## **Cornwall Community Accountancy Service** A company limited by guarantee. ## **Charity No. 1147929** **Company No. 07999264** **Trustees' Report and Unaudited Accounts** **31 January 2023** Dick Maule FCA The Cross House South Woodchester GL5 5EL **Cornwall Community Accountancy Service CONTENTS** ||Pages|| |---|---|---| |Trustees' Annual Report|2 to 4|| |Independent Examiner's Report||5| |Statement of Financial Activities||6| |Balance Sheet||7| |Notes to the Accounts|8 to|16| Page 1 ## **Cornwall Community Accountancy Service TRUSTEES ANNUAL REPORT** Trading as CCAS ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Company No. 07999264** ## **Charity No. 1147929** ## **Registered Office** Mid Cornwall Branch The Elms 61 Green Lane Redruth TR15 1LS ## **Directors and Trustees** The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year: Chris Dennis Joanne Fisher John Acornley ## **Key Management Personnel** Chief Executive Officer Debbie Risborough ## **Accountants** Dick Maule FCA The Cross House South Woodchester GL5 5EL Page 2 **Cornwall Community Accountancy Service TRUSTEES ANNUAL REPORT** The Trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 January 2023. ## **OBJECTIVES AND ACTIVITIES** The objects of the charity are: • to promote the efficiency and effectiveness of charities, social enterprises and other voluntary and community organisations and the effective use of their resources for the benefit of the public by developing, promoting, co-ordinating and supporting community accountancy services and through the provision of support, information and training for financial management and control. • To provide support in the form of cost effective accountancy services and financial capacity building for vulnerable individuals and their families in need by reason of youth, age, ill-health, disability, financial hardship or other disadvantage. In particular but not exclusively in Cornwall and the surrounding areas. In brief we want to help charities meet their statutory obligations and understand their financial requirements easily so that they can concentrate on their true charitable activities. Feedback from our clients confirms that once the finances are in order and understood the impact of their charitable activities can increase. We amended the objects in March 2013 to include assistance for individuals as this is an area which is not currently addressed but becoming more necessary with the introduction of personal budgets for those needing health care services. The Trustees have had regard to the Charity Commission guidance on public benefit in preparing this report and have ensured that in planning activities year on year that identifiable benefits are attained for our clients and beneficiaries. ## **ACHIEVEMENTS AND PERFORMANCE** This financial year appears to be one of change for our clientas as well as our team. Our clients are coming out of the Covid19 pandemic and finding new ways of working. This has affected their own teams with a knock on effect for us in payroll work. At the same time the CCAS team have needed to bring forward work on preparation of accounts and independent examinations due to the cancellation of extended deadlines. Although we have taken advantage of manual deadline extensions where necessary. We worked with 68 clients on our usual work of independent examinations, payroll and bookkeeping (71 in 2021/22). A reduction that was partly due to the beginning of a trend for organisations to close down as a result of the impact of the pandemic. ## **FINANCIAL REVIEW** The income for the year has increased by 14% to £54,562 (2022 £47,782). This reflects an increase in workload and a timing adjustment due to the change in deadlines. Expenditure has risen by 2% to £53,782 (2022 £52,613) which reflects changes in the team. The resulting surplus in unrestricted funds being £1,334 (2022 deficit £4,277). Page 3 **Cornwall Community Accountancy Service TRUSTEES ANNUAL** ## **REPORT** The trustees feel that a reserve of 3 months running costs is appropriate to cover the needs of the organisation in the event of emergencies. Looking at the costs for 2022 this would be £13,445. The actual reserves of £10,721 (2022 £9,386) show that further recovery work to increase reserves is required. Trustees are kept fully informed of risks to which the charity is exposed and the steps taken to mitigate, where possible, their impact. The Charity is managed to ensure minimum risk with low cost commitments in order to achieve the charitable objectives. In addition, the principles of best practice are incorporated within all work performed. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** CCAS is a charitable company limited by guarantee, incorporated on 21st March 2012. The governing document is the Memorandum and Articles of Association. Clause 6 of the Memorandum restricts the liability of each member, as defined by clause 7,to ten pounds in the event of the Charity being wound-up. The Charity cannot pay dividends and must utilise all its funds to further its stated charitable objectives. At 31st January 2022, there were three members. ## Trustees: The Board of Trustees is the governing body of the Charity and determines policy. It is also responsible for the overall management of the Charity and for ensuring that approved policies are implemented by staff, consultants and volunteers. The Board of Trustees meets at least four times per annum. New trustees are appointed by the Board of Trustees, and at any time there should not be fewer than two trustees. ## Staff & consultants: Debbie Risborough(FCCA) remains the principal accountant and Chief Executive Officer of the charity. Supported by one part time bookkeeper and 3 sub contractors. