OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-08-31-accounts

To

Trustees' Annual Report for the period

Period start date Period end date 01 Sep 2022 31 Aug 2023

From

Section A Reference and administration details

Charity name Shrewsbury U3A

Other names charity is known by None Registered charity number (if any) 1148657

Charity's principal address c/o Dyke Yaxley 1 Brassey Road, Old Potts Way Shrewsbury Shropshire Postcode SY3 7FA

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Jonathon Mutch Chairperson
Mike Rees Vice-Chair
Ian Peterson Secretary
Michael Masterson Treasurer
Alwyn Winter
JennyMasterson
Norman Jones
Jan Dale
Patti Cooke
Don Burgess
Keith Winter
Pat Coulthard-
Jones

TAR

March 2012

1

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution – revised 18 October 2021

How the charity is constituted

Trust

Officers and other Committee Members are appointed by the membership Trustee selection methods at the Annual General Meeting

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The Charity’s organisational structure comprises a maximum of 5 Officers (Chair, Vice Chair, Past Chair, Treasurer and Secretary). In addition between 5 and 10 other Committee Members can be appointed. The charity works with the Third Age Trust, West Midlands U3A Region and Shropshire U3A Network.

The Chair, Vice Chair and Past Chair shall have a maximum term of 2 years. The Treasurer and Secretary shall have a maximum term of three years.

TAR

March 2012

2

Section C Objectives and activities

The charitable purpose of Shrewsbury U3A is the advancement of education and in particular the education of older people and those who are retired from full-time work, by all means including activities conducive Summary of the objects of the to learning and personal development, in Shrewsbury and its surrounding charity set out in its locality. governing document

Objectives and activities
The charitable purpose of Shrewsbury U3A is the advancement of
education and in particular the education of older people and those who
are retired from full-time work, by all means including activities conducive
to learning and personal development, in Shrewsbury and its surrounding
locality.
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued bytheCharity
Commission on public benefit)		 The charity carries out the following activities in relation to the Objects :-
➢Monthly Meetings in the Walker Theatre, Shrewsbury or other
venue as necessary, with an invited Speaker to which all
members are invited.
➢At the end of the year (December or January), the monthly event
takes the form of a Social. This might be U3A members
performing music, poetry, readings. Alternatively, an Entertainer
or key Speaker may be hired.
➢At the year-end there were nearly 100 Groups operating within
the charity meeting on an at least monthly basis. The groups
cover a wide range of indoor and outdoor activities. Members can
belong to one Study Group or many more – there is no limit other
than their time available.
➢A monthly Newsletter is circulated to all members (either
electronically or in printed form) giving details of the charity’s
recent and forthcoming activities.
➢A monthly Coffee Afternoon is organised as a drop-in centre for
potential new members and a meeting place for existing
members.
➢A Theatre Group offering coach travel to attend a regional theatre
production
➢A Trips Group offering day trips to various historical sites or cities
in the UK

Additional details of objectives and activities (Optional information)

TAR

March 2012

3

Section D Achievements and erformance p The membership of the Shrewsbury u3a was markedly affected by the Summary of the main Covid pandemic. A major focus of activity this year was to recover achievements of the charity membership from 700 to over 1000. during the year To achieve this: - In 2021 the public brochures were resigned to better inform interested parties of the activities and groups available, with contact information. - A u3a day were held in the Old Market Square where interested parties could use the revised brochures and meet members of the groups. This followed the successful u3a day of 2021 - Shrewsbury u3a also took a stand at the Shrewsbury Flower Show. - While the heat did affect footfall at the flower show, post-event analysis did show strong growth of membership that well re-paid the costs of these events. The other major activity of the Shrewsbury u3a was to stabilise and enhance management information system: Arda. In 2021 this became unsupported. Through 2021 and into 2022 the Management Committee has rebuilt the support and made enhancements. The finances of the Shrewsbury u3a continue to be healthy. Below is an extract ot the Treasurers Report to the AGM: This year has seen a continued recovery of membership from the decline of the pandemic. Membership is 1044, nearly back to our peak. Expenses have also stabilised markedly. This is reflected in the financial results (excluding groups): - Income last year was £16,500, and has grown to £17,500 this year. - Expenses last year were £19,700, and dropped to £15, 300 this year. So, the deficit of £3,200 in 2022, has become a surplus of £2,200. There were three main reasons for this: - Continued growth has lifted income. - During the year our membership management system, Arda, has been much more stable and there were fewer enhancements required. - Our publicity campaign was much reduced, only a u3a Day in July 2021. This was artificially low cost: expenses paid in the previous year were credited back when the Queens funeral cancelled the planned event. The reserves of the u3a remain strong: £17,700 excluding groups, equivalent to roughly a full year of our anticipated spend in the year to come.

TAR

March 2012

4

Section D Achievements and erformance p

TAR

March 2012

5

Section E Financial review

In order for the charity to manage the variable timing of income and Brief statement of the expenditure, a reserve sum equivalent to 6 months income will be charity’s policy on reserves maintained. At the financial year end 2022-2023 the reserves held were nearly the equivalent of one full year.

