Holiday Bible Week
Chiii'ity, CLIFiiilli531011 Rgpurt2U23
Chalrfs Report
Achle¥ements and purpos•
Holldgy Blble Week 2023
This year was slightly different for u5. To on eXPer￿e5 wè ￿e￿ WlndNII 21 Prlmary
school's clawooms and hcililies. It wasdifferent USI￿ dassrooms instead of tents. They
were mofe practlcal. but some helpers it didn't have the yme atrntssphe￿ as beln8 i
tent in a field. We Miii had a bi8 main lent in the xhool playiw field and a smaller ttnt fof
lotLlne. to try 4nd keep some of trad￿k)n golr
The theme was tsuperheroe<, and we tertalnty had fvn loollry at 50mt of tt￿se In the
Blble. The st¢r*s eath day Ilnked to • pjrtxular Iwo kn the Blblt and induded..
EN￿ Super Prayer11 Klrys 181
Samson- Super stro￿ v￿e$ 161
E5tl*r. Super plan IEsitr
P•ter- &Jper power IActs 21
Jesus and the Dls¢iples• Super team (Tht Gowlsl
We had o¥èr 3￿ChIldren whkh has Incrtased over the prtvbus year. For￿Me ofthe
chlldren land helpe￿) it was ihebr first time •t HBW. ￿t￿•S@￿t io see tt* fun were
havl
We are grateful to G¢)d for meetln8 all our r*eds. O￿t agaln. churd*s wére unab
to provide financt. ￿nd￿[dUal$ stepptd in wlth bvd donation&
Plannlng Is well underway for H8W 2024, with an exdtlry ￿rne dtthled on and the detsll
beln8 worked on as we sptak.
Thls is my last ytar chalr1n8t￿ commlttee and I hm the p￿lsUre of harnllw over the
rel6ns to Hu8h Scott who l *r￿will do an exCel￿ntI0b, atylled trlf the new deputy chalr.
Susan Ash.
Dayld Kln¥
Chalr ot oryants1￿c0mmIttee
Treasurer's Report
Thls year we were based ai v￿￿Jh0ll 21 School. using mainty tlassrooms. but the main tent
was located on the field

We recewed donat￿￿$ from some ChUrd￿, but Mt all
Oonations received from pa￿Trts a150
We also received a lar8e donatK)n from a￿therChIr1ty
Be(ause of the larye donal￿n, we ended the yeaf Wth a krge surplus
The kcounts have been a￿Jited and si8ned off by Dèvid Hurley and will be wtsTritted to th
Charity commlsslon viè the Tfusiees
Lyn s1or￿t￿o0k
HaWT￿as￿rer
Constltutlon
Alms & Oblectlws
To promote the Chrtsikn falth and to share the gowl of Lord Jtsuschrist In the town
of Btshop's Stortford the XbrrouThliF*area, prim•rlty ty provhlmw an anfftual event ￿ tr
summer.
Wt aim to achieve this In the folbwin8 ways:
By tsrganisin8and runnirq a summer clublorchiklren.
By Introducing chlldren IOJex￿ and tht Churth.
By buildln8 felaiionship5 between Churth arKI ￿ community.
8y bringiw chiklren into a and h)virqenvlror￿t Whe￿ Ilmf feel valued
and p051tNt relationships a￿ formed.
By presentiw Chrotian teachin8 in a rtkvant waythryJu8h various artfvllles.
By encoura8ln8the devebpment of s¢xlal skillsand Christian Val￿5.
By pro￿dI￿ interestir% stlmulatlw and (￿ll￿t artr¥ities outsmle the school
erwironmerf.
By offerln8the Opport￿10 dv4elop ￿￿skI￿and dtsc￿r poslll¥* waysof
having lun.
By encouragin8 and supportin8Other HBW eyents throu8trK)ut year.
8y or8anlsin8 5UPPOrtin8 events relatin8 to thls work.
Aswd•tSon
H8W is an Assoclate Mtmberof ChurchesTo8etl*r In OtshorfsStINfftird ICTrSI.
Mernbershlp
H8W h45 no membership as S￿h, welcomesthe support of •ll the churches in the
locality.
Trustees
H8W is managed and admlnlstered by Trustee& Tly are ￿￿m￿lety respon51bk forall
decisions fe8ardirrf the work of H8W.
Trustees rnusi be in a8reement wff¢h theAlms aNI ObiectNesof HBW.
A Trustee can be app)inted by exlstlNd TnJrttes wlth the agreement of the committee.
Trustees must have the approval of their ￿pect￿* mInis￿l. aThJ must ha￿ demonstrated
Irwofvement with Holiday Bible Wee*.
Atrustee murt re*n by wrlllryto ihe 0¢￿T￿￿tee$and 8i¥iry a m5nlmum of I month
notlce.
Thè TrU￿te$ strw)uhJ be fom)ed from at ￿a51 th￿e different chuthsfrom the local arta.
H8W will have a minimum of threeTrustees.
A Trustee maybe removed by a Vote of no Confth￿e woposed ai a committee meetln8

