HILTON VILLAGE HALL
COMPANY LIMITED BY GUAII4NTEE
FINANCIAL STATEMENTS
FOR
31 MARCH 2021
Company Registration Number 08097171
Charity Number 1149075
'AA19ZZI4R
1311212021
#194
ioe
DERBY COMMUNITY ACCOUNTANCY SERVICE
BabIn￿On Lodge
128 Green Lane
Derby
DEI IRY

HILTON VILLAGE HALL
COMPANY LIMITED BY GUARANTEE
FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
Contents
Page
Members of the board and pmfessional advisers
Trustees. annual rep)rt
Independeni Examiner's Report
Siatement of financial activities
Balance sheet
Notes to the financial staiements
9-16

HILTON VILLAGE HALL
COMPANY LIMITED BY GUARANTEE
MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS
The board of trustees
Jayne McDonald
Christina Nield
Sian Davies
Julie Kenward
B¢n Dowell
Jane Cross
Joanne Hill
( Resigned 14 October 2020)
( Resigned 28 September 2020)
Registered Office
P¢arroft Lane
Hilton
tkrbyshire
DE65 5GH
Independent Examiner
Mark Newey. ACMA
Community Accountant
Derby Community Accountancy Service
Babington Lane
128 Green Lane
Derby
DEI IRY

HILTON VILLAGE HALL
COMPANY LIMITED BY GUARANTEE
TRUSTEES. ANNUAL REPORT
YEAR ENDED 31 MARCH 2021
The Trusiees. who are also Dire¢tOTS for the purpose5 of the Companie5 Act. have pleasure in
presenling their report and th¢ unaudited financial stswnents of the charity for the year ending 31
March 2021.
STRUCTURE GOVERNANCE AND MANAGEMENT
Governing doeument
Hilton Village Hall is a company limited by guarantee and not having a share capital (company
r¢gistration No. 08097171) 2nd Registered Charity (No. 1149075). This is in accordance with the
charity's governing document. the Memordndum and Article5 of Association. incorporated on Th June
2012.
Trustee Selee¢ioD Methods
The Truste¢slDirectors of Hilton Village Hall to 31° March 2021 were ultimately responsible for the
general control and management of the administraiion of the Charirylcompany.
Th¢ TrusteeslDirectors accepted ultimate re5wnsibility for directing the affairs of the
Charitylcompany by ensuring that li was solvent. well-run atMI delivering the charitable outcomes for
the benefit of Hilton and the surrounding area.
The TrusteeslDirectors ensured that the charity Complied with Charity Law, and wilh the requirements
of the Charity Commission as a regulaior. in particular they ensured that the charity prepared repoits
on what it had achieved in th¢ Annual Returns and accounts as required by law.
Th¢ Trust¢¢slDirectors ensured that the charity did not breach any of the requirements or rules set out
in its Memordndurns and Articles of A$$￿14t10n and that it r¢mained true to the charitable purpose and
objects set out therein.
The TrusteeslDirectors were a￿oun￿ble for the charity's solvency. continuing effectiveness and the
preservation of any endowments. The Tr￿￿e¢s/DIreCtOrs exercised overdll control over the
Charity'slcompany's financial affairs. They also ensur¢d that the way the charity was administ¢red
was not open io abuse by uns¢nJpulous associates or employees. and that ih¢ir syst¢ms of ¢ontrol were
rigorous and constantly maintained.
The TrusteeslDirectors approached specific people when a skills deficit was identified. They advised
the working of ihe Management Committee they w¢re non-voting Tnembers.

