CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examlner's Report
Report to the trustees
(guA-Y PuYEkS
On accounts for the year
ended
gL)2g -2olY
(IA
Charity no
{if any)
I I LRgo&
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ("Ihe Trust") for the year ended
Responsibilities and
basis of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
("Ihe Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145151(b) of the Act.
Independent
examiner's statement
epp{w. Delete l ] ifnol applicable.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination
disd89, which gives me cause to believe that in. any material
respect..
the accounting records were not kept in accordance wilh section 130
of the Charities Act., or
the accounts did not accord with the accounting records., or
the accounts did not comply with the applicable requirements
concerning the fom and content of accounts set out in th& Charities
(Accounts and Reports} Regulations 2008 other than any requirement
that the accounts give a 'lrue and fair, view which is not a maller
considered as part of an independent examination.
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order lo enable a proper understanding of the accounts to be reached.
delete the words in the brackets if they do not apply.
Signed:
Date:
Ji lobl202
Name:
Relevant professional
qualificationls) or body
N/A
IER
Oct 2018
(if any}=
Address:
14 &AO
20 >ucJ
Section 8
Disclosure
Only complete if the examiner needs to highlight material matters of concern
Isee CC32. Independent examination of Charity accounts.. directions and
guidance for examiners).
Give here brief details of
any items that the
examinerwishes to
disclose.
IER
Oct 2018
|**The Quay Players**
**Financial Report for the year ending 31st August**|**SUMMARY**
**2**Opening position
18,134
21/22 income
37,349
21/22 costs
33,246
**Closing position**
**22,238**
22/23 income
610
22/23 costs
125
**Closing balance**
**22,723**
Uncleared
17.84
_Monies Held 2022-09-25_
Bank balance
22,443
Cash box balance
298
**Total Held**
**22,740**|**SUMMARY**
**2**Opening position
18,134
21/22 income
37,349
21/22 costs
33,246
**Closing position**
**22,238**
22/23 income
610
22/23 costs
125
**Closing balance**
**22,723**
Uncleared
17.84
_Monies Held 2022-09-25_
Bank balance
22,443
Cash box balance
298
**Total Held**
**22,740**|**SUMMARY**|**SUMMARY**|
|---|---|---|---|---|
||||Opening position|22,238|
||||22/23 income|70,697|
||||22/23 costs|40,043|
||||**Closing position**|**52,892**|
||||||
||||23/24 income|2,640|
||||23/24 costs|3,960|
||||**Closing balance**|**51,572**|
||||||
||||Uncleared|18.96|
||||_Monies Held 2023-09-26_||
||Bank balance|22,443|Bank balance|51,291|
||Cash box balance|298|Cash box balance|300|
||**Total Held**|**22,740**|**Total Held**|**51,591**|
## **SUMMARY**
|**SUMMARY**|||
|---|---|---|
|Opening position|52,892|NOTE there was an error on the prior report where 2019-2020 opening position was 11478 (typo)|
|22/23 income|58,088|instead of 11748 (prior year's closing position). This has been rectified on this report.|
|22/23 costs|56,196|Subsequent calculations i.e. 2019-2020 closing position have been corrected in this report.|
|**Closing position**|**54,784**||
||||
|23/24 income|1,490||
|23/24 costs|-500|990|
|**Closing balance**|**55,774**||
||||
|Uncleared|18.85|Uncleared difference vs Total Held is unknown per prior I&E reports dating back to 2017.|
|||It's assumed to be due to human (ac)counting error re cash box balance - corrected|
|_Monies Held 2024-09-26_|||
|Bank balance|55,492||
|Cash box balance|300||
|**Total Held**|**55,792**||
|cat
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
21a
21b
22
23
24
25
26
27
28
29
30
31
32
33|||**18,134**
Red (postponed)
Shrek
7,616
14,950
5,215
4,880
0
250
0
0
0
250
0
0
**12,831**
**20,330**
1,543
