2024-08-31-accounts - The Quay Players

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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examlner's Report Report to the trustees (guA-Y PuYEkS On accounts for the year ended gL)2g -2olY (IA Charity no {if any) I I LRgo& Set out on pages I report to the trustees on my examination of the accounts of the above charity ("Ihe Trust") for the year ended Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("Ihe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145151(b) of the Act. Independent examiner's statement epp{w. Delete l ] ifnol applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination disd89, which gives me cause to believe that in. any material respect.. the accounting records were not kept in accordance wilh section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the fom and content of accounts set out in th& Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'lrue and fair, view which is not a maller considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. delete the words in the brackets if they do not apply. Signed: Date: Ji lobl202 Name: Relevant professional qualificationls) or body N/A IER Oct 2018

(if any}= Address: 14 &AO 20 >ucJ Section 8 Disclosure Only complete if the examiner needs to highlight material matters of concern Isee CC32. Independent examination of Charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examinerwishes to disclose. IER Oct 2018

SUMMARY 2Opening position 18,134 21/22 income 37,349 21/22 costs 33,246 Closing position 22,238 22/23 income 610 22/23 costs 125 Closing balance 22,723 Uncleared 17.84 Monies Held 2022-09-25 Bank balance 22,443 Cash box balance 298 Total Held 22,740	SUMMARY 2Opening position 18,134 21/22 income 37,349 21/22 costs 33,246 Closing position 22,238 22/23 income 610 22/23 costs 125 Closing balance 22,723 Uncleared 17.84 Monies Held 2022-09-25 Bank balance 22,443 Cash box balance 298 Total Held 22,740	SUMMARY	SUMMARY
		Opening position	22,238
		22/23 income	70,697
		22/23 costs	40,043
		Closing position	52,892

		23/24 income	2,640
		23/24 costs	3,960
		Closing balance	51,572

		Uncleared	18.96
		Monies Held 2023-09-26
Bank balance	22,443	Bank balance	51,291
Cash box balance	298	Cash box balance	300
Total Held	22,740	Total Held	51,591

SUMMARY

SUMMARY
Opening position	52,892	NOTE there was an error on the prior report where 2019-2020 opening position was 11478 (typo)
22/23 income	58,088	instead of 11748 (prior year's closing position). This has been rectified on this report.
22/23 costs	56,196	Subsequent calculations i.e. 2019-2020 closing position have been corrected in this report.
Closing position	54,784

23/24 income	1,490
23/24 costs	-500	990
Closing balance	55,774

Uncleared	18.85	Uncleared difference vs Total Held is unknown per prior I&E reports dating back to 2017.
		It's assumed to be due to human (ac)counting error re cash box balance - corrected
Monies Held 2024-09-26
Bank balance	55,492
Cash box balance	300
Total Held	55,792

	18,134 Red (postponed) Shrek 7,616 14,950 5,215 4,880 0 250 0 0 0 250 0 0 12,831 20,330 1,543 5,661 1,879 1,483 830 2,000 850 2,295 0 3,508 1,180 1,200 621 5,425 114 215 0 0 40 89 7,057 21,877 ~~5,775~~ ~~-1,547~~ 2,938 180 26 0 8 1,037 4,188 771 235 1,520 0 0 92 0 0 0 120 1,574 4,312 ~~-124~~ 4,104 22,238 2021-22	18,134 Red (postponed) Shrek 7,616 14,950 5,215 4,880 0 250 0 0 0 250 0 0 12,831 20,330 1,543 5,661 1,879 1,483 830 2,000 850 2,295 0 3,508 1,180 1,200 621 5,425 114 215 0 0 40 89 7,057 21,877 ~~5,775~~ ~~-1,547~~ 2,938 180 26 0 8 1,037 4,188 771 235 1,520 0 0 92 0 0 0 120 1,574 4,312 ~~-124~~ 4,104 22,238 2021-22	22,238 Little Red Pippin Saucy jack 5,555 10,702 1,366 2,050 6,879 779 1,087 1,867 1,421 0 0 0 0 0 0 0 0 0 8,692 19,449 3,567 5,097 10,564 481 1,225 1,740 0 1,000 2,250 0 1,053 2,568 0 0 2,873 289 1,129 1,128 0 197 605 634 239 371 0 0 0 0 60 912 9,941 22,159 2,316 ~~-1,249~~ ~~-2,710~~ ~~1,250~~ 4,278 760 27 33,100 825 38,990 326 218 960 1,307 94 92 718 1,912 5,627 ~~33,362~~ 30,654 52,892 2022-23	52,892 Robin Hood Spongebob 17,642 12934.69 7,164 6440 2,092 1987.07 75 626.56 26,973.12 21,988.32 10,800 13900 2,564 2147.25 1,200 1000 1,182 3600 0 3571.18 2,047 1972.6 1,118 2386.08 597 1354.68 137 1132.69 19,645 31,064 ~~7,328~~ ~~-9,076~~ 5,922 337 595 1,870 403 9,127 400 245 1,110 460 2,080 115 1,046 31 5,486 ~~3,640~~ 1,892 54,784 2023-24
Year Opening balance Show INCOME Tickets subs raffle/progs/adverts/Bar gift aid donations/grants sale of costumes/set COSTS venue hire Hall Musical director band licence & materials Set costumes/props/tech Printing & publicity/bar paypal fees/Stripe misc	2021-22				2024-2025
	18,134				54,784
	Red (postponed) 7,616 5,215 0 0 0 0	Shrek 14,950 4,880 250 0 250 0			Humpty 1490	Witches
	12,831	20,330			1490	0
	1,543 1,879 830 850 0 1,180 621 114 0 40	5,661 1,483 2,000 2,295 3,508 1,200 5,425 215 0 89				500
	7,057	21,877			0	500

