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2024-08-31-accounts

Company registration number: 07856560 Charity registration number: 1148519

Rotherfield Village Pre-School

(A company limited by guarantee)

Annual Report and Financial Statements

for the Year Ended 31 August 2024

Rotherfield Village Pre-School

Contents (continued)

Contents (continued)
Reference and Administrative Details 1
Trustees' Report 2 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6 to 7
Balance Sheet 8
Notes to the Financial Statements 9 to
17

Rotherfield Village Pre-School

Reference and Administrative Details

Charity Registration Number

1148519

Company Registration Number

07856560

The charity is incorporated in England and Wales.

Registered Office

Rotherfield Village Pre-school North Street Rotherfield Crowborough TN6 3LX

Independent Examiner

Redshield Business Solutions Limited Chartered Accountants Suite 3, 1 - 3 Warren Court Park Road Crowborough East Sussex TN6 2QX

Page 1

Rotherfield Village Pre-School

Trustees' Report

The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 August 2024.

Objectives and activities

Significant Activities

Public Benefit

. Achievements and Performance

Page 2

Rotherfield Village Pre-School

Trustees' Report (continued)

Financial Review

Structure, Governance and Management

Trustees and Governance

New Trustees Appointed (2023–2024):

Page 3

Rotherfield Village Pre-School

Trustees' Report (continued)

Resignations:

Risk Management

Statement of trustees' responsibilities

The trustees (who are also the directors of Rotherfield Village Pre-School for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland". The report and accounts have been prepared in accordance with the provisions in the Companies Act 2006 relating to small companies.

Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including its income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that can disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Page 3

Rotherfield Village Pre-School

Trustees' Report (continued)

Small companies provision statement

This report has been prepared in accordance with the small companies regime under the Companies Act 2006.

The annual report was approved by the trustees of the charity on 20 June 2025 and signed on its behalf by:

C S Turner Trustee

Page 4

Rotherfield Village Pre-School

Independent Examiner's Report to the trustees of Rotherfield Village Pre-School ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2024.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of Rotherfield Village Pre-School as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Juliet Morris FCA Chartered Accountants ICAEW

Suite 3, 1 - 3 Warren Court Park Road Crowborough East Sussex TN6 2QX

20 June 2025

Page 5

Rotherfield Village Pre-School

Statement of Financial Activities for the Year Ended 31 August 2024 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

Statement of Financial Activities for the Year Ended 31 August 2024
(Including Income and Expenditure Account and Statement of Total
Recognised Gains and Losses)
Statement of Financial Activities for the Year Ended 31 August 2024
(Including Income and Expenditure Account and Statement of Total
Recognised Gains and Losses)
Note
Unrestricted
funds
£
Total
2024
£
Income and Endowments from:
Charitable activities
3
171,353
171,353
Other trading activities
4
4,835
4,835
Investment income
5
820
820
Total income 177,008
177,008
Expenditure on:
Charitable activities
6
(164,815)
(164,815)
Total expenditure (164,815)
(164,815)
Net income 12,193
12,193
Net movement in funds 12,193
12,193
Reconciliation of funds
Total funds brought forward 52,195
52,195
Total funds carried forward
17
64,388
64,388

The notes on pages 9 to 17 form an integral part of these financial statements. Page 6

Rotherfield Village Pre-School

Statement of Financial Activities for the Year Ended 31 August 2024 (continued) (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

Statement of Financial Activities for the Year Ended 31 August 2024
(continued)
(Including Income and Expenditure Account and Statement of Total
Recognised Gains and Losses)
Statement of Financial Activities for the Year Ended 31 August 2024
(continued)
(Including Income and Expenditure Account and Statement of Total
Recognised Gains and Losses)
Note
Unrestricted
funds
£
Total
2023
£
Income and Endowments from:
Charitable activities
3
135,062
135,062
Other trading activities
4
1,972
1,972
Investment income
5
447
447
Total income 137,481
137,481
Expenditure on:
Charitable activities
6
(158,406)
(158,406)
Total expenditure (158,406)
(158,406)
Net expenditure (20,925)
(20,925)
Net movement in funds (20,925)
(20,925)
Reconciliation of funds
Total funds brought forward 73,120
73,120
Total funds carried forward
17
52,195
52,195

All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2023 is shown in note 17.

The notes on pages 9 to 17 form an integral part of these financial statements. Page 7

Rotherfield Village Pre-School

(Registration number: 07856560) Balance Sheet as at 31 August 2024

(Registration number: 07856560)
Balance Sheet as at 31 August 2024
(Registration number: 07856560)
Balance Sheet as at 31 August 2024
Note
2024
£
2023
£
Fixed assets
Tangible assets
13
538
575
Current assets
Debtors
14
902
2,328
Cash at bank and in hand
15
67,369
57,131
68,271
59,459
Creditors: Amounts falling due within oneyear
16
(4,421)
(7,839)
Net currentassets 63,850
51,620
Netassets 64,388
52,195
Funds of the charity:
Unrestricted income funds
Unrestricted funds 64,388
52,195
Total funds
17
64,388
52,195

For the financial year ending 31 August 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

These financial statements have been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006.

