2021-05-31-accounts - Wetherby Rugby Union Football Club

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Trustees’ Annual Report for the period

From 1/6/20 Period start date To 31/5/21 Period end date

Charity name: WETHERBY RUGBY UNION FOOTBALL CLUB

Charity registration number: 1148868

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The promotion of community participation in healthy recreation for the benefit of the inhabitants of Wetherby and surrounding areas, by the provision of facilities for playing rugby union.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	• Training, fixtures, grounds, and facilities in support of two (2) senior men’s teams, one (1) senior women’s team, and teams for all junior age grades from U6 through to U18. • The Club currently has c.100 volunteers who invest their time in delivering the objectives of the Charity. • The Junior Section has c.300 members and, despite Covid-19 restrictions, were able to field in the region of 80% at each age group. • The use of Club facilities has also been made available to local schools, other sporting clubs, as well as local businesses throughout this period. • A significant programme of fund-raising took place following the untimely passing of one of the Club’s officers. All of these funds are being used to replace, improve and enhance the facilities and equipment that are available to the Club’s members.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees of Wetherby Rugby Union Football Club confirm that they have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Grant-making does not form a part of the Charities activities.
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	Wetherby RUFC is a purely volunteer- based organisation. We currently have 111 volunteers who hold various roles across the Charity: Club Management, Team Management, Coaching, Safeguarding, Events, Fixtures etc.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Please see attached our Chairman’s Report for Season 2020-2021 delivered during the Club’s Annual General Meeting held on 27thMay 2021.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41

Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Please see attached detailed accounts for the period.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22
Amount of reserves held	Para 1.22
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Wetherby RUFC and its property are administered and managed in accordance with the provisions contained within the Club’s Constitution.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated Association.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Wetherby RUFC is managed and administered by a committee comprising the Officers and other members elected in accordance with the Constitution and the Club’s Rules. Those elected into the Club Officer roles are the Trustees of the Charity. The following are the Club Officer roles: Chair, Junior Section Chair, Honorary Secretary, and Honorary Treasurer.

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Wetherby Rugby Union Football Club
Other name the charity uses	Wetherby RUFC
Registered charity number	1148868
Charity’s principal address	Grange Parks Sports Club Old Boston Road Wetherby West Yorkshire LS22 5NB

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (if any)
Jonathan Hirst	Chair	The Officers/Trustees of the charity are elected annually at the AGM by the Club’s membership.
Andrew Hewitt	Junior Chair
Phill Hill	Hon Sec
Kieran Cooper	Hon Treasurer

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
N/A

Name of chief executive or names of senior staff members (Optional information)

N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Nil

Other optional information

It should be noted that since the end of this reporting period (31 May 21), the holders of the Club’s Honorary Treasurer and Honorary Secretary roles have changed. These changes have been updated on the Charities Commission website.

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) James Robert Durac Marr Position (eg Secretary, Chair, etc)[Honorary Secretary & Trustee ] Date 12th March 2022

Wetherby Rugby Union Football Club Grange Park Sports & Social Club Old Boston Road Wetherby West Yorkshire LS22 5NB

Chairman’s Report for the Season 2020-2021

This has been a particularly difficult season for Wetherby RUFC and its people. Notwithstanding the impact that the Covid-19 pandemic has had on all players and volunteers we were all devastated by the untimely and sudden loss of one of our Club stalwarts and friend to so many – Richard Jones. After a brief illness Richard was sadly taken from us in February.

It is at these most painful of times, however, that our rugby community truly shone and displayed all the core characteristics that makes this sport stand out from all others. This community spirit was no more evident than in the herculean effort that was made by all our members, young and old, to raise the significant amount of £55,000 that was needed to complete the internal renovation of our Clubhouse – a project which had been under Richard’s determined leadership. We are now very close to being able to open the doors to a new season with a facility that we hope Richard would have been proud of.

Rugby has also suffered over the last season; COVID-19 has meant that we have struggled to gain any momentum in teams and matches. Being forced to close the Club and suspend outside activities for much of the season has deprived us all our regular social interactions with each other.