5,661
1,879
1,483
830
2,000
850
2,295
0
3,508
1,180
1,200
621
5,425
114
215
0
0
40
89
**7,057**
**21,877**
~~**5,775**~~
~~**-1,547**~~
2,938
180
26
0
8
1,037
**4,188**
771
235
1,520
0
0
92
0
0
0
120
1,574
**4,312**
~~**-124**~~
**4,104**
22,238
**2021-22**|**18,134**
Red (postponed)
Shrek
7,616
14,950
5,215
4,880
0
250
0
0
0
250
0
0
**12,831**
**20,330**
1,543
5,661
1,879
1,483
830
2,000
850
2,295
0
3,508
1,180
1,200
621
5,425
114
215
0
0
40
89
**7,057**
**21,877**
~~**5,775**~~
~~**-1,547**~~
2,938
180
26
0
8
1,037
**4,188**
771
235
1,520
0
0
92
0
0
0
120
1,574
**4,312**
~~**-124**~~
**4,104**
22,238
**2021-22**|**22,238**
Little Red
Pippin
Saucy jack
5,555
10,702
1,366
2,050
6,879
779
1,087
1,867
1,421
0
0
0
0
0
0
0
0
0
**8,692**
**19,449**
**3,567**
5,097
10,564
481
1,225
1,740
0
1,000
2,250
0
1,053
2,568
0
0
2,873
289
1,129
1,128
0
197
605
634
239
371
0
0
0
0
60
912
**9,941**
**22,159**
**2,316**
~~**-1,249**~~
~~**-2,710**~~
~~**1,250**~~
4,278
760
27
33,100
825
**38,990**
326
218
960
1,307
94
92
718
1,912
**5,627**
~~**33,362**~~
**30,654**
**52,892**
**2022-23**|**22,238**
Little Red
Pippin
Saucy jack
5,555
10,702
1,366
2,050
6,879
779
1,087
1,867
1,421
0
0
0
0
0
0
0
0
0
**8,692**
**19,449**
**3,567**
5,097
10,564
481
1,225
1,740
0
1,000
2,250
0
1,053
2,568
0
0
2,873
289
1,129
1,128
0
197
605
634
239
371
0
0
0
0
60
912
**9,941**
**22,159**
**2,316**
~~**-1,249**~~
~~**-2,710**~~
~~**1,250**~~
4,278
760
27
33,100
825
**38,990**
326
218
960
1,307
94
92
718
1,912
**5,627**
~~**33,362**~~
**30,654**
**52,892**
**2022-23**|**22,238**
Little Red
Pippin
Saucy jack
5,555
10,702
1,366
2,050
6,879
779
1,087
1,867
1,421
0
0
0
0
0
0
0
0
0
**8,692**
**19,449**
**3,567**
5,097
10,564
481
1,225
1,740
0
1,000
2,250
0
1,053
2,568
0
0
2,873
289
1,129
1,128
0
197
605
634
239
371
0
0
0
0
60
912
**9,941**
**22,159**
**2,316**
~~**-1,249**~~
~~**-2,710**~~
~~**1,250**~~
4,278
760
27
33,100
825
**38,990**
326
218
960
1,307
94
92
718
1,912
**5,627**
~~**33,362**~~
**30,654**
**52,892**
**2022-23**|**52,892**
Robin Hood
Spongebob
17,642
12934.69
7,164
6440
2,092
1987.07
75
626.56
**26,973.12**
**21,988.32**
10,800
13900
2,564
2147.25
1,200
1000
1,182
3600
0
3571.18
2,047
1972.6
1,118
2386.08
597
1354.68
137
1132.69
19,645
31,064
~~**7,328**~~
~~**-9,076**~~
5,922
337
595
1,870
403
**9,127**
400
245
1,110
460
2,080
115
1,046
31
5,486
~~**3,640**~~
**1,892**
**54,784**
**2023-24**|**52,892**
Robin Hood
Spongebob
17,642
12934.69
7,164
6440
2,092
1987.07
75
626.56
**26,973.12**
**21,988.32**
10,800
13900
2,564
2147.25
1,200
1000
1,182
3600
0
3571.18
2,047
1972.6
1,118
2386.08
597
1354.68
137
1132.69
19,645
31,064
~~**7,328**~~
~~**-9,076**~~
5,922
337
595
1,870
403
**9,127**
400
245
1,110
460
2,080
115
1,046
31
5,486
~~**3,640**~~
**1,892**
**54,784**
**2023-24**|||
|---|---|---|---|---|---|---|---|---|---|---|---|
||Year
Opening balance
Show
**INCOME**
Tickets
subs
raffle/progs/adverts/Bar
gift aid
donations/grants
sale of costumes/set
**COSTS**
venue hire
Hall
Musical director
band
licence & materials
Set
costumes/props/tech
Printing & publicity/bar
paypal fees/Stripe
misc
||**2021-22**|||||||**2024-2025**||
||||**18,134**|||||||54,784||
||||Red (postponed)
7,616
5,215
0
0
0
0|Shrek
14,950
4,880
250
0
250
0||||||Humpty
1490|Witches|
||||**12,831**|**20,330**||||||**1490**|**0**|
||||1,543
1,879
830
850
0
1,180
621
114
0
40|5,661
1,483
2,000
2,295
3,508
1,200
5,425
215
0
89|||||||500|
||||**7,057**|**21,877**||||||**0**|**500**|
|||||||||||||
||~~**Surplus/Deficit for show**~~||~~**5,775**~~|~~**-1,547**~~||||||**1490**|**-500**|
||**Non-show INCOME**
Cabaret
Events
DVD
Grants / Donations
Non-show Membership
Correction for 19/20 Cash Balance
Workshops
**Non show COSTS**
Insurance
NODA
hall storage
admin & running costs
new piano case
Website redesign/web hosting
