APEEF PA TRUSTEES ANNUAL REPORT AND ACCOUNTS PERIOD FROM I AUGUST 2021 to 31 JULY 2022 RÈferÈnte and administration detalls Charity Name-. APEEF PA Other Name Charity.. APEEF Registered Charity Nlimber: 1147525 CharitVs principal address: 59 Brook Green, London, W6 7BE Names of the charity trustees who manage the charitv: Justin Howat - Chaii15ince 20181 Emilie Jacq2- Secretary Jeremie d'Esparbes - Treasurer uiiviél LvfiJS- t fuiLte Carine Vauthy- Trustee Justis McEvilly- Trustee Natasha Samuel- Trustee ItJ.ftin Hnwnt hn.s dpridpd tn ftpn rjnwn nnd will hg rpnlarpd bv niivipr fnrn.f frnm ptjd nf Mnv 2023 a5 Chairmt7n of the APEEF. Julien Eymurd hos kindly accepted to join 0$ a trustee of the APEEFfmm Moy 2023. Names and addresses of advisors-. Bank- Barclays175 King Street, Hammersmith, London W6 9HY Structurep governance and management Governing document.. Constitution adopted 4 April 2012 The charity is an association consistini of all the parents, %uardians or carers of anv pupil attending the Jacque5 Prévert School in Brook Green, London. Trustee5 are appointed or reappointed annually at the Annual General Meeting generally held in Mav. ObJectlves and actlvltles The APEEF lin French: Association des Parents Eleves de I'Ecole Franraise de Londre5 Jacques Prévertl works towards improving our children's school environment We organise after-school club5 (sports, art, etc...) and holiday camps We lielp fund scl?ool projects Icircus skills, art projects, CM eiid of year party for example) We help purchase new equipment, such as books, laptops, audio equipment, etc. )UIYte exdmyles of recenl dctiuns antl services pioviueii i)y iii¥ Avtct. OrBanising and managing after-school clubs Ivarious sports and art classes for children taking place Monday to Friday) Organising and managing holiday camps (various sports and art classes for children taking place dLtring half teim and school holidays) lJlelconing nevv families Helping to fund specific projects wlthin the teachers, projet d'école framework, such as circus skills or rock-climbing Organising parent class representatlves Creating, printing and distributing the Ecole Jacques Prévert Parents Directory APEEF PA Anni181 Rcport and Aecou)It5 2021-22 ICI)arity r¢gisirnlion 1147fj2.%)
Organising fundraising events such as the Christmas Market, the Parents Dinner, the Summer Fair and the APEEF race. Organising regular cake and second hand book sales for charity in the school's courtyard Organisit)g immersion days in close collaboration with the school (for example Chinese immersion day around Chinese New Year in Februaryl The APEEF provides support and advice regarding school life organisation, including informing parents on the Plan Ecole and on secondary schools options. The APEEF helps families In need, and who receive fit7ancial support Imainly families whose childlren} receive a French government grant). APF,FF PA Anniifvl Rcport nnd Aceoiinls 2n21-22 (Charily rtgislralion 114712_%1
Achievements, performance and flnanclal review The Trustees of the APEEF PA would Ilke to present their annual report and Independently examined accounts for the year ended 31 july 2022 and Confirm that they comply with the requiremEnts of the Charities Act of 1993, as amended bythe Charities Aet 2006, the trust deed and the Charities SORP 2005. OURAIMS The aim of The APEEF PA is to advance the education of pupils in the School, specifically by lal engaging in and funding activitie5 and providing facilitie5 and equipment which support the school and advance the education of pupils, Ibl organising after-school clubs and Icl developing effective relationships between the School, the parents and others associated with the School. KEY ACHIEVEMENTS 2021-22 The APEEF PA has been able to start and play again a positive role for the school, pupils, and parents after 2 years of being impatted by the sanitary Crisis. Clubs were run almost as normal and most of our key fundraising activities have taken place Ino Christmas market due to a Covid- 19 outbreak in December 2021 and limited Kermesse/Summer