HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE FINANCIAL STATEMENTS FOR 31 MARCH 2023 Company Registration Number 08097171 Charity Number 1149075 DERBY COMMUNITY ACCOUNTANCY SERVICE Babington Lodge 128 Green Lanc Derby DEI IRY
HILTON VILLAGE HALL COMPANY LIMITED BY GUARAlYtEE FINANCIAL STATEMF.iYrs YEAR ENDED 31 MARCH 2023 Contents Page Members of the board and professional advisers Trusiees, annual rewrt Independent Examiner's Report Statement of financial activities Balance sheet Notes to the financial statements 8-15
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS The board of trustees Sian Davies Joanne Hill B¢n Dowell Julie Kenward Jayne McDonald Rachel Gaskin Dave Hiekling Jenny Hickling Deceas¢d 25 December 2022 Resigned 28 September 2023 Resigned 30 June 2023 AprK)inted 27 March 2023 Appointed 3 April 2023 App)inted 3 April 2023 Registered Office Peacroft Lane Hilton Dcrb)'shire DE65 5GH Independent ExamiDer Mark Newey. ACMA Community Accountant Derby Community Accountancy Service Babington Lane 128 Green Lane Derby DEI IRY
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE TRUSTEES, ANNUAL REPORT YEAR ENDED 31 MARCH 2023 The Trustees, who are also Directors for the purtxyses of the Companies ACL have pleasure in presenting their rewrt and th¢ unaudited financial statements of the charity for the year ending 31 March 2023. STRU TURE GOVERNAL¥CE AND MANAGEMEwr Governing docuEllent Hilton Village Hall is a company limited by guarantee and not having a share capital (company registration No. 08097171) and Registered Charity (No. 1149075). This is in accordance with the charity's governing do¢um¢nL the Memorandum and Articles ofAssociation. incorpota¢¢d on 7, Junc 2012. Trllstee Selection Methods The TrustceslDirectors of Hilton Village Hall to 31. Mar¢h 2023 IV¢ ultimately responsible for the general control and management of the administration of the Chariiylcompany. The TrusteeslDirectors a¢cepted ultimale responsibility for dite¢ting the affairs of the Charitylcompany by ensuring that it was solvenL w¢ll-run and delivering the charitable outcomes for the benefit of Hilton attd the surrounding area. The Trustees/Directors ensured that the charity complied with Charity LAW. and with the requiremeiits of the Charity Commission as a rcgulalor, in particular they en$ld that the charity prepared reports on what il had achievcd in the Annual Returns and accounts as required b>. laiv. The Trustee51Director5 ensured that the charity did not breach any of the requiremeiits or rules set out in its Memorandums and Articles of Association and that it remained true to the charitable purpose and objects scl OLlt therein. The TrusteeslDirectors were accountable for the charity's solvency, continuing effectiveness and rl)e preservation of any endowmenis. The TrusteeslDirectors exercised overall control ower the Charity'slcompany's financial affairs. They also ensured that tlie w"'ay the charity was administered was not open to abuse by unscrupulous associates or ¢mployees. and that their systems of control w'ere rigorous and constantly mainiained. The TrusteeglDirectors approached specific peopl¢ ivhen a skills deficit was identified. They adviscd the working of the Management Committee, but the>" were non-Noting metnbers. OBJECTIVES l. The provision and maintenance of a Village Hall for use by the inhabitants of Hilton and the surrounditkg ar¢a of benefit without distinciion of polili¢al, religious or oih¢r opinions including use for: A. Meelings. lectures and classes; or B. Other fornis of recrealion and leisure-time occupation, with ihe object of improving the Conditions of life for the inhabitants.
