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2023-06-30-accounts

PROMETHEUS ORCHESTRA

CHARITY NUMBER 1147316

STATEMENT OF ACCOUNTS

For the year ended 30 June 2023

PROMETHEUS ORCHESTRA

ESTABLISHED BY DEED

CHARITY NUMBER 1147316

Registered Address: CRASL
Carlton Park House
Carlton Park Industrial Estate
Saxmundham
Suffolk
IP17 2NL
Trustees: H Smith
E Fivet
C Gill
C Wheeler
Bankers: Barclays Bank
Leiston
Independent Examiners: CRASL
Carlton Park House
Carlton Park Industrial Estate
Saxmundham
Suffolk
IP17 2NL

PROMETHEUS ORCHESTRA CHARITY NUMBER 1147316 STATEMENT OF ACCOUNTS For the year ended 30 June 2023

INDEX

Page
TRUSTEES' REPORT 1-5
INDEPENDENT EXAMINER'S REPORT 6-7
STATEMENT OF FINANCIAL ACTIVITIES 8
BALANCE SHEET 9
NOTES TO THE ACCOUNTS 10-13

PROMETHEUS ORCHESTRA

ESTABLISHED BY DEED

CHARITY NUMBER 1147316

TRUSTEES' REPORT FOR THE YEAR ENDED 30 JUNE 2022

Objectives & Activities Objectives & Activities Objectives & Activities
SORP Reference
Summary of the purposes of the
charity as set out in its governing
document		 Para 1.17 To promote the advancement of music and the giving
of concerts and recitals.
Summary of the main activities in
relation to those purposes for the
public benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and 1.19 Through generous funding provided by the Pitfield
Trust, Golland Trust, the Alwyn foundation and the
Foyle Foundation, in October 2022 the orchestra
performed at a memorial concert for Norma Pitfield, a
resident Suffolk artist who was the niece of Thomas
Pitfield, a composer. The concert programme included
a performance of his 1st piano concerto.
The orchestra also undertook a further concert in May
2023 at St Bartholomew's Church Orford.
Orchestra members also undertook an orchestral
workshop at Felixstowe primary school to introduce
musical instruments to pupils early in 2023.
As an integral part of the Charity's objectives it has
previously undertaken educational activities in Suffolk
secondary schools, through the financial support of the
Foyle Foundation. These activities were brought to a
halt due to the impact of the pandemic and the
nationwide lockdown. It was not possible in the 2022-
23 year to recommence these activities within the
secondary school system. However, the Foyle
Foundation were approached in 2023 by the charity's
trustees for permission that the remaining funds
available for this project to be re-allocated towards a
Suffolk infant school educational project which is being
planned as a joint venture with Jublie Hall Aldeburgh.
Permission was granted in early 2023 and further
funding is being sought to enable the infant schools
project to proceed.

1

Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commission on public benefit		 Para 1.18 The Trustees have careful regard to the
guidance issued by the Charity Commission.
One of Prometheus's key policies has been
to take performance into the community
and to offer high quality concerts at a
reasonable price to all parts of Suffolk. It
also tries to introduce music and musical
instruments, as well as the dynamics of a
symphony orchestra, to various parts of the
local state education community
Since its formation the orchestra has
performed over 50 concerts in 12 different
venues to audiences totalling over 7,000.
The aftermath of the pandemic considerably
impacted the ability of Prometheus to meet
its primary purpose of bringing music to the
local community.

Additional Information (optional)

You may choose to include further statements where relevant about:

Policy on grant making Para 1.38 N/A
Policyon social investment including Para 1.38 N/A
Contribution made by volunteers Para 1.38 Throughout the period under review
volunteer engagement was not applicable
Other
Achievements & Performance
Summary of the main achievements of
the charity, identifying the difference
the charity’s work has made to the
circumstances of its beneficiaries and
any wider benefits to society as a
whole.		 Para 1.20
 Members of the orchestra undertook a
workshop at Felixstowe Primary School
which was very successful. The school would
like to continue the programme.
Butterworth - Banks of Green Willow
A concert in memory of Norma Pitfield and
two of the orchestra's founders, Edmond
Fivet and Pam Monks, was mounted at the
Jubliee Hall Aldeburgh on 9th October 2022
and consisted of the following programme.
A further concert took place at St
Bartholomew's Church Orford on 14th May
2023. The eclectic programme included
music by Handel, Mozart, Holst, Copland and
Haydn.
The concert was particularly well attended.
Carwithen - Suffolk Suite
Pitfield - Plan Concerto No1
Vaughan-Williams - Fantasia on
Greensleeves
Schubert - Symphony No 6