Stripe Fees
Quaynix events
Sound for MID
Workshops
Cabaret
Misc
|||2,938
180
26
0
8
1,037||||||||
|||||**4,188**||||||**0**|**0**|
|||||771
235
1,520
0
0
92||||||||
|||||0||||||||
|||||0
0
120
1,574||||||||
|||||**4,312**||||||**0**|**0**|
|||||||||||||
||~~**Surplus/Deficit fornon-show**~~|||~~**-124**~~||||||**0**|**0**|
|||||||||||||
||**Surplus/Deficitforyear**|||**4,104**|||||||**990**|
||Postyear end adj
**Year end closing balance**|||||||||||
||**Year end closing balance**|||22,238|||**52,892**||**54,784**||**55,774**|
## **THE QUAY PLAYERS**
**Charity number: 1147608 (“Quay Players”)**
**Trustee Report 2023/2024**
**(the “Report”)**
The trustees (as registered with the Charity Commission, together the “ **Trustees** ”) shall present this Report at the Quay Players Annual General Meeting (“ **AGM** ”). This Report, together with the financial statement for the year, appropriately audited, would usually be filed with the Charities Commission. This financial year, it was not necessary to file the Report or accounts due to the sums of money being less than the required total. However, as usual, we present this information for members of the Quay Players in line with the Trustees’ responsibilities statement, as set out at the end of this document.
## Structure, Governance and Management
The Quay Players is managed by an Executive Committee elected at the AGM and consisting of the following officers: Chair, Vice-Chair, Treasurer and Secretary. These officers are also the Trustees.
The Executive Committee is further supported by additional committee members elected at the AGM or co-opted in the intervening period (together, the “ **Committee** ”). All members of the Committee will stand for re-election every year.
## Aims and Objectives
The Quay Players was established in 1997 with the aim of producing musical theatre shows in Southwark, London. We continue to remain rooted in the local community whilst striving to create shows of the highest quality.
Our objectives are to:
- Provide opportunities for the local community to develop their
- dramatic arts skills and showcase skills onstage and offstage;
- Make affordable, quality theatre easily accessible for local residents;
- and
- Educate the community in the dramatic and operatic arts.
## Public Benefit
We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. A summary of activities undertaken to fulfil these obligations is detailed below.
## Activities and Achievements
The Committee is delighted to report on a number of successful endeavours for Quay Players in the past year. These include:
Sept 2023
Rehearsals begin for Robin Hood pantomime.
October 2023
From Page to Stage cabaret, musically directed and curated by Isaac Bartels.
November 2023
St Anne’s Christmas fete
## December 2023
Robin Hood pantomime, written by Ben Hollands and Coren Hall and musically directed by Isaac Bartels
February 2024
Vocal workshop with Frazer Scott
March 2024
Now and Then cabaret, musically directed and curated by Isaac Bartels
April 2024
Beginner tap workshop with Coren Hall
## May 2024
Open Mic Night social at St Annes
Announced the 2025 summer show, Witches of Eastwick
## June 2024
HIIT workout with personal trainer/West End legend Jennifer Hepburn
## July 2024
Spongebob the musical at the Greenwood Theatre, directed by Tom KershawGreen and musically directed by Iona Duncan.
## August 2024
The Month Of Sundays workshops - vocal technique with Frazer Scott, acting through song with Kayleigh McKnight, improv with Ben Hollands and Rachel Beggs and the Big Sing.
September 2024
A brave group of runners undertook this year's Big Half and raised £400 for Quay Players.
Rehearsals began for this year's panto, Humpty Dumpty, written by Ella Lau and Izz Ions and musically directed by Maddy Lygo.