and gaining sUp￿rt from a￿A0fthe members of1￿ committee.
Commlttee
HBW is supported by a Committee who orynise the event.
The cornmittee is appointed by the Trustee5 and is accountable to the Tnjstees.
A persoTh wishin8 io join the committee should make themSe￿e5 known to the Trustees and
have the approval ol their ministe¥.
A committee member may ￿l&n by wiillwd to theTrustee5 arnl wing * least I mont
notice.
Committee members will seek io fvrther the aims of HBW ￿ 8ufjded by the Trurtees.
Tht commlttee wlll include a Chair. Chair and Treasurei. Other roles and
re5ponsibilfties will be allocaied as regul￿d. The ctsmmrmte will have a mtnimum of five
mernbtts. Thèrn Is no maxlmum numberofQJfflmFtlee member&
AGM
There should bt a tlme for prayer and thanks8Nin8.
The AGM will be held after the financial yeaf eryl.
The AGM will be atherti5ed in churches and is an open meetlng.
The Chair will 8Ne a report ol the previous year.
The Treasurer will 8Ne a report on ihe finarKes ot HBW. G)*5 of the accounts wlll be
a¥allable for examination.
There will be an opp)rtunity lor ihose prnseni to q￿￿•tin tht Twullees ind to m•ke
comment5 and sU88eSt￿ns about the owlr4 ¥￿rkal H8W.
Flnance
The Treasurer wlll keepthe accounts for H8W and 15 Kwuntable to the Trustees and
Committee.
The final accounts will be a8reed by tht Tntstees and Crynmittee mèmbers and off by
the Chair ènd Vice Chair.
The bud8ei lor H8W will be seni io •ll local thurches and CfBSlor thelr understand1￿ ajwj
donations sought.
All rnernbers of thè Commlttee have • ￿pOnsi1￿1￿V to Uf#lerstand flnanC￿ of HBW.
Cortstltutbon
Amendments io the conslilut￿Tr can be made at committee meeiings, h￿n6 pre￿oU5fy
been circulated to all committee members and trustees. Amendments must be Pfoposed
and secondtd. and require ihe agretmerf of80% of all committee members. Comments
frorn trustees must be considered when chan8ln8 the constitution.
Amendments must also be proposed at the AGM. These will be COn￿dered bythe
Cornmittee.
All amendments oratteratk)nswlll be ￿Ported ￿the Chalr at tte AGM.
DS5solutlon Provlslon
H8W may be dissofved by a resolut￿ Passed by a majorlty of those present at a General
Meetin8 tonvened for the purpose bythe TruMee5. Such a meeting will be ￿bI￿lsed In the
local churches and communlcated to Churches Together 8ists)p's Stortfofd.
Any a￿t5 remainln8 after the settlin8 of any debts and Ilabilities shall be applied towards
charltable bodie5. whlch have ￿milar aims to those of the commlttee. Suth tharitsble
bodies shall be decided and approved ty the commlttee and trullees.
Privacy Policy
Thls docurntni descdbes the ￿lIcY adopted by Holiday Bible Week IHBWI to compty with
the requirements of the Genefal Data Protection ReBulation IGDPRI

