Holiday Bible Week Chiii'ity, CLIFiiilli531011 Rgpurt2U23 Chalrfs Report Achle¥ements and purpos• Holldgy Blble Week 2023 This year was slightly different for u5. To on eXPere5 wè e WlndNII 21 Prlmary school's clawooms and hcililies. It wasdifferent USI dassrooms instead of tents. They were mofe practlcal. but some helpers it didn't have the yme atrntssphe as beln8 i tent in a field. We Miii had a bi8 main lent in the xhool playiw field and a smaller ttnt fof lotLlne. to try 4nd keep some of tradk)n golr The theme was tsuperheroe<, and we tertalnty had fvn loollry at 50mt of ttse In the Blble. The st¢rs eath day Ilnked to • pjrtxular Iwo kn the Blblt and induded.. EN Super Prayer11 Klrys 181 Samson- Super stro ve$ 161 E5tlr. Super plan IEsitr P•ter- &Jper power IActs 21 Jesus and the Dls¢iples• Super team (Tht Gowlsl We had o¥èr 3ChIldren whkh has Incrtased over the prtvbus year. ForMe ofthe chlldren land helpe) it was ihebr first time •t HBW. t•S@t io see tt fun were havl We are grateful to G¢)d for meetln8 all our reds. Ot agaln. churds wére unab to provide financt. nd[dUal$ stepptd in wlth bvd donation& Plannlng Is well underway for H8W 2024, with an exdtlry rne dtthled on and the detsll beln8 worked on as we sptak. Thls is my last ytar chalr1n8t commlttee and I hm the plsUre of harnllw over the rel6ns to Hu8h Scott who l rwill do an exCelntI0b, atylled trlf the new deputy chalr. Susan Ash. Dayld Kln¥ Chalr ot oryants1c0mmIttee Treasurer's Report Thls year we were based ai vJh0ll 21 School. using mainty tlassrooms. but the main tent was located on the field
We recewed donat$ from some ChUrd, but Mt all Oonations received from paTrts a150 We also received a lar8e donatK)n from atherChIr1ty Be(ause of the larye donaln, we ended the yeaf Wth a krge surplus The kcounts have been aJited and si8ned off by Dèvid Hurley and will be wtsTritted to th Charity commlsslon viè the Tfusiees Lyn s1orto0k HaWTasrer Constltutlon Alms & Oblectlws To promote the Chrtsikn falth and to share the gowl of Lord Jtsuschrist In the town of Btshop's Stortford the XbrrouThliFarea, prim•rlty ty provhlmw an anfftual event tr summer. Wt aim to achieve this In the folbwin8 ways: By tsrganisin8and runnirq a summer clublorchiklren. By Introducing chlldren IOJex and tht Churth. By buildln8 felaiionship5 between Churth arKI community. 8y bringiw chiklren into a and h)virqenvlrort Whe Ilmf feel valued and p051tNt relationships a formed. By presentiw Chrotian teachin8 in a rtkvant waythryJu8h various artfvllles. By encoura8ln8the devebpment of s¢xlal skillsand Christian Val5. By prodI interestir% stlmulatlw and (llt artr¥ities outsmle the school erwironmerf. By offerln8the Opport10 dv4elop skIand dtscr poslll¥ waysof having lun. By encouragin8 and supportin8Other HBW eyents throu8trK)ut year. 8y or8anlsin8 5UPPOrtin8 events relatin8 to thls work. Aswd•tSon H8W is an Assoclate Mtmberof ChurchesTo8etlr In OtshorfsStINfftird ICTrSI. Mernbershlp H8W h45 no membership as Sh, welcomesthe support of •ll the churches in the locality. Trustees H8W is managed and admlnlstered by Trustee& Tly are mlety respon51bk forall decisions fe8ardirrf the work of H8W. Trustees rnusi be in a8reement wff¢h theAlms aNI ObiectNesof HBW. A Trustee can be app)inted by exlstlNd TnJrttes wlth the agreement of the committee. Trustees must have the approval of their pect mInisl. aThJ must ha demonstrated Irwofvement with Holiday Bible Wee. Atrustee murt ren by wrlllryto ihe 0¢Ttee$and 8i¥iry a m5nlmum of I month notlce. Thè TrUte$ strw)uhJ be fom)ed from at a51 the different chuthsfrom the local arta. H8W will have a minimum of threeTrustees. A Trustee maybe removed by a Vote of no Confthe woposed ai a committee meetln8