HILTON VILLAGE HALL COANy LIMITED BY GUARANTEE TRUSTEES, ANNUAL REPORT YEAR ENDED 31 MARCH 2023 2. If the property is no long¢r required for th¢ provision of a Village Hall for Hilton and the surrounding area of benefit, the object of the charity will be th¢ proinotion of g¢iieral ¢haritable purposcs for the benefit of th¢ inhabitants of Hilion and ihe surrounding area. SUMMAR Y OF THE MAIN ACTIVITIES UNDERTAKF.N FOR THE PUBLIC BENEFIT IN RELATION TO THESE OBJECTS In planning our activities for the year we kept in mind the Charity Commission's guidance on public benefit at our trustees meetings ensuring that an acceptable proportion of use is by community groups. The membership of the Charity is on to all individuals irrcspective of race, gender or any other personal circumstances. REVIEW OF THE YEAR'S DEVELOPMEIN'TS ACTIVITIES AIND ACHIEVEMENTS This year has been another difficult year as we continue to recover from the lockdown. Our hirers are still struggling to return to pre Covid numbers. We recruiied a new Otrice Manager who is actively working io engage new hirers and focus on finding grant funding to repair the roof and other major mainlenance projects. We lost a major hireT in February when Little Stars went bankrupt leaving and outstanding debt of 2 months hire. This has had a major impact on our VeTrue. Hickling House Elderly Day CaTe have returned as a hirer which is very positive We had a major incident in September 2022 when an under age leenager decided to try learningJ to drive in the village Hall car park and drove into the front doors of the Hall. The damage was extensive it dcstroyed the Entrance and caused structural damage 10 tlie office and atrium. Costs of the repairs have been covered by our insurers as the drivcr was not insured. Repair work started in September 2023 and is due to be completed at the end of November 2023. The hall has remain¢d open and we thank our hirers for their patienc¢ in using the back door and fire exits whilst we have had no front entrance. The coffee mornings restarted in January 2023 and have continued to grow in numbers. We gJot d 'arM Spare grant from South Derbyshire so we can keep it free for all and contribute to the heating Costs. Sadly we lost one of our Trustees Ben Dowell who died in December. FINANCIAL REVIEW AND RESERVES Hilton Village Hall made an unrestricted deficit of £12.715 for the finattcial year to 31. March 2023 and at that dale the charity had unrestricted reserves of £10,956.
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE TRUSTEES, ANNUAL REPORT YEAR ENDED 31 MARCH 2023 It is the considered view of the Trusts¢DIreCtOrS that il is necessary and in the best interests of Hilton Villag¢ Hall that a reserve fund is maintained.. that is a balance of 'free' unrestricted funds which have not been committed or designated for a parti¢uldr project. This reseTre fund is required to enable the organisalion. in the short-terni, to maintain ongoing services and enable financial commitments to be fulfilled. The level of reserves for the current year is approximately sufficient for 2 months of expenditure. INDEPENDENT 4MINE Derby Community Accountancy S¢rvices ivcre appointed a5 independent eiamin¢rs during the year and have expressed their willingness to continue in office. A resolution to r¢-appoint th¢m as auditors will b¢ put to the mcmbers at thc annual genernl meeiing. SMALL COMPANY PROVISIONS This report has been prepared in accordance with the special provisions for small companies uthder section 477 of the Compani¢s Act 2006. Registered office.. P¢a¢roft Lane Hilton Derbyshire DE55 5GH ed on behalf of the truslees- Ms S Davies Trnstee/Director Approved by the trustees on
