Total miles/dead mlles 64710120055, making this slightly higher than our target of 30% non-
passenger miles at 31%156,054116.113 last year).
Wheelchair Cars
We have purchased an electric vehicle from a partner organisation and are arranging for an electric plug in to
be fltted at our new location. The EV is a nine seater, giving us capacity to use it as a people carrier and it has
been beneficlal in our support of the local food bank as we dellver food parcels on their behalf.
Our new WAV has still not been delivered. so we have renegotiated a different model, now awaitlng our Ford
Connect to be adapted for our use.
Out & Aboul
Trips this financial year have been successful. passengers travellin8 to regular destinations e.g Pershore,
Tewkesbury, all Garden Centres and Pub Lunches.
The Malvern Male Voice Cholr Invited us to a concert whlch everyone thoroughly enjoyed, the chance to be
taken out with company makes a special time together.
For our wildlife fans we went to The Alpaca Fami, Slimbridge 8ird Sanctury and The Cotswold Falconry Centre,
wlth some InterestSn8 photos taken to for the CA publiclty.
The Coordlnator has notlced an increase with the passenger's health and mobility. Since tovid, passenger
needs have changed. We now take more mobility equipment, enabling clients ta safely travel with us. We
flnd the appropriate destination for the clients, needs, with the support of volunteers. our trips help keep
independence, combat isolatlon and loneliness.
Our team of volunteers, 7 regular drivers and 12 passenger assistants have supported everyone with
compassion, kindness and a smlle, Thelr help is invaluable. the trips could not run without them.
Film Clu
Total number of trip5 11
Total number of passengers 97
Sunda
Tea Clubs
Total number of teas 14
Total number of passengers 314
Page 6

COMMUNITY ACTION MALVERN AND DISTRICT
REGISTEREO CHARITY LIMITED BY GUARANTEE
REPORT OF THE DIRECTORS FOR THE YEAR ENDED 31 MARCH 2024
Continued
OBJECTIVES AND ACTIVITIES {Contlnued)
Out & About
Total number of trips 92 1 some trips will be using the minibus and registered car drivers)
Total number of passengers 1, 292.
Men's Shed
The Shedders continue to try out new ideas to raise our profile and gain donations.
N umber of sessions - 243
Number of attendees- 1160
Event5 attended by Shedders=
Malvern Wells Village Fete
Christmas Falr URC
Easter Fair U RC
ShedFest
En Plein Air- August and September
Family Fun Day- June- Malvern football club
Open Week held at Shed 26-30 June- featured in Malvern Gazette onllne
Did a talk at Morgan Court and Audley Ellerslie
Well Belng Fair held by Town Council
Talk to Joy Project- Nov 2023
We also held 3 Well man cllnlcs outslde the Shed- mobile unit attended
We were Co-op charity of the year from October 23- October 24
Dame Harriett Baldwin attended shed in December 2023
Made ralsed bed for Cube, renovated benches for Eastnor Pottery.
Held online auctlon for handmade bowl- October 2023.
Volunteer Centre
The Volunteering Manager has set up a database for organIsa￿On5 & individual opportunities and a database
of those who have expressed an interest In volunteering and 8iven their explicit consent for detalls to be
added to the database in compliance with GDPR.
Volunteerlng Manager has compiled forms for organlsations to complete on volunteering opportunlties & a form
to provide a gulded conversahon with potential volunteers with expllcit reference to GDPR & consent.
With our new Volunteering Manager in post for 2024-5. we are sure we can make an impressive impact on local
volunteering.
Su
ort for local
rou
newsletters
fundln
news etc
CAMD sends out regular funding updates to partner charlties and community groups and 3 weekly roundup from
the WeCAN partnership on relevant grant and trust opportunities.
Page 7

