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← St Clares Pre-School

2025-03-31-accounts

REGISTERED COMPANY NUMBER: 07899199 (England and Wales) REGISTERED CHARITY NUMBER: 1147761

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

FOR

ST. CLARES PRE SCHOOL

ST. CLARES PRE SCHOOL

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Cash Flow Statement 7
Notes to the Cash Flow Statement 8
Notes to the Financial Statements 9 to 15

ST. CLARES PRE SCHOOL

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objects of the charity are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by;

Public benefit

The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities. The trustees refer to public benefit throughout this report.

Page 1

ST. CLARES PRE SCHOOL

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025

STRATEGIC REPORT

Achievements and performance

Charitable activities

At the end of a busy academic year, we transitioned 38 children to school, despite this we started the new 2024 academic year with stronger than normal numbers. The preschool benefited in numbers due to the transition of children from our Nursery, new business from our open day held earlier in the year for registrations and the new government funding schemes. The transition of children from Nursery to Preschool's ensures numbers can build in the preschool and we provide new vacancies in the Nursery for parents on our waiting list.

The Nursery has continued to grow and has at times we have struggled to meet demand. We have seen an increase in demand due to the new government funding opportunities that are being made available to working parents. We were not always able to meet the demand due to our working ratio and restricted numbers for children under 2 years but were able to work to our capacity and benefit from new funding opportunities.

We continue to be an inclusive setting. We continue to see increased numbers of children needing some additional support, children needing high levels of support and children where English is an additional language. To ensure we support the needs of all children our staffing model, staff levels and ratios are adapted and increased to meet these needs. We can offer limited one to one care and support to children needing that very high-level support and have increased resources, opportunities and staff knowledge to support our children where English is an additional language. In addition, members of our staff team have needed to access training for catheters, epilepsy, sever allergies, physical disabilities and mobility aids to support the individua needs of children. We have benefitted from working with other settings and schools to share ideas and advice. We benefit and rely on NHS professionals who train and support us in certain areas so that we can offer the appropriate level of support and development opportunities for children.

The increase in government funding rates have for the most part had a positive impact to our financial position. The continued low-level funding for SEN children does not cover all costs of supporting children needing higher levels of care and therefore the charity must subsidise these costs to meet these needs and provide high quality care and education to all. Risk assessments outcomes, professional input and increased insurance cost contribute to the increase in these care costs. Subsidy of these costs fall within our commitment as a charity. The committee must closely monitor these costs as the number of children needing support increases to ensure this does not impact on our financial sustainability or dominate all of our charity commitments.

Following a period of difficulty in recruitment, we have now filled all vacant positions. We have worked to adjust roles to allow us to be more flexible with staffing. The committee recognised the importance of retaining experienced and qualified staff. Salary reviews, benefits and training opportunities were part of the review and package implemented to retain staffing. We are fortunate to have a volunteer, who is highly qualified and experienced in childcare who has now been with us for 2 years. They provide us with support regularly two mornings each week and help with outings and functions.

Our community remains important to our Charity and is part of our curriculum. We link up regularly with a local elderly residential home. They come and visit us in preschool, and we to visit them. We enjoy shared activities whilst providing benefits to both children and the elderly from these visits. We also include visits to local places of interest during our holiday club to promote our local area and provide opportunities to use local transport where possible.

Financial review

Financial position

The pre-school is currently secure financial position following an increase to government funding and an increase to our chargeable fee and careful financial planning. Our expenditure continues to rise because of inflation costs, rent increases, the living wage and our commitment to staff salaries to retain staff. The committee will need to closely review and monitor our finances going forward to ensure we can sustain our financial position, monitor our expenditure and secure a new affordable lease going forward which will expire in the next financial period. We will need to fulfil our commitment to staffing retention to ensure we continue to offer and provide high quality care and education that is provided by a qualified and experienced staff team.