Awarene55
We will ensure that all committee members are awa￿ of their re4￿nsibIlItieS under GDPR.
by discus5in8 this at least annualty in committee.
We will ensure that Tent Leaders. and others who have access, are awaie of their
responslbillties by remindin8 them both before and afterthe eveni of how to ireat the dats
they have.
Data Ae81st•r
We will rnasntain a re81Ster of the dats we ￿)Id, descrlbiw what the data is used for, the
basis for processlng the data, who holds the data, who prnte55es the dat3. the security
conirols in place and the ietentioTh period.
Prlvacy Notl¢•s
We display priva(v noiices on our application forms. We wlll include prNaCV notices on our
website. Unless we have specrfic perrnission or there is a lekal requirement, we will not
sha￿ any data outside H8W.
Data A¢c•M. Pr¢wSslon and D•letknn
Ac£es5 to data. provision of individual data arHI ￿t￿tIon ol data on request will be handled
in the flr5t instance by our S￿retary. Contact information will be provided in our Privaty
Notice on the website. We will provide. amend or delete inlormatlon within one month.
L¥wfvl
The lawful basis fof processin8 ihe data will be ￿(Orded in ihe Daia Register.
For the most important data lon Chlklren's Regisiration and Adult Re8lStra¢ionl. the lawful
basls is'Le8Stirnate Inteiesv.
Whtre Legitimate Interest Is the lawful basis. we VAII condurt a Le8iilmate Interest
Assèssment.
The lawful basis for other Categories of data will be a8reed t*thh the Data Hokler. Sn
association wSth the Data Pro¢ertion Member.
Sp•clal Qt•iory
We hold Spttial Cate80ry Data. in that we hold He?￿h and St*clal Educatlonal Needs data
for children and adults, and dota on Rtliion lor helpefs.
For Mealth and Speclal Educational Needs, we will ask for ¥*cffic pernilssion to Sha￿ thls
data with Teni Leaders and First Aiders as part of the applkatlon pfocess. We wlll make tt
clear that this data wlll not be shared 0￿SkIe ol H8W.
For Rell8ion. we wlll process this data as a noi-lor-profit boty wlth a rel*kius alm, the data
belon8in8 io member8 and will not disclose the dats outslde ol HBW.
Chlldren
Wt are aware that we hokl data on thildien.
The children attending HBW are under 13. and tht data wè hold has been entered by thelr
pafent or ¢arer, who will have seen the PrNacy Nolkes aswciated wth the data. Although
thè lawful basis remains Le8ltimate i￿ere￿, IhIstsequ￿aIenl to the parem or taref 8NII
their consent to our use of the data.
Foryoung helpers aged 13-18, we proce55 thi5 data on the same basis a5 adult dats. We wlll
review the wordln8 of the agsotiaied Prfva(y Notke5 to ensure that they are a8e
appropriate.
In any case. we requi￿ the consent of parert on the youry helperfs application.
HBW holds the infomation provlded on the appli¢ation fomi In order to contacl you about
the evènt. allocate children to tents. and to pfovide for the safety and wtll-being ol your
chlld (including emergency contact inlormationl.
We hold this information on the basis of our le8ltlm•te Interest In IL as It would othe￿Ise
not be possible to ruD the event.
The Informatlon will onty be used within HBW. We will not pass this infonnation to ary

