## **Trustees’ Annual Report for the period** 

**From 1st April 2024 Period start date  To 31st March 2025  Period end date** 

**Charity name: The Honourable Company of Gloucestershire Charitable Trust Charity registration number: 1147656** 

## **Objectives and Activities** 

||SORP reference||
|---|---|---|
|Summary of the purposes of<br>the charity as set out in its<br>governing document|Para 1.17|The promotion of any charitable purpose which<br>is beneficial to the community in the County of<br>Gloucestershire and the County of South<br>Gloucestershire including:-<br>-the advancement of education and training<br>-the advancement of the arts, culture & heritage<br>-the advancement of health & saving of lives<br>-the advancement of amateur sport<br>-the conservation of historic buildings and sites<br>-the prevention and/or relief of poverty<br>-the development and improvement of<br>community relations and social conditions.|
|Summary of the main<br>activities in relation to those<br>purposes for the public<br>benefit, in particular, the<br>activities, projects or services<br>identified in the accounts.|Para 1.17 and 1.19|The activities of the trustees are essentially to<br>award grants and to visit projects either to<br>assess the qualities of a potential beneficiary at<br>the application stage or to follow up after a grant<br>has been made.|
|Statement confirming<br>whether the trustees have<br>had regard to the guidance<br>issued by the Charity<br>Commission on public|Para 1.18|When considering applications for grants, the<br>trustees have consistently included in their<br>deliberations the requirement that the applicant<br>should be operating for the public benefit as<br>defined by the Charity Commission.|



## **Additional information (optional)** 

You may choose to include further statements where relevant about: 

SORP reference All grants are considered and approved by the trustees at quarterly meetings. Most grants are Para 1.38 Policy on grant making for amounts up to £1,000 with, in exceptional circumstances, an upper limit of £2,000. All grants are required to comply with the purpose of the Trust as summarised above. 



Achievements and Performance
SORPrel8ren
During 2024125, grants tota115ng £38,962 were
made.
Many were for social proiecls for the
improvement of life for the disadvantaged
lotalling £16,100 whlch, in line with the atove
policy consisted of several small grants malnty of
£1.000 or less.
The Trust also runs an annual award scheme lo
recognise the outstanding work that the Cadet
organlsations do - £3.325
In the arts and heritage field. grants of £6,657
were made, which in¢ludesArts Awards made to
three talented young mu$ldan$.
The scheme lo support craft
apprentices was continued. In total £8,600
was awarded to assl$t wlth the pu￿h890 01
equipment and trainlng costs.
The wide varfety of grants were all Intended to
improve the lives and the Soclal envlronment of
the people of Glouceslershlre, wlth special
emphasis on the dlsadvanlaged rngmbers of
80cl8ty.
Summary of the main
achievements of the charity.
identifying the difference the
Charity's work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.
Para 1.20
Flnancial Review
Review of the charity's
financial position at the end
of the period
P•rn 1.21
The finances of the Trust remaln 81rong, although
grants made from the General Fund exceeded
ontribullon$ made to that fund. There continues
to be an Increase in appIl￿tIOnS, perhaps
refiecting tho general e¢onomk condltlons.
The Restrlctad Fund contlnues to Seek additional
contrfbulion8 and will be used lo fund further
grants to apprentlces.
The trustees wl8h lo keep mlnimum reserves In
the General Fund of £5,000 In ord&r to be able to
r&8pond if there isan excoplional nood. Thls
target has been mel.
The reserve held in the Restrlcted Fund will be
used to make annual grants over the next len
General Fund.. £10.441and Restrfded Fund..
£42,865.
Statement explaining the
policy for holding reserves
stating why they are held
PAf• 1.22
Amount of reser￿8 held
Pqrn 1.22
Addltlonal Infommtlon (optlonal)
You may choose to Include further statements where relevant about:
The income of the Trust coms in the fomi of
donations by members of the Honourable
Company of Gloucestershire, which is strictly
separate from the Trust. Member5 are expected
to make a mlnimum annual donation to the
Trust. with some members making additional
donations.
The charity's prfncipal
sources of funds (including
any fundraising)
Parn 1.47

The principal risk to the Trust would be the
liquidallon of the Honourable Company of
Gloucestershire wtth the consequent absence of
annual donations to the Trust.
A description of the principal
risks faclng the charity
PArn 1.48

