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2023-01-31-accounts

Cornwall Community Accountancy Service

A company limited by guarantee.

Charity No. 1147929

Company No. 07999264

Trustees' Report and Unaudited Accounts

31 January 2023

Dick Maule FCA The Cross House South Woodchester GL5 5EL

Cornwall Community Accountancy Service CONTENTS

Pages
Trustees' Annual Report 2 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Accounts 8 to 16

Page 1

Cornwall Community Accountancy Service TRUSTEES ANNUAL REPORT

Trading as CCAS

REFERENCE AND ADMINISTRATIVE DETAILS

Company No. 07999264

Charity No. 1147929

Registered Office

Mid Cornwall Branch The Elms 61 Green Lane Redruth TR15 1LS

Directors and Trustees

The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:

Chris Dennis Joanne Fisher John Acornley

Key Management Personnel

Chief Executive Officer

Debbie Risborough

Accountants

Dick Maule FCA The Cross House South Woodchester GL5 5EL

Page 2

Cornwall Community Accountancy Service TRUSTEES ANNUAL REPORT

The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 January 2023.

OBJECTIVES AND ACTIVITIES

The objects of the charity are:

• to promote the efficiency and effectiveness of charities, social enterprises and other voluntary and community organisations and the effective use of their resources for the benefit of the public by developing, promoting, co-ordinating and supporting community accountancy services and through the provision of support, information and training for financial management and control.

• To provide support in the form of cost effective accountancy services and financial capacity building for vulnerable individuals and their families in need by reason of youth, age, ill-health, disability, financial hardship or other disadvantage.

In particular but not exclusively in Cornwall and the surrounding areas.

In brief we want to help charities meet their statutory obligations and understand their financial requirements easily so that they can concentrate on their true charitable activities. Feedback from our clients confirms that once the finances are in order and understood the impact of their charitable activities can increase.

We amended the objects in March 2013 to include assistance for individuals as this is an area which is not currently addressed but becoming more necessary with the introduction of personal budgets for those needing health care services.

The Trustees have had regard to the Charity Commission guidance on public benefit in preparing this report and have ensured that in planning activities year on year that identifiable benefits are attained for our clients and beneficiaries.

ACHIEVEMENTS AND PERFORMANCE

This financial year appears to be one of change for our clientas as well as our team. Our clients are coming out of the Covid19 pandemic and finding new ways of working. This has affected their own teams with a knock on effect for us in payroll work.

At the same time the CCAS team have needed to bring forward work on preparation of accounts and independent examinations due to the cancellation of extended deadlines. Although we have taken advantage of manual deadline extensions where necessary.

We worked with 68 clients on our usual work of independent examinations, payroll and bookkeeping (71 in 2021/22). A reduction that was partly due to the beginning of a trend for organisations to close down as a result of the impact of the pandemic.

FINANCIAL REVIEW

The income for the year has increased by 14% to £54,562 (2022 £47,782). This reflects an increase in workload and a timing adjustment due to the change in deadlines. Expenditure has risen by 2% to £53,782 (2022 £52,613) which reflects changes in the team. The resulting surplus in unrestricted funds being £1,334 (2022 deficit £4,277).

Page 3

Cornwall Community Accountancy Service TRUSTEES ANNUAL

REPORT

The trustees feel that a reserve of 3 months running costs is appropriate to cover the needs of the organisation in the event of emergencies. Looking at the costs for 2022 this would be £13,445. The actual reserves of £10,721 (2022 £9,386) show that further recovery work to increase reserves is required.

Trustees are kept fully informed of risks to which the charity is exposed and the steps taken to mitigate, where possible, their impact. The Charity is managed to ensure minimum risk with low cost commitments in order to achieve the charitable objectives. In addition, the principles of best practice are incorporated within all work performed.

