HILTON VILLAGE HALL COMPANY LIMITED BY GUAII4NTEE FINANCIAL STATEMENTS FOR 31 MARCH 2021 Company Registration Number 08097171 Charity Number 1149075 'AA19ZZI4R 1311212021
194
ioe DERBY COMMUNITY ACCOUNTANCY SERVICE BabInOn Lodge 128 Green Lane Derby DEI IRY
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021 Contents Page Members of the board and pmfessional advisers Trustees. annual rep)rt Independeni Examiner's Report Siatement of financial activities Balance sheet Notes to the financial staiements 9-16
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS The board of trustees Jayne McDonald Christina Nield Sian Davies Julie Kenward B¢n Dowell Jane Cross Joanne Hill ( Resigned 14 October 2020) ( Resigned 28 September 2020) Registered Office P¢arroft Lane Hilton tkrbyshire DE65 5GH Independent Examiner Mark Newey. ACMA Community Accountant Derby Community Accountancy Service Babington Lane 128 Green Lane Derby DEI IRY
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE TRUSTEES. ANNUAL REPORT YEAR ENDED 31 MARCH 2021 The Trusiees. who are also Dire¢tOTS for the purpose5 of the Companie5 Act. have pleasure in presenling their report and th¢ unaudited financial stswnents of the charity for the year ending 31 March 2021. STRUCTURE GOVERNANCE AND MANAGEMENT Governing doeument Hilton Village Hall is a company limited by guarantee and not having a share capital (company r¢gistration No. 08097171) 2nd Registered Charity (No. 1149075). This is in accordance with the charity's governing document. the Memordndum and Article5 of Association. incorporated on Th June 2012. Trustee Selee¢ioD Methods The Truste¢slDirectors of Hilton Village Hall to 31° March 2021 were ultimately responsible for the general control and management of the administraiion of the Charirylcompany. Th¢ TrusteeslDirectors accepted ultimate re5wnsibility for directing the affairs of the Charitylcompany by ensuring that li was solvent. well-run atMI delivering the charitable outcomes for the benefit of Hilton and the surrounding area. The TrusteeslDirectors ensured that the charity Complied with Charity Law, and wilh the requirements of the Charity Commission as a regulaior. in particular they ensured that the charity prepared repoits on what it had achieved in th¢ Annual Returns and accounts as required by law. Th¢ Trust¢¢slDirectors ensured that the charity did not breach any of the requirements or rules set out in its Memordndurns and Articles of A$$14t10n and that it r¢mained true to the charitable purpose and objects set out therein. The TrusteeslDirectors were aounble for the charity's solvency. continuing effectiveness and the preservation of any endowments. The Tre¢s/DIreCtOrs exercised overdll control over the Charity'slcompany's financial affairs. They also ensur¢d that the way the charity was administ¢red was not open io abuse by uns¢nJpulous associates or employees. and that ih¢ir syst¢ms of ¢ontrol were rigorous and constantly maintained. The TrusteeslDirectors approached specific people when a skills deficit was identified. They advised the working of ihe Management Committee they w¢re non-voting Tnembers.