Structure, Governance and Management
Description of charity's
trusts..
Type ol goveming document Para 1.25
Trust deed dated 12th Mach 2012,
Supplemental
Deed dated 8th September 2015 and
Supplemental Deeds dated 2nd February 2022
and 10th June 2022.
How is the ¢harity
constituted?
Pwa 1.25
Unincorporated associats'on.
alvd
￿￿OrIal10n CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election lo post or name of
any person or body entitled
lo appoint one or more
Iruslees
Pai• 1.25
Every trustee is appointed by a resolution
passed at an ordinary meeting of the trustees.
Every trustee musl be a member ol the
Honourable Company of Glov￿$ter$hlre. In
addition, the Warden of the Honourable
Company is automatically a trustee for as long
as he or she hokls Ihal posits'on.
Additional infoTmatlon (optional)
You may choose lo include further statements Whe￿ relevant about:
l New Injstees generalty already have significant
| experien￿ of Ihe duties and responsibilities of
truslees. The Chair of the Ifuslees ensures that
all new trustees are fully infonned regarding
Outies, responsibilities, the normal method of
operating and the relationship with the
| Honourable Company of Glouceslershire. New
trustees are provided with a copy of the trust
deeds, supplemental deed and the lalesl
a¢￿unts.
Policies and prO￿dureS
adopted for the induction
and training of trustees
p￿ 1.51
' The Ifustees meet as a body every quarter al
which meetings all decisions are made. The
decisions ol the Iruslees al their quarter
meetings a￿ ￿Orded in minutes. There are no
employees or volunteers. There is an unpaid
I Secretary lo the Trustees and an unpaid
Treasurer.
The Trustees make u* of the connections with
county organisalions of the wider membership of
the Honourable Company of Glouceslershire.
The charity's organisational
Structure and any wider
network with which the
charity works
PAM 1.51

There is a close relationship be￿n the Trust
and the Honourable Company of
Gloucestershlre. All trustees nKrst be membe
of the Honourable Company and the Warden
Is automatically a trustee. The trusiees do refer
to the Interest Groups of the Honourable
Company for advtce on any parbcular grant
appllcations when they consider th* to be
approprlate. but all decisions made are wholly
the reswnsibility of the Trustee8.
The Honourable Company also has some fvnds
held by Gloucestershire Comfflunity Foundation;
the trustees co<*perate with GCF In idenlfying
suitable benefidaries for grant rna￿ng from the
GCF funds.
The Honourable Company has glven the
Trustees of the Charitable Trust responsibllity for
overseelng and using these funds as they sée
fi( provlded that they ￿mplY with the obi8Ctfv8S
of tha GCF.
Relatlonship with any related
parties
Por8 1.51
There are no subsidiary und8rtaking8.

Reference and Administratlve details
Charity name
Other name the charity uses
Registered charity number
Charity's principal address
Tho Honourable Company ofGloucestershlre Charitable Tru$L
NIA
1147656
Mrs Margaret Fuller,
Woodborough,
Mopla Road,
Tutshill,
Chepstow,
Gloucestershire, NP16 7PS

Names of tho charity trustees who manage the charlty
Name of peroon (or body)
•ntllled to appolnt tru•ts•
(If any)
TnMt•e Trame
¢)fflce Ilf any
DatsB acted11 not for
whol• y•Ar
MrA Downton
Mr P Lacheki
Ms K Morgan
Mr WArnilger
Mr M Jon88
Mr R INharton
Mrs J Kent
Honourabl8 Company of
Gloucestershire
Mr D Munro
Mr M Huffell
10
Lt Col A Tabor
Chair
11
12
Declaratlon8
Th• trustses dKlare that thoy hav• approved the Iru•te•#' r•port abov•.
Slgnod on bohalf of the cha
Slgnatur•ls
8 trustses
Full nam•l•)
f4¥rAEtr•
J¢JrtJ
Posltlon leg
S•cretary, Chalr, etc)
Oats
LL

1501125
L￿riti. B•la•¢¢ Sheet ￿ at JIA1￿2014
P*8tiori
C.h¥ri¢Tr •0. 1147656
HLG C'haritable TThyl.
Printed: l.VO4n.0214
Lywesuiaed
Priiy twbds
lotsngible
Tangible
InN¢strTr¢nts
12
liitJ*AlJlhtffliA
Cknli aftd in hMd
10.441
4:.165
61.7CI>
61.766
', trdiltrL fallin&
Iil¢r MI￿ iMl¢ var
pr4￿1%1&￿￿ fiv liaix.lili¢x
l i)Iwl Thpl i¥r Il•hlHtl
ihe
fiu¥
4)￿3
42.101
IQ441
10.441
15.614
Totsl
IQ441
61,7
Or
ithlf tl'&)I thetsu￿tt5
t•r*
Pfim