STRUCTURE, GOVERNANCE AND MANAGEMENT

CCAS is a charitable company limited by guarantee, incorporated on 21st March 2012. The governing document is the Memorandum and Articles of Association. Clause 6 of the Memorandum restricts the liability of each member, as defined by clause 7,to ten pounds in the event of the Charity being wound-up. The Charity cannot pay dividends and must utilise all its funds to further its stated charitable objectives. At 31st January 2022, there were three members.

Trustees:

The Board of Trustees is the governing body of the Charity and determines policy. It is also responsible for the overall management of the Charity and for ensuring that approved policies are implemented by staff, consultants and volunteers. The Board of Trustees meets at least four times per annum. New trustees are appointed by the Board of Trustees, and at any time there should not be fewer than two trustees.

Staff & consultants:

Debbie Risborough(FCCA) remains the principal accountant and Chief Executive Officer of the charity. Supported by one part time bookkeeper and 3 sub contractors.

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).

Signed on behalf of the board

John Acornley Trustee 25 October 2023

Page 4

Cornwall Community Accountancy Service INDEPENDENT EXAMINERS REPORT

Independent Examiner's Report to the trustees of Cornwall Community Accountancy Service

I report to the charity trustees on my examination of the accounts of Cornwall Community Accountancy Service for the year ended 31 January 2023 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet and the related notes.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act).

Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Dick Maule FCA The Cross House South Woodchester GL5 5EL 25 October 2023

Page 5

Cornwall Community Accountancy Service STATEMENT OF FINANCIAL ACTIVITIES

for the year ended 31 January 2023

Notes
Income and endowments
from:
Donations and legacies
4
Charitable activities
5
Investments
6
Other
7
Total
Expenditure on:
Charitable activities
8
Total
Net gains on investments
Net income/(expenditure)
9
Net income/(expenditure)
before other gains/(losses)
Other gains and losses:
Net movement in funds
Reconciliation of funds:
Total funds brought
forward
Total funds carried
forward		 Unrestrict
ed funds
2023
£
-
54,498
19
45		 Restricted
funds
2023
£
-
-
-
-		 Total
funds
2023
£
-
54,498
19
45		 Total
funds
2022
£
283
47,498
1
-
54,562
53,228		 -
554		 54,562
53,782		 47,782
52,613
53,228
-		 554
-		 53,782
-		 52,613
-
1,334 (554) 780 (4,831)
1,334 (554) 780 (4,831)
1,334
9,387		 (554)
771		 780
10,158		 (4,831)
14,989
10,721 217 10,938 10,158

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

Page 6

Cornwall Community Accountancy Service BALANCE SHEET

at 31 January 2023

Company No. 07999264
Notes
2023
£
Fixed assets
Tangible assets
11
571
571
Current assets
Debtors
12
16,664
Cash at bank and in hand
9,205
25,869
Creditors:Amount falling due within one year
13
(15,502)
Net current assets
10,367
Total assets less current liabilities
10,938
Net assets excluding pension asset or liability
10,938
Total net assets
10,938
The funds of the charity
Restricted funds
14
Restricted income funds
217
217
Unrestricted funds
14
General funds
10,721
10,721
Reserves
14
Total funds
10,938		 2022
£
1,124
1,124
11,332
9,876
21,208
(12,174)
9,034
10,158
10,158
10,158
771
771
9,387
9,387
10,158

These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

For the year ended 31 January 2023 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

Approved by the board on 25 October 2023

And signed on its behalf by:

John Acornley Trustee 25 October 2023

Page 7

Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS

for the year ended 31 January 2023

1 Accounting policies

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The charity constitutes a public benefit entity as defined by FRS102.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Unrestricted These are available for use at the discretion of the trustees in furtherance of the
funds general objects of the charity.
Designated funds These are unrestricted funds earmarked by the trustees for particular purposes.
Revaluation These are unrestricted funds which include a revaluation reserve representing
funds the restatement of investment assets at their market values.
Restricted funds These are available for use subject to restrictions imposed by the donor or
through terms of an appeal.