and gaining sUprt from aA0fthe members of1 committee. Commlttee HBW is supported by a Committee who orynise the event. The cornmittee is appointed by the Trustee5 and is accountable to the Tnjstees. A persoTh wishin8 io join the committee should make themSee5 known to the Trustees and have the approval ol their ministe¥. A committee member may l&n by wiillwd to theTrustee5 arnl wing * least I mont notice. Committee members will seek io fvrther the aims of HBW 8ufjded by the Trurtees. Tht commlttee wlll include a Chair. Chair and Treasurei. Other roles and re5ponsibilfties will be allocaied as reguld. The ctsmmrmte will have a mtnimum of five mernbtts. Thèrn Is no maxlmum numberofQJfflmFtlee member& AGM There should bt a tlme for prayer and thanks8Nin8. The AGM will be held after the financial yeaf eryl. The AGM will be atherti5ed in churches and is an open meetlng. The Chair will 8Ne a report ol the previous year. The Treasurer will 8Ne a report on ihe finarKes ot HBW. G)*5 of the accounts wlll be a¥allable for examination. There will be an opp)rtunity lor ihose prnseni to q•tin tht Twullees ind to m•ke comment5 and sU88eStns about the owlr4 ¥rkal H8W. Flnance The Treasurer wlll keepthe accounts for H8W and 15 Kwuntable to the Trustees and Committee. The final accounts will be a8reed by tht Tntstees and Crynmittee mèmbers and off by the Chair ènd Vice Chair. The bud8ei lor H8W will be seni io •ll local thurches and CfBSlor thelr understand1 ajwj donations sought. All rnernbers of thè Commlttee have • pOnsi11V to Uf#lerstand flnanC of HBW. Cortstltutbon Amendments io the conslilutTr can be made at committee meeiings, hn6 preoU5fy been circulated to all committee members and trustees. Amendments must be Pfoposed and secondtd. and require ihe agretmerf of80% of all committee members. Comments frorn trustees must be considered when chan8ln8 the constitution. Amendments must also be proposed at the AGM. These will be COndered bythe Cornmittee. All amendments oratteratk)nswlll be Ported the Chalr at tte AGM. DS5solutlon Provlslon H8W may be dissofved by a resolut Passed by a majorlty of those present at a General Meetin8 tonvened for the purpose bythe TruMee5. Such a meeting will be bIlsed In the local churches and communlcated to Churches Together 8ists)p's Stortfofd. Any at5 remainln8 after the settlin8 of any debts and Ilabilities shall be applied towards charltable bodie5. whlch have milar aims to those of the commlttee. Suth tharitsble bodies shall be decided and approved ty the commlttee and trullees. Privacy Policy Thls docurntni descdbes the lIcY adopted by Holiday Bible Week IHBWI to compty with the requirements of the Genefal Data Protection ReBulation IGDPRI
Awarene55 We will ensure that all committee members are awa of their re4nsibIlItieS under GDPR. by discus5in8 this at least annualty in committee. We will ensure that Tent Leaders. and others who have access, are awaie of their responslbillties by remindin8 them both before and afterthe eveni of how to ireat the dats they have. Data Ae81st•r We will rnasntain a re81Ster of the dats we )Id, descrlbiw what the data is used for, the basis for processlng the data, who holds the data, who prnte55es the dat3. the security conirols in place and the ietentioTh period. Prlvacy Notl¢•s We display priva(v noiices on our application forms. We wlll include prNaCV notices on our website. Unless we have specrfic perrnission or there is a lekal requirement, we will not sha any data outside H8W. Data A¢c•M. Pr¢wSslon and D•letknn Ac£es5 to data. provision of individual data arHI ttIon ol data on request will be handled in the flr5t instance by our Sretary. Contact information will be provided in our Privaty Notice on the website. We will provide. amend or delete inlormatlon within one month. L¥wfvl The lawful basis fof processin8 ihe data will be (Orded in ihe Daia Register. For the most important data lon Chlklren's Regisiration and Adult Re8lStra¢ionl. the lawful basls is'Le8Stirnate Inteiesv. Whtre Legitimate Interest Is the lawful basis. we VAII condurt a Le8iilmate Interest Assèssment. The lawful basis for other Categories of data will be a8reed