The financial statements on pages 6 to 17 were approved by the trustees, and authorised for issue on 20 June 2025 and signed on their behalf by:

C S Turner Trustee

The notes on pages 9 to 17 form an integral part of these financial statements. Page 8

Rotherfield Village Pre-School

Notes to the Financial Statements for the Year Ended 31 August 2024

1 Charity status

The charity is limited by guarantee, incorporated in England and Wales, and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.

The address of its registered office is: Rotherfield Village Pre-school North Street Rotherfield Crowborough TN6 3LX

These financial statements were authorised for issue by the trustees on 20 June 2025.

2 Accounting policies

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Basis of preparation

Rotherfield Village Pre-School meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.

Page 9

Rotherfield Village Pre-School

Notes to the Financial Statements for the Year Ended 31 August 2024 (continued)

2 Accounting policies (continued)

Income and endowments

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Governance costs

These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets

Individual fixed assets are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Page 10

Rotherfield Village Pre-School

Notes to the Financial Statements for the Year Ended 31 August 2024 (continued)

2 Accounting policies (continued)

----- Start of picture text -----
||| |---|---| |Asset class|Depreciation method and rate| |Fixtures and fittings|20% on cost| |Computer equipment|20% on cost|

----- End of picture text -----

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.

Pensions and other post retirement obligations

The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.

Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.

3 Income from charitable activities

----- Start of picture text -----
||||| |---|---|---|---| |Unrestricted| |funds|Total|Total| |General|2024|2023| |£|£|£| |Fees|72,722|72,722|50,889| |Admissions|490|490|1,580| |ESCC Funding|98,141|98,141|81,843| |Grants receivable|-|-|750| |171,353|171,353|135,062| |Unrestricted| |funds|Total| |General|2024| |£|£| |Nursery Services|171,353|171,353|

----- End of picture text -----

Page 11

Rotherfield Village Pre-School

Notes to the Financial Statements for the Year Ended 31 August 2024 (continued)

3 Income from charitable activities (continued)

3
Income from charitable activities (continued)
3
Income from charitable activities (continued)
3
Income from charitable activities (continued)
Unrestricted
funds
Total
General
£
2023
£
NurseryServices
135,062
135,062
4
Income from other trading activities
Unrestricted
funds
Total
General
£
funds
£
Fundraising
4,835
4,835
Total for 2024
4,835
4,835
Total for 2023
1,972
1,972
5
Investment income
Unrestricted
funds
Total
General
funds
£
£
Interest receivable and similar income;
Interest receivable on bank deposits 820
820
Total for 2024 820
820
Total for 2023 447
447
5
Investment income
Unrestricted
funds Total
General funds
£ £
Interest receivable and similar income;
Interest receivable on bank deposits 820 820
Total for 2024 820 820
Total for 2023 447 447

Page 12

Rotherfield Village Pre-School

Notes to the Financial Statements for the Year Ended 31 August 2024 (continued)

6 Expenditure on charitable activities

6
Expenditure on charitable activities
Unrestricted
funds
Total
Note General
funds
£
£
Staff costs 132,633
132,633
Direct costs of Nursery Services 5,924
5,924
Depreciation, amortisation and other similar costs 209
209
Allocated support costs
7
24,249
24,249
Governance costs
7
1,800
1,800
Total for 2024 164,815
164,815
Total for 2023 158,406
158,406

In addition to the expenditure analysed above, there are also governance costs of £1,800 (2023 - £2,904) which relate directly to charitable activities. See note 7 for further details.

7 Analysis of governance and support costs

Governance costs

Unrestricted
funds
Total
General
£
funds
£
Independent examiner fees
Examination of the financial statements 1,800
1,800
Total for 2024 1,800
1,800
Total for 2023 2,904
2,904

Page 13

Rotherfield Village Pre-School

Notes to the Financial Statements for the Year Ended 31 August 2024 (continued)

8 Net incoming/outgoing resources

Net incoming/(outgoing) resources for the year include:

2024 2023
£ £
Depreciation of fixed assets 209
1,371

9 Trustees remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

10 Staff costs

The aggregate payroll costs were as follows:

10
Staff costs
The aggregate payroll costs were as follows:
2024
2023
£
£
Staff costs during the year were:
Wages and salaries 130,519
119,244
Pension costs 1,838
1,269
Other staff costs 276
633
132,633
121,146

The monthly average number of persons (including senior management / leadership team) employed by the charity during the year expressed as full time equivalents was as follows:

2024
2023
No
No
Nursery staff 13
14

No employee received emoluments of more than £60,000 during the year.