Page 8

Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS

Income

Income Cornwall Community
Accountancy Service
NOTES TO THE ACCOUNTS
Recognition of Income is included in the Statement of Financial Activities (SoFA) when the
income charity becomes entitled to, and virtually certain to receive, the income and the
amount of the income can be measured with sufficient reliability.
Income with Where income has related expenditure the income and related expenditure is
related reported gross in the SoFA.
expenditure
Donations and Voluntary income received by way of grants, donations and gifts is included in
legacies the the SoFA when receivable and only when the Charity has unconditional
entitlement to the income.
Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the
donations and gift/donation to which it relates.
gifts
Donated services These are only included in income (with an equivalent amount in expenditure)
and facilities where the benefit to the Charity is reasonably quantifiable, measurable and
material.
Volunteer help The value of any volunteer help received is not included in the accounts.
Investment This is included in the accounts when receivable.
income
Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market
revaluation of value at the end of the year.
fixed assets
Gains/(losses) on This includes any gain or loss on the sale of investments.
investment assets
Expenditure
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT
expenditure which cannot be fully recovered, and is reported as part of the expenditure to
which it relates.
Expenditure on These comprise the costs associated with attracting voluntary income,
raising funds fundraising trading costs and investment management costs.
Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities
charitable and services in the furtherance of its objects, including the making of grants
activities and governance costs.
Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual
for grants that have been approved by the trustees at the end of the year but not
yet paid.
Governance These include those costs associated with meeting the constitutional and
costs statutory requirements of the Charity, including any audit/independent
examination fees, costs linked to the strategic management of the Charity,
together with a share of other administration costs.
Other These are support costs not allocated to a particular activity.
expenditure

Taxation

The charity is exempt from corporation tax on its charitable activities.

Page 9

Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS

Tangible fixed assets and depreciation

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:

Office Equipment

33% straight line basis

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Leased assets

Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.

Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.

Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.

Assets held under finance leases are depreciated in the same way as owned assets.

Operating lease payments are recognised as an expense on a straight-line basis over the lease term.

In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.

Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.

Page 10

Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS

Statement of cash flows

The charity is exempt from preparing a statement of cash flows on the grounds that it is a small charity

2 Company status

The company is a private company limited by guarantee and consequently does not have share capital.

3 Statement of Financial Activities - prior year

Income and endowments
from:
Donations and legacies
Charitable activities
Investments
Total
Expenditure on:
Charitable activities
Total
Net income
Net income before other
gains/(losses)
Other gains and losses:
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried
forward		 Unrestricted
funds
2022
£
283
42,522
1
42,806
47,083
47,083
(4,277)
(4,277)
(4,277)
13,664
9,387		 Restricted
funds
2022
£
-
4,976
-
4,976
5,530
5,530
(554)
(554)
(554)
1,325
771		 Total
funds
2022
£
283
47,498
1
47,782
52,613
52,613
(4,831)
(4,831)
(4,831)
14,989
10,158

4 Income from donations and legacies

Appeals and donations Total
2023
£
-
-		 Total
2022
£
283
283

Page 11

Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS

5 Income from charitable activities

Grant Income
Cornwall College
Primary Purpose
Trading
Accountancy services
Other income related to
charitable activities
6
Income from investments
Interest on cash deposits
7
Other income
Commercial accountancy
services		 Unrestricted
£
723
49,300
4,475
54,498
Unrestricted
£
19
19
Unrestricted
£
45
45		 Total
2023
£
723
49,300
4,475
54,498
Total
2023
£
19
19
Total
2023
£
45
45		 Total
2022
£
4,976
40,789
1,733
47,498
Total
2022
£
1
1
Total
2022
£
-
-