However, despite the lack of competitive rugby, we have seen through participation in the RFU’s phased programme ‘Return to Rugby’ just how enthusiastic our membership is to return to the Club. We have been delighted to welcome Evan Woodworth as our Senior Men’s Head Coach, and Lucy Bennett as the Senior Women’s Head Coach.

So much great work has been undertaken during the last 12-months, despite the difficult conditions in which we have had to operate. Whilst there are so many to whom I pay my thanks, I would like to make mention of the following:

Our Club Captain – Stephen Hoather – has been leading from the front as the driving force for so many of our Club’s initiatives during this season;
Despite his tragic loss, Mel Jones has thrown himself back into a wide range of Club activities;
We say farewell to Dave Smart who has worked tirelessly over the last 5-years manging the Grange Park bar and, over this time, has been a stalwart supporter of our rugby club; and
We are also be saying a fond farewell to our Honorary Secretary – Phil Hill – who after so many years of dedication to this Club and to the Grange Park Sports Club Committee, will be retiring to the south coast to be close to his family. On behalf of us all we wish you a happy retirement; we hope that Wetherby RUFC remains your home away from home and that you will drop in on occasion whenever passing.

Wetherby RUFC is a Registered Charity: 1148868

Wetherby Rugby Union Football Club Grange Park Sports & Social Club Old Boston Road Wetherby West Yorkshire LS22 5NB

Finally, I would like to thank every single member of the Committee, our players, our parents, and our volunteers for making Wetherby Rugby Club the cornerstone of our community and, through doing so, bringing so much benefit to Wetherby and our surrounding region.

Jonathan Hirst Chairman & Trustee Wetherby RUFC

Wetherby RUFC is a Registered Charity: 1148868

WETHERBY RUFC INCOME & EXPENDITURE ACCOUNT YEAR ENDED 31 MAY 2021

Membership Match fees & team expenses Kit Kit Sponsorship International Tickets Advertising General fund raising Equipment Coaching & Physio Gift Aid Laundry Rent Grounds maintenance Tournaments & refs Floodlighting Project End of Season Events End of Season Ball Trophies RFU Grant Funding Miscellaneous Total before exceptional item Exceptional item: Funding for new clubhouse Total	2021 Income £ 20,889 0 40 0 0 1,250 569 0 0 0 0 0 0 500 0 245 0 0 6,227 5,266 34,986 19,520 54,506	2021 Expense £ 0 0 (482) 0 0 0 0 (1,457) (1,590) 0 0 2,142 347 (1,443) (14,727) 0 0 (440) 0 (5,694) (23,344) (31,453) (54,797)	2021 Net income/ (expense) £ 20,889 0 (442) 0 0 1,250 569 (1,457) (1,590) 0 0 2,142 347 (943) (14,727) 245 0 (440) 6,227 (428) 11,642 (11,933) (291)	2020 Net income/ (expense) £ 29,486 380 (6,357) 4,500 0 2,011 8,082 (575) (4,823) 0 0 (21,417) (7,899) (128) 0 3 0 (344) 0 (777)
				2,142 (2,577)
				(435)

WRUFC consolidated accounts 20-21

Page 1 of 3

WETHERBY RUFC BALANCE SHEET YEAR ENDED 31 MAY 2021

Note BANK & CASH Petty Cash Current bank accounts Reserve bank accounts DEBTORS & PREPAYMENTS 2 CREDITORS & ACCRUALS 3 TOUR ACCOUNTS TBC U7s - U11s U17s - U18s U14s U16s Colts TOTAL TOUR ACCOUNTS NET ASSETS OPENING NET ASSETS Current year income Current year expenses CLOSING NET ASSETS	31 May 2021 £ 0 114,292 0 114,292 0 (88,998) 0 (2,317) (435) (2,113) (7,473) (79) (12,416) 12,878 13,169 54,506 (54,797) 12,878	31 May 2020 £ 0 46,964 0
		46,964
		11,520 (32,495) 0 (2,317) (435) (2,354) (7,635) (79)
		(12,820)

		13,169

WRUFC consolidated accounts 20-21

Page 2 of 3

WETHERBY RUFC NOTES TO THE ACCOUNTS YEAR ENDED 31 MAY 2021

Note

1 Consolidated accounts

The Junior and Senior sections of Wetherby RUFC maintain separate accounts throughout the year, however, the vast majority of transactions are reflected in the former.