HILTON VILLAGE HALL
COMPANY LIMITED BY GUARANTEE
TRUSTEES, ANNUAL REPORT
YEAR EIYDED 31 MARCH 2021
l. The provision and maintenance of a Village Hall for use by the inhabitants of Hilton and the
SUTrounding area of benefrt without distinction of ￿)lItIcal. Teligious or other opinions
including use for-
A) Meetings. lectures and ¢lasses' or
B) Oiher forms of re¢reation and leisure-time occupation. with th¢ object of irnproving
the conditions of life for ihe inhabitants.
2. If the propety is no longer requTTed for the provision of a Village Hall for Hllton and the
surrounding area of benefit. the object of the charity will be the promotion of general
charitable purposes for the benefit of the inhabitants of Hilton and the surrounding area.
SUMMARY OF THE MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT IN
RELATION T
THESE O
In planning our activities for th¢ year we k¢pt in mind the Charity Commission's guidance on public
b¢n¢fit at our ttwtees me¢tings ensuring that an acceptsbl¢ proFM)rtion of use is by community group5.
The membership of the Charity is open to all individuals irrespective of Tac4 gender or any other
personal ¢ir¢umstan¢¢s.
REVIEW OF THE YEAR'S DEVELOPMENT
ACTIVITIES AND ACHIEVEMENTS
This year has been very difficul( at ihe end of March 2020 we went into lockdown. Hilton Villagc Hall
closed down Completely on the 20th Mar¢h and most siaff were furloughed apart from our
administrator who tTh)k on the rol¢ of checking the Hall daily and admini5trdtion. We agreed to top up
wages to IOOO/r• during this p¢riod
We opened up in th¢ Summ¢r of 2020 wiihin strict COVID safety rules in place but then closed again
due to the lockdown restrictions. Our hirers worked with us during thi5 difficult fime, providing risk
assessments and great flexibility.
Financtally the 8overnment'5 furlough Scheme has been a gr¢at help as has the grant of £1 O.¢XIO from
SDDC to help small businesses such as ours. Although not shown in this years accounts we received
further grants from SDDC in April 2021 which will help to mitigate this years losses.
Hilton Village Hall tried io claim on the busin¢ss intemiption sectioft of its insurdnce for the c105ure .
Unfortunat¢ly Zurich insurance hav¢ refused to pay out to all il's clients despite an appeal in the High
Court.
We completed the project to improve the core facilities of the Villa8e Hall. The Atrium roof. the
single glazed Entrance Hall roof and refurbish the toil¢ts in th¢ entrance hallway are complete.
Funding was secured from SDDC. The Naiional Lott¢ry Awards for All and a Biffa Award.
Chris Nield who after many long years as Secretary has Tetired - she made an outstanding contribLrtion
to the hall and will be greatly missed.

HILTON VILLAGE HALL
COMPANY LIMITED BY GUARANTEE
TRUSTEES. ANNUAL REPORT
YEAR ENDED 31 MARCH 2021
Jane Cross who has retired this year and will be missed particularly for her work on Grant
applications.
In the financial year 202012021 We've bought a new laptop and printer with an Action Grant from
Derbyshire County Council. The Parish council helped us with a grant to buy PPE. hand gel
dispensers and all ihe other items we needed to reopen the Hall after the first lockdown.
We've continued the coffee moming5 every week on Z4)om , providing a focal point for local people
and helping to combat loneliness in these difficult times. We've kept the car park open where possible
to support the school run using volunteers to OFtn and lock up. We remained open for Hickling House
Elderly day &qre permitted under lockdown rule as we re¢ognised the importance of this daily respit¢
care.
Next year will be tough and we will need hard work and deterniination lo regrow the Village Hall ift
this new world we live in. We will need to rebuild our financial reserve5 as we have made significant
losses this year. We look forward to the challenges as we develop the Village Hall and restore it as a
vibrant focus and Community Hub for Hilton.
FINANCIAL REVIEW AND
SERVES
Hilton Village Hall made an unrestricted loss of £15,889 or the financial year to 31# March 2021 and
at that dat¢ the Charity had unrestricted reserves of £19.977.
It is the wnsidered view of the TrUstee￿D1rectOTs that it 15 necessary and in the best interests of
Hilton Village Hall that a reserve fund is maintained.. that is a balance of 'fr¢¢' unrestricted funds
which have not been committed or d¢signated for a particular project. This reserve fund is required to
enable the organisation, in the short-term. io maintain ongoin8 services and ¢nable financial
commitments to be fulfilled.
The level of reserves for the ¢uryent year is approximately just under 3 months net expenditure.