Even allowing that ongoing enhancement of Arda may cause deficits, we consider that the reserves are strong, and do not anticipate a need to change or lift subscriptions.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Section F Other optional information

This Trustees Annual Report was rewritten in May 2024 by the Treasurer (Mike Masterson) in order to be better compliant with Charity Commission guidance, by using the Char Comm TAR template. Previously that had not been used.

TAR

March 2012

6

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Mike Masterson Position (eg Secretary, Chair, Treasurer etc) Date 2 May, 2024

TAR

March 2012

7

U3A SHREWSBURY

ANNUAL ACCOUNTS for the Year ended 31st August 2023

U3A
£
Receipts:
Subscriptions
15,505.40
PayPal & SumUp Commission
(307.18)
Net Subscriptions
15,198.22
Third Age Grant for U3A Day + Donations
0.00
Gift Aid
1,841.73
Newsletter Advertising
300.00
Interest
128.82
Group Courses - Trips/Theatre/Golf Croquet
17,468.77
Payments:
Third Age Trust Membership/Insurance
3,688.00
U3A Magazine mailing
2,119.30
Room Hire - Speakers
2,878.80
Speakers' Fees
828.00
Palmers Café
494.00
Social
1,404.10
Newsletter, printing (Inc. AGM supplement)
1,174.00
Newsletter Postage
238.79
Membership Stationery
0.00
IT Remediation & Enhancement
1,428.00
IT Support Costs
75.04
Equipment
0.00
Committee + Office
833.11
Sundry / Gifts
47.00
Publicity - u3a day, Flower Show, print
69.96
Group Courses - Trips/Theatre/Golf Croquet
15,278.10
Surplus/(deficit)
2,190.67
Surplus brought forward from previous year
17,257.11
Surplus carried forward to next year
19,447.78
Represented By:-
Bank Accounts
Current Account
13,939.37
Deposit Account - Lloyds
5,025.79
Shawbrook Deposit Account
0.00
Theatre Group Bal - to u3a
100.00
PayPal account
382.62
19,447.78
Accrued Income
0.00
Accrued Expenses
0.00
Net assets
19,447.78
Prepared by Mike Masterson, Treasurer
Examined and found correct in accordance with account books an
S Tarr, Chartered Accountant
Receipts and Expenditure for the Year En		 Receipts and Expenditure for the Year En Receipts and Expenditure for the Year En ded 31 August 2 2023
£
15,505.40
(307.18)
15,198.22
0.00
1,841.73
300.00
128.82
9,443.14
26,911.91
3,688.00
2,119.30
2,878.80
828.00
494.00
1,404.10
1,174.00
238.79
0.00
1,428.00
75.04
0.00
833.11
47.00
69.96
8,428.13
023		 2022
£
14,327.00
(218.23)
U3A
£
15,505.40
(307.18)
15,198.22
0.00
1,841.73
300.00
128.82
17,468.77
3,688.00
2,119.30
2,878.80
828.00
494.00
1,404.10
1,174.00
238.79
0.00
1,428.00
75.04
0.00
833.11
47.00
69.96
 Groups
£
9,443.14
9,443.14
8,428.13
14,108.77
208.00
1,796.66
330.00
63.52
7,674.21
24,181.16
3,364.00
1,977.93
3,128.40
1,645.00
390.00
56.89
1,396.00
699.83
231.66
3,822.00
685.40
303.66
231.30
89.59
1,656.37
8,939.19
15,278.10 8,428.13 23,706.23 28,617.22
2,190.67
17,257.11
19,447.78
13,939.37
5,025.79
0.00
100.00
382.62
19,447.78
0.00
0.00
19,447.78		 1,015.01
789.74
1,804.75
1,804.75
1,804.75
1,804.75		 3,205.68
18,046.85
21,252.53
15,744.12
5,025.79
0.00
100.00
382.62
21,252.53
0.00
0.00
21,252.53		 (4,436.06)
22,482.91
18,046.85
2,632.83
5,000.25
10,642.68
113.09
18,388.85
15.00
(357.00)
18,046.85
01-Sep-23
TBD
count books an d receipts

Susan J Tarr

Independent exxminer'i report to the truJ¢ee8 on the ynaudlted flnan¢knl sta¢ements of Shrewsbury U3 I report on the ￿ounts of ShT¢wsbury U3A for the y¢ar end¢d 3 L August 2023. Respectfve respoffjjibiliilts of trujtees And e￿MINer As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). J report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commtssion under section 145(5)(b) of th¢ Act. llld¢ptMd¢nt exAmlD¢r's 8tatemellt I have compleied my examination. I confirni that no material matters have come to my attention in conn¢ction with the examination which gives me cause lo believe that in, any material respect: . the accounting records wer¢ not kept in accordance with section 130 of the Charities Act: or the accounts did not accord with th¢ a¢¢ounting records: or the accounts did not comply with the applicable requirements concerning the forni and content of accounts set out in the Chariti¢s (A¢counts and Reports) Regulations 2008 other than any requirement that ihe accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no oth¢r matters in connection with the examinaiion to which attention should be drawn in this r¢port in order to enable a proper understanding of the accounts to be reached. Susan Tarr BS¢ ACA Datr.. 20 September 2023