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE TRUSTEES, ANNUAL REPORT YEAR EIYDED 31 MARCH 2021 l. The provision and maintenance of a Village Hall for use by the inhabitants of Hilton and the SUTrounding area of benefrt without distinction of )lItIcal. Teligious or other opinions including use for- A) Meetings. lectures and ¢lasses' or B) Oiher forms of re¢reation and leisure-time occupation. with th¢ object of irnproving the conditions of life for ihe inhabitants. 2. If the propety is no longer requTTed for the provision of a Village Hall for Hllton and the surrounding area of benefit. the object of the charity will be the promotion of general charitable purposes for the benefit of the inhabitants of Hilton and the surrounding area. SUMMARY OF THE MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT IN RELATION T THESE O In planning our activities for th¢ year we k¢pt in mind the Charity Commission's guidance on public b¢n¢fit at our ttwtees me¢tings ensuring that an acceptsbl¢ proFM)rtion of use is by community group5. The membership of the Charity is open to all individuals irrespective of Tac4 gender or any other personal ¢ir¢umstan¢¢s. REVIEW OF THE YEAR'S DEVELOPMENT ACTIVITIES AND ACHIEVEMENTS This year has been very difficul( at ihe end of March 2020 we went into lockdown. Hilton Villagc Hall closed down Completely on the 20th Mar¢h and most siaff were furloughed apart from our administrator who tTh)k on the rol¢ of checking the Hall daily and admini5trdtion. We agreed to top up wages to IOOO/r• during this p¢riod We opened up in th¢ Summ¢r of 2020 wiihin strict COVID safety rules in place but then closed again due to the lockdown restrictions. Our hirers worked with us during thi5 difficult fime, providing risk assessments and great flexibility. Financtally the 8overnment'5 furlough Scheme has been a gr¢at help as has the grant of £1 O.¢XIO from SDDC to help small businesses such as ours. Although not shown in this years accounts we received further grants from SDDC in April 2021 which will help to mitigate this years losses. Hilton Village Hall tried io claim on the busin¢ss intemiption sectioft of its insurdnce for the c105ure . Unfortunat¢ly Zurich insurance hav¢ refused to pay out to all il's clients despite an appeal in the High Court. We completed the project to improve the core facilities of the Villa8e Hall. The Atrium roof. the single glazed Entrance Hall roof and refurbish the toil¢ts in th¢ entrance hallway are complete. Funding was secured from SDDC. The Naiional Lott¢ry Awards for All and a Biffa Award. Chris Nield who after many long years as Secretary has Tetired - she made an outstanding contribLrtion to the hall and will be greatly missed.
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE TRUSTEES. ANNUAL REPORT YEAR ENDED 31 MARCH 2021 Jane Cross who has retired this year and will be missed particularly for her work on Grant applications. In the financial year 202012021 We've bought a new laptop and printer with an Action Grant from Derbyshire County Council. The Parish council helped us with a grant to buy PPE. hand gel dispensers and all ihe other items we needed to reopen the Hall after the first lockdown. We've continued the coffee moming5 every week on Z4)om , providing a focal point for local people and helping to combat loneliness in these difficult times. We've kept the car park open where possible to support the school run using volunteers to OFtn and lock up. We remained open for Hickling House Elderly day &qre permitted under lockdown rule as we re¢ognised the importance of this daily respit¢ care. Next year will be tough and we will need hard work and deterniination lo regrow the Village Hall ift this new world we live in. We will need to rebuild our financial reserve5 as we have made significant losses this year. We look forward to the challenges as we develop the Village Hall and restore it as a vibrant focus and Community Hub for Hilton. FINANCIAL REVIEW AND SERVES Hilton Village Hall made an unrestricted loss of £15,889 or the financial year to 31# March 2021 and at that dat¢ the Charity had unrestricted reserves of £19.977. It is the wnsidered view of the TrUsteeD1rectOTs that it 15 necessary and in the best interests of Hilton Village Hall that a reserve fund is maintained.. that is a balance of 'fr¢¢' unrestricted funds which have not been committed or d¢signated for a particular project. This reserve fund is required to enable the organisation, in the short-term. io maintain ongoin8 services and ¢nable financial commitments to be fulfilled. The level of reserves for the ¢uryent year is approximately just under 3 months net expenditure.