Ollw ￿•￿illon w11￿￿1 wur •xplkll p•rmlulon. unl•si w• ir• i•qylr•d by I•w. Of
tyO•i M •nlorn l•lffl5 01 us• (Fw •iimpkn, 11 Ih•rn li i Chlld Pioi•cllon li•u•l.
wo¥hl•d 11•4tth Inlomi4tknn. Ihls wlll b• th•rnd wlth lh• ippioprl•l• T•nl
L••d•r Ind wilh our Flni Ald imm. Thli Inlowmatbn wlll nol b• provld•d outild• H8W,
Wh•rt wovld•d Inlormii*n •I￿Ul 5pKK•l N••di of ft•qulr•m•nli, Ihli
Intorm&tkn WIM b• th•rnd wlth th• •ppwl•l• T•nl l••d•r. •Thl whh oui Sp•cl•l t4••di
(oNdln•lor. Thls Intonniiknn wlll not b• pm¥ld•d ouljth H•W,
W• wlll hold Ih15 knlornulbon loi up lo ￿•r5.
You Mv• lh• r*hi M acre￿ th• d411 w• Irom you. lh• f*hl to r•ctlfy Iny •rron In th•
d•t•. •hd r*ht 1¢ hav• iht d•ta •14Md. Nots th•¢ 11 ¢h• •rI￿d b•foT• th• •v•ni.
wlll not b• posslbl• lor your chlkl lo •tteod ihe •vent.
Vou th• r*ht to ￿311￿1 our P￿$511￿ ol thè tht• In ¢•rt•ln ¢1rtumJt•n¢•s. Th•
Infommtlon Commlsslonerfs Olfict h•s fvrther Inform•iknn on thls r*hi.
rffvu wlsh to Inspert the inform•Elon wo hold. to ￿tIfy It or d•lete 11. contact our
sec￿1￿ry Wpr•I￿Ith¥b1b1tWQQl.CO.U￿l Ind we wll rn4k• ih• n•c•ss•ry iff4ryem•nti.
H&W hokls Inftym•t6on provbded on the •ppliutknn lomi In order to contact you ibout
tr* e¥Ynl. to ensu￿ sultablllty io help it HBW. •ThJ In onler for us to allocite peopl•
most sutt•ble roks. We wlll ilso use this inlorni•llon lo con¢art you •l)out HBW In
futurt ye•rs.
Wt hold thls Inlorniitk*n on the b•sb of our leglllmate Int•rnst In It, •$11 would otherwls•
nut be posslble io run the event.
The Snlormition wlll onty be used wlthin H8W. We wlll noi pass thls Infomailon to •ny
other ory•nlsatk+n wiihout yourèxpllclt permlssion. unlem we •re requlrtd by law. or In
0￿er io enforc* our iemis of u5¢. (Foi example. If Is a Chlld Protecth)n lssuel. A5
suted on the fomi. we *411 yourrnlni5ter fof confim)•ilon that you ire sultable to
help èi HBW.
Wher* you ha¥e provided HeaRh inlomatlon. this wlll be thared with the appropriote Tent
Leader and wlth our First Aid team. Thls Informatlon wlll not be provided outslde H8W.
If you indlcaled that yoy have • Cdmtnal conykt￿n. this information w411 be shared
onty wlth the Committtt and our Chlkl Protection Offl¢er, except undtr tompulskjn of law.
We will hold your Infomatlon for up io flve yearL
You hive ihe r*hi to a¢cèss the data we hold from you, the ri8ht to rectlfy any ernofs In the
data. and the right to have the data èrnsed. Note that If the data 15 wased btfort the eveni,
< will not be po55iblt for you io attend the event.
You have thè rf8ht to ￿Stri￿ our processing ol the data in certaln clrcum51•nces. The
Information Commtssionerfs Office hès turther infomiation on this rigM.
If you wish to Inspect the infomiat*)n we hokl. lo rectlfy it or delete it. please contact our
Secfetary Igdpreholhlayblbleweek(o.ukl and ￿ will make the nKe55ary affèngèments.
D•ta Bre•¢￿$
Data breaches are Ir￿kIents that 4ffert the conlthntlality. integrlty oravalkbility tsf
personal data.
Una￿hOn3ed xce55 to computers bèk)rffjire to Committee members or tent ￿aderS could
resuk in a data breach. Actèss io the main stora8e IGoo8le Drivel. apart from via
unauthorised access io computers. is unlike￿, and may be noted and reported by Google
Other data bleaches. 5uth as the accidèntal sharing or deleting of data. would be r￿ticed by
those processing the data.
When a dats breach is ob5er¥ed. this should be re￿rt￿ to the committee member
responsible for data proteulon, via the secretary if appropriate.
They will revlew the intiderf and deternilne whthror Tr)t the data breach Is Ilkety to