~~Surplus/Deficit for show~~	~~5,775~~	~~-1,547~~			1490	-500
Non-show INCOME Cabaret Events DVD Grants / Donations Non-show Membership Correction for 19/20 Cash Balance Workshops Non show COSTS Insurance NODA hall storage admin & running costs new piano case Website redesign/web hosting Stripe Fees Quaynix events Sound for MID Workshops Cabaret Misc		2,938 180 26 0 8 1,037
		4,188			0	0
		771 235 1,520 0 0 92
		0
		0 0 120 1,574
		4,312			0	0

~~Surplus/Deficit fornon-show~~		~~-124~~			0	0

Surplus/Deficitforyear		4,104				990
Postyear end adj Year end closing balance
Year end closing balance		22,238	52,892	54,784		55,774

THE QUAY PLAYERS

Charity number: 1147608 (“Quay Players”)

Trustee Report 2023/2024

(the “Report”)

The trustees (as registered with the Charity Commission, together the “ Trustees ”) shall present this Report at the Quay Players Annual General Meeting (“ AGM ”). This Report, together with the financial statement for the year, appropriately audited, would usually be filed with the Charities Commission. This financial year, it was not necessary to file the Report or accounts due to the sums of money being less than the required total. However, as usual, we present this information for members of the Quay Players in line with the Trustees’ responsibilities statement, as set out at the end of this document.

Structure, Governance and Management

The Quay Players is managed by an Executive Committee elected at the AGM and consisting of the following officers: Chair, Vice-Chair, Treasurer and Secretary. These officers are also the Trustees.

The Executive Committee is further supported by additional committee members elected at the AGM or co-opted in the intervening period (together, the “ Committee ”). All members of the Committee will stand for re-election every year.

Aims and Objectives

The Quay Players was established in 1997 with the aim of producing musical theatre shows in Southwark, London. We continue to remain rooted in the local community whilst striving to create shows of the highest quality.

Our objectives are to:

Provide opportunities for the local community to develop their
dramatic arts skills and showcase skills onstage and offstage;
Make affordable, quality theatre easily accessible for local residents;
and
Educate the community in the dramatic and operatic arts.

Public Benefit

We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. A summary of activities undertaken to fulfil these obligations is detailed below.

Activities and Achievements

The Committee is delighted to report on a number of successful endeavours for Quay Players in the past year. These include:

Sept 2023

Rehearsals begin for Robin Hood pantomime.

October 2023

From Page to Stage cabaret, musically directed and curated by Isaac Bartels.

November 2023

St Anne’s Christmas fete

December 2023

Robin Hood pantomime, written by Ben Hollands and Coren Hall and musically directed by Isaac Bartels

February 2024

Vocal workshop with Frazer Scott

March 2024

Now and Then cabaret, musically directed and curated by Isaac Bartels

April 2024

Beginner tap workshop with Coren Hall

May 2024

Open Mic Night social at St Annes

Announced the 2025 summer show, Witches of Eastwick

June 2024

HIIT workout with personal trainer/West End legend Jennifer Hepburn

July 2024

Spongebob the musical at the Greenwood Theatre, directed by Tom KershawGreen and musically directed by Iona Duncan.

August 2024

The Month Of Sundays workshops - vocal technique with Frazer Scott, acting through song with Kayleigh McKnight, improv with Ben Hollands and Rachel Beggs and the Big Sing.

September 2024

A brave group of runners undertook this year's Big Half and raised £400 for Quay Players.