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE TRUSTEES, ANNUAL REPORT YEAR ENDED 31 MARCH 2021 INDEPEIWENT EXAMINERS Derby Community Accountancy Services were appointed as independent examiners during the year and have expressed iheir willingness to continue in office. A resolution to rt-appoint them as audiiors will be pul to the members at the annual general rne¢ting. SMALL COMPANY PROVISIONS This report has been prepared in acwrdance with the special provision5 for small companies under seclion 477 of ih¢ Compani¢s Act 2006. Registered oifice= Peacroft Lane Hilion Derbyshire DE55 SGH Signed on behalf of th¢ trust¢¢s'. Ms S Davies Approved by the trustees on 2*)Nki
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE INDEPENDENT EXAMtNER'S REPORT TO THE TRUSTEES OF HILTON VILLAGE HALL YEAR ENDED 31 MARCH 2021 I report on the accounts of the company for the year ended 31 March 2021 which are set out on pages 7 to 16. Respective responsibilities of trustees and ¢xamiDer The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The Itvst¢es consider thal an audit is nol required for this year under section 144(2) of the Charities Aci 2011 (the 2011 Aci) and ihat an independent examination is need. Having satisfied myself that the charity is not subject lo an audit under company law and is eligible for independent examination. it is my responsibility lo= examine the accounts under section 145 of the 2011 Aet- follow the procedures laid down in the g¢nerdl Directions given by the Charity Commission under section 145(5)(b) of the 2011 Aci. and state whether particular matters have corne to my attention. Basis of independent examiner's report My examination was caled out in accordan¢¢ with generdl Directions given by the Charity Commission. An examination includes a review of the a¢UntIng records kepi by the charity and a comparison of the account5 presented with those records. It also includes consideration of any unusual items or disclosur¢s in the a¢Unt5. and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and ¢onsequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to ihose matters set out in the statement below. Independent examiner's stalement In connection with my examination, no matter has come to my attention: which gives me reasonable cause to believe that, in any material respecL the reqU1Ments. to keep accounting records in accordance with section 386 of the Companies Act 2006- and to pr¢pare accounts which accord with the accounting record5. comply with th¢ accounting requirements of section 396 of the Companies Act 2006 and wilh the methods and principles of the Ststement of Re¢ommcnd¢d Practice: Accounting and ReFK)rting by Charities have not been m¢t" or to which, in my opinion, attention should be drawn in order to enable a proper und¢rstanding of th¢ accounts to be reached. Mark New¢y ACMA Derby Community Accounlancy Service Babington Lodge 128 Green Derby DEI I Date..
HILTON VILLAGE HALL COMPANY LMTED BY GUARANTEE STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2021 Unrestricted Fund$ Restricted Funds Total Funds Year to 31 March 2021 Total Funds Yearlo31 March 2020 Note Income from: Charitable activities Investment Income 15250 49J33 64,583 108,921 13 Total intoming regoure 15255 49J33 64,588 108.934 nditure on: Raising funds Charitable aclivities 31,144 53,958 85,102 106,869 Total expenditure 31.144 53.958 85,102 106.869 Net (expenditure) income (15.889) (4,625) (20514) 2.065 Transfer between funds Net movement in fuDds (15,889) (4.625) (20,514) 2,065 Fund balances ai l April 2020 35,866 5.527 41J93 39,328 Fund balances ai 31 March 2021 19,977 902 20,879 41,393 The company had no new or discontinued activities during the year. The notes on pages 9 to 16 form part of these financial stalements.
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE BALANCE SHEET YEAR ENDED 31 MARCH 2021 2021 2020 Note Current assets Debtors Cash at bank and in hand li 6JOI 17,984 18.670 24,291 24385 42,961 Creditors: amounts falling due wilhin one year 12 (3,406) (1,568) Net current asset5 41.393 Net assets 20,879 41,393 The funds of the charity.. Restricted Unr¢stri¢ted- general r¢5crves 13 13 902 19.977 5.527 35,866 TOTAL CHARITY FUNDS 14 20079 41,393 For the year ending 31 March 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small compantes. Directors. rcsponsibilities:_ The members have not required the company to obtsin an audit of its accounts for the year in question in accordance with section 476- The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting rewrds and the prepardtion of accounts. These financial statements have been pPared in accordance with the provisions applicable to companies subjeci io the small companies regime. These financial statements were approved by the directors and authorised for issue on signed on their behalf by.. and are Ms S Davies Director Company Registration Numkr: 08097171 The notes on pages 9 to 16 form part of ihese fin8n¢ial 5totement5.
