## **Trustees’ Annual Report for the period** **From 1/6/20 Period start date To 31/5/21 Period end date** **Charity name: WETHERBY RUGBY UNION FOOTBALL CLUB** ## **Charity registration number: 1148868** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The promotion of community participation
in healthy recreation for the benefit of the
inhabitants of Wetherby and surrounding
areas, by the provision of facilities for
playing rugby union.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|•
Training, fixtures, grounds, and facilities
in support of two (2) senior men’s
teams, one (1) senior women’s team,
and teams for all junior age grades from
U6 through to U18.
•
The Club currently has c.100 volunteers
who invest their time in delivering the
objectives of the Charity.
•
The Junior Section has c.300 members
and, despite Covid-19 restrictions, were
able to field in the region of 80% at
each age group.
•
The use of Club facilities has also been
made available to local schools, other
sporting clubs, as well as local
businesses throughout this period.
•
A significant programme of fund-raising
took place following the untimely
passing of one of the Club’s officers.
All of these funds are being used to
replace, improve and enhance the
facilities and equipment that are
available to the Club’s members.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees of Wetherby Rugby Union
Football Club confirm that they have had
regard to the guidance issued by the
Charity Commission on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Grant-making does not form a part of the
Charities activities.| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|Wetherby RUFC is a purely volunteer-
based organisation. We currently have 111
volunteers who hold various roles across
the Charity: Club Management, Team
Management, Coaching, Safeguarding,
Events, Fixtures etc.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Please see attached our Chairman’s
Report for Season 2020-2021 delivered
during the Club’s Annual General Meeting
held on 27thMay 2021.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41| |---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Please see attached detailed accounts for
the period.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|| |Amount of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Wetherby RUFC and its property are
administered and managed in accordance
with the provisions contained within the
Club’s Constitution.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Wetherby RUFC is managed and
administered by a committee comprising
the Officers and other members elected in
accordance with the Constitution and the
Club’s Rules. Those elected into the Club
Officer roles are the Trustees of the
Charity. The following are the Club Officer
roles: Chair, Junior Section Chair, Honorary
Secretary, and Honorary Treasurer.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Wetherby Rugby Union Football Club| |---|---| |Other name the charity uses|Wetherby RUFC| |Registered charity number|1148868| |Charity’s principal address|Grange Parks Sports Club
Old Boston Road
Wetherby
West Yorkshire LS22 5NB| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Jonathan Hirst|Chair||The Officers/Trustees of the
charity are elected annually
at the AGM by the Club’s
membership.| ||Andrew Hewitt|Junior Chair||| ||Phill Hill|Hon Sec||| ||Kieran Cooper|Hon Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |N/A||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |N/A||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Nil ## **Other optional information** It should be noted that since the end of this reporting period (31 May 21), the holders of the Club’s Honorary Treasurer and Honorary Secretary roles have changed. These changes have been updated on the Charities Commission website. ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** James Robert Durac Marr **Position (eg Secretary, Chair, etc)**[Honorary Secretary & Trustee ] **Date** 12th March 2022 Wetherby Rugby Union Football Club Grange Park Sports & Social Club Old Boston Road Wetherby West Yorkshire LS22 5NB ## **Chairman’s Report for the Season 2020-2021** This has been a particularly difficult season for Wetherby RUFC and its people. Notwithstanding the impact that the Covid-19 pandemic has had on all players and volunteers we were all devastated by the untimely and sudden loss of one of our Club stalwarts and friend to so many – Richard Jones. After a brief illness Richard was sadly taken from us in February. It is at these most painful of times, however, that our rugby community truly shone and displayed all the core characteristics that makes this sport stand out from all others. This community spirit was no more evident than in the herculean effort that was made by all our members, young and old, to raise the significant amount of £55,000 that was needed to complete the internal renovation of our Clubhouse – a project which had been under Richard’s determined leadership. We are now very close to being able to open the doors to a new season with a facility that we hope Richard would have been proud of. Rugby has also suffered over the last season; COVID-19 has meant that we have struggled to gain any momentum in teams and matches. Being forced to close the Club and suspend outside activities for much of the season has deprived us all our regular social interactions with each other. However, despite the lack of competitive rugby, we have seen through participation in the RFU’s phased programme ‘Return to Rugby’ just how enthusiastic our membership is to return to the Club. We have been delighted to welcome Evan Woodworth as our Senior Men’s Head Coach, and Lucy Bennett as the Senior Women’s Head Coach. So much great work has been undertaken during the last 12-months, despite the difficult conditions in which we have had to operate. Whilst there are so many to whom I pay my thanks, I would like to make mention of the following: - Our Club Captain – Stephen Hoather – has been leading from the front as the driving force for so many of our Club’s initiatives during this season; - Despite his tragic loss, Mel Jones has thrown himself back into a wide range of Club activities; - We say farewell to Dave Smart who has worked tirelessly over the last 5-years manging the Grange Park bar and, over this time, has been a stalwart supporter of our rugby club; and - We are also be saying a fond farewell to our Honorary Secretary – Phil Hill – who after so many years of dedication to this Club and to the Grange Park Sports Club Committee, will be retiring to the south coast to be close to his family. On behalf of us all we wish you a happy retirement; we hope that Wetherby RUFC remains your home away from home and that you will drop in on occasion whenever passing. Wetherby RUFC is a Registered Charity: 1148868 Wetherby Rugby Union Football Club Grange Park Sports & Social Club Old Boston Road Wetherby West Yorkshire LS22 5NB Finally, I would like to thank every single member of the Committee, our players, our parents, and our volunteers for making Wetherby Rugby Club the cornerstone of our community and, through doing so, bringing so much benefit to Wetherby and our surrounding region. Jonathan Hirst Chairman & Trustee Wetherby RUFC Wetherby RUFC is a Registered Charity: 1148868 ## **WETHERBY RUFC INCOME & EXPENDITURE ACCOUNT YEAR ENDED 31 MAY 2021** |Membership
Match fees & team expenses
Kit
Kit Sponsorship
International Tickets
Advertising
General fund raising
Equipment
Coaching & Physio
Gift Aid
Laundry
Rent
Grounds maintenance
Tournaments & refs
Floodlighting Project
End of Season Events
End of Season Ball
Trophies
RFU Grant Funding
Miscellaneous
**Total before exceptional item**
Exceptional item:
Funding for new clubhouse
**Total**|**2021**
**Income**
**£**
20,889
0
40
0
0
1,250
569
0
0
0
0
0
0
500
0
245
0
0
6,227
5,266
**34,986**
19,520
54,506|**2021**
**Expense**
**£**
0
0
(482)
0
0
0
0
(1,457)
(1,590)
0
0
2,142
347
(1,443)
(14,727)
0
0
(440)
0
(5,694)
**(23,344)**
(31,453)
(54,797)|**2021**
**Net income/**
**(expense)**
**£**
20,889
0
(442)
0
0
1,250
569
(1,457)
(1,590)
0
0
2,142