COMMUNITY ACTION MALVERN AND DISTRICT
REGISTERED CHARITY LIMITED 8Y GUARANTEE
REPORTOF THE DIRECTORS FOR THE YEAR ENDED 31 MARCH 2024
Continued
OBJECTIVES AND ACTIVITIES (Continued}
Friends of Communit Actlon
Our FrSends contributed to a number of fundraising initiatives this year, along with the 5UPPOrt of Staff and our
volunteers from other services..
24 Coffee Shops
3 5aturd3y Coffee and Craft Fayres
l Murder Mystery
2 Qui2 and Chips evenlngs
l Grond Christmas Raffle
2 Cook Book sales
I Pop up Cyclists Cafe
Cartridge recycling boxes
3 Collection boxes in regular situ
3 Church presentations to promote fund r3i5in8
Oct- April Upton Co-op Community funds.
Volunteers
We had 17 new volunteers during the year
We carrled out 39 DBS checks
Events for our volunteers include quarterly coffee mornin85, Christmas meal, Murder Mystery run by
Friends.
REVIEW OF BUSINESS
The results for the year and financial positlon of the company are as shown in the annexed financial
statement5. Comparison with the previous year's accounts shows variances which are attributable to the
continued impact of Covid and the post-pandemic recovery.
The charlty's activities have been flnanced by grants and donalions and the result for the year was a surplus of
£25,57212023 deflcit of £3,748). The tolal income received during the year was £288,16712023 £198,740).
The income was to f inance the opeiation of the charity. The total expenditure during the year wa5 £262,595
12023 £202,488) which includes vehicle running costs of £85.63212023 £75,7411 and Salaries of £139,472
12023 £95,488). Resources are always required to finance upgrades to the vehicle fleet, and £78,000 has been
set aside to replace one of the wheelchalr vehicles and a minibus in the coming year.
Funds of £10,000 have been set aside for rebranding cost5 associated with a more modern logo and distinctive
signage.
Funds of £10,000 have been set aside for schedulin8 software lor community transport management.
RISK ASSESSMENT
The tiustees review the risks to which the charity might be exposed as identified by the trustees and has
established system5 and procedures to manage those ri5k5.
PaBe 8

COMMUNITY ACTION MALVERN AND DISTRICT
REGISTERED CHARITY LIMITED BY GUARANTEE
REPORT OF THE DIRECTORS FOR THE YEAR ENDED 31 MARCH 2024
Continued
THE FUTURE
The trustees believe the current level of reserves held will enable the charity to continue its work in the
foreseeable future,. the overall finances are regularly monitored and reviewed at each board meeting, wlth
adjustments made as necessary to ensure that the charity can continue its operations in the medium term.
The charity has invested in digltal accounts software to streamline management accountlng and reporting.
The charity plans to continue and expand current projetts to reach more people. We are exploring
opportunities to provide digital access to selected servlces, and to highlight the need for community bus
routes to complement the on-demand service5.
STATEMENT OF DIRECTORS. RESPONSIBILITIES
The trustees are responsible for preparing the Report of the Directors and the financial statements in
accordance with applicable law and regulations.
Company law requlres the trustees to prepare financial statements for each financial year. Under that law. the
trustees have elected to prepare the financlal statements in accordance with the Unlted Kingdom Generally
Accepted Accounting Practice (United Kingdom Accounting Standards and Applicable Lawl. Under company
law the trustee5 must not approve the financi31 statement5 unless they are satisfied that they give a true and
fair view of the state of affair5 of the charitable company and of the surplus or deflcit of the charitable
company for that period, In preparing those financial statements the trustees are required to:
select suitable accounting pollcies and then apply them conslstentlv.
make judgements and accounting estimates that are reasonable and prudent.
State whether applicable accountlng standards have been followed, sublect to any material
departures disclosed and explalned in the financial statements;
prepare the financial statements on the going concern basis unless it Is inappropriate to
presume that the charitable company will continue to do business.
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain
the charitable company's transactions ènd disclose with reasonable accuracy at any time the financial position
of the charitable company and enable them to ensure that the flnanclal statements comply with the
Companles Act 2006. They are also responsible for safeguafding the assets of the charitable company and
hence for taking reasonable steps for the preventlon and detectlon of fraud and other irregularitles. The
trustees are responsible for the maintenance and integrity of the corporate and financial information included
on the charitable company's website.
This report h85 been prepared In accordance with the Special Provision of Part 15 of the Companies Act 2006
relating to small companie5.
ON BEHALF OF THE BOARD:
M Amery- Chair
Date:
7th Ill?)￿￿l2024
Page 9

INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES OF
COMMUNITY ACTION MALVERN AND DISTRICT
I report to the charity trustees on my examlnation of the accounts of the charlty for the year ended 31 March
2024 which are Set out on pages 11 to 24.
Re5ponslbllitles and basls of report
As the trustees of the charity land also its directors for the purposes of company law) you are responslble for
the preparation of the accounts in accordance with the requirements of the Companies Act 20061'the 2006
Act'l.
Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the
2006 Act and are eliglble for independent examination, I report in respect of my examination of your charlty's
accounts as carried out under section 145 of the Charities Act 2011 Ilhe 2011 Act'l. In carrying out my
examinatlon I have followed the applicable Directions given by the Charity Commission under section
1451Sllbl of the 2011 Act.
Independentexaminer's statement
I have completed my examination. I can confirm that no material matters have come to my attention In
connection with the examination which gives me cause to believe that in, any material respect..
the accounting records were not kept in accordance with section 386 of the 2006 Act and section 130 of
the 2011 Act,. or
the accounts did not accord wlth those records; or
the accounts did not comply with the appllcable accounting requirements concerning the form and
content of accounts set out in the Charities (Accounts and Reports) Regtslations 2CK)8 and under section
396 of the 2006 Act other than any requirement that the accounts give a 'true and fair, vlew which Is
not a matter considered a5 part of an independent examination,. or
the account5 have not been prepared in accordance with the Charities SORP IFRS 1021.
I have no concerns and have come across no other matters in connection with the examination to which
attention should be drawn in this report in older to enable a proper understanding of the accounts to be
reached.
Ellzabeth Eyre FCA
Ellzabeth Eyre Llmlted
Bank Street Buslne55 Centre
Malvern
WR14 2JN
Date..
2024
Page 10

COMMUNITY ACTION MALVERN AND DISTRICT
REGISTERED CHARITY LIMITED BY GUARANTEE
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND
EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024
Unrestrlcted
Funds
2024
Restricted
Funds
2024
Total
Funds
2024
Total
Funds
2023
NotÉ
Income
Incomin8 resources from generated funds..
Voluntary Income
Activitles for Generating Funds
Investment Income
Incoming Resources from Charitable
Activitles
Total Income
34,149
33,300
67,449
51,374
128
2,497
3,S02
3,502
217 216
217 216
144 741
Ex
endlture
Charitable. Actlvlties
alEx
endlture
io
24S 260
262 595
202 488
Net Income
Ex
endlture
and Net
Movement In Funds for the Year
9,607
15,965
25,572
13,7481
Total Funds Brought Forward
165 645
184 220
187 968
Total Funds Carrled Forward
The notes fomi part of these financial ststement5
Page 11

COMMUNITY ACFION MALVERN AND DISTRicr
REGISTERED CHARITY IIMITED BY GUARANTEE
COMPANY REGISTERED NUMBER 08179244
BALANCE SHEET AT 31 MARCH 2024
2024
2023
Note
FIXED ASSETS
Tangible assets
li
50,269
9,478
CURRENT ASSETS
Debtors
12
24,660
10,877
Cash at bank and In hand
147.443
174,229
Total current assets
172,103
185,106
Credltors: amounts falling due within one year
13
112,5801
110.3641
NET CURRENT ASSETS
159,523
174,742
NET ASSETS
209.792
184,220
FUNDS
Unrestricted funds
General fund
Designated fund
Restricted funds
5,917
169,335
34.540
209,792
1.310
164,335
18,575
184,220
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 20Q6 for
the year ended 31 March 2024.
The trustees have not required the charitable company to obtain an audit of its financlal statements for the
year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilitles for=
ensuring that the charitable company keeps accounting records that comply with Sectlon 386 and 387
ofthe Companies Act 2006 and.
preparing financial statements which give a true and fair view of the State of affairs of the charitable
company as at the end of each financial year and of its surplus or deficit for each f inancial year in
accordance with the requirements of Section 394 and 395 and which otherwise comply with the
requirements of the Companies Act 2006 relating to financial statements. so far a5 applicable to the
charitable company.
These financial statements have been prepared In accordance with the speclal provislon5 of Part 15 of the
Companies Act 2006 relating to small companies and with the Charities SORP FRS 102.
ON BEHALF OF THE BOARD:
bl
M Amery- Chair
N Hubble
fytJJ A
Approved by the Board on: ts IA 2024
The notes form part of these financial statements
Page 12