Page 12

Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS

8 Expenditure on charitable activities

Direct expenditure on
charitable activities
Reference material
Client companies house
fees
Support Costs
Wages
Pensions
Staff training
Staff welfare
Travel and subsistence
Rent & rates
Insurance
Repairs & renewals
Telephone and fax
IT expenses
Printing, postage and
stationary
Subscriptions
Marketing and promotion
Consultancy fees
Legal and professional
fees
Bank charges
Depreciation
Governance costs
Independent examination
of the charity's accounts
9
Net income/(expenditure) before
transfers
This is stated after charging:
Depreciation of owned fixed assets		 Unrestricte
d
£
-
604
17,500
187
-
301
206
2,520
347
-
457
6,190
149
264
576
23,424
-
83
-
420
53,228		 Restricted
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
554
-
554
2023
£
554		 Total
2023
£
-
604
17,500
187
-
301
206
2,520
347
-
457
6,190
149
264
576
23,424
-
83
554
420
53,782		 Total
2022
£
95
543
21,728
187
201
266
-
2,500
346
87
749
3,433
61
188
632
20,509
26
88
554
420
52,613
2022
£
554

Page 13

Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS

10 Staff costs
Salaries and wages
17,500
Pension costs
187
17,687
No employee received emoluments in excess of £60,000.
Total remuneration of key management personnel is shown below and is included
partly in the wages and salaries figures above and partly in consultancy fees that are
shown in note 8.		 21,728
187
21,915
Total employee benefits received by key
management personnel
The average monthly number of full time equivalent
employees during the year was as follows:
Charitable activities
11 Tangible fixed assets
Cost or revaluation
At 1 February 2022
At 31 January 2023
Depreciation and
impairment
At 1 February 2022
Depreciation charge for
the year
At 31 January 2023
Net book values
At 31 January 2023
At 31 January 2022
12 Debtors
Trade debtors
Other debtors
Prepayments and accrued income		 24,960
2023
Number
3
3
2023
£
9,568
7,060
36
16,664		 Office
Equipment
£
3,810
3,810
2,685
554
3,239
571
1,125		 22,101
2022
Number
3
3
Total
£
3,810
3,810
2,685
554
3,239
571
1,125
2022
£
10,622
710
-
11,332

Page 14

Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS

13 Creditors:

amounts falling due within one year

Trade creditors
Other taxes and social security
Accruals and deferred income
14 Movement in funds
Restricted funds:
Restricted income
funds:
National Lottery
Total
Unrestricted funds:
General funds
Revaluation Reserves:
Total funds		 At 1
February
2022
771
771
9,387
10,158		 2023
£
11,130
880
3,492
15,502
Incoming
resources
(including
other
gains/losses)
£
-
-
54,562
54,562		 Resources
expended
£
(554)
(554)
(53,228)
(53,782)		 2022
£
9,305
180
2,689
12,174
At 31
January
2023
£
217
217
10,721
10,938
Purposes and restrictions in relation to the funds: Purposes and restrictions in relation to the funds:
Restricted funds:
National Lottery Funding to assist clients with the effects of Covid19

15 Analysis of net assets between funds

Fixed assets
Net current assets		 Unrestricted
funds
£
354
10,367
10,721		 Restricted
funds
£
217
-
217		 Total
£
571
10,367
10,938

Page 15

Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS

16 Contingent Assets/Liabilities

During the 2014/15 year a substantial amount of client work was undertaken by the Chief Executive and Principle Accountant Debbie Risborough that has not yet been invoiced. The reason for this being due to the requirement to develop the team prior to staff being able to take over the client commitments. The time incurred was a total of 477.75 hours valued at £14,333. The current value outstanding is £12,833. Ms Risborough has agreed that work will only be invoiced in the future when the charity has built a sufficient surplus to enable payment or when the charity has a sufficient client base to support payment of a salary to Ms Risborough from which the flexi-time balance will be deducted as time off in lieu. Remuneration arrangements have now been revised to ensure there is no further liability that can arise.

17 Related party disclosures

Controlling party

The company is limited by guarantee and has no share capital; thus no single party controls the company.

Page 16