2025-03-31-accounts - The Honourable Company Of Gloucestershire Charitable Trust

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Trustees’ Annual Report for the period

From 1st April 2024 Period start date To 31st March 2025 Period end date

Charity name: The Honourable Company of Gloucestershire Charitable Trust Charity registration number: 1147656

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The promotion of any charitable purpose which is beneficial to the community in the County of Gloucestershire and the County of South Gloucestershire including:- -the advancement of education and training -the advancement of the arts, culture & heritage -the advancement of health & saving of lives -the advancement of amateur sport -the conservation of historic buildings and sites -the prevention and/or relief of poverty -the development and improvement of community relations and social conditions.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The activities of the trustees are essentially to award grants and to visit projects either to assess the qualities of a potential beneficiary at the application stage or to follow up after a grant has been made.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public	Para 1.18	When considering applications for grants, the trustees have consistently included in their deliberations the requirement that the applicant should be operating for the public benefit as defined by the Charity Commission.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference All grants are considered and approved by the trustees at quarterly meetings. Most grants are Para 1.38 Policy on grant making for amounts up to £1,000 with, in exceptional circumstances, an upper limit of £2,000. All grants are required to comply with the purpose of the Trust as summarised above.

Achievements and Performance SORPrel8ren During 2024125, grants tota115ng £38,962 were made. Many were for social proiecls for the improvement of life for the disadvantaged lotalling £16,100 whlch, in line with the atove policy consisted of several small grants malnty of £1.000 or less. The Trust also runs an annual award scheme lo recognise the outstanding work that the Cadet organlsations do - £3.325 In the arts and heritage field. grants of £6,657 were made, which in¢ludesArts Awards made to three talented young mu$ldan$. The scheme lo support craft apprentices was continued. In total £8,600 was awarded to assl$t wlth the puh890 01 equipment and trainlng costs. The wide varfety of grants were all Intended to improve the lives and the Soclal envlronment of the people of Glouceslershlre, wlth special emphasis on the dlsadvanlaged rngmbers of 80cl8ty. Summary of the main achievements of the charity. identifying the difference the Charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Flnancial Review Review of the charity's financial position at the end of the period P•rn 1.21 The finances of the Trust remaln 81rong, although grants made from the General Fund exceeded ontribullon$ made to that fund. There continues to be an Increase in appIltIOnS, perhaps refiecting tho general e¢onomk condltlons. The Restrlctad Fund contlnues to Seek additional contrfbulion8 and will be used lo fund further grants to apprentlces. The trustees wl8h lo keep mlnimum reserves In the General Fund of £5,000 In ord&r to be able to r&8pond if there isan excoplional nood. Thls target has been mel. The reserve held in the Restrlcted Fund will be used to make annual grants over the next len General Fund.. £10.441and Restrfded Fund.. £42,865. Statement explaining the policy for holding reserves stating why they are held PAf• 1.22 Amount of reser8 held Pqrn 1.22 Addltlonal Infommtlon (optlonal) You may choose to Include further statements where relevant about: The income of the Trust coms in the fomi of donations by members of the Honourable Company of Gloucestershire, which is strictly separate from the Trust. Member5 are expected to make a mlnimum annual donation to the Trust. with some members making additional donations. The charity's prfncipal sources of funds (including any fundraising) Parn 1.47

The principal risk to the Trust would be the liquidallon of the Honourable Company of Gloucestershire wtth the consequent absence of annual donations to the Trust. A description of the principal risks faclng the charity PArn 1.48

Structure, Governance and Management Description of charity's trusts.. Type ol goveming document Para 1.25 Trust deed dated 12th Mach 2012, Supplemental Deed dated 8th September 2015 and Supplemental Deeds dated 2nd February 2022 and 10th June 2022. How is the ¢harity constituted? Pwa 1.25 Unincorporated associats'on. alvd OrIal10n CIO Trustee selection methods including details of any constitutional provisions e.g. election lo post or name of any person or body entitled lo appoint one or more Iruslees Pai• 1.25 Every trustee is appointed by a resolution passed at an ordinary meeting of the trustees. Every trustee musl be a member ol the Honourable Company of Glov$ter$hlre. In addition, the Warden of the Honourable Company is automatically a trustee for as long as he or she hokls Ihal posits'on. Additional infoTmatlon (optional) You may choose lo include further statements Whe relevant about: l New Injstees generalty already have significant | experien of Ihe duties and responsibilities of truslees. The Chair of the Ifuslees ensures that all new trustees are fully infonned regarding Outies, responsibilities, the normal method of operating and the relationship with the | Honourable Company of Glouceslershire. New trustees are provided with a copy of the trust deeds, supplemental deed and the lalesl a¢unts. Policies and prOdureS adopted for the induction and training of trustees p 1.51 ' The Ifustees meet as a body every quarter al which meetings all decisions are made. The decisions ol the Iruslees al their quarter meetings a Orded in minutes. There are no employees or volunteers. There is an unpaid I Secretary lo the Trustees and an unpaid Treasurer. The Trustees make u* of the connections with county organisalions of the wider membership of the Honourable Company of Glouceslershire. The charity's organisational Structure and any wider network with which the charity works PAM 1.51