tthh the Data Hokler. Sn association wSth the Data Pro¢ertion Member. Sp•clal Qt•iory We hold Spttial Cate80ry Data. in that we hold He?h and Stclal Educatlonal Needs data for children and adults, and dota on Rtliion lor helpefs. For Mealth and Speclal Educational Needs, we will ask for ¥cffic pernilssion to Sha thls data with Teni Leaders and First Aiders as part of the applkatlon pfocess. We wlll make tt clear that this data wlll not be shared 0SkIe ol H8W. For Rell8ion. we wlll process this data as a noi-lor-profit boty wlth a relkius alm, the data belon8in8 io member8 and will not disclose the dats outslde ol HBW. Chlldren Wt are aware that we hokl data on thildien. The children attending HBW are under 13. and tht data wè hold has been entered by thelr pafent or ¢arer, who will have seen the PrNacy Nolkes aswciated wth the data. Although thè lawful basis remains Le8ltimate iere, IhIstsequaIenl to the parem or taref 8NII their consent to our use of the data. Foryoung helpers aged 13-18, we proce55 thi5 data on the same basis a5 adult dats. We wlll review the wordln8 of the agsotiaied Prfva(y Notke5 to ensure that they are a8e appropriate. In any case. we requi the consent of parert on the youry helperfs application. HBW holds the infomation provlded on the appli¢ation fomi In order to contacl you about the evènt. allocate children to tents. and to pfovide for the safety and wtll-being ol your chlld (including emergency contact inlormationl. We hold this information on the basis of our le8ltlm•te Interest In IL as It would otheIse not be possible to ruD the event. The Informatlon will onty be used within HBW. We will not pass this infonnation to ary
Ollw •illon w111 wur •xplkll p•rmlulon. unl•si w• ir• i•qylr•d by I•w. Of tyO•i M •nlorn l•lffl5 01 us• (Fw •iimpkn, 11 Ih•rn li i Chlld Pioi•cllon li•u•l. wo¥hl•d 11•4tth Inlomi4tknn. Ihls wlll b• th•rnd wlth lh• ippioprl•l• T•nl L••d•r Ind wilh our Flni Ald imm. Thli Inlowmatbn wlll nol b• provld•d outild• H8W, Wh•rt wovld•d Inlormiin •IUl 5pKK•l N••di of ft•qulr•m•nli, Ihli Intorm&tkn WIM b• th•rnd wlth th• •ppwl•l• T•nl l••d•r. •Thl whh oui Sp•cl•l t4••di (oNdln•lor. Thls Intonniiknn wlll not b• pm¥ld•d ouljth H•W, W• wlll hold Ih15 knlornulbon loi up lo •r5. You Mv• lh• rhi M acre th• d411 w• Irom you. lh• fhl to r•ctlfy Iny •rron In th• d•t•. •hd rht 1¢ hav• iht d•ta •14Md. Nots th•¢ 11 ¢h• •rId b•foT• th• •v•ni. wlll not b• posslbl• lor your chlkl lo •tteod ihe •vent. Vou th• rht to 3111 our P$511 ol thè tht• In ¢•rt•ln ¢1rtumJt•n¢•s. Th• Infommtlon Commlsslonerfs Olfict h•s fvrther Inform•iknn on thls rhi. rffvu wlsh to Inspert the inform•Elon wo hold. to tIfy It or d•lete 11. contact our sec1ry Wpr•IIth¥b1b1tWQQl.CO.Ul Ind we wll rn4k• ih• n•c•ss•ry iff4ryem•nti. H&W hokls Inftym•t6on provbded on the •ppliutknn lomi In order to contact you ibout tr e¥Ynl. to ensu sultablllty io help it HBW. •ThJ In onler for us to allocite peopl• most sutt•ble roks. We wlll ilso use this inlorni•llon lo con¢art you •l)out HBW In futurt ye•rs. Wt hold thls Inlorniitkn on the b•sb of our leglllmate Int•rnst In It, •$11 would otherwls• nut be posslble io run the event. The Snlormition wlll onty be used wlthin H8W. We wlll noi pass thls Infomailon to •ny other ory•nlsatk+n wiihout yourèxpllclt permlssion. unlem we •re requlrtd by law. or In 0er io enforc our iemis of u5¢. (Foi example. If Is a Chlld Protecth)n lssuel. A5 suted on the fomi. we 411 yourrnlni5ter fof confim)•ilon that you ire sultable to help èi HBW. Wher you ha¥e provided HeaRh inlomatlon. this wlll be thared with the appropriote Tent Leader and wlth our First Aid team. Thls Informatlon wlll not be provided outslde H8W. If you indlcaled that yoy have • Cdmtnal conyktn. this information w411 be shared onty wlth the Committtt and our Chlkl Protection Offl¢er, except undtr tompulskjn of law. We will hold your Infomatlon for up io flve yearL You hive ihe rhi to a¢cèss the data