The Committee would like to take this opportunity to thank the creative teams for each show. Taking on responsibility for any of our shows is a challenging and complex task, and our production teams worked incredibly hard. We are all very grateful.
We would also like to thank the cast members for all shows, as well as those who have assisted backstage and front-of-house. We are lucky to have such a talented company who are prepared to go the extra mile to support Quay Players’ shows.
There are still plenty of opportunities for all our members to get involved and some roles can easily be combined with acting roles as well. The Committee would welcome any offers of help and support for future shows.
## Plans for the future
Moving forward, we have significant plans for the year 2024 - 2025 including:
This December, our beloved pantomime _Humpty Dumpty_ will take centre stage at the Greenwood Theatre, promising a delightful experience for audiences of all ages. To enhance our community's experience, we’ll be launching a new website in October, designed to simplify ticket purchases and improve user engagement.
In addition to our performances, we’re expanding our workshop opportunities, allowing our members to learn new skills and refine existing ones. These workshops will provide invaluable resources for personal and artistic development.
Looking ahead to spring, we’re gearing up for a cabaret with Isaac Bartels preparing for his fourth cabaret with us. Auditions for _Witches of Eastwick_ are also on the horizon, inviting talented individuals to bring their creativity to life.
With these initiatives, we aim to continue fostering a vibrant community, filled with creativity and collaboration. We have some great socials planned for our whole community including more open mic nights, social days, and a third reprise of the Big Sing. Stay tuned for more updates!
Financial Review
The Quay Players have successfully concluded another remarkable year, continuing a proud tradition of profitability that has characterised our organisation since 2018— save for the pandemic-impacted year of 2020. The committee remains steadfast in its commitment to ensuring the financial sustainability of the Quay Players, even as we navigate the rising tide of operational costs.
Notably, expenses related to our performances at the Greenwood Theatre have surged, now exceeding £14,000 per show. In light of these challenges, we are diligently striving to keep show subscriptions and ticket prices as accessible as possible. For the upcoming summer production, budgets have been meticulously crafted to aim for a break-even outcome, while we anticipate a healthy profit from our beloved pantomime.
Our financial journey this year began with a balance of £52,407 and culminated with an ending balance of £54,760, reflecting a commendable profit of £2,353.
In December 2023, our pantomime _Robin Hood_ enchanted audiences and yielded a profit of £7,353. Conversely, our summer offering, _SpongeBob the Musical_ , faced hurdles, resulting in a loss of £9,077. This setback can be attributed to the increased venue costs at the Greenwood Theatre which was raised to £14,000 for the first time and lower-than-expected ticket sales, a trend mirrored by other Central London societies during the summer of 2024.
On a brighter note, our two cabaret events collectively generated a profit of £6,384, and we garnered an additional £595 from grants and donations, alongside £589 from our membership workshops.
For a more comprehensive examination of our financial performance, please refer to the detailed accounts attached to this report. Thank you for your ongoing support and commitment to the Quay Players as we look to continue our legacy of artistic excellence and financial stability.
2015-16: loss of £5000
2016-17: loss of £4000
2017-18: profit of £692
2018-19: profit of £5861
2019-20: profit of £6938
2020-21: loss of £552
2021-22: profit of £4104
2022 – 23: Profit of £30,654 (£33,000 of which was a one off donation)
2023 - 24: Profit of £2,353
The Quay Players has running costs outside of our shows including our NODA membership fee, insurance, costume cupboard storage and website costs. The Quay Players continues to pay increasingly high costs associated with the rehearsal space and the Greenwood Theatre and therefore must reduce costs in other areas wherever necessary.
## Risk Management
The Quay Players have in place policies on health and safety, safeguarding, child protection and guidelines for show week. These are available to all members and those participating in shows are expected to abide by the guidance. The Committee is planning to review all documents, including the constitution, over the course of the next year and will bring all suggestions to the members as a whole.
Statement of Trustees’ Responsibilities
The Trustees are responsible for preparing this Report and the financial statements in accordance with the applicable law and regulations.
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year. Under that law, the Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under charity law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources of the Charity for that period.
In preparing these financial statements the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and accounting estimates that are reasonable and
- prudent;
- state whether applicable accounting standards have been followed,
- subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it
- is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees of the Quay Players 2023-2024
Chair: Mark Smith Vice-Chair: Charlotte Murray Treasurer: Nicki Plews Secretary: Emma Bowker
This Report is also supported by all the committee members currently serving.