**Paxton Charity Commission SOFA Report as at 31/03/2025** 

**Page 1 of 1** 

## **Charity no. 1147656 HCG Charitable Trust.** 

## **Printed: 15/05/2025** 

||**Unrestricted**<br>**funds**|**Restricted**<br>**Income funds**|**Endowment**<br>**funds**|**Total funds**|**Prior year**<br>**funds**|
|---|---|---|---|---|---|
|**Income and endowments from:**<br>Donations and legacies<br>Charitable activites<br>Other trading activities<br>Investments<br>Separate material item of<br>income<br>Other|**£**<br>25,414<br>0<br>0<br>375<br>0<br>0|**£**<br>5,712<br>0<br>0<br>1<br>0<br>0|**£**<br>0<br>0<br>0<br>0<br>0<br>0|**£**<br>31,126<br>0<br>0<br>376<br>0<br>0|**£**<br>56,600<br>0<br>0<br>118<br>0<br>0|
|**Total**|**25,789**|**5,713**|**0**|**31,502**|**56,718**|
|**Expenditure on:**<br>Raising funds<br>Charitable activities<br>Separate material item of<br>expense<br>Other|0<br>30,962<br>0<br>0|0<br>9,000<br>0<br>0|0<br>0<br>0<br>0|0<br>39,962<br>0<br>0|0<br>37,375<br>0<br>0|
|**Total**|**30,962**|**9,000**|**0**|**39,962**|**37,375**|
|**Net income/(expenditure)**<br>**before investment gains/(losses)**<br>Net gains/(losses) on<br>investments<br>**Net income/(expenditure)**<br>**Extraordinary items**<br>**Transfers between funds**|**-5,173**<br>0<br>**-5,173**<br>0<br>0|**-3,287**<br>0<br>**-3,287**<br>0<br>0|**0**<br>0<br>**0**<br>0<br>0|**-8,460**<br>0<br>**-8,460**<br>0<br>0|**19,343**<br>0<br>**19,343**<br>0<br>0|
|**Net Movement in Funds**|**-5,173**|**-3,287**|**0**|**-8,460**|**19,343**|
|**Reconciliation of Funds**<br>Total funds brought forward|15,614|46,152|0|61,766||
|**Total funds carried forward**|**10,441**|**42,865**<br>**0**||**53,306**||





Independent examinerfs report on the accounts
S•ction A
Independent Examin•r'8 Ryrt
OW Ddc A6Lr ri￿￿a￿l￿ JF ¥5 i IFilS'iliR
ré rff4¥'sT
On •ccounts lor the year I
ended
31 nAQCW
iQ2
Charfty no 1147 6rb
lif any
Sèt out on pag•s ,
l rnport to the trustees on my examination of th? a¢￿U
chwrty (Ihe Trusf) lor year en(Jed 3 1 0 >
of th8 above
R¢sponslbilitias and
sis of veport
A8 the chanty's truslees, you a￿ resFKnwbk ICY the preparation of Itt•
accounts In acc¢￿￿nce wth the requiremen1$ ol Chariues Act 2011
("the Act'i
I rewt In re5pe¢l of my ￿￿inatIOn of the Trust's ￿cl￿ntS camed o
LKK16%r section 145 01 the 2011 Act and In canying out my •xamin*'on, I
have folllyoed am Ihe applicable DIrert￿ gNen ty the Ch8rty Commiss
Kler section 145(Sllbl of the Act.
Independent tTr charity's gross Inwme exceeded £250,CQO and l am qLtaIir￿d to
examlnerfg *latement undertake examinalmjn by teing a qualified ff*mber of [jftgert nam8 of
applicable hsted bodyll DelÉ*te [1 ifnol appkabl6.
I have crynpleted rny examinati￿ I c(yffimi that no materd matters have
lo my aNents"on ffi connect￿￿ wrth the examination loth•EIlh￿I￿Hr
eleM*è81ow') whith gives me Gause to bel*ve that in. any matenal
pe
the aCCount￿g ￿COrdS nol kept in accordance with 8ethoD 130
of the charit￿S Act," Of
the accounts did not ac¢¢ftl with ￿ accounting r￿rds. or
Ihe accounts did not compty with applKable requirements
concemifKJ the form and conlenl of ac￿lunts S8t out m the ch￿trI
(Accounts afKI Rerortsl Regulatsons 2CM)8 oit¢r Ihan any
requirement that the accounis gve a ttrue and fair. view Is not
a matter Cor￿de￿d as part of an Independenl examinalion.
I have no corKem5 arKI have c¢me a¢¥￿ Tho other matters in
, conneaion wrth the axamination to wh￿h atterrt￿n Should be drawn in
, thls report in orrlef to enable a proper understanding of tha accounts to
te reached.
' Please dg18te *vds ￿ Ihe iK8ckets il Ilw do ￿1 4¥)pty.
Slgn•d:
Date: 2 1 1</2<
IER
Oct 2018