Fairl. As a result, we have managed to support the usual School activities, such as funding the clreus and rock-climbing activities, sponsoring the Arts activities a5 well as financing part of other initiatives. FINANCIAL HIGHLIGHT During the 2021-22 year and despite Covid, the APEEF raised close to £22,000 and Spent £ll.000 on School activities. O¥Jr reserve funds Ideposit account) at the end of the period amounted to £85,555 (see Reserve Policy below). Other Cash at bank (current account) amounted to £64,745 as at 31 July 2022. Given the relative return to normality after the Covid crisis and the bedding in of the new processes for the management of club5 On the Schoo15buddy system, and the amount of cash in our current account, we will start moving amounts from the current account in excess of the required reserve5 Isee Reserve Pollcy below) into the deposlt account. corioNAVIRUS The coronavirus crisis has had an impact on all the fundraising activities after March 2020 as well as our ability to run the clubs. The charity has however been able to maintain a good financial balance since the school has had lower financial needs leaving the charity in a positive situation. SPECIAL INVESTMENT AND SPECIAL CIRCUMSTANCES During the year 2022-23 li.e. the year following the accounts presented in this repo¥tl, the trLtstees have been further supporting the school by deploying some much needed, extra funding. In addition to Covid, the school has been affected by a lower number of children and familie5 signing up to join the school Since Brexit, as well as an increase in costg due to recent intlation. Where normally the APEEF would use the funds raised thiough our fundraising activities to match what the school is willing to invest, this year the APEEF has proposed to solely bear the cost of some IT material replacement lipads, laptops and desktopsl. This decision has come up after several discussions between the trustees and with the Board of the School, and all trustees unanlmously felt this is the only way the APEEF can continue to deploy the funds raised in this specific period. The Trustees of the APEEF would expect that. after this IT Investment, anv further investments in the school material, eouipment or activities would return to the fundamental fund-matching principle. Also of note was the agreement for the APEEF to co-fund the refurbishment of the CE2A APEEF PA Anniibl Report ai)rt Accouiils 21121-22 (ClJHrily rcgJsir41iw 1147_$2$1
classroom in the summer of 2022- this will be reflected in the 2022-23 accounts las invoiced bv the school In that period). SPECIAL THANKS The APEEF PA liad anotlier great year despite tlie difficult Coronavirus context, thaiiks to all the families that dedicated time, energy, talent, and funds to multiple activities. On behalf of the Parents, Assoclation, I would like to extend our special thanks to all of you for you¥ involvement, passion and care. Warm regards, Justin Howat APEEF PA Chalr APFFF PA Arbnii41 R¢)rt Acroiini$ 2a?.l.?.?. {ChllTily regisiraiiot) 11475251
Rese¥ves and Cash at Bank Pollty The APEEF PA trust shall always hold about one year of operations as reseNe funds, or about £20,000. Additionally, Current tlPEEF Trust reserve fund, or £85,546 shall only be spent for extraordinary school project, such as, but not limited to, a school extension, additional rooms built undei the roof, a rework of the courtyard to create more workspace. APEEF spend on an extraordinary school project shall be approved by al the APEEF Trustees, bl the school Management Committee and c} the School Headmaster. Declaratlon The trustees declare that they have approved the trustees, report above. Signed on behalf of the charitVs trustees Signaturels) Full namelsl STIS.mCE iLLg PositlDnlsl fiusTEE Date AEIDS /L23 APF.EF PA Annii&l Rcporl and Accoiiiiis 2021-22 Icljarily regislralion 1147.525}