HILTON VILLAGE HALL
COMPANY LIMITED BY GUARANTEE
TRUSTEES, ANNUAL REPORT
YEAR ENDED 31 MARCH 2021
INDEPEIWENT EXAMINERS
Derby Community Accountancy Services were appointed as independent examiners during the year
and have expressed iheir willingness to continue in office. A resolution to rt-appoint them as audiiors
will be pul to the members at the annual general rne¢ting.
SMALL COMPANY PROVISIONS
This report has been prepared in acwrdance with the special provision5 for small companies under
seclion 477 of ih¢ Compani¢s Act 2006.
Registered oifice=
Peacroft Lane
Hilion
Derbyshire
DE55 SGH
Signed on behalf of th¢ trust¢¢s'.
Ms S Davies
Approved by the trustees on
2*)Nki

HILTON VILLAGE HALL
COMPANY LIMITED BY GUARANTEE
INDEPENDENT EXAMtNER'S REPORT TO THE TRUSTEES OF
HILTON VILLAGE HALL
YEAR ENDED 31 MARCH 2021
I report on the accounts of the company for the year ended 31 March 2021 which are set out on
pages 7 to 16.
Respective responsibilities of trustees and ¢xamiDer
The trustees (who are also the directors of the company for the purposes of company law) are
responsible for the preparation of the accounts. The Itvst¢es consider thal an audit is nol required
for this year under section 144(2) of the Charities Aci 2011 (the 2011 Aci) and ihat an
independent examination is need￿.
Having satisfied myself that the charity is not subject lo an audit under company law and is
eligible for independent examination. it is my responsibility lo=
examine the accounts under section 145 of the 2011 Aet-
follow the procedures laid down in the g¢nerdl Directions given by the Charity Commission
under section 145(5)(b) of the 2011 Aci. and
state whether particular matters have corne to my attention.
Basis of independent examiner's report
My examination was ca￿led out in accordan¢¢ with generdl Directions given by the Charity
Commission. An examination includes a review of the a¢￿UntIng records kepi by the charity and
a comparison of the account5 presented with those records. It also includes consideration of any
unusual items or disclosur¢s in the a¢￿Unt5. and seeking explanations from you as trustees
concerning any such matters. The procedures undertaken do not provide all the evidence that
would be required in an audit. and ¢onsequently no opinion is given as to whether the accounts
present a "true and fair view" and the report is limited to ihose matters set out in the statement
below.
Independent examiner's stalement
In connection with my examination, no matter has come to my attention:
which gives me reasonable cause to believe that, in any material respecL the reqU1￿Ments.
to keep accounting records in accordance with section 386 of the Companies Act 2006- and
to pr¢pare accounts which accord with the accounting record5. comply with th¢ accounting
requirements of section 396 of the Companies Act 2006 and wilh the methods and principles
of the Ststement of Re¢ommcnd¢d Practice: Accounting and ReFK)rting by Charities have
not been m¢t" or
to which, in my opinion, attention should be drawn in order to enable a proper
und¢rstanding of th¢ accounts to be reached.
Mark New¢y ACMA
Derby Community Accounlancy Service
Babington Lodge
128 Green
Derby
DEI I
Date..