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102). Signed on behalf of the board John Acornley Trustee 25 October 2023 Page 4 **Cornwall Community Accountancy Service INDEPENDENT EXAMINERS REPORT** ## **Independent Examiner's Report to the trustees of Cornwall Community Accountancy Service** I report to the charity trustees on my examination of the accounts of Cornwall Community Accountancy Service for the year ended 31 January 2023 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet and the related notes. ## **Responsibilities and basis of report** As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act). Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that: - accounting records were not kept in accordance with section 386 of the 2006 Act ; or - the accounts do not accord with those records; or - the accounts do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or - the accounts have not been prepared in accordance with the Charities SORP (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Dick Maule FCA The Cross House South Woodchester GL5 5EL 25 October 2023 Page 5 ## **Cornwall Community Accountancy Service STATEMENT OF FINANCIAL ACTIVITIES** ## **for the year ended 31 January 2023** |**Notes**
**Income and endowments**
**from:**
Donations and legacies
4
Charitable activities
5
Investments
6
Other
7
**Total**
**Expenditure on:**
Charitable activities
8
**Total**
Net gains on investments
**Net income/(expenditure)**
9
**Net income/(expenditure)**
**before other gains/(losses)**
**Other gains and losses:**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought
forward
**Total funds carried**
**forward**|**Unrestrict**
**ed funds**
**2023**
**£**
-
54,498
19
45|**Restricted**
**funds**
**2023**
**£**
-
-
-
-|**Total**
**funds**
**2023**
**£**
-
54,498
19
45|**Total**
**funds**
**2022**
**£**
283
47,498
1
-| |---|---|---|---|---| ||54,562
53,228|-
554|54,562
53,782|47,782
52,613| ||53,228
-|554
-|53,782
-|52,613
-| ||1,334|(554)|780|(4,831)| ||1,334|(554)|780|(4,831)| ||1,334
9,387|(554)
771|780
10,158|(4,831)
14,989| ||10,721|217|10,938|10,158| The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. Page 6 ## **Cornwall Community Accountancy Service BALANCE SHEET** **at 31 January 2023** |**Company No. 07999264**
**Notes**
**2023**
**£**
**Fixed assets**
Tangible assets
11
571
571
**Current assets**
Debtors
12
16,664
Cash at bank and in hand
9,205
25,869
**Creditors:**Amount falling due within one year
13
(15,502)
**Net current assets**
10,367
**Total assets less current liabilities**
10,938
**Net assets excluding pension asset or liability**
10,938
**Total net assets**
10,938
**The funds of the charity**
**Restricted funds**
14
Restricted income funds
217
217
**Unrestricted funds**
14
General funds
10,721
10,721
**Reserves**
14
**Total funds**
10,938|**2022**
**£**
1,124| |---|---| ||1,124
11,332
9,876| ||21,208
(12,174)| ||9,034
10,158| ||10,158| ||10,158| ||771| ||771
9,387| ||9,387| ||10,158| These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. For the year ended 31 January 2023 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. Approved by the board on 25 October 2023 And signed on its behalf by: John Acornley Trustee 25 October 2023 Page 7 **Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS** ## **for the year ended 31 January 2023** ## 1 **Accounting policies** ## **Basis of preparation** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The charity constitutes a public benefit entity as defined by FRS102. ## **Change in basis of accounting or to previous accounts** There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years. ## **Fund accounting** |Unrestricted|These are available for use at the discretion of the trustees in furtherance of the| |---|---| |funds|general objects of the charity.| |Designated funds|These are unrestricted funds earmarked by the trustees for particular purposes.| |Revaluation|These are unrestricted funds which include a revaluation reserve representing| |funds|the restatement of investment assets at their market values.| |Restricted funds|These are available for use subject to restrictions imposed by the donor or| ||through terms of an appeal.| Page 8 **Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS** ## **Income** |**Income**|**Cornwall Community**
**Accountancy Service**
**NOTES TO THE ACCOUNTS**| |---|---| |Recognition of|Income is included in the Statement of Financial Activities (SoFA) when the| |income|charity becomes entitled to, and virtually certain to receive, the income and the| ||amount of the income can be measured with sufficient reliability.| |Income with|Where income has related expenditure the income and related expenditure is| |---|---| |related|reported gross in the SoFA.| |expenditure|| |Donations and|Voluntary income received by way of grants, donations and gifts is included in| |legacies|the the SoFA when receivable and only when the Charity has unconditional| ||entitlement to the income.| |Tax reclaims on|Income from tax reclaims is included in the SoFA at the same time as the| |donations and|gift/donation to which it relates.| |gifts|| |Donated services|These are only included in income (with an equivalent amount in expenditure)| |and facilities|where the benefit to the Charity is reasonably quantifiable, measurable and| ||material.| |Volunteer help|The value of any volunteer help received is not included in the accounts.| |Investment|This is included in the accounts when receivable.| |income|| |Gains/(losses) on|This includes any gain or loss resulting from revaluing investments to market| |revaluation of|value at the end of the year.