Page 2

ST. CLARES PRE SCHOOL REPORT OF THE TRUSTEES FOR THE YEAR ENDEO 31 MARCH 2025 STRATEGIC REPORT Financial review Reserves poliey As Df the 3151 March 2025 our ieserve account hold's £260.810 Ihg reserve account funds are held for our contingency plan for increased or unexpected running cost that may impact the business. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing documènt The charity is controlled by its governing docurnenl, a deed of trust, and constitutes a lirniled company. limited by guarantee, as defined by the Companies Act 2006. The ¢harilable company was incorporated on 5th January 2012 and is limited by guarantee and registered as a ¢harily.11 is Govemed by its Memorandum and Articles of Association. Recrultment and appolntment of now trustees We inform our parents in the first instsnce when wg need lo recruit any new trustees. Interested parties need lo apply in writing and allend an interview from which the successful applicant will be appointed. In the event of no parenucarer making an application we will advertise this post locally and encourage other community services lo apply, successful applicants will be interviewed an appointment wll be made frorn ong of the applicants. Th8 successful applicant will be subject lo a satisfactory enhanced DBS check. REFERENCE AND ADMINISTRATIVE DETAILS Reglstered Company number 07899199 (England and Walesl R•gislered Charity number 1147761 Ragistered offico 10 Slrouden Court Havanl Hampshire P09 4JX Trustees L M Cowlin G Young-Evans S Bream Mr5 L Lofting C Skinner Independent Examiner S F Mackie FCA Morris Crocker Chartered Accountants Station House North Street Havanl Hampshire P09 1QU Report of the trustees. incorpo mpany directors, o a strategic report, approved by order ol the board of trustees, as the and signed on the board's behaw by.. un Evans Trustee Page 3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ST. CLARES PRE SCHOOL

Independent examiner's report to the trustees of St. Clares Pre School ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

S F Mackie FCA

Morris Crocker Chartered Accountants Station House North Street Havant Hampshire PO9 1QU

Date: ............................................. 19/09/2025

Page 4

ST. CLARES PRE SCHOOL

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2025

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Charitable activities
3
Development and education
539,438
Investment income
2
3,556
Total
542,994
EXPENDITURE ON
Charitable activities
4
Development and education
468,393
NET INCOME
74,601
RECONCILIATION OF FUNDS
Total funds brought forward
456,974
TOTAL FUNDS CARRIED FORWARD
531,575		 Restricted
funds
£
-
-
-
-
-
-
-		 2025
Total
funds
£
539,438
3,556
542,994
468,393
74,601
456,974
531,575		 2024
Total
funds
£
414,028
3,117
417,145
388,492
28,653
428,321
456,974

The notes form part of these financial statements

Page 5

ST. CLARES PRE SCHOOL BALANCE SHEET 31 MARCH 2025 2025 2024 Notes FIXED ASSETS Tangible assets 11 236,311 242,388 CURRENT ASSETS Cash al bank and in hand 322.399 246,738 CREDITORS Amounts falling due within one year 123,412) {21,0551 NET CURRENT ASSETS 298,987 225,683 TOTAL ASSETS LESS CURRENT LIABILITIES S35,298 468,071 CREDITORS Amounts falling due after more than one year 13 13,7231 111,0971 NET ASSETS 531.575 456,974 FUNDS Unrestricted funds 16 531,575 456,974 TOTAL FUNDS 531.575 456,974 The charitable company is entitled lo &xemplion from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025. The mernbers have not requir￿ the company Ir> obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006. The Irustegs acknowledgg their responsibilities for lal ensuring that the charitable company keeps accounting records that comply with Secb'ons 388 and 387 of the Companies Act 2006 and Ibl preparing financial statements which give a true and fair view of the stale of affairs of the charitable company as al the end of each financial year and of its surplus or defi¢il for each financial year in accordance wlh the requirements of Se¢lions 394 and 395 and which otherwise coTnply with the requirernents of the Companies Act 2006 relakn.ng to financial statemènts, so far as applicable lo the charitable company. The finan ial statements were approved by the Board ol Trusl&es and aulhorised for issue on and were signed on its behalf by.. Gyo vans- uslee The notes form part of these financial statements Page 6

ST. CLARES PRE SCHOOL

CASH FLOW STATEMENT FOR THE YEAR ENDED 31 MARCH 2025

Notes
Cash flows from operating activities
Cash generated from operations
1
Interest paid
Net cash provided by operating activities
Cash flows from investing activities
Interest received
Net cash provided by investing activities
Cash flows from financing activities
Loan repayments in year
Net cash used in financing activities
Change in cash and cash equivalents
in the reporting period
Cash and cash equivalents at the
beginning of the reporting period
Cash and cash equivalents at the end
of the reporting period		 2025
£
80,626
(741)
79,885
3,556
3,556
(7,780)
(7,780)
75,661
246,738
322,399		 2024
£
32,287
(602)
31,685
3,117
3,117
(7,916)
(7,916)
26,886
219,852
246,738