we hold from you, the ri8ht to rectlfy any ernofs In the data. and the right to have the data èrnsed. Note that If the data 15 wased btfort the eveni, < will not be po55iblt for you io attend the event. You have thè rf8ht to Stri our processing ol the data in certaln clrcum51•nces. The Information Commtssionerfs Office hès turther infomiation on this rigM. If you wish to Inspect the infomiat*)n we hokl. lo rectlfy it or delete it. please contact our Secfetary Igdpreholhlayblbleweek(o.ukl and will make the nKe55ary affèngèments. D•ta Bre•¢$ Data breaches are IrkIents that 4ffert the conlthntlality. integrlty oravalkbility tsf personal data. UnahOn3ed xce55 to computers bèk)rffjire to Committee members or tent aderS could resuk in a data breach. Actèss io the main stora8e IGoo8le Drivel. apart from via unauthorised access io computers. is unlike, and may be noted and reported by Google Other data bleaches. 5uth as the accidèntal sharing or deleting of data. would be rticed by those processing the data. When a dats breach is ob5er¥ed. this should be rert to the committee member responsible for data proteulon, via the secretary if appropriate. They will revlew the intiderf and deternilne whthror Tr)t the data breach Is Ilkety to
result any damage 10 the indr¥iduats whose data has been breached. They may involve the Chair in reaching a decision on this matter. If damage 15 deemed likety. they will inform the ICO within 72 hours of be(omirv8 aware ol it, folbwing the 8uidarKe on the ICO web51te. In any case they will prepafe a report lor the Committee, indudin8 the nature and timing of the ba(h, the individuals whore records have beerb breached, Iheir assessment ol the likely dama8e to these individuals. whether or not this was ported to the ICO. whether or Tt the individuals were infornied of the breath. and the steps taken to mltyte the breach and to prtvènt recurrence. Data Prot•rtk>n Member We do not requi a Daia Protectlon Officer a5 defid by ICO. asollf dats processln81s Small in scale. We will appoint a tomrnittee memberwith specr41 responsibilrty for Oata Protettion. The responsibilitles of this member arn- To malntain the Data Ae8isier. To check annualty that our Prf¥acy Notkes are up to date and available. To asI5t In the determin4tion ol La¥rful 8a515. Whe rtqulrtd. To remlnd Committee and Tent Leadels about thelr resp)nsibillty to handle dats with care, to deleie when no lon8er required. To be the polnt contart for arbv Data Breaches. To report annualty io ihe Commtttee on GDPR, and io ènsure that the tommrtiee coDtlnue to be awart of ihls when considering othèr business. D•1• Protsrtlon Impxt Asmmments IOPIAI Wè will complete a Data Protefflion Impact AessMent Checklist for each m•ior category of data. to determine whèther or r1 a DPIA is required, ar will document the fesults ol this hecklist. We wlll complete a DPIA Checklist fof any Iiew systems. We wlll perfom a DPIA only for systems where this is deemed nettssary. Dats Protortlon Fe• We are exempt from paylns the data protertion fee. as we are è not-for-pmfit OTBanlsatlo and hold and process the data only to provide and administer actNities for I[Nid?1$ who are members of HBW or ha¥e regularcontact with . Em•ll For small 8roups, such as the commlttee or 5ndl¥ldual tents, there Is a ltlmate Interest In ernall addree5 being shared, $0 emails may be sent to the group. Emails to parents. to all helpers, oi to other lar8e Bioup5 must bt sent ehher to IndNidual recipients, usin8 ihe kc functlon or Mailchlrnp In ordtrio avohj dlstribu¢lw emall addres Child Protertion Policy AI H8W we inténd to create an erhvlronment in whkh thlldren are safe from abuse and I which any suspklon of alm Is promptty and apprwrfjatety resptymled to. In ordef to achleve thi5 we wll: Exclude known ateTS