| |fixed assets|| |Gains/(losses) on|This includes any gain or loss on the sale of investments.| |investment assets|| |**Expenditure**|| |Recognition of|Expenditure is recognised on an accruals basis. Expenditure includes any VAT| |expenditure|which cannot be fully recovered, and is reported as part of the expenditure to| ||which it relates.| |Expenditure on|These comprise the costs associated with attracting voluntary income,| |raising funds|fundraising trading costs and investment management costs.| |Expenditure on|These comprise the costs incurred by the Charity in the delivery of its activities| |charitable|and services in the furtherance of its objects, including the making of grants| |activities|and governance costs.| |Grants payable|All grant expenditure is accounted for on an actual paid basis plus an accrual| ||for grants that have been approved by the trustees at the end of the year but not| ||yet paid.| |Governance|These include those costs associated with meeting the constitutional and| |costs|statutory requirements of the Charity, including any audit/independent| ||examination fees, costs linked to the strategic management of the Charity,| ||together with a share of other administration costs.| |Other|These are support costs not allocated to a particular activity.| |expenditure|| ## **Taxation** The charity is exempt from corporation tax on its charitable activities. Page 9 **Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS** ## **Tangible fixed assets and depreciation** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life: Office Equipment 33% straight line basis ## **Trade and other debtors** Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. ## **Cash and cash equivalents** Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management. ## **Trade and other creditors** Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. ## **Leased assets** Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease. Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases. Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs. Assets held under finance leases are depreciated in the same way as owned assets. Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis. ## **Pension costs** The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds. Page 10 ## **Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS** ## **Statement of cash flows** The charity is exempt from preparing a statement of cash flows on the grounds that it is a small charity ## 2 **Company status** The company is a private company limited by guarantee and consequently does not have share capital. ## 3 **Statement of Financial Activities - prior year** |**Income and endowments**
**from:**
Donations and legacies
Charitable activities
Investments
**Total**
**Expenditure on:**
Charitable activities
**Total**
**Net income**
**Net income before other**
**gains/(losses)**
**Other gains and losses:**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried**
**forward**|**Unrestricted**
**funds**
**2022**
**£**
283
42,522
1
42,806
47,083
47,083
(4,277)
(4,277)
(4,277)
13,664
9,387|**Restricted**
**funds**
**2022**
**£**
-
4,976
-
4,976
5,530
5,530
(554)
(554)
(554)
1,325
771|**Total**
**funds**
**2022**
**£**
283
47,498
1| |---|---|---|---| ||||47,782
52,613| ||||52,613| ||||(4,831)| ||||(4,831)| ||||(4,831)
14,989| ||||10,158| ## 4 **Income from donations and legacies** |Appeals and donations|**Total**
**2023**
**£**
-
-|**Total**
**2022**
**£**
283| |---|---|---| |||283| Page 11 ## **Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS** ## 5 **Income from charitable activities** |_Grant Income_
Cornwall College
_Primary Purpose_
_Trading_
Accountancy services
Other income related to
charitable activities
6
**Income from investments**
Interest on cash deposits
7
**Other income**
Commercial accountancy
services|**Unrestricted**
**£**
723
49,300
4,475
54,498
**Unrestricted**
**£**
19
19
**Unrestricted**
**£**
45
45|**Total**
**2023**
**£**
723
49,300
4,475
54,498
**Total**
**2023**
**£**
19
19
**Total**
**2023**
**£**
45
45|**Total**
**2022**
**£**
4,976
40,789
1,733| |---|---|---|---| ||||47,498| ||||**Total**
**2022**
**£**
1| ||||1| ||||**Total**
**2022**
**£**
-| ||||-| Page 12 ## **Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS** ## 8 **Expenditure on charitable activities** |_Direct expenditure on_
_charitable activities_
Reference material
Client companies house
fees
_Support Costs_
Wages
Pensions
Staff training
Staff welfare
Travel and subsistence
Rent & rates
Insurance
Repairs & renewals
Telephone and fax
IT expenses
Printing, postage and
stationary
Subscriptions
Marketing and promotion
Consultancy fees
Legal and professional
fees
Bank charges
Depreciation
_Governance costs_
Independent examination
of the charity's accounts
9
**Net income/(expenditure) before**
**transfers**
This is stated after charging:
Depreciation of owned fixed assets|**Unrestricte**
**d**
**£**
-
604
17,500
187
-
301
206
2,520
347
-
457
6,190
149
264
576
23,424
-
83
-
420
53,228|**Restricted**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
554
-
554
**2023**
**£**
554|**Total**
**2023**
**£**
-
604
17,500
187
-
301
206
2,520
347
-
457
6,190
149
264
576
23,424
-
83
554
420
53,782|**Total**
**2022**
**£**
95
543
21,728
187
201
266
-
2,500
346
87
749
3,433
61
188
632
20,509
26
88
554
420| |---|---|---|---|---| |||||52,613| |||||**2022**
**£**
554| Page 13 **Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS** |10 **Staff costs**
Salaries and wages
17,500
Pension costs
187
17,687
No employee received emoluments in excess of £60,000.