HILTON VILLAGE HALL
COMPANY LMTED BY GUARANTEE
STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 31 MARCH 2021
Unrestricted
Fund$
Restricted
Funds
Total Funds
Year to 31
March 2021
Total Funds
Yearlo31
March 2020
Note
Income from:
Charitable activities
Investment Income
15250
49J33
64,583
108,921
13
Total intoming regoure
15255
49J33
64,588
108.934
nditure on:
Raising funds
Charitable aclivities
31,144
53,958
85,102
106,869
Total expenditure
31.144
53.958
85,102
106.869
Net (expenditure) income
(15.889)
(4,625)
(20514)
2.065
Transfer between funds
Net movement in fuDds
(15,889)
(4.625)
(20,514)
2,065
Fund balances ai l April
2020
35,866
5.527
41J93
39,328
Fund balances ai 31
March 2021
19,977
902
20,879
41,393
The company had no new or discontinued activities during the year.
The notes on pages 9 to 16 form part of these financial stalements.

HILTON VILLAGE HALL
COMPANY LIMITED BY GUARANTEE
BALANCE SHEET
YEAR ENDED 31 MARCH 2021
2021
2020
Note
Current assets
Debtors
Cash at bank and in hand
li
6JOI
17,984
18.670
24,291
24385
42,961
Creditors: amounts falling due
wilhin one year
12
(3,406)
(1,568)
Net current asset5
41.393
Net assets
20,879
41,393
The funds of the charity..
Restricted
Unr¢stri¢ted- general r¢5crves
13
13
902
19.977
5.527
35,866
TOTAL CHARITY FUNDS
14
20079
41,393
For the year ending 31 March 2021 the company was entitled to exemption from audit under
section 477 of the Companies Act 2006 relating to small compantes.
Directors. rcsponsibilities:_
The members have not required the company to obtsin an audit of its accounts for the year
in question in accordance with section 476-
The directors acknowledge their responsibility for complying with the requirements of the
Act with respect to accounting rewrds and the prepardtion of accounts.
These financial statements have been p￿Pared in accordance with the provisions applicable to
companies subjeci io the small companies regime.
These financial statements were approved by the directors and authorised for issue on
signed on their behalf by..
and are
Ms S Davies
Director
Company Registration Numkr: 08097171
The notes on pages 9 to 16 form part of ihese fin8n¢ial 5totement5.

HILTON VILLAGE HALL
COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
Ac¢ountlDg policies
The principal accounting p)lieics adopted. judgerncnts and key sources of estimation
uncertainty in the preparalion of the financial stalements are as follows:
Company information
Hilton Village Hall Limited is a company limited by guarantee governed by
its Memorandum and Articles of Association dated 7 June 2012. The company and
charity are still registered as Hilton Village Hall Limited but the hall itself has been re-
named as Don Amott Memorial Hall.
1.1 Accounting convention
These accounts have been prepared in a¢¢ordan¢e with FRS 102. "The Financial Reporting
Stsndard applicable in the UK and Republic of Ireland" ("FRS 102.?. "Accounting and
Reporting by Charities" the Sta*m¢nt of Re¢ommended Prn¢tiee for charities applying FRS
102. the Companies Act 2006 and UK Generally Accepted Accounting Practice as it apples
from l January 2015. The charily is a Publi¢ Benefit Enlity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying Update
Bulletin l. not to prepare a Statement of Cash Flows.
The accounts are prepared in Sterling which is the functional currency of th¢ wmpany
Monetary amounts in ih¢se financial statements ￿ the nearest £.
The accounts have b¢en prepaffd on historical cost convention. The principal accounting
Jlicies adopted are set out below.
1.2 Going concern
At the lime of approving the accounts. thc dir¢¢tors have a reasonable expectation ihat the
charity has adequate resources to continue in operational existence for the foreseeabl¢ future.
Thus the Trustees continue to adopt the going con¢em basis of accounting in preparing the
accounts.
IJ Charit8ble Funds
Unrestricted funds are available for usc ai the discretion of the trustees in furtherance of the
general objectives of the charity.
Restricted funds are subject to specific conditions by donors as to how they may be used. The
purposes and uses of lh¢ restricted funds are set out in the notes to the accounts.
1.4 Incoming To8ources
All incoming r¢sour¢¢s are included in the SOFA when the charity is legally entitled to the
income and the amount can be quantified with reasonable accuracy. No amounts are included
in the financial statements for ￿[VICeS donated by volunteers.

