2023-12-31-accounts - The Morecambe Warblers Amateur Operatic Society

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year 01 01 2023 31 12 2023 From To

Section A Reference and administration details

Charity name Morecambe Warblers Amateur Dramatic Society Other names charity is known by Registered charity number (if any) 1148184

Charity's principal address 28 Wilson Grove Heysham Morecambe Postcode LA3 2PQ

Names of the charity trustees who manage the charity

1 2 3 4 5 6	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Robert Ian Bailey	Treasurer
	John Beamer	Chair
	Amanda Butterworth	Vice-Chair
	Christian Butterworth	Secretary

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
Peter Thompson
Anna Webster
Drew Bell

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

TAR

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

How the charity is constituted

Society

(eg. trust, association, company)

Trustee selection methods

Elected by Members

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;

All new trustees are provided with a copy of the Society’s constitution and rule book.

The Charity has an adopted complaints procedure, safeguarding and child protection policy and risk management and managing volunteers policies in place.

The Society is a member of the National Operatic and Dramatic Association.

Trustees carry out an annual risk assessment covering any risks associated with the rehearsal rooms and the venue for our annual production and also the management of any perceived financial, technological and operational risks.
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The objects of the society shall be the study and performance of Operatic works, Musical comedies, Theatrical productions, etc. in the Lancaster and Morecambe area. Last year we performed Legally Blonde which has recently been nominated for nominated for a NODA award for Best Supporting Actress.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Annual musical production suitable for all ages. Often have fundraising activities including various events and social gatherings including the After Show party; appearing in the local Carnival event and, occasionally, drama.

TAR

Additional details of objectives and activities (Optional information)

You may choose to include Our volunteers support our production in many different ways, be it as further statements, where cast members, on the committee, publicity for the show, front of house relevant, about: staff, stage and props crew and the production team. Everyone pulls together to ensure that have a show that the general public enjoy and • policy on grantmaking; that we as a society can be proud of.

policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Last year we produced The Addams Family which was spooktacular and Summary of the main popular with local audiences achievements of the charity during the year We were again fortunate to be nominated for a number of awards by the National Operatic and Dramatic Association for Area 11.

Productions in general do cost a lot of money and this cannot always be covered by ticket sales alone and so we tried to support income through fundraising ideas, although this is increasingly more difficult to do.

Section E Financial review

The charity maintains a Reserve to help support the day-to-day running Brief statement of the of the Charity as well as any unforeseen expenditure that has not been charity’s policy on reserves budgeted for. Details of any funds materially None in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The principal source of our funds is through Member subscription, ticket sales and fundraising events

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

TAR

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s)[Robert Ian Bailey ] Position (eg Secretary, Chair, Hon Treasurer etc) Date 19th February 2023

TAR

Receipts & Payments Account 2023	Receipts & Payments Account 2023	Receipts & Payments Account 2023	Receipts & Payments Account 2023
2022	Show Account		2023
£ 43,508 1,050 500 245 565 1,833	Ticket Sales Members subscriptions Deposit Refund Sales & Fundraising Less Costs Advertising: programmes Grand Raffle INCOME
			36,789
			1,544 0

		1,876
		-464	1,413
			390
			0
£47,701	TOTAL INCOME		£40,135
-9,654 -1,295 -150 -150 -4,840 -365 -4,200 -2,120 0 -1,005 -1,250 -3,667 -995 -2,572 -1,245 -2,361 -2,250 -1,050 -1,800 -818 -220 -490 -50	Music Theatre International Royalties, Libs & Band parts Projection Logo pack Lost or damaged libs Production Costs: Theatre Hire Box Office fees Video wall Rehearsal room hire Storage Programme costs Theatre Wages Scenery, Props Animations Lighting Sound Costume and Make-up Orchestra Musical Director Producer Printing & Design Advertising and Publicity T-shirts Photography & Videotography EXPENDITURE
			-6,900
			0
			0
			0
			-7,150 -345 0 -2,440 -240 -785 -1,800 -5,672 0 -2,750 -1,247 -2,076 -2,700 -1,300 -2,000 -897 -640 -418 -200
(£42,547)	TOTAL EXPENDITURE		(£39,561)

£5,154	NET SURPLUS/(DEFICIT)		£574

2022	Society General Account	2023
£ 0	INCOME	£ 0

£0	TOTAL INCOME	£0
-688 -72 0 0 -191 -484 -52 -100 -130 0	EXPENDITURE NODA: Insurance Subscriptions Medals and Awards Dinner General expenses: Administration Credit card & Service Charges Postage Website Equipment (Tool box; pouches; card readers) Kinky Boots - Scenery pre-payment	-688 -115 0 -230 -168 0 -159 -537 -2,250
(£1,717)	TOTAL EXPENDITURE	(£4,147)

(£1,717)	NET SURPLUS/(DEFICIT)	(£4,147)

BALANCE SHEET as at 31 DECEMBER 2023	BALANCE SHEET as at 31 DECEMBER 2023	BALANCE SHEET as at 31 DECEMBER 2023
2022		2023
£ 13,704 717	CURRENT ASSETS Cash at bank and in hand PayPal Account ACCUMULATED FUND Balance brought forward Surplus/(Deficit) - Show Account Surplus/(Deficit) - General Account	£ 10,131 717
£14,421		£10,848
10,984 5,154 -1,717		14,421 574 -4,147
£14,421		£10,848
Bob Bailey, Hon Treasurer William Reid (Independent Examiner)

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of On accounts for the year ended	Charity Name Morecambe Warblers Amateur Operatic Society	Charity Name Morecambe Warblers Amateur Operatic Society	Charity Name Morecambe Warblers Amateur Operatic Society

	31 December 2023	Charity no (if any)	1148184

Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. [The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of [named body]]. Delete [ ] if not applicable.

It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.

Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent In connection with my examination, no matter has come to my attention examiner's statement (other than that disclosed below *)

which gives me reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance with section 130 of the Charities Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.

Signed:

Date: 22 February 2024

IER

Name: William Reid

Relevant professional qualification(s) or body (if any):

Association of Accounting Technicians

Address:

9 Balmoral Avenue Heysham, Morecambe LA3 1JU

Section B Disclosure

Only complete if the examiner needs to highlight material problems.(E.g. accounting records have not been kept in accordance with s132 of the Charities’ Act 2011 and those accounts do not comply with the requirements of the 2008 Regulations setting out the form and content of charity accounts; any material expenditure or action which appears not to be in accordance with the trusts of the charity; any failure to be provided with information and explanations by any past or present trustee, officer or employee; and any material consistency between the accounts and the trustees’ annual report.)

Give here brief details of any items that the examiner wishes to disclose .

IER