accept volunteer5 who hwe obtained a veiified rtaTe of recornmendatkjn from the aderShip of their Christian or8an6sation. ETh$u all 16+ OTh.te HBW volunteers have had a D&S'EnharKed DI5dow, dCk, ienewabie every thrte years Iwrth 3 morbth leewayl Any criminal fecord will ihe diKussed withSn committee of HBW and con5klered on an individual ba51S. Train ow helpe To have good practice guideli for Chikl Protection. Have a tralned Chlld Protection offKer on site at all ilmes. The Child Protertion 1(erwI11 taKade trainin8to Ttam Leaders and ensure ihev are awa ofour poly and procedures. Team leaders will ensure awartrssof our p)Ikyand wocedwe5 and obtsin signature from each memberof theirteam £(firmIng their understsndln8 of the policy. Ensur chHd protertkn ty meansof goDd prartKe Requlre all adult hel ¥bitors to wear rome b•dges Ensure all tents have recommerrtled adultlchlkl rnth)s Clear boundaries round wte. Children undef the a8e of 7 years io be Kcompanled to the lo11 tyan adutt ETe all visitors a escorted H8WteJm member Appoinl a Special Needs coordinator No ille8al dn.,legal his or ak0P1 ftespoNJ apprnpwiatety to suspkknffj ofabuse Report concerns to ihe HBW Child Proiectlon Offlcer as soon as posslbbe, wthout discussing the matter with anyone else. Empower the Child Protection Officer to ¢onslderwhttr rer¢rtiw to relevant safeguardir8 bDty. Dlscipllne Use w5itNe rewards Strate6$for1II chmren Nevei smack a third. no matter what the provocath?n Do not use any form of physical $traIni whh coukl be intèrprtted as assau Rèfer to the Special Needs Coordinator rfyou need help wtth a difficult child Admhnlstratlve Informatlon Holiday Bible Week Is re8iSteTed at 39 Hurn Grove Blshops Stortford Herts CM23 5DD Members of the Committee who served from OV0112023 to 3V12123
Chalr. Vice Chalr: Treasurer- Oavld knn8 Lyn Stonebrook Committee Members: Hugh Scott Emity Robshaw SUÈ Vassell Ruth Baxter aaire Wri8ht Emeffl Abde8bola Sam Solway Susan Ash Cherl Jarvis Trustees: Geoff Gosllng Ichalr 0fTrustl Oaire Conquest Hugh Scott Dad Klng Lyn Stonebrook Mar8ard Streets Sue Hickman Drflaratlon We, the Tmstees of Holiday 6lble Week. declare that th15 Is a true and accurate report of the activities of Hollday Bible Week forthe year endln8 3V1212023. Trustee- Geoff GO1n Hugh Scott...... Date.... Lyn Stonebrook.......- Date.....-. David King_ Date. Margaret Streets." J4.OE.LL
Date Sue Hickman Date ...KR..:..3..: 3.4... HOLIDAY BIBLE WEEK ACCOUNTS REPORT OF INDEPENDENT EXAMINATION OF ACCOUNTS 26th January 2024 Independent Examiner: David Hurley Wickets Wrights Green Little Hallin8bury Essex CM22 7RH I have examined the Accounts of Holiday Bible Week for the Financlal Year endin8 31st December 2023 In connection with my examination, no matter has come to my attention: • which gives me reasonable cause to believe that in any material respects the requirements.. to keep the accounting records in accordante with section 130 of the 2011 Act and section 44111 lal of the 2005 Act and Regulation 4 of the 2[ Accounts Regulations,. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act and section 44111 Ibl of the 2Q)5 Act and Regulation 8 of the 21)06 Accounts Regulations have not been met: or
to which. in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached David Hurley 10
HOLIDAY BIBLE WEEK Receipts and payments accounts Forth• p•riod To 011022 JOY12f2023 Section A Receipts and paym?nts Unrpstr1cled funds Endo¥nn•nt fundB TO funds L45t¥•4t Al R•e•lpts Fwcpwthv Inlw¥5t ts)• Sub tvlal A2 A¥•t •nd Invwtrr•nt •1•. rotsl r•¢•lpt• AJ Pym•nl• Sub fvLi 21.702 21.702 246J6 A4 ¥•¢ •nd In¥wim•rt pur¢h•vs. •t 21,702 21.7D2 N¢tof rec•lptslfpoyrn•nts) AS Trnsf•r5 bItTr lund• A8 ¢h lund• l•¥ty•r•nd ¢•8h lun thts ywend 243 1.877 Section B Statement of assets and liabilities at the end of the period Unresthcted
ds
R•sln¢tsd ftbnds Endo*Thent lunds Catsgorl•s Bl C•sh funds
Tolal ¢•sh fvnds nds nds Dtsils BJ InV•&trm S8•ts Delails B4 AM•ts r•tsln•d f•r lh• harlty's •wn I• Fw41•¥th Delails B6 Uablllll 8M4 by4M¢xh¥trwtw•Mb•Wol D•1• of DAVID D HURLEY 2fkn 2024