AN?QE
WJ¢f V IrfCrfo((
Relevani professional
qualifKatbonl8) or body
{If any):
ICA
Addr•8s:
fyifrk-
J Iryc4(onc
CFli.bi
eAJ£
GL¥4 i
Socts'on B
Dlsclosure
Ofily complete Il the examinef neeos io ttwn1￿ht m￿e￿al matter5 01 conGe
(see CC32, Independent examinabon of charrty a¢¢ounts diredions arKI
gUida[￿e for examiners),
IER
Oct 2018

Glv• h•r• brief delails
of any items that th•
examinor wishe¥ to
disclose
IER
Oct 2018

Wednesday 28 May 2025 

## **Honourable Company of Gloucestershire Charitable Trust - Summary of Financial Controls.** 

## Records. 

- The Trust accounts are maintained on Paxton Charity Accounting software, which is an online system and provides reports which are fully compliant with Charity Commission requirements. 

- The accounts are reconciled regularly with both the bank statements and the accounts of the Honourable Company, which initially receives most of the members’ donations on behalf of the Trust and then passes the funds over to the Trust from time to time. 

- Gift Aid is claimed on donations where appropriate and, where relevant, Gift Aid forms for the years up to 2018/19 are held. For the year 2019/20 and thereafter the online Loveadmin system of membership management was implemented; this includes an online record of Gift Aid applicability (or not),which is reviewed each year by members of the HonCo. 

- Original and scanned copies of all bid applications are retained. 

- A record of all Trustee meetings is kept. 

- Electronic copies of all bank statements are kept. 

- The Trust’s financial year runs from 1st April to 31st March. 

## Controls. 

- The Trust banks with Handelsbanken in Cheltenham and runs a current account only. 

- Access to view the bank account is online through the use of the bank’s card and card reader or by use of a QR code. 

- Cards and card readers are held only by the Clerk of the HonCo, the Warden of the HonCo, the Secretary to the Trustees and the Treasurer of the Trust. 

- No deposits  are made online. 

- All payments must be approved by a meeting of the Trustees and are duly minuted. 

- Payments can be made online but must be following approval and must be authorised by one of the Secretary or the Treasurer and also by the Warden. 

- Most payments are made by cheque only and each cheque requires two authorised signatories. 

1 



Wednesday 28 May 2025 

- Cheque signatories are authorised from time to time by duly minuted Trustee meetings and relevant bank forms are completed, with copies kept with the relevant minutes. 

- Cheque signatories are the permanent Trustees i.e. excluding the Warden of the HonCo and Deputy Warden unless they are also permanent Trustees. 

- Income and Expenditure Accounts and Balance Sheets are presented to every Trustee meeting. 

- Annual accounts are approved normally at the first Trustee meeting after the end of the Trust’s financial year, 31st March.  The relevant figures are then reported to the Charity Commission by the Secretary to the Trustees. 

- The Secretary to the Trustees is the Point of Contact with the Charity Commission. 

_____________________________________________________________________ 

## Gloucestershire Community Foundation (GCF). 

- The HonCo has some funds which are overseen by the GCF. The funds fall into two parts. The larger part was founded when the Government was operating the “Grass Roots Scheme”: the Company put in £25,000, which the Government matched, making a total of £50,000. The second fund is much smaller and is the result of gifts by members of the Company, they were not matched by the Government. 

- Each calendar year the GCF Trustees make a sum available out of the HonCo’s funds for grant making and the statements are available online, which are accessed by the Secretary to the Trustees. 

- The HonCo has given the Trustees of the Charitable Trust responsibility for overseeing and using the funds as they see fit, provided that they comply with the objectives of the GCF. 

2