HILTON VILLAGE HALL COMPANY LIMITED BY GUAiuiYfEE INDEPENDENT EX@INER's REPORT TO THE TRUSTEF.S OF HILTON VILLAC.E HALL YEAR ENDED 31 MARCH 2023 I report on the aecounts of the company for the year ended 31 March 2023 which are set out on pages 6 to 15. Respective responsibilities of trustees gDd examiner The trustees (who are a150 the directors of the companv for the purposes of company law) are responsibl¢ for the preparation of the accounts. The Irustees consider that an audit is not required for this year under seclion 144(2) of the Charities Act 2011 (the 2011 Act) and that an ]nd¢ndent examination is needed. Having 5atisficd myself that the charity is not subject to an audit under company law and is eligible for independent examination. it is my responsibility to: examine the accounts under section 145 of the 2011 Act. follow the procedures laid down in th¢ genetal Directions given by the Charity Commission Ltnder section 145(5)(b) of the 201 l Act- and state whether particular matters have come to my attenlion. Basis of independent examiner's report My examination was catTied out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kepc by the thilY and a comparison of the accounts presented with ihose records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts presenl a 'lrue and fair view" and the rew)rt is limited to those matiers set out in ihe stat¢mcnt below. Independent examiner's statement In connection with my examination, no matter has come to my attention-. which gives me reasonable cause to Ixlieve thaL in any material respect, the requirements.. to keep accounting records in accordance with scction 386 of the Companies Act 2006. and to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Stalement of Recommended Practice.. Accounting and Rcporling by Charities have noi been met. or to which. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. LZI ib Z¢2z2 Date: Mark Newey ACMA Derby Community Accountancy Service Babingion Lodge 128 Green Derby DEI I
HILTON VtLLAGE HALL COlPANy LIMITED BY GUARANTEE STATEMENT OF FIIYANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2023 Unrestricted Funds Restricted Funds Total Funds Year to 31 March 2023 Total Funds Yearto31 March 2022 Note Income from: Charitable activilies Investment Income 51382 35 22J73 73,655 35 84,911 Total incomillg resources SlJ17 22 J73 73,690 84,915 enditure on: Raising funds Charitable activities 63,256 16,744 80,000 61.690 Total expendilure 63256 16,744 80,000 61,690 Net (expenditure) income (11,939) 5,629 (6JlO) 23,225 Transfer between funds (776) 776 Net movetnent in funds (12,715) 6,405 (6,310) 23,225 Fund balances at l April 2022 23,671 20,433 44,104 20,879 Fund balances at 31 March 2023 10,956 26,838 37,794 44.104 The company had no new or discontinued activities during the year. The notes on pages 8 to 15 form part of these finan¢ial Statements.
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE BALANCE SHEET YEAR ENDED 31 MARCH 2023 2023 2022 Note Current assets Dcbtors Cash at bank and in hand li 22,646 26,662 10,269 41,630 49J08 51,899 Creditors: amounts falling due within one year 12 (11514) (7,795) Net current assets Net assets 37,794 44,104 The funds of the charity: Restricted Unrestricted - general reserves 13 13 26,838 10,956 20,433 23,671 TOTAL CHARITY FUNDS 14 37,794 44,104 For the year ending 31 March 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors, reswnsibAlities=. The members have not required the company to obtsin an audit of its accounts for the year in question in accordance with section 476- The directors acknowledge their reswnsibility for ¢omplying with the rcquiremen15 of the Act with respect to accounling records and the prcparaiion of accounis. These financial statements have been prepared in accordance with the provisions applicablc lo companies subject to thc small companies regime. These financial statements were approved by the directors and authorised for issue on signed on their behalf by= and are Ms S Davies Trustee/Director Company Registration Number: 08097171 The Dotes on pages 8 to 15 form port of these fiDaDcial ststements.