The Income & Expenditure Account and Balance Sheet on pages 1 & 2 and the notes below are a consolidation of these accounts.

The Junior and Senior section accounts are also attached.

31 May 2021 £ 2 Debtors & accrued income Grant funding passed to GP for clubhouse in 0 WRUFC Seniors 0 Flatman Dinner - tickets 0 RFU Silver Trophy award 0 RFU grant funding due 0 0 3 Creditors & accrued payments Deferred sponsorship (200) WRUFC Seniors 0 General creditors (3,075) Grant funding (31,924) Clubhouse Refurb Ringfenced funding (50,299) Loans (3,500) (88,998)	31 May 2020 £ 9,520 0 0 0 2,000
	11,520
	(1,450) 0 (9,050) (21,995) 0 0
	(32,495)

WRUFC consolidated accounts 20-21

Page 3 of 3

WETHERBY RUFC JUNIOR SECTION

INCOME & EXPENDITURE ACCOUNT

YEAR ENDED 31 MAY 2021

2021 Income £ 20,838 0 40 0 1,250 0 0 0 0 569 0 0 0 0 0 0 0 0 0 0 500 0 245 0 0 0 6,227 19,520 742	2021 Expense £ 0 0 (483) 0 0 (25) 0 0 0 0 (1,457) (1,200) 0 (390) 0 0 0 2,142 0 347 (1,371) (14,727) 0 0 0 (440) 0 (31,453) (1,144)	2021 Net income/ (expense) £ 20,838 0 (443) 0 1,250 (25) 0 0 0 569 (1,457) (1,200) 0 (390) 0 0 0 2,142 0 347 (871) (14,727) 245 0 0 (440) 6,227 (11,933) (402)	2020 Net income/ (expense) £ 29,408 380 (7,457) 4,500 2,011 0 3,974 0 0 4,815 (575) (1,150) (1,010) (2,663) 0 0 0 (21,417) (150) (7,899) (128) 0 3 0 0 (344) 0 (2,577) (554)
49,932	(50,200)	(269)	(832)
Surplus/ (Deficit) b/f 0 2,317 435 2,354 7,635 (0) 0 79	Income 0 0 0 1,667 1,110 0 0 0		Surplus/ (Deficit) c/f 0 2,317 435 2,113 7,473 (0) 0 79
		Expenses 0 0 0 (1,908) (1,272) 0 0 0
12,820	2,777	(3,180)	12,417

WETHERBY RUFC JUNIOR SECTION

BALANCE SHEET

YEAR ENDED 31 MAY 2021

Note 31 May 2021 £ BANK & CASH Petty Cash 0 Current bank account 106,336 Reserve bank account 0 106,336 DEBTORS & PREPAYMENTS 1 2,000 CREDITORS & ACCRUALS 2 (95,448) TOUR ACCOUNTS TBC 0 U7s ‐ U11s (2,317) U17s ‐ U18s (435) U14s (2,113) U16s (7,473) U15s 0 U18s 0 Colts (79) TOTAL TOUR ACCOUNTS (12,417) NET ASSETS 471 OPENING NET ASSETS 740 Contribution to New Clubhouse from reserves 0 Current year income 49,932 Current year expenses (50,200) CLOSING NET ASSETS 471	31 May 2020 £ 0 38,986 0
	38,986
	13,520 (38,945) 0 (2,317) (435) (2,354) (7,635) 0 0 (79)
	(12,820)