result any damage 10 the indr¥iduats whose data has been breached. They may involve
the Chair in reaching a decision on this matter. If damage 15 deemed likety. they will inform
the ICO within 72 hours of be(omirv8 aware ol it, folbwing the 8uidarKe on the ICO web51te.
In any case they will prepafe a report lor the Committee, indudin8 the nature and timing of
the b￿a(h, the individuals whore records have beerb breached, Iheir assessment ol the
likely dama8e to these individuals. whether or not this was ￿ported to the ICO. whether or
T￿t the individuals were infornied of the breath. and the steps taken to mltyte the breach
and to prtvènt recurrence.
Data Prot•rtk>n Member
We do not requi￿ a Daia Protectlon Officer a5 defi￿d by ICO. asollf dats processln81s
Small in scale.
We will appoint a tomrnittee memberwith specr41 responsibilrty for Oata Protettion. The
responsibilitles of this member arn-
To malntain the Data Ae8isier.
To check annualty that our Prf¥acy Notkes are up to date and available.
To asI5t In the determin4tion ol La¥rful 8a515. Whe￿ rtqulrtd.
To remlnd Committee and Tent Leadels about thelr resp)nsibillty to handle dats with
care, to deleie when no lon8er required.
To be the polnt contart for arbv Data Breaches.
To report annualty io ihe Commtttee on GDPR, and io ènsure that the tommrtiee
coDtlnue to be awart of ihls when considering othèr business.
D•1• Protsrtlon Impxt Asmmments IOPIAI
Wè will complete a Data Protefflion Impact A￿essMent Checklist for each m•ior category of
data. to determine whèther or r￿1 a DPIA is required, ar￿ will document the fesults ol this
hecklist. We wlll complete a DPIA Checklist fof any Iiew systems. We wlll perfom a DPIA
only for systems where this is deemed nettssary.
Dats Protortlon Fe•
We are exempt from paylns the data protertion fee. as we are è not-for-pmfit OTBanlsatlo
and hold and process the data only to provide and administer actNities for I[￿Nid￿?1$ who
are members of HBW or ha¥e regularcontact with ￿.
Em•ll
For small 8roups, such as the commlttee or 5ndl¥ldual tents, there Is a *ltlmate Interest In
ernall addre￿e5 being shared, $0 emails may be sent to the group. Emails to parents. to all
helpers, oi to other lar8e Bioup5 must bt sent ehher to IndNidual recipients, usin8 ihe kc
functlon or Mailchlrnp In ordtrio avohj dlstribu¢lw emall addres
Child Protertion Policy
AI H8W we inténd to create an erhvlronment in whkh thlldren are safe from abuse and I
which any suspklon of alm￿* Is promptty and apprwrfjatety resptymled to.
In ordef to achleve thi5 we wll:
Exclude known at￿eTS

accept volunteer5 who hwe obtained a veiified ￿rta￿Te of recornmendatkjn
from the ￿aderShip of their Christian or8an6sation.
ETh$u￿ all 16+ OTh.￿te HBW volunteers have had a D&S'EnharKed DI5dow￿, d￿Ck,
ienewabie every thrte years Iwrth 3 morbth leewayl
Any criminal fecord will ihe diKussed withSn committee of HBW and con5klered
on an individual ba51S.
Train ow helpe
To have good practice guideli￿ for Chikl Protection.
Have a tralned Chlld Protection offKer on site at all ilmes.
The Child Protertion ￿1(erwI11 taKade trainin8to Ttam Leaders and ensure ihev
are awa￿ ofour poly and procedures.
Team leaders will ensure awartr*ssof our p)Ikyand wocedwe5 and obtsin
signature from each memberof theirteam £(￿firmIng their understsndln8 of the
policy.
Ensur* chHd protertkn ty meansof goDd prartKe
Requlre all adult hel￿￿ ¥bitors to wear rome b•dges
Ensure all tents have recommerrtled adultlchlkl rnth)s
Clear boundaries round wte.
Children undef the a8e of 7 years io be Kcompanled to the lo1￿1 tyan adutt
E￿￿Te all visitors a￿ escorted H8WteJm member
Appoinl a Special Needs coordinator
No ille8al dn￿.,legal his￿ or ak0P￿1
ftespoNJ apprnpwiatety to suspkknffj ofabuse
Report concerns to ihe HBW Child Proiectlon Offlcer as soon as posslbbe, wthout
discussing the matter with anyone else.
Empower the Child Protection Officer to ¢onslderwhtt￿r rer¢rtiw to relevant
safeguardir8 bDty.
Dlscipllne
Use w5itNe rewards Strate6￿$for1II chmren
Nevei smack a third. no matter what the provocath?n
Do not use any form of physical ￿$traIni wh￿h coukl be intèrprtted as assau
Rèfer to the Special Needs Coordinator rfyou need help wtth a difficult child
Admhnlstratlve Informatlon
Holiday Bible Week Is re8iSteTed at 39 Hurn Grove Blshops Stortford Herts CM23
5DD
Members of the Committee who served from OV0112023 to 3V12123