HILTON VILLAGE HALL
COMPANY LIMITED BY GUARAiYfEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
1.5 Resources expended
All expenditure is accounted for on an accruals basis and has been classified under headings
which aggregate all costs relaling to lh¢ calegory. Where costs cannot be directly atlributed to
particular headings they have ￿en allocated to activilies on a basis consistent with use of the
resource5. Fund-raising costs are those incurred in seeking voluntary contributions and do not
include the costs of disseminating infonnation in the support of the charitable activitie5.
Governance costs are those incurred in connection with the charity's compliance with
constilutional and stslutory requirements.
1.6 Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discounts
offered. Prepayments are valued at the amount prepaid Det of any lrnde discounts due.
1.7 Cash and ￿5h equivalents
Cash and cash equivalents include cash in hand. dewTrsiiS held ai call with banks, other short-
temi liquid investments with original maturities of three months or less. and bank overdraft5.
Bank overdrafts are shown within bo￿owing5 in current liabilities.
1.8 Creditors and prnvisions
Creditors and provisions are recognised where the charity has a present obligation resulting
from a past event ihat will probably resuli in ihe transfer of funds to a third party and the
amount due io settle the obligation can be measured or eslimated reliably. Creditors and
provisions are nornially recognised at their settlement amounl after allowing for any trade
discounts due.
1.9 Financial instrumenls
The charily has financial assets and financial liabilities of a kind that qualify as basic
financial instruments. Basic financial instruments are initially recognis¢d at transaction value
and subsequently musured at their selll¢ment value.
Derecognilion offinancial liabililies
Financial liabilities are derecognised when the company's contrdctual obligations expire or
are discharged or cancelled.
1.10 Employee benefits
The cost of any unused holiday entitlement is recognised in the ￿rIOd in which the
employee's services are received.
Tennination benefits are recognised immediately as an expense when the company is
demonstrably committed to tem)inate the employment of an employee or to provide
termination benefi
1.1 l Taxation
The chariiy is exempt from tsx on income and gains falling with section 505 of the Taxes Act
1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these ar¢
applied to its ¢harithble objecis.
io-

HILTON VILLAGE HALL
COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
Critical accounting estimates and judgements
In the applicalion of the charily's accounting policies. the directors are required to make
judgements. eSt]rna￿S and assurnptions about the carrying amount of assets and liabiliti¢s
that are not readily apPa￿nt from other sources. Th¢ estimated and as50¢iated assumptions
ar¢ based on historical experience and other factors that are considered to k relevant. Actual
results may differ from thes¢ ¢s1sma¢¢s.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to
accounting estimates are recognised in the period in which the estimate is revised where the
revision affects only that period. or in the kKriod of the revision and future periods where the
revision aff¢cts l)oth current and future periods.
Income from charilable activities
Total Funds
Year to 31
Mgrch 2021
Totsl Funds
Yeario31
March 2020
Unrestricted Restricted
Funds
Funds
Granls
Rent of hall
Events Income
Donations
Other charitable income
49J33
49J33
15.070
43,255
64.367
728
571
15.070
180
15250
49J33
64J83
108.921
Interest receivable
Year to 31
Mgr 2021
Yearto31
Mar 2020
Bank interest rec¢ivabl¢ (unrestri¢ted)