The notes form part of these financial statements

Page 7

ST. CLARES PRE SCHOOL

NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 31 MARCH 2025

1. RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES OPERATING ACTIVITIES
2025 2024
£ £
Net income for the reporting period (as per the Statement of
Financial Activities) 74,601 28,653
Adjustments for:
Depreciation charges 6,078 6,078
Interest received (3,556) (3,117)
Interest paid 741 602
Increase in creditors 2,762 71
Net cash provided by operations 80,626 32,287

2. ANALYSIS OF CHANGES IN NET FUNDS

At 1.4.24 Cash flow At 31.3.25
£ £ £
Net cash
Cash at bank and in hand 246,738 75,661 322,399
246,738 75,661 322,399
Debt
Debts falling due within 1 year (8,519) 405 (8,114)
Debts falling due after 1 year (11,097) 7,374 (3,723)
(19,616) 7,779 (11,837)
Total 227,122 83,440 310,562

The notes form part of these financial statements

Page 8

ST. CLARES PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The trustees consider that there are no material uncertainties regarding the charity's ability to continue as a going concern.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Long leasehold - 2% on cost Fixtures and fittings - 25% on cost

Individual fixed assets are capitalised at cost.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Financial instruments

The charity only enters into basic financial instruments transactions that result in the recognition of financial assets and liabilities like trade and other accounts receivable and payable investments in stocks and shares. The measurement basis used for these instruments is detailed below.

Page 9

continued...

ST. CLARES PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

1. ACCOUNTING POLICIES - continued

Financial instruments

Debtors and cash at bank

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. Cash at bank and in hand included cash held on deposit or in a current account.

Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

2.

3.

4.

INVESTMENT INCOME

Deposit account interest
All investment income is derived from assets held in the United Kingdom.
INCOME FROM CHARITABLE ACTIVITIES
Activity
Parental funding
Development and education
Grants
Development and education
Grants received, included in the above, are as follows:
Hampshire County Council
CHARITABLE ACTIVITIES COSTS
Direct
Costs (see
note 5)
£
Development and education
441,414		 2025
£
3,556
2025
£
76,905
462,533
539,438
2025
£
462,533
Support
costs (see
note 6)
£
26,979		 2024
£
3,117
2024
£
109,349
304,679		 2024
£
3,117
414,028
2024
£
304,679
Totals
£
468,393

Page 10

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ST. CLARES PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

5. DIRECT COSTS OF CHARITABLE ACTIVITIES

6.

2025
£
Staff costs
377,539
Rent, rates, water and repairs
26,712
Insurance
3,959
Light and heat
4,530
Telephone and internet
853
Postage and stationery
572
Advertising
-
Sundries and pre school supplies
16,560
Children's play equipment and craft materials
5,879
Subscriptions
4,069
Interest payable and similar charges
741
441,414
SUPPORT COSTS
Governance
Management
costs
£
£
Development and education
22,059
4,920
Support costs, included in the above, are as follows:		 2024
£
296,458
27,473
3,112
4,387
661
363
680
20,063
6,312
3,262
602		 2024
£
296,458
27,473
3,112
4,387
661
363
680
20,063
6,312
3,262
602
363,373
Totals
£
26,979

Management

2025
Development
and
education
£
Wages
13,646
Bank charges
558
Payroll
1,741
Donations
36
Depreciation
6,078
22,059
Governance costs
2025
Development
and
education
£
Legal and professional fees
2,827
Accountancy fees
2,093
4,920		 2024
Total
activities
£
12,038
605
1,615
-
6,078
20,336
2024
Total
activities
£
2,749
2,034
4,783

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ST. CLARES PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

7. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2025 2024
£ £
Depreciation - owned assets 6,077 6,078
Independent examiner's fee 1,728 1,690

8. TRUSTEES' REMUNERATION AND BENEFITS

During the year Gail Young-Evans, who became a trustee with effect from 5 January 2012, received a salary totalling £30,434 (2024: £25,933) for her role as the Pre School Manager. The Articles of the Charity allow this at section 6.