There is a close relationship ben the Trust and the Honourable Company of Gloucestershlre. All trustees nKrst be membe of the Honourable Company and the Warden Is automatically a trustee. The trusiees do refer to the Interest Groups of the Honourable Company for advtce on any parbcular grant appllcations when they consider th to be approprlate. but all decisions made are wholly the reswnsibility of the Trustee8. The Honourable Company also has some fvnds held by Gloucestershire Comfflunity Foundation; the trustees co<perate with GCF In idenlfying suitable benefidaries for grant rnang from the GCF funds. The Honourable Company has glven the Trustees of the Charitable Trust responsibllity for overseelng and using these funds as they sée fi( provlded that they mplY with the obi8Ctfv8S of tha GCF. Relatlonship with any related parties Por8 1.51 There are no subsidiary und8rtaking8.

Reference and Administratlve details Charity name Other name the charity uses Registered charity number Charity's principal address Tho Honourable Company ofGloucestershlre Charitable Tru$L NIA 1147656 Mrs Margaret Fuller, Woodborough, Mopla Road, Tutshill, Chepstow, Gloucestershire, NP16 7PS

Names of tho charity trustees who manage the charlty Name of peroon (or body) •ntllled to appolnt tru•ts• (If any) TnMt•e Trame ¢)fflce Ilf any DatsB acted11 not for whol• y•Ar MrA Downton Mr P Lacheki Ms K Morgan Mr WArnilger Mr M Jon88 Mr R INharton Mrs J Kent Honourabl8 Company of Gloucestershire Mr D Munro Mr M Huffell 10 Lt Col A Tabor Chair 11 12 Declaratlon8 Th• trustses dKlare that thoy hav• approved the Iru•te•#' r•port abov•. Slgnod on bohalf of the cha Slgnatur•ls 8 trustses Full nam•l•) f4¥rAEtr• J¢JrtJ Posltlon leg S•cretary, Chalr, etc) Oats LL

1501125 Lriti. B•la•¢¢ Sheet at JIA12014 P8tiori C.h¥ri¢Tr •0. 1147656 HLG C'haritable TThyl. Printed: l.VO4n.0214 Lywesuiaed Priiy twbds lotsngible Tangible InN¢strTr¢nts 12 liitJAlJlhtffliA Cknli aftd in hMd 10.441 4:.165 61.7CI> 61.766 ', trdiltrL fallin& Iil¢r MI iMl¢ var pr41%1& fiv liaix.lili¢x l i)Iwl Thpl i¥r Il•hlHtl ihe fiu¥ 4)3 42.101 IQ441 10.441 15.614 Totsl IQ441 61,7 Or ithlf tl'&)I thetsutt5 t•r* Pfim

Paxton Charity Commission SOFA Report as at 31/03/2025

Page 1 of 1

Charity no. 1147656 HCG Charitable Trust.

Printed: 15/05/2025

	Unrestricted funds	Restricted Income funds	Endowment funds	Total funds	Prior year funds
Income and endowments from: Donations and legacies Charitable activites Other trading activities Investments Separate material item of income Other	£ 25,414 0 0 375 0 0	£ 5,712 0 0 1 0 0	£ 0 0 0 0 0 0	£ 31,126 0 0 376 0 0	£ 56,600 0 0 118 0 0
Total	25,789	5,713	0	31,502	56,718
Expenditure on: Raising funds Charitable activities Separate material item of expense Other	0 30,962 0 0	0 9,000 0 0	0 0 0 0	0 39,962 0 0	0 37,375 0 0
Total	30,962	9,000	0	39,962	37,375
Net income/(expenditure) before investment gains/(losses) Net gains/(losses) on investments Net income/(expenditure) Extraordinary items Transfers between funds	-5,173 0 -5,173 0 0	-3,287 0 -3,287 0 0	0 0 0 0 0	-8,460 0 -8,460 0 0	19,343 0 19,343 0 0
Net Movement in Funds	-5,173	-3,287	0	-8,460	19,343
Reconciliation of Funds Total funds brought forward	15,614	46,152	0	61,766
Total funds carried forward	10,441	42,865 0		53,306