Rehearsals began for this year's panto, Humpty Dumpty, written by Ella Lau and Izz Ions and musically directed by Maddy Lygo.

The Committee would like to take this opportunity to thank the creative teams for each show. Taking on responsibility for any of our shows is a challenging and complex task, and our production teams worked incredibly hard. We are all very grateful.

We would also like to thank the cast members for all shows, as well as those who have assisted backstage and front-of-house. We are lucky to have such a talented company who are prepared to go the extra mile to support Quay Players’ shows.

There are still plenty of opportunities for all our members to get involved and some roles can easily be combined with acting roles as well. The Committee would welcome any offers of help and support for future shows.

Plans for the future

Moving forward, we have significant plans for the year 2024 - 2025 including:

This December, our beloved pantomime Humpty Dumpty will take centre stage at the Greenwood Theatre, promising a delightful experience for audiences of all ages. To enhance our community's experience, we’ll be launching a new website in October, designed to simplify ticket purchases and improve user engagement.

In addition to our performances, we’re expanding our workshop opportunities, allowing our members to learn new skills and refine existing ones. These workshops will provide invaluable resources for personal and artistic development.

Looking ahead to spring, we’re gearing up for a cabaret with Isaac Bartels preparing for his fourth cabaret with us. Auditions for Witches of Eastwick are also on the horizon, inviting talented individuals to bring their creativity to life.

With these initiatives, we aim to continue fostering a vibrant community, filled with creativity and collaboration. We have some great socials planned for our whole community including more open mic nights, social days, and a third reprise of the Big Sing. Stay tuned for more updates!

Financial Review

The Quay Players have successfully concluded another remarkable year, continuing a proud tradition of profitability that has characterised our organisation since 2018— save for the pandemic-impacted year of 2020. The committee remains steadfast in its commitment to ensuring the financial sustainability of the Quay Players, even as we navigate the rising tide of operational costs.

Notably, expenses related to our performances at the Greenwood Theatre have surged, now exceeding £14,000 per show. In light of these challenges, we are diligently striving to keep show subscriptions and ticket prices as accessible as possible. For the upcoming summer production, budgets have been meticulously crafted to aim for a break-even outcome, while we anticipate a healthy profit from our beloved pantomime.

Our financial journey this year began with a balance of £52,407 and culminated with an ending balance of £54,760, reflecting a commendable profit of £2,353.

In December 2023, our pantomime Robin Hood enchanted audiences and yielded a profit of £7,353. Conversely, our summer offering, SpongeBob the Musical , faced hurdles, resulting in a loss of £9,077. This setback can be attributed to the increased venue costs at the Greenwood Theatre which was raised to £14,000 for the first time and lower-than-expected ticket sales, a trend mirrored by other Central London societies during the summer of 2024.

On a brighter note, our two cabaret events collectively generated a profit of £6,384, and we garnered an additional £595 from grants and donations, alongside £589 from our membership workshops.

For a more comprehensive examination of our financial performance, please refer to the detailed accounts attached to this report. Thank you for your ongoing support and commitment to the Quay Players as we look to continue our legacy of artistic excellence and financial stability.

2015-16: loss of £5000

2016-17: loss of £4000

2017-18: profit of £692

2018-19: profit of £5861

2019-20: profit of £6938

2020-21: loss of £552

2021-22: profit of £4104

2022 – 23: Profit of £30,654 (£33,000 of which was a one off donation)

2023 - 24: Profit of £2,353

The Quay Players has running costs outside of our shows including our NODA membership fee, insurance, costume cupboard storage and website costs. The Quay Players continues to pay increasingly high costs associated with the rehearsal space and the Greenwood Theatre and therefore must reduce costs in other areas wherever necessary.

Risk Management

The Quay Players have in place policies on health and safety, safeguarding, child protection and guidelines for show week. These are available to all members and those participating in shows are expected to abide by the guidance. The Committee is planning to review all documents, including the constitution, over the course of the next year and will bring all suggestions to the members as a whole.

Statement of Trustees’ Responsibilities

The Trustees are responsible for preparing this Report and the financial statements in accordance with the applicable law and regulations.

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year. Under that law, the Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under charity law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources of the Charity for that period.

In preparing these financial statements the Trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and accounting estimates that are reasonable and
prudent;
state whether applicable accounting standards have been followed,
subject to any material departures disclosed and explained in the financial statements; and
prepare the financial statements on the going concern basis unless it
is inappropriate to presume that the charity will continue in operation.

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees of the Quay Players 2023-2024

Chair: Mark Smith Vice-Chair: Charlotte Murray Treasurer: Nicki Plews Secretary: Emma Bowker

This Report is also supported by all the committee members currently serving.