Apart from the above, there was no trustee's remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.

Trustees' expenses

During the year only Gail Young-Evans was reimbursed out of pocket expenses of £95 (2024: None).

9. STAFF COSTS

Wages and salaries
Social security costs
The average monthly number of employees during the year was as follows:
Charitable activities
No employees received emoluments in excess of £60,000.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Charitable activities
Development and education
413,983
Investment income
3,117
Total
417,100
EXPENDITURE ON
Charitable activities
Development and education
387,467
NET INCOME/(EXPENDITURE)
29,633
Transfers between funds
(280)		 2025
£
344,857
46,328
391,185

2025
24
Restricted
funds
£
45
-
45
1,025
(980)
280		 2024
£
292,623
15,873
308,496
2024
23
Total
funds
£
414,028
3,117
417,145
388,492
28,653
-		 2024
£
292,623
15,873
308,496
2024
23
Total
funds
£
414,028
3,117
417,145
388,492
28,653
-
417,145
388,492
28,653
-

10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Page 12

continued...

ST. CLARES PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

10.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Unrestricted
Restricted
fund
funds
£
£
Net movement in funds
29,353
(700)
RECONCILIATION OF FUNDS
Total funds brought forward
427,621
700
TOTAL FUNDS CARRIED FORWARD
456,974
-
11.
TANGIBLE FIXED ASSETS
Fixtures
Long
and
leasehold
fittings
£
£
COST
At 1 April 2024 and 31 March 2025
280,771
15,517
DEPRECIATION
At 1 April 2024
39,308
14,592
Charge for year
5,615
462
At 31 March 2025
44,923
15,054
NET BOOK VALUE
At 31 March 2025
235,848
463
At 31 March 2024
241,463
925
12.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2025
£
Bank loans and overdrafts (see note 14)
8,114
Accruals and deferred income
15,298
23,412		 Total
funds
£
28,653
428,321
456,974
Totals
£
296,288
53,900
6,077
59,977
236,311
242,388
2024
£
8,519
12,536
21,055		 Total
funds
£
28,653
428,321
456,974

Page 13

continued...

ST. CLARES PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

13. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR

Bank loans (see note 14)
14.
LOANS
An analysis of the maturity of loans is given below:
Amounts falling due within one year on demand:
Bank loans
Amounts falling between one and two years:
Bank loans - 1-2 years
Amounts falling due between two and five years:
Bank loans - 2-5 years
15.
ANALYSIS OF NET ASSETS BETWEEN FUNDS
Unrestricted
Restricted
fund
funds
£
£
Fixed assets
236,311
-
Current assets
322,399
-
Current liabilities
(23,412)
-
Long term liabilities
(3,723)
-
531,575
-
16.
MOVEMENT IN FUNDS
At 1.4.24
£
Unrestricted funds
General fund
456,974
TOTAL FUNDS
456,974
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
542,994
TOTAL FUNDS
542,994		 2025
2024
£
£
3,723
11,097
2025
2024
£
£
8,114
8,519
3,723
8,519
-
2,578
2025
2024
Total
Total
funds
funds
£
£
236,311
242,388
322,399
246,738
(23,412)
(21,055)
(3,723)
(11,097)
531,575
456,974
Net
movement
At
in funds
31.3.25
£
£
74,601
531,575
74,601
531,575
Resources
Movement
expended
in funds
£
£
(468,393)
74,601
(468,393)
74,601

Page 14

continued...

ST. CLARES PRE SCHOOL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025

16. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Net
movement
At 1.4.23
in funds
£
£
Unrestricted funds
General fund
427,621
29,633
Restricted funds
HCC - Funding for struggling families
700
(980)
TOTAL FUNDS
428,321
28,653
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
417,100
Restricted funds
HCC - Funding for struggling families
45
TOTAL FUNDS
417,145		 Transfers
between
At
funds
31.3.24
£
£
(280)
456,974
280
-
-
456,974
Resources
Movement
expended
in funds
£
£
(387,467)
29,633
(1,025)
(980)
(388,492)
28,653

17. RELATED PARTY DISCLOSURES

The only related party transactions during the year was reimbursed expenses of £95 paid to Gail Young-Evans.

18. ULTIMATE CONTROLLING PARTY

The charitable company is not under the control of another entity or any one individual.

Page 15