COMMUNITY ACTION MALVERN AND DISTRICT
REGISTERED CHARITY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
ACCOUNTING POLICIES
Basls of Accounting
The f inancial statements have been prep3red in accordance with Accounting and Reporting by
Charities: Statement of Recommended Practice applicable to charities preparin8 their accounts In
actordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS
1021 Icharities SORP IFRS 10211 and the Companies Act 2006.
The charlty meets the definition of a public benefit entity under FRS 102. Assets and liabilities are
initially recognised at historical cost or transaction value unles5 Otherwise stated in the relevant
accountinB policy notels},
Company Statu5
The charity is a company limited by gLbarantee. The members of the company are the trustees named
In the Repoit of the Directors, the employees and the volunteers. In the event of the company bein8
wound up, the Ilability in respect of the guarantee is Ilmited to £1.00 per member of the charlty.
Funds
General Funds are unrestricted funds whith are available for the use at the discretion of the trustees
in furtherance of the general objectives of the charity and which have not been designated for other
purposes.
Reserves Pollcy
Reserves are held for the future fundlng of the charity. The trustees, policy is to ensure that
unrestricted reserves be held at a level approximately equal to 6 rnonths expenditure In order to be
able to cover day to day running costs In the unlikely event that future incoming resources are either
delayed or cease. In addition to this, the trustees may set aside funds for specific planned expenditure
which wlll be categorised as designated funds.
IncomSng Resources
All incoming resources are Included in the SOFA when the charity is legally entitled to the Income and
the amount can be quantilied wlth reasonable accuracy. The Charity does not undertake trading on
its own account. Income from the Friends of Community Action is recorded when receivable.
Resour¢es Expended
All expenditure is accounted for on an accruals basis and has been classlfied under headlng5 that
aggregate all costs related to the category. Where costs cannot be directly attributed to particular
headings they have been allocated to actlvities on a basis consistent with the use of resources.
Charitable Activity Costs are the costs of fulfillin8 the objects of the charity.
Tangible fixed assets
Deprecialion is provided on all tangible fixed assets, stated at cost, at the followinB annual rates in
order to write off each asset ovei its estirnated useful life. Assets are included at cost and any capital
expenditure less than £100 is not capitalised.
Office equlpment
Motor vehlcles
25% on c05t
25% on cost
Page 13