347
(943)
(14,727)
245
0
(440)
6,227
(428)
**11,642**
(11,933)
(291)|**2020**
**Net income/**
**(expense)**
**£**
29,486
380
(6,357)
4,500
0
2,011
8,082
(575)
(4,823)
0
0
(21,417)
(7,899)
(128)
0
3
0
(344)
0
(777)| |---|---|---|---|---| |||||**2,142**
(2,577)| |||||(435)| |||||| WRUFC consolidated accounts 20-21 Page 1 of 3 ## **WETHERBY RUFC BALANCE SHEET YEAR ENDED 31 MAY 2021** |**Note**
**BANK & CASH**
Petty Cash
Current bank accounts
Reserve bank accounts
**DEBTORS & PREPAYMENTS**
**2**
**CREDITORS & ACCRUALS**
**3**
**TOUR ACCOUNTS**
TBC
U7s - U11s
U17s - U18s
U14s
U16s
Colts
**TOTAL TOUR ACCOUNTS**
**NET ASSETS**
**OPENING NET ASSETS**
Current year income
Current year expenses
**CLOSING NET ASSETS**|**31 May 2021**
**£**
0
114,292
0
114,292
0
(88,998)
0
(2,317)
(435)
(2,113)
(7,473)
(79)
(12,416)
12,878
13,169
54,506
(54,797)
12,878|**31 May 2020**
**£**
0
46,964
0| |---|---|---| |||46,964| |||11,520
(32,495)
0
(2,317)
(435)
(2,354)
(7,635)
(79)| |||(12,820)| |||| |||13,169| |||| WRUFC consolidated accounts 20-21 Page 2 of 3 ## **WETHERBY RUFC NOTES TO THE ACCOUNTS YEAR ENDED 31 MAY 2021** ## **Note** ## **1 Consolidated accounts** The Junior and Senior sections of Wetherby RUFC maintain separate accounts throughout the year, however, the vast majority of transactions are reflected in the former. The Income & Expenditure Account and Balance Sheet on pages 1 & 2 and the notes below are a consolidation of these accounts. The Junior and Senior section accounts are also attached. |**31 May**
**2021**
**£**
**2**
**Debtors & accrued income**
Grant funding passed to GP for clubhouse in
0
WRUFC Seniors
0
Flatman Dinner - tickets
0
RFU Silver Trophy award
0
RFU grant funding due
0
0
**3**
**Creditors & accrued payments**
Deferred sponsorship
(200)
WRUFC Seniors
0
General creditors
(3,075)
Grant funding
(31,924)
Clubhouse Refurb Ringfenced funding
(50,299)
Loans
(3,500)
(88,998)|**31 May**
**2020**
**£**
9,520
0
0
0
2,000| |---|---| ||11,520| ||(1,450)
0
(9,050)
(21,995)
0
0| ||(32,495)| WRUFC consolidated accounts 20-21 Page 3 of 3 ## **WETHERBY RUFC JUNIOR SECTION** ## **INCOME & EXPENDITURE ACCOUNT** ## **YEAR ENDED 31 MAY 2021** |Membership
Gate takings
Kit
Kit Sponsorship
Advertising
Marketing
International Tickets
Café
Bags
General fund raising
Equipment
Coaching for teams
Coaching for coaches
Physio
Laundry
Gift Aid
Summer Camp
Rent
S & C Training
Ground Works
Tournaments & refs
Floodlighting Project
End of Season Events
End of Season Ball
Photographs
Trophies
RFU Grant Funding
Funding for new clubhouse
Miscellaneous
**Total**
**Tour accounts:**
TBC
U7s ‐ U11s
U17s ‐ U18s
U14s
U16s
U15s
U18s
Colts|**2021**
**Income**
**£**
20,838
0
40
0
1,250
0
0
0
0
569
0
0
0
0
0
0
0
0
0
0
500
0
245
0
0
0
6,227
19,520
742|**2021**
**Expense**
**£**
0
0
(483)
0
0
(25)
0
0
0
0
(1,457)
(1,200)
0
(390)
0
0
0
2,142
0
347
(1,371)
(14,727)
0
0
0
(440)
0
(31,453)
(1,144)|**2021**
**Net income/**
**(expense)**
**£**
20,838
0
(443)
0
1,250
(25)
0
0
0
569
(1,457)
(1,200)
0
(390)
0
0
0
2,142
0
347
(871)
(14,727)
245
0
0
(440)
6,227
(11,933)
(402)|**2020**
**Net income/**
**(expense)**
**£**
29,408
380
(7,457)
4,500
2,011
0
3,974
0
0
4,815
(575)
(1,150)
(1,010)
(2,663)
0
0
0
(21,417)
(150)
(7,899)
(128)
0
3
0
0
(344)
0
(2,577)
(554)| |---|---|---|---|---| ||49,932|(50,200)|(269)|(832)| ||**Surplus/**
**(Deficit) b/f**
0
2,317
435
2,354
7,635
(0)
0
79|**Income**
0
0
0
1,667
1,110
0
0
0||**Surplus/**
**(Deficit) c/f**
0
2,317
435
2,113
7,473
(0)
0
79| ||||**Expenses**
0
0
0
(1,908)
(1,272)
0
0
0|| ||12,820|2,777|(3,180)|12,417| **1** ## **WETHERBY RUFC JUNIOR SECTION** ## **BALANCE SHEET** ## **YEAR ENDED 31 MAY 2021** |**Note**
**31 May 2021**
**£**
**BANK & CASH**
Petty Cash
0
Current bank account
106,336
Reserve bank account
0
106,336
**DEBTORS & PREPAYMENTS**
**1**
2,000
**CREDITORS & ACCRUALS**
**2**
(95,448)
**TOUR ACCOUNTS**
TBC
0
U7s ‐ U11s
(2,317)
U17s ‐ U18s
(435)
U14s
(2,113)
U16s
(7,473)
U15s
0
U18s
0
Colts
(79)
**TOTAL TOUR ACCOUNTS**
(12,417)
**NET ASSETS**
471
**OPENING NET ASSETS**
740
Contribution to New Clubhouse from reserves
0