HILTON VILLAGE HALL
CO￿(PA1¥y LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
Analysis of eJpenditure
Staff costs
Utilities
Telephone & Intemet
Repairs and Main*nance
Improvements to facilities
Project Fees
Cleaning & refuse
Priniin8 & Stationery
Audit
Admin
Insurdnce
Subscriptions & Licences
Advertising & Promotion
Miscellaneous
45,768
4J24
835
2,831
21.850
3.498
774
211
850
272
1,883
1.628
42,848
8,585
752
5,496
42.411
1.438
59
850
622
2.000
1,189
67
484
68
378
PPE
85,102
106.869
Expenditure on Charitable activities was £85,102 {2020: £106.869) of which £53.958 (2020:
£42,411) was restricted.
12-

HILTON VILLAGE HALL
COMPANY LIMITED BY GUARANTEE
IYOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
Net (expenditure)lincome
Net (expenditureyincome for the year is stated after chargingl{crediting):
2021
2020
Independent ExaMI￿r.S Fees
850
850
Directors and key management personnel
The key management Frsonnel of the charity consist of the trustees.
The trusle¢s did not receive remunerntion.
Employees
The averdge monihly number of persons employed (full time equivalent) during the year was
Year lo
31 March
2021
Year to
31 March
2020
Charitable activities
Employment costs
Year to 31
March 2021
Yearlo31
Mar¢h 2020
Wages and salaries
Pensions
45J07
461
42.385
463
45,768
42,848
No ¢mploy¢¢ earned more than £60.IK)O per annum.
9. Related party trnnsactions
The Charity had no relatcd party trdnsactions that required disclosure.
13-

H￿TON ￿LLAGE HALL
COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
10. Title to Land
Hilton Parish Council was the sole custodian trustee for HiltOTt Village Hall (Charity Number
520547), and as such was the cusiodian for the land registered at HM LAnd Registy under iitle
number DY457216. Ownership of this land was transferred to the new charity of Hilton Villag¢
Hall ( Charity Nurnber 08097171) on 6 January 2014 at Nil value.
A further area of land r¢gislered at HM Land Registry under title number DY310977 was
transferred at Nil value from South Derbyshir¢ District Council to Hilton Village Hall (Chgriry
Number 0809171) on 6 January 2014.
The ownership of this land is subject to the regulation5 laid down in Charity law and the
Restrictive Cov¢nants in place at the time of transfer.
I l. Debtors
2021
2020
Trade debtors
Prepayments
HMRC- PAYE & NIC
HMRC- VA T
4,289
767
1,245
8,984
774
3.400
5,512
18.670
6,30]
12. Creditor5: Amounts falling due within one year
2021
2020
Trade creditors
HMRC-VAT
Pensions
Accruals & Sundry
1,069
lJ36
614
104
850
850
3.406
,568
14-

HILTON VILLAGE HALL
COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
13. Analysis ofcharitable funds
Analysis of movements In unrestritted funds
At
l April
2020
At
31M2rth
2021
Incoming Outgoing
General r&8erve
35,866
15.255
{31.144)
19,977
Total unrestricted funds
35866
15,255
(31,144) 19,977
Rtstrieted funds
SDDC- Growth Point
Biffa Award
Furlougb Grant
SDDC
Hilton Parish Council
DCC
4.683
644
(3,781)
(11.592)
(17,747)
(20,000)
{638)
(200)
902
10,948
17.747
20,000
638
200
Total restricted funds
5527
49J33
(53.958)
902
Total funds
41J93
64,588
(85,102) 20,879
Th¢ grant from South Derbyshire District Council (SDDC) was awarded under the City Gr0￿h
Point Fund.
The Biffa Award funding was provided io fund the refurbishment of the main toilets and ihe
atrium roof.
The SDDC funding was to match fund the Biffa Award to improve the core village hall facilities.
The Hilton Parish Council grant was to assist with the hardships of the pandemic.
DCC provided funding for a new lapiop and printer.
15-

HILTON VILLAGE HALL
COMPAIYY L￿[TED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2021
14. Analysis of Det wets between funds
Tangible
rixed assets
Other
nel assets
Total
Unrestricted funds
Unrestricted Funds
20.879
20,879
Restricted funds
Total funds
20,879
20879
16-