COMMUNITY ACTION MALVERN AND DISTRICT
REGISTERED CHARITY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
Continued
Accounting Pollcies (contlnued)
Fund Accountln
Unrestricted funds are available for use at the dlscretion of the trustees In furtherance of the
general objectives of the charity.
Restricted fullds are subjert to restrictions on their expenditure imposed by the donor or
through the terms of an appeal.
Deslgnated funds are unrestricted funds earmarked by the trustees for particular purpose5.
Interest receivable
Interest on funds held on deposit is included when receivable and the amovnt can be measured
rellably by the Charity- this is normally upon notificatlon of the interest paid or payable by the bank.
Debtors
Trade and other debtors are recognised at the settlement amount due. Prepayments are valued at
the amount prepaid.
Creditors and Provlslons
Creditors and provisions are recognised where the Charity has a present obligation resulting from a
past event that will probably result in the transfer of funds to a third party and the amount due to
settle the obligation can be measured or estlmated reliably.
Fln?nclal Instruments
The Charity only has financial assets and financial liabilities of a klnd that qualify a5 basic flnancial
Instruments. Basic financlal instruments are Initially recognised at transaction value and subsequentlv
measured at their settlement value.
Cash at Bank and In Hand
Cash at bank and in hand includes cash and short term highly liquld investments with a short maturitv
of three months or less from the date of acquisition or openlng of the deposit or similar account,
Preparatlon of the Accounts on a Golng Concern Bas15
There are no material uncertainties about the Charity's ability to continue. On this basls the Charltv 15
considered to be a golng concern.
TURNOVER
The turnover and profit before taxation are attrlbutable to the charitable actlvlties of the companv.
Page 14

COMMUNITY ACTION MALVERN AND DISTRicr
REGISTERED CHARITY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
Continued
STAFF COSTS
2024
2023
Wages and salaries
Social security costs
Pension costs
134,570
2,297
2,605
139,472
92,857
793
1,838
95,488
The average monthly number of employees durinB the period was as follows-
2024
2023
Admlni5tratlon
io
There are no payments to trustees for salaries during the perlod.
Payments of £265 {2023- £7561 were made to trustees to reimburse expense5,
No employee received emoluments amounting to more than £60,0￿).
Remuneration totalling £27,07812023 - £25,967) was paid to key personnel.
OPERATING PROFIT
The operating profit5 Stated after charglng:
2024
2023
Depreciation- owned assets
Loss on disposal of fixed assets
Independent examlner's fee in respect of external scrutiny
17,124
1,515
1,235
4,751
1,063
1,218
TAXATION
The company Is a registered charity and is not liable to corporation tax.
VOLUNTARY INCOME
Unrestricted
2024
Restrlcted
2024
Total
2024
Total
2023
Grants:
Malvern Town Council
Malvern Hills District Council
Positive Thoughts
RoEer & Douglas Turner Charitable Trust
MHDC Ticket to Ride
MHDC Volunteer Brokerage Service
Donatlons..
Friends of Community Action
Co-op
Masonic Lodge
Rubislaw
Sundry
5,450
5,450
1,800
4,000
10,900
1,800
4,0
3,000
15,000
10.000
17,500
10,000
17,500
10,000
11,122
1,820
1,000
3,000
11,757
34,149
11,122
1,820
I,0￿)
3,000
11,757
67,449
6,800
5,674
51,374
33,300
Page 15

COMMUNITY ACTION MALVERN AND DISTRicr
REGISTERED CHARITY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
Continued
AcfiviTIES FOR GENERATING FUNDS
2024
2023
Annual Fairs
Printing and stationery
128
128
INVESTMENT INCOME
2024
2023
Bank interest
3,502
3,502
2,497
2,497
Page 16

COMMUNITY ACTION MALVERN AND DISTRICT
REGISTERED CHARITY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
Continued
INCOMING RESOURCES FROM CHARITABLE AcfiviTIES
2024
2023
Car Servlce Contracts:
Worcestershire County Council
Malvern Hills Dlstrict Council
Worcestershlre CommunityTran5POrt
10,735
5,684
5,388
10,087
4,9S3
4,788
Communlty Transport Service Contracts:
Worcestershire County Council
Malvern Hills District Council
Worcestershire Community Transport
Bus Service Operators Grant
Worcestershire County Council - Tewkesbury
Worcestershlre County Council- New Bus Route
Worcestershire County Council- Rides Fund
Worcestershire County Council- Malvern Vale
Worcestershlre County Council - DRT
C82
Malvern Food Bank
3,090
1,970
5,656
1,522
3,640
19,520
2,753
1,585
6,274
1,716
4,803
31,040
2,188
4,000
72,853
3,987
2,000
3,474
3,833
Shoparound:
Worcestershire County Council
Malvern Hills District Council
Worcestershire Community Transport
1,474
1,794
1,662
1,474
1,442
1,295
TÈa Club:
Worcestershire Community Transport
Worcester5hlre County Council
Malvern Hills D15trict Councll
708
1,025
754
147,462
513
1,025
552
83,795
Fares:
Car Service
CommunityTransport
Shoparound
Tea Club
40,112
12,568
9,388
1,707
37,081
11,126
6,775
2,506
Helplng Hands
25
Men's Sheds income
3,428
2,183
Sundry Income
2,551
1,250
217,216
144,741
Page 17