	740
	1,572 0 82,854 (83,686)
	740

WETHERBY RUFC JUNIOR SECTION NOTES TO THE ACCOUNTS YEAR ENDED 31 MAY 2021

Note 1 Debtors & accrued income Grant funding passed to GP for clubhouse investment WRUFC Seniors Flatman Dinner - tickets RFU Silver Trophy award RFU grant funding due 2 Creditors & accrued payments Deferred sponsorship WRUFC Seniors General creditors Grant funding Clubhouse Refurb Ringfenced funding Loans from members for clubhouse refurb	31 May 2021 £ 0 2,000 0 0 0 2,000 (200) (6,450) (3,075) (31,924) (50,299) (3,500) (95,448)	31 May 2020 £ 9,520 2,000 0 0 2,000
		13,520
		(1,450) (6,450) (9,050) (21,995) 0 0
		(38,945)

WETHERBY RUFC SENIOR SECTION INCOME & EXPENDITURE ACCOUNT

YEAR ENDED 31 MAY 2021

2021 Income £ Membership 50 Match fees & team expenses Team expenses Kit 0 Kit Sponsorship Sponsorship International Tickets 0 RFU Raffle Advertising Marketing Café Bags General fund raising 0 Pitch Hire Catering Equipment Coaching for teams Coaching for coaches Physio Gift Aid Laundry Summer Camp Rent Grounds maintenance (inc floodlight proj) Tournaments & refs 0 Snrs Tour BBQ Dinner Dance Photographs Trophies Interest 0 Miscellaneous 4,525 Juniors/Seniors interco Total 4,575 Tour accounts: Surplus/ (Deficit) b/f TBC 0 U7s ‐ U11s 0 U13s ‐ U14s 0 U15s 0 U16s 0 U18s 0 Colts 0 0	2021 Expense £ 0 0 0 (72) (4,525)	2021 Net income/ (expense) £ 50 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (72) 0 0 0 0 0 0 0 0	2020 Net income/ (expense) £ 75 0 0 1,100 0 0 (2,077) 0 0 0 0 0 1,370 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (72) 0
4,575	(4,597)	(22)	397
Surplus/ (Deficit) b/f 0 0 0 0 0 0 0	Income 0 0 0 0 0 0 0		Surplus/ (Deficit) c/f 0 0 0 0 0 0 0
		Expenses 0 0 0 0 0 0 0
0	0	0	0

WETHERBY RUFC SENIOR SECTION

BALANCE SHEET YEAR ENDED 31 MAY 2021

Note 31 May 2021 £ BANK & CASH Petty Cash 0 Current bank account 7,956 Reserve bank account 0 7,956 DEBTORS & PREPAYMENTS 1 6,450 CREDITORS & ACCRUALS 2 (2,000) PROVISIONS 3 0 TOUR ACCOUNTS TBC 0 U7s ‐ U11s 0 U13s ‐ U14s 0 U14s 0 U15s 0 U16s 0 U17s 0 U18s 0 Colts 0 TOTAL TOUR ACCOUNTS 0 NET ASSETS 12,406 OPENING NET ASSETS 12,428 Contribution to New Clubhouse from reserves 0 Current year income 4,575 Current year expenses (4,597) CLOSING NET ASSETS 12,406	31 May 2020 £ 0 7,978 0
	7,978
	6,450 (2,000) 0 0 0 0 0 0 0 0 0 0
	0

	12,428
	12,032 0 9,073 (8,676)
	12,428

WETHERBY RUFC SENIOR SECTION NOTES TO THE ACCOUNTS YEAR ENDED 31 MAY 2021

Note 31 May 2021 £ 1 Debtors & accrued income Grant funding passed to GP for clubhouse in 0 WRUFC Juniors 6,450 Flatman Dinner - tickets 0 RFU Silver Trophy award 0 RFU grant funding due 6,450 2 Creditors & accrued payments Creditors & accrued payments 0 Deferred sponsorship 0 WRUFC Juniors (2,000) General creditors 0 Grant funding 0 (2,000)	31 May 2020 £ 0 6,450 0 0
	6,450
	0 0 (2,000) 0 0
	(2,000)