Current year income
49,932
Current year expenses
(50,200)
**CLOSING NET ASSETS**
471|**31 May 2020**
**£**
0
38,986
0| |---|---| ||38,986| ||13,520
(38,945)
0
(2,317)
(435)
(2,354)
(7,635)
0
0
(79)| ||(12,820)| ||| ||740| ||1,572
0
82,854
(83,686)| ||740| **2** ## **WETHERBY RUFC JUNIOR SECTION NOTES TO THE ACCOUNTS YEAR ENDED 31 MAY 2021** |**Note**
**1**
**Debtors & accrued income**
Grant funding passed to GP for clubhouse investment
WRUFC Seniors
Flatman Dinner - tickets
RFU Silver Trophy award
RFU grant funding due
**2**
**Creditors & accrued payments**
Deferred sponsorship
WRUFC Seniors
General creditors
Grant funding
Clubhouse Refurb Ringfenced funding
Loans from members for clubhouse refurb|**31 May**
**2021**
**£**
0
2,000
0
0
0
2,000
(200)
(6,450)
(3,075)
(31,924)
(50,299)
(3,500)
(95,448)|**31 May**
**2020**
**£**
9,520
2,000
0
0
2,000| |---|---|---| |||13,520| |||(1,450)
(6,450)
(9,050)
(21,995)
0
0| |||(38,945)| **3** ## **WETHERBY RUFC SENIOR SECTION INCOME & EXPENDITURE ACCOUNT** ## **YEAR ENDED 31 MAY 2021** |**2021**
**Income**
**£**
Membership
50
Match fees & team expenses
Team expenses
Kit
0
Kit Sponsorship
Sponsorship
International Tickets
0
RFU Raffle
Advertising
Marketing
Café
Bags
General fund raising
0
Pitch Hire
Catering
Equipment
Coaching for teams
Coaching for coaches
Physio
Gift Aid
Laundry
Summer Camp
Rent
Grounds maintenance (inc floodlight proj)
Tournaments & refs
0
Snrs Tour
BBQ
Dinner Dance
Photographs
Trophies
Interest
0
Miscellaneous
4,525
Juniors/Seniors interco
**Total**
4,575
**Tour accounts:**
**Surplus/**
**(Deficit) b/f**
TBC
0
U7s ‐ U11s
0
U13s ‐ U14s
0
U15s
0
U16s
0
U18s
0
Colts
0
0|**2021**
**Income**
**£**
Membership
50
Match fees & team expenses
Team expenses
Kit
0
Kit Sponsorship
Sponsorship
International Tickets
0
RFU Raffle
Advertising
Marketing
Café
Bags
General fund raising
0
Pitch Hire
Catering
Equipment
Coaching for teams
Coaching for coaches
Physio
Gift Aid
Laundry
Summer Camp
Rent
Grounds maintenance (inc floodlight proj)
Tournaments & refs
0
Snrs Tour
BBQ
Dinner Dance
Photographs
Trophies
Interest
0
Miscellaneous
4,525
Juniors/Seniors interco
**Total**
4,575
**Tour accounts:**
**Surplus/**
**(Deficit) b/f**
TBC
0
U7s ‐ U11s
0
U13s ‐ U14s
0
U15s
0
U16s
0
U18s
0
Colts
0
0|**2021**
**Expense**
**£**
0
0
0
(72)
(4,525)|**2021**
**Net income/**
**(expense)**
**£**
50
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
(72)
0
0
0
0
0
0
0
0|**2020**
**Net income/**
**(expense)**
**£**
75
0
0
1,100
0
0
(2,077)
0
0
0
0
0
1,370
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
(72)
0| |---|---|---|---|---| ||4,575|(4,597)|(22)|397| ||**Surplus/**
**(Deficit) b/f**
0
0
0
0
0
0
0|**Income**
0
0
0
0
0
0
0||**Surplus/**
**(Deficit) c/f**
0
0
0
0
0
0
0| ||||**Expenses**
0
0
0
0
0
0
0|| ||0|0|0|0| **1** ## **WETHERBY RUFC SENIOR SECTION** ## **BALANCE SHEET YEAR ENDED 31 MAY 2021** |**Note**
**31 May 2021**
**£**
**BANK & CASH**
Petty Cash
0
Current bank account
7,956
Reserve bank account
0
7,956
**DEBTORS & PREPAYMENTS**
**1**
6,450
**CREDITORS & ACCRUALS**
**2**
(2,000)
**PROVISIONS**
**3**
0
**TOUR ACCOUNTS**
TBC
0
U7s ‐ U11s
0
U13s ‐ U14s
0
U14s
0
U15s
0
U16s
0
U17s
0
U18s
0
Colts
0
**TOTAL TOUR ACCOUNTS**
0
**NET ASSETS**
12,406
**OPENING NET ASSETS**
12,428
Contribution to New Clubhouse from reserves
0
Current year income
4,575
Current year expenses
(4,597)
**CLOSING NET ASSETS**
12,406|**31 May 2020**
**£**
0
7,978
0| |---|---| ||7,978| ||6,450
(2,000)
0
0
0
0
0
0
0
0
0
0| ||0| ||| ||12,428| ||12,032
0
9,073
(8,676)| ||12,428| **2** ## **WETHERBY RUFC SENIOR SECTION NOTES TO THE ACCOUNTS YEAR ENDED 31 MAY 2021** |**Note**
**31 May**
**2021**
**£**
**1**
**Debtors & accrued income**
Grant funding passed to GP for clubhouse in
0
WRUFC Juniors
6,450
Flatman Dinner - tickets
0
RFU Silver Trophy award
0
RFU grant funding due
6,450
**2**
**Creditors & accrued payments**
Creditors & accrued payments
0
Deferred sponsorship
0
WRUFC Juniors
(2,000)
General creditors
0
Grant funding
0
(2,000)|**31 May**
**2020**
**£**
0
6,450
0
0| |---|---| ||6,450| ||0
0
(2,000)
0
0| ||(2,000)| **3** ## ## ## ##