COMMUNITY ACTION MALVERN AND DISTRicr
REGISTERED CHARITY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
Continued
io.
CHARITABLE ACTIVITIES
ilnrestricted
2024
Restricted
2024
Total
2024
Total
2023
Charitable Expendlture
Car running costs
Community transport vehlcle runnlng
costs
Men's Sheds
L055IIProfitl on disposal of motor
vehicles
Depreciation - motor vehlcles
28,692
31,150
28,692
31,150
26,819
40,238
6.475
1,515
1,800
8,275
1,515
5,672
14251
16,000
83,832
16,000
85,632
3,437
75,741
1,800
Independent examiner's fees
1,235
1,235
1,218
Su
ort Costs
Employers penslon
Salaries
Employers NIC
Telephone
Postage
Stationery
Advertising and website
Rent
Rates
Insurance
Electricity
Subscrlptions
Computer costs
Staff tralning and DBS checks
Travel
Sundry expenses
Bank charge5
Depreciation - office equlpment
Loss on dlsposal of equipment
Professional fees
Repairs
2,477
119,441
2,019
622
377
1,807
1,049
14,361
1,735
1,164
2,757
842
5.080
792
222
2,763
336
1,124
128
15,129
278
2,605
134,570
2,297
622
377
1,807
1,049
14,361
1.735
1,164
2,757
842
5,080
792
222
2,763
336
1,124
1,838
92,857
793
751
106
2,511
1,085
11,512
912
887
786
4.603
954
311
2,328
277
1,314
1.488
216
1,466
-241
245,260
1,466
-241
262,595
17,335
202,488
Page 18

COMMUNITY ACTION MALVERN AND DISTRICT
REGISTERED CHARITY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
Continued
11.
TANGIBLE FIXED ASSETS
Motor
Vehlcles
Office
Equlpment
Total
COST
As at l April 2023
Dlsposals
Additions
As at 31 March 2024
71.552
{13,7501
64,000
121.802
15,765
87,317
113,750)
64,790
138,357
790
16,555
DEPRECIATION
As at l Aprll 2023
Disposals
Charge for the year
As at 31 March 2024
64,677
16,8751
16,000
73,802
13,162
77,839
16,8751
17,124
88,088
1,124
14,286
NET BOOK VALUE
As at 31 March 2024
48,000
2,269
50,269
As at 31 March 2023
6,875
2,603
9,478
12.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024
2023
Trade debtors
Prepayments and other debtors
23,346
1,314
24,660
10,021
856
10,877
13.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024
2023
Social securlty and other taxes
Accruals
Credltors
1,866
1,235
9,479
12,580
1,727
1.190
7,447
10,364
Page 19

COMMUNITY ACTION MALVERN AND DISTRICT
REGISTERED CHARITY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
Contlnued
14.
ANALYSIS OF NET ASSETS BETWEEN FUNDS
Unrestrltted
Funds
Re5trltted
Funds
Fund balances at 31 March 2024 are
represented by..
Tangible fixed assets
Current assets
Current liabilities
Total
50.269
137,563
112,580)
175.252
50,269
172,103
112.5801
209,792
34.540
34.540
15.
MOVEMENT IN FUNDS
AtIA rll
2023
At31
March
2024
IncominA
Resources
Out oln
Resources
Transfers
Re5trlcted
funds
MHDC rrR
MHDC V85
Malvern TC
Positlve
Thoughts
Total
14.558
4,017
17,5iX)
10,0
1,800
4,000
111,5351
20,523
14,017
(1,8001
I4,￿0)
18,575
33,300
117,3351
34,540
Unrestrlcted
funds
General funds
Designated
funds
Vehicle
purchase
Working capital
Windlng up
fund
Offlce
relocation
Rebrandln
Software
1,310
254,867
{245.2601
15,OCK)I
5,917
88,thJO
46.335
{io,0001
78,000
46,335
25,000
25,000
5,000
(5,0001
10,000
10,000
10,000
10,000
Total
165.645
254.867
{245,260}
175.252
Total funds
184,220
288.167
1262,5951
209,792
Page 20