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 Accounting poli¢1 Th¢ principal accounting p)licies adopted. judgements and key sources of estimation uncertainty in thc preparation of the financial statements arc as follows.. Company information Hilton Village Hall Limited is a company limiled by guarantee govemed by its Memorandum and Articles of Association daled 7 June 2012. The company and charity are still registered as Hilton Village Hall Limited but the hall itself has been re- named as Don Arnott Memorial Hall. 1.1 Accounting convention These accounts have been prepared in accordance with FRS 102, "The Financial Reporting Stsndard applicable in the UK and Republic of Ireland" ("FRS 102"), "A¢¢ounling and Reporting by Charilies" the Staiement of Recommended Practice for charities applying Flls 102. the Companies Act 2006 and UK Generally Accepted Accounting Practice as it applcs from l January 2015. The charity is a Public Benefii Entity as defined by FRS 102. Th¢ charity has tsk¢n advantage ofthe provisions in the SORP for Chariiies applying Update Bulletin I, not to prepare a Statement of Cash Flow5. The a¢counts arc prepared in Sterling which is Ihe functional currency of the Company Monetary amounts in these financial statements to the nearest £. The accounts have been prepared on historical cost convention. The principal accounting policies adopted ar¢ set out below. 1.2 Going concern At the lime of approving the accounts. the directors have a reasonable expectation that the charily has adequate resources to conlinue in operntional existence for the foreseeable future. Thus the TNstees Continue to adopt the going con¢em basis of accounting in preparing the a¢counts. 1.3 Charitable Funds Unrestricied funds Are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Restricted funds are subject to specifi¢ conditions by donors as to how they may be used. The purposes and uses of the rcstri¢ted funds are set out in the notes to the accounts. 1.4 Ineoming resourc All incoming SOurceS are included in the SOFA when the charity 15 legally entitled to the income and the amount can be quantified with reasonablc accuracy. No amounts are included in the financial ststements for services donated by volunieers.
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 1.5 Resources expended All expendilure is accounted for on an accruals basis and has been classified under headings which aggregate all costs relating to the category. Where costs cannot be directly attributed to particular headlngs they have been allocaied to activilies on a basis consistent with use of the resources. fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating Anfom]ation in the SUPEX)rt of ihe charitable aciivities. Governance costs arc those tncurred in connection with the Charity's compliance with constitutional and ststutory requirements. 1.6 Debtors Trade and other debtors are recognised at the settlement amount due after any trade discounts offered. Prepayments are valued at the amount prepaid net of any trade discounts due. 1.7 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks, other short- tem liquid inveslnients with original maturilies of three months or less, and bank overdrafts. Bank overdrafts are shovm within borrowings in current liabilities. 1.8 Creditors and provi$ion$ Creditor8 and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds ¢0 a third party and the amounl due to settle ihe obligation can be measured or estimated reliably. Creditors and provision5 are normally recognised at their settlement amount after allowing for any trade discounls due. 1.9 Financial instruments The charity has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised 81 transaclion value and subsequently measured at their settlement value. Derecognilion offlnancial Ilabllliles Financial liabilitics are derecognised when the company's contra¢lu81 obligations expire or are discharged or cancelled. 1.10 Employee benefits The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received. Termination benefits are r¢¢ognised immediately as an expense when the company is demonstrably committed to temiinate the employment of an employee or to provide termination ben¢fits/ 1.11 Taxation The charity is exempt from tax on income and gains falling with section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