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021 Ac¢ountlDg policies The principal accounting p)lieics adopted. judgerncnts and key sources of estimation uncertainty in the preparalion of the financial stalements are as follows: Company information Hilton Village Hall Limited is a company limited by guarantee governed by its Memorandum and Articles of Association dated 7 June 2012. The company and charity are still registered as Hilton Village Hall Limited but the hall itself has been re- named as Don Amott Memorial Hall. 1.1 Accounting convention These accounts have been prepared in a¢¢ordan¢e with FRS 102. "The Financial Reporting Stsndard applicable in the UK and Republic of Ireland" ("FRS 102.?. "Accounting and Reporting by Charities" the Sta*m¢nt of Re¢ommended Prn¢tiee for charities applying FRS 102. the Companies Act 2006 and UK Generally Accepted Accounting Practice as it apples from l January 2015. The charily is a Publi¢ Benefit Enlity as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities applying Update Bulletin l. not to prepare a Statement of Cash Flows. The accounts are prepared in Sterling which is the functional currency of th¢ wmpany Monetary amounts in ih¢se financial statements the nearest £. The accounts have b¢en prepaffd on historical cost convention. The principal accounting Jlicies adopted are set out below. 1.2 Going concern At the lime of approving the accounts. thc dir¢¢tors have a reasonable expectation ihat the charity has adequate resources to continue in operational existence for the foreseeabl¢ future. Thus the Trustees continue to adopt the going con¢em basis of accounting in preparing the accounts. IJ Charit8ble Funds Unrestricted funds are available for usc ai the discretion of the trustees in furtherance of the general objectives of the charity. Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of lh¢ restricted funds are set out in the notes to the accounts. 1.4 Incoming To8ources All incoming r¢sour¢¢s are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. No amounts are included in the financial statements for [VICeS donated by volunteers.
HILTON VILLAGE HALL COMPANY LIMITED BY GUARAiYfEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021 1.5 Resources expended All expenditure is accounted for on an accruals basis and has been classified under headings which aggregate all costs relaling to lh¢ calegory. Where costs cannot be directly atlributed to particular headings they have en allocated to activilies on a basis consistent with use of the resource5. Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating infonnation in the support of the charitable activitie5. Governance costs are those incurred in connection with the charity's compliance with constilutional and stslutory requirements. 1.6 Debtors Trade and other debtors are recognised at the settlement amount due after any trade discounts offered. Prepayments are valued at the amount prepaid Det of any lrnde discounts due. 1.7 Cash and 5h equivalents Cash and cash equivalents include cash in hand. dewTrsiiS held ai call with banks, other short- temi liquid investments with original maturities of three months or less. and bank overdraft5. Bank overdrafts are shown within boowing5 in current liabilities. 1.8 Creditors and prnvisions Creditors and provisions are recognised where the charity has a present obligation resulting from a past event ihat will probably resuli in ihe transfer of funds to a third party and the amount due io settle the obligation can be measured or eslimated reliably. Creditors and provisions are nornially recognised at their settlement amounl after allowing for any trade discounts due. 1.9 Financial instrumenls The charily has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognis¢d at transaction value and subsequently musured at their selll¢ment value. Derecognilion offinancial liabililies Financial liabilities are derecognised when the company's contrdctual obligations expire or are discharged or cancelled. 1.10 Employee benefits The cost of any unused holiday entitlement is recognised in the rIOd in which the employee's services are received. Tennination benefits are recognised immediately as an expense when the company is demonstrably committed to tem)inate the employment of an employee or to provide termination benefi 1.1 l Taxation The chariiy is exempt from tsx on income and gains falling with section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these ar¢ applied to its ¢harithble objecis. io-