COMMUNITY ACTION MALVERN AND DISTRICT
REGISTERED CHARITY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
Contlnued
Restricted funds
MHDC Ticket To Ride IThRI- funding to increase the capacity within exlsting service and expand connectivitv
wlth other community assets.
MHDC Volunteer Brokerage Service (VBS)- funding to establish and develop a recruitment and promotlon
service to support local community groups and organisations who use volunteers.
Malvern Town Council- funding towards Men's Shed expenses.
Positive Thoughts- funding for Out and About services.
Desl
nated funds
Vehicle purchase- funds designated tOW3rds the cost of vehicle5 to be purchased at future dates. In partlcular
minlbus C is Ilkely to be replaced.
Working capltal- the trustees believe It is prudent to retain 6 month5, operating costs in unrestrlcted reserves
to cover day to day running costs in the event of partial cessation of incoming resources. This requirement is
approximately £8S.000,. the fund currently shows a shortfall of approximately £39,0(K),
Windlng up Fund - funds designated to cover staff redundancy costs in the event that the company has to
cease trading.
Office relocation- the company moved to new premises during the year and has used this designated fund to
cover relocation, legal costs etc associated with this move.
Rebranding- the charlty has set aside funds for the costs relating to the modernlsation Its logo and more
dlstinctSve Signage.
Software- the charity has set aside funds for the purchase of scheduling software for the management of its
community transport service.
16.
RESERVES
The constitution states that no member shall be entitled. on dissolution, to any part of the assets of
the company. Any assets remaining. after payment of liabilities, shall be distributed to other
charitable institutions having similar objects to some of the objects of the company as approved by
the Charity Commissioners.
17,
RELATED PARTIES
There are no related party transactions.
Page 21

COMMUNITY ACTION MALVERN AND DISTRI
REGISTERED CHARITY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
Continued
18.
STATEMENTOF FINANCIALACTIVITIE5 INCLUDING INCOME- PRIOR YEAR
Unrestricted
Funds
2023
Unrestricted
Fund5
2022
Income
Incoming resources from generated funds..
Voluntary Income
Activities for Generatin8 Funds
Investment Income
Incoming Resources from Charitable Activities
Total Income
51.374
128
2,497
144 741
59,041
15
1,597
104 903
Ex
endlture
Charitable Activitles
Total Ex
endlture
202 488
178 714
Net
Ex
endlture
and Net Movement in Funds for The Year
(3,7481
113,1581
Total Funds Brought Forward
187 968
201126
Total Funds Carrie
Forward
19. VOLUNTARY INCOME- PRIOR YEAR
2023
2022
Grants.,
Malvern Town Council
Worcestershire Community Foundation
Roger & Douglas Turner Charitable Trust
M HDC Ticket to Rlde
MI IDC Volunteer Brokerage Service
Donations:
Friends of Community Actlon
Covid grants
Sundry
10,900
10,900
9,600
3,000
15,000
10,000
6.800
25,000
3,650
9.891
59,041
5,674
51,374
Page 22