11
Independent examiner's remuneration
2024
2023
£
£
Examination of the financial statements 1,800
2,904

Page 14

Rotherfield Village Pre-School

Notes to the Financial Statements for the Year Ended 31 August 2024 (continued)

12 Taxation

The charity is a registered charity and is therefore exempt from taxation.

13
Tangible fixed assets
13
Tangible fixed assets
Fixtures and
fittings
£
Computer
equipment
£
Total
£
Cost
At 1 September 2023
250
6,608
6,858
Additions
172
-
172
At 31 August 2024
422
6,608
7,030
Depreciation
At 1 September 2023
50
6,233
6,283
Charge for theyear
84
125
209
At 31 August 2024
134
6,358
6,492
Net book value
At 31 August 2024
288
250
538
At 31 August 2023
200
375
575
14
Debtors
2024
2023
£
£
Trade debtors 574
1,507
Prepayments 328
821
902
2,328
15
Cash and cash equivalents
2024
2023
£
£
Cash on hand -
419
Cash at bank 67,369
56,712
67,369
57,131

Page 15

Rotherfield Village Pre-School

Notes to the Financial Statements for the Year Ended 31 August 2024 (continued)

16 Creditors: amounts falling due within one year

2024 2023 2023
£ £
Other taxation and social security 570 1,015
Other creditors 376 2,481
Accruals 3,475 4,343
4,421 7,839
17
Funds
Balance at 1
September Incoming Resources Balance at 31
2023 resources expended August 2024
£ £ £ £
Unrestricted funds
General 52,195 177,008 (164,815) 64,388
Balance at 1
September Incoming Resources Balance at 31
2022 resources expended August 2023
£ £ £ £
Unrestricted funds
General 73,120 137,481 (158,406) 52,195

18 Analysis of net assets between funds

Unrestricted
Total funds at
funds
31 August
General
2024
£
£
Tangible fixed assets 538
538
Current assets 68,271
68,271
Current liabilities (4,421)
(4,421)
Total net assets 64,388
64,388

Page 16

Rotherfield Village Pre-School

Notes to the Financial Statements for the Year Ended 31 August 2024 (continued)

18 Analysis of net assets between funds (continued)

18
Analysis of net assets between funds (continued)
Unrestricted Total funds at
funds 31 August
General 2023
£ £
Tangible fixed assets 575 575
Current assets 59,459 59,459
Current liabilities (7,839) (7,839)
Total net assets 52,195 52,195

Page 17

Rotherfield Village Pre-School

Detailed Statement of Financial Activities for the Year Ended 31 August 2024

2024
Total
Total
2024
2023
£
£
Income and Endowments from:
Charitable activities (analysed below) 171,353
135,062
Other trading activities (analysed below) 4,835
1,972
Investment income(analysed below) 820
447
Total income 177,008
137,481
Expenditure on:
Charitable activities(analysed below) (164,815)
(158,406)
Total expenditure (164,815)
(158,406)
Net income/(expenditure) 12,193
(20,925)
Net movement in funds 12,193
(20,925)
Reconciliation of funds
Total funds brought forward 52,195
73,120
Total funds carried forward 64,388
52,195

This page does not form part of the statutory financial statements. Page 18

Rotherfield Village Pre-School

Detailed Statement of Financial Activities for the Year Ended 31 August 2024 (continued)

2024 (continued)
Total
Total
2024
2023
£
£
Charitable activities
Fees 72,722
50,889
Admissions 490
1,580
ESCC Funding 98,141
81,843
Grants receivable -
750
171,353
135,062
Other trading activities
Appeals and donations 4,835
1,972
4,835
1,972
Investment income
Interest on cash deposits 820
447
820
447
Charitable activities
Direct costs (5,924)
(8,570)
Wages and salaries (130,519)
(119,244)
Staff pensions (Defined contribution) (1,838)
(1,269)
Staff training (613)
(1,645)
Recruitment (276)
(633)
Rent and rates (2,650)
(4,059)
Light, heat and power (2,408)
(3,299)
Insurance (980)
(896)
Repairs and maintenance (7,418)
(5,798)
Telephone and fax (1,167)
(755)
Computer software and maintenance costs (1,193)
(859)
Printing, postage and stationery (1,510)
(1,467)
Subscriptions (1,065)
(599)
Sundry expenses (1,804)
(1,507)
Advertising (277)
(296)
Accountancy fees (1,123)
(1,280)
Legal and professional fees (1,912)
(1,832)
Bank charges (129)
(123)
Depreciation of fixtures and fittings (84)
(50)
Depreciation of office equipment (125)
(1,321)
Independent examiner's fee (1,800)
(2,904)
(164,815)
(158,406)

This page does not form part of the statutory financial statements.

Page 19