**To** ## **Trustees' Annual Report for the period** Period start date Period end date 01 Sep 2022 31 Aug 2023 **From** ## Section A Reference and administration details **Charity name** Shrewsbury U3A **Other names charity is known by** None **Registered charity number (if any)** 1148657 **Charity's principal address** c/o Dyke Yaxley 1 Brassey Road, Old Potts Way Shrewsbury Shropshire **Postcode SY3 7FA** ## **Names of the charity trustees who manage the charity** |1
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23|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Jonathon Mutch|Chairperson||| ||Mike Rees|Vice-Chair||| ||Ian Peterson|Secretary||| ||Michael Masterson|Treasurer||| ||Alwyn Winter|||| ||JennyMasterson|||| ||Norman Jones|||| ||Jan Dale|||| ||Patti Cooke|||| ||Don Burgess|||| ||Keith Winter|||| ||Pat Coulthard-
Jones|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **TAR** March **2012** 1 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution – revised 18 October 2021 - (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) Officers and other Committee Members are appointed by the membership Trustee selection methods at the Annual General Meeting - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. The Charity’s organisational structure comprises a maximum of 5 Officers (Chair, Vice Chair, Past Chair, Treasurer and Secretary). In addition between 5 and 10 other Committee Members can be appointed. The charity works with the Third Age Trust, West Midlands U3A Region and Shropshire U3A Network. The Chair, Vice Chair and Past Chair shall have a maximum term of 2 years. The Treasurer and Secretary shall have a maximum term of three years. - During the financial year the Executive Committee has approved actions to: - Continue to operate safely, having regard to the ongoing Covid experience, and - Recover membership from the decline that resulted from the 2020 Covid lockdown **TAR** March **2012** 2 ## **Section C Objectives and activities** The charitable purpose of Shrewsbury U3A is the advancement of education and in particular the education of older people and those who are retired from full-time work, by all means including activities conducive **Summary of the objects of the** to learning and personal development, in Shrewsbury and its surrounding **charity set out in its** locality. **governing document** ||**Objectives and activities**| |---|---| ||The charitable purpose of Shrewsbury U3A is the advancement of
education and in particular the education of older people and those who
are retired from full-time work, by all means including activities conducive
to learning and personal development, in Shrewsbury and its surrounding
locality.| |**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by****_the_**_Charity_
_Commission on public benefit)_|The charity carries out the following activities in relation to the Objects :-
➢Monthly Meetings in the Walker Theatre, Shrewsbury or other
venue as necessary, with an invited Speaker to which all
members are invited.
➢At the end of the year (December or January), the monthly event
takes the form of a Social. This might be U3A members
performing music, poetry, readings. Alternatively, an Entertainer
or key Speaker may be hired.
➢At the year-end there were nearly 100 Groups operating within
the charity meeting on an at least monthly basis. The groups
cover a wide range of indoor and outdoor activities. Members can
belong to one Study Group or many more – there is no limit other
than their time available.
➢A monthly Newsletter is circulated to all members (either
electronically or in printed form) giving details of the charity’s
recent and forthcoming activities.
➢A monthly Coffee Afternoon is organised as a drop-in centre for
potential new members and a meeting place for existing
members.
➢A Theatre Group offering coach travel to attend a regional theatre
production
➢A Trips Group offering day trips to various historical sites or cities
in the UK| ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 Section D Achievements and erformance p The membership of the Shrewsbury u3a was markedly affected by the **Summary of the main** Covid pandemic. A major focus of activity this year was to recover **achievements of the charity** membership from 700 to over 1000. **during the year** To achieve this: - In 2021 the public brochures were resigned to better inform interested parties of the activities and groups available, with contact information. - A u3a day were held in the Old Market Square where interested parties could use the revised brochures and meet members of the groups. This followed the successful u3a day of 2021 - Shrewsbury u3a also took a stand at the Shrewsbury Flower Show. - While the heat did affect footfall at the flower show, post-event analysis did show strong growth of membership that well re-paid the costs of these events. The other major activity of the Shrewsbury u3a was to stabilise and enhance management information system: Arda. In 2021 this became unsupported. Through 2021 and into 2022 the Management Committee has rebuilt the support and made enhancements. The finances of the Shrewsbury u3a continue to be healthy. Below is an extract ot the Treasurers Report to the AGM: This year has seen a continued recovery of membership from the decline of the pandemic. Membership is 1044, nearly back to our peak. Expenses have also stabilised markedly. This is reflected in the financial results (excluding groups): - Income last year was £16,500, and has grown to £17,500 this year. - Expenses last year were £19,700, and dropped to £15, 300 this year. So, the deficit of £3,200 in 2022, has become a surplus of £2,200. There were three main reasons