COMMUNITY ACTION MALVERN AND DISTRICT
REGISTERED CHARITY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
Continued
20. INCOMING RESOURCES FROM CHARITABLE AcfiviTIES- PRIOR YEAR
2023
2022
Car Servl¢e Contracts:
Worcestershire County Councll
Malvern Hllls Distrlct Councll
Worcestershire Community Transport
10,087
4,953
4.788
9,913
2,910
3,896
Community Transport Servlce Contracts:
Worcestershire County Councll
Malvern Hills Dlstrict Council
Worcestershire Community Transport
Bus Service Operators Grant
Worcestershire County Councll - Tewkesbury
Worcestershlre County Council- New Bus Route
Worcestershire County Council - Rides Fund
CB2
Malvern Food Bank
2,753
1,585
6,274
1,716
4,803
31,040
2.188
3,474
3,833
2,662
995
7,354
1,716
4,764
19,016
312
1,060
6,263
Shoparound:
Worcestershire County Council
Malvern Hills District Council
Worcestershire Community Transport
1,474
1,442
1,295
1,474
286
974
Tea Club:
Worcestershire Communlty Transport
Worcester5hlre County Council
Malvern Hills Olstrict Council
513
1,025
552
83,795
433
1,025
34
65,087
Fares,.
Car Servlce
CommunityTransport
Shoparound
Tea Club
37,081
11,126
6,775
2,506
30,685
5,022
3,009
600
Helplng Hands
25
109
Men's Shed5 membershlp
2,183
391
Sundry Income
1,250
144,741
104,903
Page 23

COMMUNITY ACTION MALVERN AND DISTRicr
REGISTERED CHARITY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
Continued
21. CHARITABLE ACTIVITIES- PRIOR YEAR
2023
2023
2022
2022
Charltable Expendlture
Car running costs
Community transport vehicle running
costs
Men's Sheds
Profit on disposal of motor vehicles
Depreciation - motor vehicles
26.819
40,238
23,161
22,922
5,672
1425)
3,437
75,741
6,246
13,4001
4,600
53.529
Independent examinerfs fees
1,218
1,050
Su
ort Costs
Employers pension
Salaries
Employers NIC
Telephone
Postage
Stationery
Advertising and website
Rent
Rates
Insurance
Electricltv
Subscriptlons
Computer costs
Staff training and DBS checks
Travel
Bank charges
Sundry expenses
Depreclation- off ice equipment
Loss on dlsposal of equipment
Professional fees
Repairs
1,838
92,857
793
751
106
2,511
1,085
11,512
2,045
92,148
1.378
1,SS3
132
2,922
504
11,512
912
887
786
4,603
954
311
277
2,328
1,314
1,488
216
I,iii
300
811
3,645
170
93
60
3,850
1,440
56
405
125,529
202,488
124,135
178,714
Page 24

COMMUNITY ACTION MALVERN AND DISTRICT
SCHEDULE OF FIXED ASSETS AS AT 31 MARCH 2024
Balance as
at
31.03.24
Date
Purchased
Balance as
at 01.04.23
De
reclation
Char
Sold ￿e
Cost
Furniture
Computers
Notebook
Shredder
Lenovo laptop
Lathe
Tools
Dell laptop
Headsets
Lenovo laptop
HP 820 G4 laptop
HP 820 G4 laptop
Fulitsu laptop
Galaxy A23 mobile
Galaxy A23 moblle
Offlce furniture
2018
2018
2020
2020
2020
2022
2023
2023
2023
2023
2023
2024
2024
2024
597
139
I,oso
200
300
354
1,025
285
285
285
369
178
341
95
95
95
123
36
36
125
176
684
190
190
190
246
log
109
375
1.366
380
380
380
492
145
145
500
2,603
1,124
2,269
Motor Vehicles
BUSA VWV059
LXW
Nissan MK12 GPZ
VW Crafter WJ16
LMV
Renault Master
HY66 UWO
Minibus EN67 NHB
Vauxhall Vivaro
LV71WUH
2013
2.588
2015
2016
11.495
45,886
2022
13,750
6,875 16.8751
2024
2024
59.000
5.000
14,750
1.250
44,250
3,750
6,875 {6,875}
16,000
48,000
This page does not form part of the statutory financial statements
Page 25