Total remuneration of key management personnel is shown below and is included
partly in the wages and salaries figures above and partly in consultancy fees that are
shown in note 8.|21,728
187| |---|---| ||21,915| ||| |Total employee benefits received by key
management personnel
The average monthly number of full time equivalent
employees during the year was as follows:
Charitable activities
11 **Tangible fixed assets**
**Cost or revaluation**
At 1 February 2022
At 31 January 2023
**Depreciation and**
**impairment**
At 1 February 2022
Depreciation charge for
the year
At 31 January 2023
**Net book values**
At 31 January 2023
At 31 January 2022
12 **Debtors**
Trade debtors
Other debtors
Prepayments and accrued income|24,960
**2023**
**Number**
3
3
**2023**
**£**
9,568
7,060
36
16,664|**Office**
**Equipment**
**£**
3,810
3,810
2,685
554
3,239
571
1,125|22,101
**2022**
**Number**
3| |---|---|---|---| ||||3| ||||**Total**
**£**
3,810| ||||3,810| ||||2,685
554| ||||3,239| ||||571| ||||1,125| ||||**2022**
**£**
10,622
710
-| ||||11,332| Page 14 ## **Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS** ## 13 **Creditors:** amounts falling due within one year |Trade creditors
Other taxes and social security
Accruals and deferred income
14 **Movement in funds**
**Restricted funds:**
**Restricted income**
**funds:**
National Lottery
_Total_
**Unrestricted funds:**
**General funds**
**Revaluation Reserves:**
**Total funds**|**At 1**
**February**
**2022**
771
771
9,387
10,158|**2023**
**£**
11,130
880
3,492
15,502
**Incoming**
**resources**
**(including**
**other**
**gains/losses)**
**£**
-
-
54,562
54,562|**Resources**
**expended**
**£**
(554)
(554)
(53,228)
(53,782)|**2022**
**£**
9,305
180
2,689| |---|---|---|---|---| |||||12,174| |||||**At 31**
**January**
**2023**
**£**
217| |||||217| |||||10,721| |||||10,938| |Purposes and restrictions in relation to the funds:|Purposes and restrictions in relation to the funds:| |---|---| |Restricted funds:|| |National Lottery|Funding to assist clients with the effects of Covid19| 15 **Analysis of net assets between funds** |Fixed assets
Net current assets|**Unrestricted**
**funds**
**£**
354
10,367
10,721|**Restricted**
**funds**
**£**
217
-
217|**Total**
**£**
571
10,367| |---|---|---|---| ||||10,938| Page 15 **Cornwall Community Accountancy Service NOTES TO THE ACCOUNTS** ## 16 **Contingent Assets/Liabilities** During the 2014/15 year a substantial amount of client work was undertaken by the Chief Executive and Principle Accountant Debbie Risborough that has not yet been invoiced. The reason for this being due to the requirement to develop the team prior to staff being able to take over the client commitments. The time incurred was a total of 477.75 hours valued at £14,333. The current value outstanding is £12,833. Ms Risborough has agreed that work will only be invoiced in the future when the charity has built a sufficient surplus to enable payment or when the charity has a sufficient client base to support payment of a salary to Ms Risborough from which the flexi-time balance will be deducted as time off in lieu. Remuneration arrangements have now been revised to ensure there is no further liability that can arise. ## 17 **Related party disclosures** ## _**Controlling party**_ The company is limited by guarantee and has no share capital; thus no single party controls the company. Page 16