## **Trustees' Annual Report for the period**
Period start date Period end date **Day Month Year Day Month Year 01 01 2023 31 12 2023 From To**
## Section A Reference and administration details
**Charity name** Morecambe Warblers Amateur Dramatic Society **Other names charity is known by Registered charity number (if any)** 1148184
**Charity's principal address** 28 Wilson Grove Heysham Morecambe **Postcode LA3 2PQ**
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Robert Ian Bailey|Treasurer|||
||John Beamer|Chair|||
||Amanda
Butterworth|Vice-Chair|||
||Christian
Butterworth|Secretary|||
||||||
||||||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|Peter Thompson||
|Anna Webster||
|Drew Bell||
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
**TAR**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
Society
- (eg. trust, association, company)
Trustee selection methods
Elected by Members
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
All new trustees are provided with a copy of the Society’s constitution and rule book.
The Charity has an adopted complaints procedure, safeguarding and child protection policy and risk management and managing volunteers policies in place.
The Society is a member of the National Operatic and Dramatic Association.
- Trustees carry out an annual risk assessment covering any risks associated with the rehearsal rooms and the venue for our annual production and also the management of any perceived financial, technological and operational risks.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The objects of the society shall be the study and performance of Operatic works, Musical comedies, Theatrical productions, etc. in the Lancaster and Morecambe area. Last year we performed Legally Blonde which has recently been nominated for nominated for a NODA award for Best Supporting Actress.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
Annual musical production suitable for all ages. Often have fundraising activities including various events and social gatherings including the After Show party; appearing in the local Carnival event and, occasionally, drama.
**TAR**
2
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include Our volunteers support our production in many different ways, be it as further statements, where cast members, on the committee, publicity for the show, front of house relevant, about: staff, stage and props crew and the production team. Everyone pulls together to ensure that have a show that the general public enjoy and • policy on grantmaking; that we as a society can be proud of.
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
Last year we produced The Addams Family which was spooktacular and **Summary of the main** popular with local audiences **achievements of the charity during the year** We were again fortunate to be nominated for a number of awards by the National Operatic and Dramatic Association for Area 11.
Productions in general do cost a lot of money and this cannot always be covered by ticket sales alone and so we tried to support income through fundraising ideas, although this is increasingly more difficult to do.
## **Section E Financial review**
The charity maintains a Reserve to help support the day-to-day running **Brief statement of the** of the Charity as well as any unforeseen expenditure that has not been **charity’s policy on reserves** budgeted for. **Details of any funds materially** None **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
The principal source of our funds is through Member subscription, ticket sales and fundraising events
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
**TAR**
3
**Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)**[Robert Ian Bailey ] **Position (eg Secretary, Chair,** Hon Treasurer **etc) Date** 19th February 2023
**TAR**
4
|**Receipts & Payments Account 2023**|**Receipts & Payments Account 2023**|**Receipts & Payments Account 2023**|**Receipts & Payments Account 2023**|
|---|---|---|---|
|**2022**|**Show Account**||**2023**|
|**£**
43,508
1,050
500
245
565
1,833|Ticket Sales
Members subscriptions
Deposit Refund
Sales & Fundraising
Less Costs
Advertising: programmes
Grand Raffle
**INCOME**|||
||||36,789|
||||1,544
0|
|||||
|||1,876||
|||-464|1,413|
||||390|
||||0|
|**£47,701**|**TOTAL INCOME**||**£40,135**|
|-9,654
-1,295
-150
-150
-4,840
-365
-4,200
-2,120
0
-1,005
-1,250
-3,667
-995
-2,572
-1,245
-2,361
-2,250
-1,050
-1,800
-818
-220
-490
-50|**Music Theatre International**
Royalties, Libs & Band parts
Projection
Logo pack
Lost or damaged libs
**Production Costs:**
Theatre Hire
Box Office fees
Video wall
Rehearsal room hire
Storage
Programme costs
Theatre Wages
Scenery, Props
Animations
Lighting
Sound
Costume and Make-up
Orchestra
Musical Director
Producer
Printing & Design
Advertising and Publicity
T-shirts
Photography & Videotography
**EXPENDITURE**|||
||||-6,900|
||||0|
||||0|
||||0|
||||-7,150
-345
0
-2,440
-240
-785
-1,800
-5,672
0
-2,750
-1,247
-2,076
-2,700
-1,300
-2,000
-897
-640
-418
-200|
|**(£42,547)**|**TOTAL EXPENDITURE**||**(£39,561)**|
|||||
|**£5,154**|**NET SURPLUS/(DEFICIT)**||**£574**|
|**2022**|**Society General Account**|**2023**|
|---|---|---|
|**£**
0|**INCOME**|**£**
0|
||||
|**£0**|**TOTAL INCOME**|**£0**|
|-688
-72
0
0
-191
-484
-52
-100
-130
0|**EXPENDITURE**
**NODA:**
Insurance
Subscriptions
Medals and Awards
Dinner
**General expenses:**
Administration
Credit card & Service Charges
Postage
Website
Equipment (Tool box; pouches; card readers)
Kinky Boots - Scenery pre-payment|-688
-115
0
-230
-168
0
-159
-537
-2,250|
|**(£1,717)**|**TOTAL EXPENDITURE**|**(£4,147)**|
||||
|**(£1,717)**|**NET SURPLUS/(DEFICIT)**|**(£4,147)**|
|**BALANCE SHEET as at 31 DECEMBER 2023**|**BALANCE SHEET as at 31 DECEMBER 2023**|**BALANCE SHEET as at 31 DECEMBER 2023**|
|---|---|---|
|**2022**||**2023**|
|**£**
13,704
717|**CURRENT ASSETS**
Cash at bank and in hand
PayPal Account
**ACCUMULATED FUND**
Balance brought forward
Surplus/(Deficit) - Show Account
Surplus/(Deficit) - General Account|**£**
10,131
717|
|**£14,421**||**£10,848**|
|10,984
5,154
-1,717||14,421
574
-4,147|
|**£14,421**||**£10,848**|
|Bob Bailey, Hon Treasurer
William Reid (Independent Examiner)|||
**Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**|Charity Name
Morecambe Warblers Amateur Operatic Society|Charity Name
Morecambe Warblers Amateur Operatic Society|Charity Name
Morecambe Warblers Amateur Operatic Society|
|---|---|---|---|
|||||
||31 December 2023|**Charity no**
**(if any)**|1148184|
**Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. [The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of [named body]]. _Delete_ [ ] _if not applicable._
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
**Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
**Independent** In connection with my examination, no matter has come to my attention **examiner's statement** (other than that disclosed below *)
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
**Signed:**
**Date:** 22 February 2024
1
**IER**
## **Name:** William Reid
**Relevant professional qualification(s) or body (if any):**
Association of Accounting Technicians
**Address:**
9 Balmoral Avenue Heysham, Morecambe LA3 1JU
## **Section B Disclosure**
Only complete if the examiner needs to highlight material problems.(E.g. accounting records have not been kept in accordance with s132 of the Charities’ Act 2011 and those accounts do not comply with the requirements of the 2008 Regulations setting out the form and content of charity accounts; any material expenditure or action which appears not to be in accordance with the trusts of the charity; any failure to be provided with information and explanations by any past or present trustee, officer or employee; and any material consistency between the accounts and the trustees’ annual report.)
**Give here brief details of any items that the examiner wishes to disclose** .
2
**IER**