for this: - Continued growth has lifted income. - During the year our membership management system, Arda, has been much more stable and there were fewer enhancements required. - Our publicity campaign was much reduced, only a u3a Day in July 2021. This was artificially low cost: expenses paid in the previous year were credited back when the Queens funeral cancelled the planned event. The reserves of the u3a remain strong: £17,700 excluding groups, equivalent to roughly a full year of our anticipated spend in the year to come. **TAR** March **2012** 4 Section D Achievements and erformance p **TAR** March **2012** 5 ## **Section E Financial review** In order for the charity to manage the variable timing of income and **Brief statement of the** expenditure, a reserve sum equivalent to 6 months income will be **charity’s policy on reserves** maintained. At the financial year end 2022-2023 the reserves held were nearly the equivalent of one full year. Even allowing that ongoing enhancement of Arda may cause deficits, we consider that the reserves are strong, and do not anticipate a need to change or lift subscriptions. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** This Trustees Annual Report was rewritten in May 2024 by the Treasurer (Mike Masterson) in order to be better compliant with Charity Commission guidance, by using the Char Comm TAR template. Previously that had not been used. **TAR** March **2012** 6 **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Mike Masterson **Position (eg Secretary, Chair,** Treasurer **etc) Date** 2 May, 2024 **TAR** March **2012** 7 ## **U3A SHREWSBURY** ## **ANNUAL ACCOUNTS for the Year ended 31st August 2023** |**U3A**
**£**
**Receipts:**
Subscriptions
15,505.40
PayPal & SumUp Commission
(307.18)
**Net Subscriptions**
15,198.22
Third Age Grant for U3A Day + Donations
0.00
Gift Aid
1,841.73
Newsletter Advertising
300.00
Interest
128.82
Group Courses - Trips/Theatre/Golf Croquet
17,468.77
**Payments:**
Third Age Trust Membership/Insurance
3,688.00
U3A Magazine mailing
2,119.30
Room Hire - Speakers
2,878.80
Speakers' Fees
828.00
Palmers Café
494.00
Social
1,404.10
Newsletter, printing (Inc. AGM supplement)
1,174.00
Newsletter Postage
238.79
Membership Stationery
0.00
IT Remediation & Enhancement
1,428.00
IT Support Costs
75.04
Equipment
0.00
Committee + Office
833.11
Sundry / Gifts
47.00
Publicity - u3a day, Flower Show, print
69.96
Group Courses - Trips/Theatre/Golf Croquet
15,278.10
**Surplus/(deficit)**
**2,190.67**
Surplus brought forward from previous year
17,257.11
**Surplus carried forward to next year**
**19,447.78**
**Represented By:-**
**Bank Accounts**
Current Account
13,939.37
Deposit Account - Lloyds
5,025.79
Shawbrook Deposit Account
0.00
Theatre Group Bal - to u3a
100.00
PayPal account
382.62
**19,447.78**
Accrued Income
0.00
Accrued Expenses
0.00
**Net assets**
**19,447.78**
**Prepared by Mike Masterson, Treasurer**
**Examined and found correct in accordance with account books an**
**S Tarr, Chartered Accountant**
**Receipts and Expenditure for the Year En**|**Receipts and Expenditure for the Year En**|**Receipts and Expenditure for the Year En**|**ded 31 August 2**|**2023**
**£**
15,505.40
(307.18)
15,198.22
0.00
1,841.73
300.00
128.82
9,443.14
26,911.91
3,688.00
2,119.30
2,878.80
828.00
494.00
1,404.10
1,174.00
238.79
0.00
1,428.00
75.04
0.00
833.11
47.00
69.96
8,428.13
**023**|**2022**
**£**
14,327.00
(218.23)| |---|---|---|---|---|---| |||**U3A**
**£**
15,505.40
(307.18)
15,198.22
0.00
1,841.73
300.00
128.82
17,468.77
3,688.00
2,119.30
2,878.80
828.00
494.00
1,404.10
1,174.00
238.79
0.00
1,428.00
75.04
0.00
833.11
47.00
69.96
|**Groups**
**£**
9,443.14
9,443.14
8,428.13
||| ||||||14,108.77
208.00
1,796.66
330.00
63.52
7,674.21| ||||||24,181.16
3,364.00
1,977.93
3,128.40
1,645.00
390.00
56.89
1,396.00
699.83
231.66
3,822.00
685.40
303.66
231.30
89.59
1,656.37
8,939.19| |||15,278.10|8,428.13|23,706.23|28,617.22| |||**2,190.67**
17,257.11
**19,447.78**
13,939.37
5,025.79
0.00
100.00
382.62
**19,447.78**
0.00
0.00
**19,447.78**|**1,015.01**
789.74
**1,804.75**
1,804.75
**1,804.75**
**1,804.75**|**3,205.68**
18,046.85
**21,252.53**
15,744.12
5,025.79
0.00
100.00
382.62
**21,252.53**
0.00
0.00
**21,252.53**|**(4,436.06)**
22,482.91| ||||||**18,046.85**| ||||||2,632.83
5,000.25
10,642.68
113.09| ||||||**18,388.85**
15.00
(357.00)| ||||||**18,046.85**| ||||||**01-Sep-23**
**TBD**| |||**count books an**|**d receipts**||| ## _Susan J Tarr_ Independent exxminer'i report to the truJ¢ee8 on the ynaudlted flnan¢knl sta¢ements of Shrewsbury U3 I report on the ￿ounts of ShT¢wsbury U3A for the y¢ar end¢d 3 L August 2023. Respectfve respoffjjibiliilts of trujtees And e￿MINer As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). J report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commtssion under section 145(5)(b) of th¢ Act. llld¢ptMd¢nt exAmlD¢r's 8tatemellt I have compleied my examination. I confirni that no material matters have come to my attention in conn¢ction with the examination which gives me cause lo believe that in, any material respect: . the accounting records wer¢ not kept in accordance with section 130 of the Charities Act: or the accounts did not accord with th¢ a¢¢ounting records: or the accounts did not comply with the applicable requirements concerning the forni and content of accounts set out in the Chariti¢s (A¢counts and Reports) Regulations 2008 other than any requirement that ihe accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no oth¢r matters in connection with the examinaiion to which attention should be drawn in this r¢port in order to enable a proper understanding of the accounts to be reached. Susan Tarr BS¢ ACA Datr.. 20 September 2023