Independent examlnerfs report on the accounts I report on the accounts of the APEEF PA Trust for the year ended 31 July 2022, which are set out Dn pages 7 to 10. Respectlve responslbilitie5 of trustees and examlner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144121 of the Charities Act 2011 (the 2011 Actl and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the 2011 Act- to follow the procedures laid down in the general Directions given by the Charity Commission under section 14515llbl of the 2011 Act,. and to state whether partitular matters have come to my attention. Basls of Independent examlner's report My examination was carried out in accordance with the general Directions given by the Charlty Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees conceininE any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and coll5equently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent examlner's statement In connection with my examination, no mattel has come to my attention.. (11 which gives me reasonable cause to believe that in any material respect the requirements-. to keep accounting records in accordance with section 130 of the 2011 Act,. and to prepare accounts which accord with the accounting records and comply with the accounting requirement5 of the 2011 Act; have not been met- or 121 to which, in my tspinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Suggestions The use of the accounting software Xero helped once again to make the review of the accounts smooth and straight forward process. Marion Deligny 46 Richford Street London W6 7HP APEEF PA Ajmiial R¢port mnd Accoiinis 2021-22 IC.harily reyisiralion 1147.52%)
STATEMENT OF PROFIT AND IOSS: RECEIPTS AND pAYMEs METHOD Year ending Year endlng Year ending Year ending Year endir GBP 3110712022 3V0712021 3110712020 3110712019 3110712018 Notes to uttounts Recelpts After-school Club5 PareThts Dlnner ermesse Christmas Market school Dlrectory Vlennolserles I Palns Book Sale C•ke Sale Ga5ettc de5 roi5 Apeef Race Apeef Board of Advert Insurance Cotisatlons & Donations Gift Ald ReÈlElmed Easyfundralsing / Yellow Moon yprcnanOisI5 Hot Drink5 Semces Other revenue Interest & bank charqes Sub Totsi 90,395 14,529 i,0£¥ 225 4.170 144.581 112,963 10.634 84,834 450 Dlxlosure-NDte4 DlxlosurE-Notel iJIS¢J05ure-Ncrei 3.983 3326 5,273 2,772 1.982 7.413 559 276 930 3,199 3,510 7.632 Dlxlos¥re-Notel Dlxlosur*-Notèl D15closure-Notei Di5closure-Motel Olsclostsre-Notel 015clo5t-Nottl Dlsclosure-Norel Olsclowre-Notel 3,575 372 25S 1.120 1,004 49 3.165 3,519 289 945 665 22 3,277 3,374 218 1.030 22 3.210 3,673 16 3,253 4.188 3.272 3,071 1,079 346 Disclosure-motel Dlsclosure-Notel D15c105ure-Notei L4ISCIOSure-Avrei 560 414 365 64B LY 443 1,260 195 D15¢1osure-NDte3 322 123,67# Total RetelDts 123.678 12.047 166.099 154.338 116.108 Payments After-SchoDI aub5 Flnanclng Schod activitie5 & equipment Paretits Dinner Kermesse Chr15tmas Market school Dlrectory Vienn¢)i5erie$ I Palns Booksale Cake Sale 73,953 10,839 5,880 1,018 225 486 720 516 124,274 7,693 108.728 - 14,953 - 5,679 - 2,840 291 517 - 5,254 71.541 34,835 Disclosure-Note4 Dlsclosure-Note2 Dlsclosurp-Notel Dlsclosure-Notel DlsclosurE-Notel Dlsclosure-Notel Dls¢losure-Notel Dlsclosure-Notel Dls¢losure.Notel - 2.786 534 437 5,959 274 471 3,573 461 7?A Insurance Cot15atlons Parerf Merchandi51ng Ptsts Reiitree et Departs APEEF Parenting Event Hot Drink% 5eTvice5 Solidarity fund Other cost5 IlnteJnet. PTA 5ubcripisonl Interest: bank charges & PDQiental SubTotal Asset and Ihvestrneni purchases Total P•¥meDts 3,165 3,170 3,295 3.350 -ios - 3,075 105 DAxlosure-Notel Dlsclosuie-Notel Dlsc105uie-Ngte3 DiscloJure-NDte3 581 970 - 1.045 303 778 -956 J81 220 1.172 460 -804 - 143,629 915 -410 148 145,252 - 124532 2,342 - 1,184 D15¢1osuré-N(>te3 Dlstlosure-NoteJ 506 652 469 98.210 98210 6.729 . 143.629 145,252 - 124,532 'PAYMÉNTS
STATEMENTS OF ASSETS AND LIABILITIES Year ended Year èndèd Year ended Year ended Year ended 3110712022 3ty0712021 3110712020 3110712019 3110712018 Unrestrlcted Unrestrlcted Unrestricted Unrestricted Unrestrlcted Funds Funds Funds Funds Funds GBP f¥¢h Siiv4yI Bank Current account Deposlt accotsnt 39,635 85,546 13,688 85,272 85,555 85,521 84,974 Other Monetsry Assets uiner iiei)rors jaccrue(s incomej Investment set$ Assets retalned for Charlty's use Computer5 and other e4uipment TOTAL ASSETS 150,300 125,181 I5112 99,210 99,872 Llabllltles Creditors (accrued payables) TOTAL Eourry AND LIABIUTIES -905 - 1354 - 32,9ZZ - 3,350 12.920 NET,,AlsÉTs. - 123,917