HILTON VILLAGE HALL COMPANY LIMITED BY GUARAwfEE NOTES TO THE FINANCIAL STATF.MENTS YEAR ENDED 31 MARCH 2023 Critical accounting estimates and judgements In the application of the charity's accounting policies, the directors are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities Ihat are not readily apparent from other sources. The e51imated and associated assumptions are based on historical experi¢nce and other factors that are Gonsidered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where Ilie revision affects only thai period, or in the period of the revision and future periods where the revision affects both current and future rIodS. Ineome from charitable activilies Total Funds Total Funds Unrestricted Rostricted Yesrto31 Yearlo 31 Funds Fund$ March 2023 March 2022 Gr*nts Derbyshire County Council- Gardenin8 Derbyshire County Council The National Lottery Community Fund South Derbyshire District Council HMRC - Furlough Grant Hilton Parish Council Iso 999 9,999 lJ.225 Iso 999 9,999 11225 20,336 7,446 5,222 Rent of hall Events Income Donations Other charitsble income 50.906 56 50,906 56 51.618 320 320 289 51,282 22J73 73,655 84,911 Interest receivable Year to31 Mar 2023 Ye8rto31 Mar 2022 Bank interest CeiVable (unrestricted) 35 io-
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMEKrs YEAR ENDED 31 MARCH 2023 Analysis of expenditure Staff costs Settlement Recruitment Utilities Telephone & Internet Repairs and Maintenance Exceptional Building Repairs Cleaning & refuse Printing & Sthtionery Audit Admin nsurance Subscriptions & Licenccs Purchases Refr¢5hments and consumables Miscellaneous Wriie offs 37,740 1,500 5,100 5,535 771 37,854 7,125 755 7.370 15,8YI 4,196 171 850 142 1,646 .617 2,169 277 28 (3,396) 2,569 850 860 1.715 2.302 290 80,000 61,690 Exp¢nditure on charitabl¢ aclivities was £80.000 (2022: £61,690) of which £16,744 (2022.. £13,473) was restricted. li
HILTON VILLAGE HALL COMPANY LIMITED BY GUAIL4NTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 Net {expenditure)lincome Net (expenditure)lincome for the year is ststcd after chargin(CreditIngj. 2023 2022 Independent Examiner's Fees 850 850 7. Directors And key management personnel The key management personnel of the charity consist of the trustees. The Irustees did not rec¢ive remuneration. Employees The average monthly number of persons employed (full lime equivalent) during Ihe year was Year to 31 March 2022 Year to 31 March 2023 Charitable activities Employment costs Year to 31 M4r¢h 2023 Yearlo31 March 2022 Wagcs and salaries Pensions 37,203 537 37,390 464 37,740 37,854 No employee eamed more than £60,000 per annum. 9. Related party transactions The charity had no rela*d party trdnsactions that required di5¢1osure. 12-
HILTON VILLAGE HALL COMPANY LIMITED BY GUAIL4NTEE NOTES TO THE FINANCIAL STATEMEHfS YEAR ENDED 31 MARCH 2023 10. Title to Land 14ilton Parish Council Wa the sole cuModian truste¢ for Hilton Village Hall (Charity Number 520547), and a5 such was the custodian for the land registered at HM Land Registry under tille number DY457216. Ownership of this land was transferred to the new charity of Hilion Villag¢ Hall ( Charity Number 08097171) on 6 January 2014 ai Nil value. A further area of land registered at HM tAnd Registy under title number DY310977 was transf¢tT¢d at Nil value from South tkrbyshire District Council io Hillon Village Hall (Charity Number 0809171) on 6 January 2014. Th¢ ownership of this land is subj¢ct to the regulations laid down in Charity law and the Restrictiv¢ Covenants in place at the tim¢ of transfer. 11. Debtors 2023 2022 Trade debtors Prepayments Accrued Income HMRC- VAT 8,703 490 11225 2228 22,646 9,591 678 10.269 12. Crediton: Amounts falling dye within ono year 2023 2022 Trade creditors HMRC-VAT HMRC PAYE 9J33 3.102 2,774 1,069 1233 98 850 Pensions Accruals & Sundry 850 11,514 7,795 13-
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 13. Analysis of charitable funds Analysis of movements unrestrieted funds At l April 2022 Incoming Outgoing Tran$fer At 31 March 2023 General rnserve 23,671 51.317 {63.256) {776) 10,956 Total unrestri¢t¢d funds 23,671 Sl.317 {63,256) {776) 10,956 Restricted fund$ Buildin8 Renovation Project SDDC- Growth Point The National Lottery Community Fund Derbyshire County Council-warm Spaces Hub Derbyshire County Council- Gardcning Project Village Hall Garden Fund 20,433 (5,160) (11,225) 15,273 11,225 9,999 9,999 999 (108) 891 Iso (82) 68 {169) 776 607 Total restricted funds 20,433 22J73 (16,744) 776 26,838 Total funds 44,104 73,690 (80,000) 37,794 The building renovation project was funding from SDDC and Hilton Parish Council to fund renovation of the toilets. renewal of the glass airium and the new glass porch The grant from South Derbyshire District Council (SDDC) was awarded under the City Gr0h Point Fund. 14-
HILTOIY VILLAGE HALL COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 14. Analysi5 of net assets between funds Tangible rixed assets Other net assels Total Unrestricted funds Unrestricted Funds 10,956 10,956 Restricted funds 26.838 26,838 Total funds 37,794 37,794 15-