Independent examinerfs report on the accounts S•ction A Independent Examin•r'8 Ryrt OW Ddc A6Lr rial JF ¥5 i IFilS'iliR ré rff4¥'sT On •ccounts lor the year I ended 31 nAQCW iQ2 Charfty no 1147 6rb lif any Sèt out on pag•s , l rnport to the trustees on my examination of th? a¢U chwrty (Ihe Trusf) lor year en(Jed 3 1 0 > of th8 above R¢sponslbilitias and sis of veport A8 the chanty's truslees, you a resFKnwbk ICY the preparation of Itt• accounts In acc¢nce wth the requiremen1$ ol Chariues Act 2011 ("the Act'i I rewt In re5pe¢l of my inatIOn of the Trust's clntS camed o LKK16%r section 145 01 the 2011 Act and In canying out my •xamin'on, I have folllyoed am Ihe applicable DIrert gNen ty the Ch8rty Commiss Kler section 145(Sllbl of the Act. Independent tTr charity's gross Inwme exceeded £250,CQO and l am qLtaIird to examlnerfg latement undertake examinalmjn by teing a qualified ffmber of [jftgert nam8 of applicable hsted bodyll DelÉte [1 ifnol appkabl6. I have crynpleted rny examinati I c(yffimi that no materd matters have lo my aNents"on ffi connect wrth the examination loth•EIlhIHr eleMè81ow') whith gives me Gause to belve that in. any matenal pe the aCCountg COrdS nol kept in accordance with 8ethoD 130 of the charitS Act," Of the accounts did not ac¢¢ftl with accounting rrds. or Ihe accounts did not compty with applKable requirements concemifKJ the form and conlenl of aclunts S8t out m the chtrI (Accounts afKI Rerortsl Regulatsons 2CM)8 oit¢r Ihan any requirement that the accounis gve a ttrue and fair. view Is not a matter Corded as part of an Independenl examinalion. I have no corKem5 arKI have c¢me a¢¥ Tho other matters in , conneaion wrth the axamination to whh atterrtn Should be drawn in , thls report in orrlef to enable a proper understanding of tha accounts to te reached. ' Please dg18te *vds Ihe iK8ckets il Ilw do 1 4¥)pty. Slgn•d: Date: 2 1 1</2< IER Oct 2018

AN?QE WJ¢f V IrfCrfo(( Relevani professional qualifKatbonl8) or body {If any): ICA Addr•8s: fyifrk- J Iryc4(onc CFli.bi eAJ£ GL¥4 i Socts'on B Dlsclosure Ofily complete Il the examinef neeos io ttwn1ht meal matter5 01 conGe (see CC32, Independent examinabon of charrty a¢¢ounts diredions arKI gUida[e for examiners), IER Oct 2018

Glv• h•r• brief delails of any items that th• examinor wishe¥ to disclose IER Oct 2018

Wednesday 28 May 2025

Honourable Company of Gloucestershire Charitable Trust - Summary of Financial Controls.

Records.

The Trust accounts are maintained on Paxton Charity Accounting software, which is an online system and provides reports which are fully compliant with Charity Commission requirements.
The accounts are reconciled regularly with both the bank statements and the accounts of the Honourable Company, which initially receives most of the members’ donations on behalf of the Trust and then passes the funds over to the Trust from time to time.
Gift Aid is claimed on donations where appropriate and, where relevant, Gift Aid forms for the years up to 2018/19 are held. For the year 2019/20 and thereafter the online Loveadmin system of membership management was implemented; this includes an online record of Gift Aid applicability (or not),which is reviewed each year by members of the HonCo.
Original and scanned copies of all bid applications are retained.
A record of all Trustee meetings is kept.
Electronic copies of all bank statements are kept.
The Trust’s financial year runs from 1st April to 31st March.

Controls.

The Trust banks with Handelsbanken in Cheltenham and runs a current account only.
Access to view the bank account is online through the use of the bank’s card and card reader or by use of a QR code.
Cards and card readers are held only by the Clerk of the HonCo, the Warden of the HonCo, the Secretary to the Trustees and the Treasurer of the Trust.
No deposits are made online.
All payments must be approved by a meeting of the Trustees and are duly minuted.
Payments can be made online but must be following approval and must be authorised by one of the Secretary or the Treasurer and also by the Warden.
Most payments are made by cheque only and each cheque requires two authorised signatories.

Wednesday 28 May 2025

Cheque signatories are authorised from time to time by duly minuted Trustee meetings and relevant bank forms are completed, with copies kept with the relevant minutes.
Cheque signatories are the permanent Trustees i.e. excluding the Warden of the HonCo and Deputy Warden unless they are also permanent Trustees.
Income and Expenditure Accounts and Balance Sheets are presented to every Trustee meeting.
Annual accounts are approved normally at the first Trustee meeting after the end of the Trust’s financial year, 31st March. The relevant figures are then reported to the Charity Commission by the Secretary to the Trustees.
The Secretary to the Trustees is the Point of Contact with the Charity Commission.

Gloucestershire Community Foundation (GCF).

The HonCo has some funds which are overseen by the GCF. The funds fall into two parts. The larger part was founded when the Government was operating the “Grass Roots Scheme”: the Company put in £25,000, which the Government matched, making a total of £50,000. The second fund is much smaller and is the result of gifts by members of the Company, they were not matched by the Government.
Each calendar year the GCF Trustees make a sum available out of the HonCo’s funds for grant making and the statements are available online, which are accessed by the Secretary to the Trustees.
The HonCo has given the Trustees of the Charitable Trust responsibility for overseeing and using the funds as they see fit, provided that they comply with the objectives of the GCF.