Chalr.
Vice Chalr:
Treasurer-
Oavld knn8
Lyn Stonebrook
Committee Members:
Hugh Scott
Emity Robshaw
SUÈ Vassell
Ruth Baxter
aaire Wri8ht
Emeffl Abde8bola
Sam Solway
Susan Ash
Cherl Jarvis
Trustees:
Geoff Gosllng Ichalr 0fTrust￿l
Oaire Conquest
Hugh Scott
Da￿d Klng
Lyn Stonebrook
Mar8ard Streets
Sue Hickman
Drflaratlon
We, the Tmstees of Holiday 6lble Week. declare that th15 Is a true and accurate
report of the activities of Hollday Bible Week forthe year endln8 3V1212023.
Trustee-
Geoff GO￿1n
Hugh Scott......
Date....
Lyn Stonebrook.......-
Date.....-.
David King_
Date.
Margaret Streets."
J4.OE.LL

Date
Sue Hickman
Date ...KR..:..3..: 3.4...
HOLIDAY BIBLE WEEK
ACCOUNTS
REPORT OF INDEPENDENT EXAMINATION OF ACCOUNTS
26th January 2024
Independent Examiner:
David Hurley
Wickets
Wrights Green
Little Hallin8bury
Essex CM22 7RH
I have examined the Accounts of Holiday Bible Week for the Financlal
Year endin8 31st December 2023
In connection with my examination, no matter has come to my
attention:
• which gives me reasonable cause to believe that in any material
respects the requirements..
to keep the accounting records in accordante with section
130 of the 2011 Act and section 44111 lal of the 2005 Act
and Regulation 4 of the 2[￿ Accounts Regulations,. and
to prepare accounts which accord with the accounting
records and comply with the accounting requirements of
the 2011 Act and section 44111 Ibl of the 2Q)5 Act and
Regulation 8 of the 21)06 Accounts Regulations
have not been met: or

to which. in my opinion, attention should be
drawn in order to enable a proper understanding of the accounts
to be reached
David Hurley
10

HOLIDAY BIBLE WEEK
Receipts and payments accounts
Forth• p•riod
To
01￿1￿022
JOY12f2023
Section A Receipts and paym?nts
Unrpstr1cled
funds
Endo¥nn•nt
fundB
TO￿ funds
L45t¥•4t
Al R•e•lpts
Fwcpwthv* Inlw¥5t
ts)•
Sub tvlal
A2 A*¥•t •nd Invwtrr•nt •1•.
rotsl r•¢•lpt•
AJ P*ym•nl•
Sub fvL*i
21.702
21.702
246J6
A4 ￿¥•¢ •nd In¥wim•rt
pur¢h•vs. •t
21,702
21.7D2
N¢tof rec•lptslfpoyrn•nts)
AS Tr*nsf•r5 bIt￿Tr lund•
A8 ¢￿h lund• l•¥ty•*r•nd
¢•8h lun* thts y*wend
243
1.877
Section B Statement of assets and liabilities at the end of the period
Unresthcted
#ds
R•sln¢tsd ftbnds
Endo*Thent
lunds
Catsgorl•s
Bl C•sh funds

Tolal ¢•sh fvnds
nds
nds
D*tsils
BJ InV•&trm￿ *S8•ts
Delails
B4 AM•ts r•tsln•d f•r lh•
harlty's •wn I￿•
Fw41•¥th
Delails
B6 Uablllll
8￿M4 by4M¢xh¥trwtw•Mb•Wol
D•1• of
DAVID D HURLEY
2fkn 2024