NOTESTOTHE ACCOUNTS Prepared in accordance with the Charities Act 2006 using the Receipts and Payment5 basis. 2Q2J-22 2020-21 201>20 2018-19 2017-18 (Mments Cotisations & DDnatlOll5 Exceptional donation from phllanthroplst 3,519 3,673 3,374 2,339 4.188 3.164 1,079 1,682 Vienno4serSes I Pains Galette des r¢is School Dirertory 1,700 3111 2,855 2,159 218 1,465 4.955 276 2,480 d,199 392 3,684 8,649 255 326 3,114 3,073 Cake Sale Chrlstmas Market Kermesse 218 2,585 No Xmos mfsrketiTr 21- Cokyd 4,227 3,709 2,806 DTJJ Bwk Sale Hot Dilnks StrCes MerehandisiThg Apeef Ooard of Adrt Easyfundrai5in8 1 Yellaw Moon Total 372 262 559 Hot thocolotes during Corg15 117 22 ¢14 7.666 245 16 648 29 49 560 22 365 346 21.592 15.619 22.257 16.403 In 2021-22. actIlIeS resvmed progressively alter the 50Tr1tsry trlsls. e5ped811¥ In the second semester of the year The parents dinner and rhe cotisation comblned provided more than half of the funds ralsed. 2. These amaurts were used to finante the fdlawlw school actlvltles for our chlldren as follws.. 2021-22 202ts-21 2019.20 2018.19 2017.18 CommEnts (Jrcus BikLTr woik5 Arts Plastique5 R¢xk Climblng Basketball -4.050 .150 -3.706 -2,325 -3.050 -374 -2,613 -1,056 -5.500 -370 -3fv38 -1.7Bg .5.500 -3,819 -1,521 -200 There wos no school ortivitles ?0221 dtse to the strnltory .vuv End of school year partyCM2 Semaine du Eout Location Sallè Spectacle fin d'annee Totsl for Scho actlvltleE -608 -516 -557 -1,200 -1,500 -14,953 -493 -3,700 -J5,83Z No iotjmientullotshow since 2018 -10,639 -516 -7,693 In 2021-22 there was still no further eqvipement being purchased however it ha5 been agreed by all tru5lces that the APEEF will be funding £40k worth of IT eqUiP¢fftL'nl lor Ihe scli¢ol by Ihe end ol Ihe fdiowikg ycar. Purchase of i-pads & Cses Purchase of Audlo equipment PuTch25e of ProjectrK Multipurp05e roDm Purchase of Mac computers .19,tX)2 I-pods ondcoverpurthasedin 2018 Prolecrorsolee polywlente ih 2015 Total flMn¢ed lorthe 5chDd 3.The amounts raised were alsou$ed tolln8n¢e the fdl(wiryg: ZD21-21 2020.21 2019.20 2018.19 2017.18 CommMts Solldailty Fund Parektihg EvÈnt Pots rentree et Departs APEEF Otller costs Ilniernet, prA subcripllonl Interest, bankcharge5 & PDQ rental Totsl -220 -1,172 -915 -2,342 -9) -778 -1,194 -303 .1.045 -581 -466 -469 -970 -rt60 .804 -5Q6 -646 -148 -L736 -1,152 -3,406 -2,821 .5,270 4. The Atier-sthooy a¢¢ounts were overAII b31•nc2d fortheye*ra$ follows:
2021.2Z ZOZO.21 2019.20 2018.19 2017.18 Comments aub- Arts des Petits 2,000 829 -99 aub- Codin8 aub- Chess ub- Cholr Ichoralel Uub- Cooking (Cuisine) aub- Crea'Livre ub- Engllsh aub- Fijotball ub- Fenclng Uub- Handball aub- Happyconfideni me aub- Judts aub- Karate 2.073 1.408 -643 489 1.805 2,397 2,563 -56 -4.190 -972 959 -315 -1,461 -89 39 2,868 1,196 413 -28 -154 £671 -295 1.814 2,817 73 207 1.989 2,73 1,426 A?n 1,315 1 Qfi? 7M aub- Mult15Wt aub- Playball ub- Rugby niib TÈnD15 aub- Street Dance au6- Yoga CIUb- £umba Club Booking System- Srho(Abuddv aub- Other small cost5 Tolal -517 798 1,418 346 -561 697 ioi 3,352 1.946 -1.093 3.851 1.657 .v¥y -712 -3,358 20,307 625 -1,237 517 Schoolbuddy wus poid in 202?110T2 yeors Adfrrfrn soJegLttwthng costs inc Hlgh Vis. lucket -1,996 1&442 -72D 4.235 1,773 Slnce 2018. Clubs are run based on an estimated fee model Irathef than cost based preO51vI end using on ¥ online booknng system Ischoolbuddvl. Thls has helped reduced the admlni5tratian burdeft and the pr¢fltabllityof clubs Dot lettlng them belng run If subs£rlptions does nor cover tostS. Since 2019, The Uubs have been using the serCeS of an external admin to help wlth the admin burden. The stock as at 31July2020 has not been Wdlued and 4$ not shown on the Statements of Assets and Llobllltles as not deerned signifScant enough.
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