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021 Critical accounting estimates and judgements In the applicalion of the charily's accounting policies. the directors are required to make judgements. eSt]rnaS and assurnptions about the carrying amount of assets and liabiliti¢s that are not readily apPant from other sources. Th¢ estimated and as50¢iated assumptions ar¢ based on historical experience and other factors that are considered to k relevant. Actual results may differ from thes¢ ¢s1sma¢¢s. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period. or in the kKriod of the revision and future periods where the revision aff¢cts l)oth current and future periods. Income from charilable activities Total Funds Year to 31 Mgrch 2021 Totsl Funds Yeario31 March 2020 Unrestricted Restricted Funds Funds Granls Rent of hall Events Income Donations Other charitable income 49J33 49J33 15.070 43,255 64.367 728 571 15.070 180 15250 49J33 64J83 108.921 Interest receivable Year to 31 Mgr 2021 Yearto31 Mar 2020 Bank interest rec¢ivabl¢ (unrestri¢ted)
HILTON VILLAGE HALL CO(PA1¥y LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021 Analysis of eJpenditure Staff costs Utilities Telephone & Intemet Repairs and Main*nance Improvements to facilities Project Fees Cleaning & refuse Priniin8 & Stationery Audit Admin Insurdnce Subscriptions & Licences Advertising & Promotion Miscellaneous 45,768 4J24 835 2,831 21.850 3.498 774 211 850 272 1,883 1.628 42,848 8,585 752 5,496 42.411 1.438 59 850 622 2.000 1,189 67 484 68 378 PPE 85,102 106.869 Expenditure on Charitable activities was £85,102 {2020: £106.869) of which £53.958 (2020: £42,411) was restricted. 12-
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE IYOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021 Net (expenditure)lincome Net (expenditureyincome for the year is stated after chargingl{crediting): 2021 2020 Independent ExaMIr.S Fees 850 850 Directors and key management personnel The key management Frsonnel of the charity consist of the trustees. The trusle¢s did not receive remunerntion. Employees The averdge monihly number of persons employed (full time equivalent) during the year was Year lo 31 March 2021 Year to 31 March 2020 Charitable activities Employment costs Year to 31 March 2021 Yearlo31 Mar¢h 2020 Wages and salaries Pensions 45J07 461 42.385 463 45,768 42,848 No ¢mploy¢¢ earned more than £60.IK)O per annum. 9. Related party trnnsactions The Charity had no relatcd party trdnsactions that required disclosure. 13-
HTON LLAGE HALL COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021 10. Title to Land Hilton Parish Council was the sole custodian trustee for HiltOTt Village Hall (Charity Number 520547), and as such was the cusiodian for the land registered at HM LAnd Registy under iitle number DY457216. Ownership of this land was transferred to the new charity of Hilton Villag¢ Hall ( Charity Nurnber 08097171) on 6 January 2014 at Nil value. A further area of land r¢gislered at HM Land Registry under title number DY310977 was transferred at Nil value from South Derbyshir¢ District Council to Hilton Village Hall (Chgriry Number 0809171) on 6 January 2014. The ownership of this land is subject to the regulation5 laid down in Charity law and the Restrictive Cov¢nants in place at the time of transfer. I l. Debtors 2021 2020 Trade debtors Prepayments HMRC- PAYE & NIC HMRC- VA T 4,289 767 1,245 8,984 774 3.400 5,512 18.670 6,30] 12. Creditor5: Amounts falling due within one year 2021 2020 Trade creditors HMRC-VAT Pensions Accruals & Sundry 1,069 lJ36 614 104 850 850 3.406 ,568 14-
HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021 13. Analysis ofcharitable funds Analysis of movements In unrestritted funds At l April 2020 At 31M2rth 2021 Incoming Outgoing General r&8erve 35,866 15.255 {31.144) 19,977 Total unrestricted funds 35866 15,255 (31,144) 19,977 Rtstrieted funds SDDC- Growth Point Biffa Award Furlougb Grant SDDC Hilton Parish Council DCC 4.683 644 (3,781) (11.592) (17,747) (20,000) {638) (200) 902 10,948 17.747 20,000 638 200 Total restricted funds 5527 49J33 (53.958) 902 Total funds 41J93 64,588 (85,102) 20,879 Th¢ grant from South Derbyshire District Council (SDDC) was awarded under the City Gr0h Point Fund. The Biffa Award funding was provided io fund the refurbishment of the main toilets and ihe atrium roof. The SDDC funding was to match fund the Biffa Award to improve the core village hall facilities. The Hilton Parish Council grant was to assist with the hardships of the pandemic. DCC provided funding for a new lapiop and printer. 15-
HILTON VILLAGE HALL COMPAIYY L[TED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021 14. Analysis of Det wets between funds Tangible rixed assets Other nel assets Total Unrestricted funds Unrestricted Funds 20.879 20,879 Restricted funds Total funds 20,879 20879 16-