2

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set Para 1.41 See above
Performance of fundraising activities
against objectives set		 Para 1.41 Prometheus has been fortunate that the
Orchestra "Friends" maintained their
financial support over the last year. Efforts
have also been made over this period to
widen available funding streams, but the
post pandemic economic environment has
made this extremely difficult to achieve.
Investmentperformance against Para1.41 N/A
Other
Financial Review
Review of the charity’s financial
position at the end of the period		 Para 1.21 The charity was in a satisfactory position
with bank balances of £16,575 for the
period.
Statement explaining the policy for
holding reserves stating why they are
held		 Para 1.22 The trustees had previously conceived a
policy to develop a reserve representing
50% of a year's anticipated costs. The post
pandemic economic environment has made
this impossible to achieve to date.
Amount of reserves held Para 1.22 See above.
Reasons for holdingzero reserves Para 1.22 N/A
Details of fund materiallyin deficit Para 1.24 N/A
Explanation of any uncertainties about
the charity continuing as a going
concern		 Para 1.23 The failure to achieve significant additional
sources of funding in the 2022-23 financial
year, along with the demanding economic
environment, which of itself has impacted
the charity's cost base, means that the
trustees will be looking carefully at the
charity's ability to continue with a yearly
programme of two to three concerts in the
coming financial year.

Additional information (optional)

Additional information (optional) Additional information (optional) Additional information (optional)
You maychoose to include further statements where relevant about:
The charity’s principal sources of funds
(including any fundraising)		 Para 1.47 The three principal sources of funding are:
1. Ticket income and/or performance fees
from concerts.
2. 'Friends' of the Orchestra donations and
Gift Aid.
3. Grants from other Trusts, such as the
Foyle Foundation and William Alwyn
Foundation.
Investmentpolicyand objectives Para 1.46 N/A
A description of the principal risks
facing the charity		 Para 1.46 Maintaining sufficient funds to continue
Prometheus’s concert programme and
educational work.
Other

3

Structure, Governance & Management

Structure, Governance & Management
Description of charity's trusts: Companylimited byGuarantee.
Type of governing document (trust
deed, royal charter)		 Para 1.25 Memorandum & Articles of Association
How is the charity constituted? (e.g.
unincorporated association, CIO)		 Para 1.25 Charitable Company
Trustee selection methods including
details of any constitutional provisions
e.g. election to post or name of any
person or body entitled to appoint one
or more trustees		 Para 1.25 Trustees are selected in the context of
specific experience or skills required by the
orchestra and in accordance with the
governing document.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for
the induction and training of trustees		 Para 1.51 The Board adopts an on-going process to
ensure a balanced membership in terms of
requisite skills and experience.
Recruitment and training of trustees is
adapted to meet specific and on-going
requirements.
The charity’s organisational structure
and any wider network with which the
charity works		 Para 1.51 A Board consisting of four trustees, A part
time accounts manager and a part time
administrative officer.
Relationship with any related parties Para 1.51
Other

Reference & Administrative details

CharityName Prometheus Orchestra
Other name the charityuses
Registered charitynumber 1147316
Charity'sprincipal address Fair Winds,11 North Warren,ALDEBURGH,Suffolk,IP15 5QF

Names of the charity trustees who manage the Charity.

Trustee name & Office (if any) Dates acted if not for
wholeyear		 Name of person (or body) entitled to
appoint trustee(if any)
Hunter Smith(Treasurer/Chairman) Board
Elizabeth Fivet Board
Christopher Wheeler Board
Christopher Gill Board

4

Corporate Trustees - name of the directors at the date the report was approved

Directors Name

None

Name of trustees holding title to property belonging to the charity

Trustee Name Dates acted if not for
None

Funds held as custodian trustees on behalf of others

Description of the assets held in this
capacity		 N/A
Name and objects of the charity on
whose behalf the assets are held and
how this falls within the custodian
charity’s objects		 N/A
Details of arrangements for safe
custody and segregation of such assets
from the charity’s own assets		 N/A

Additional information (optional)

Names & addresses of advisors (Optional information)

Type of Advisor Name Address

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees' report above.

Signed on behalf of the charity's trustees

Signature(s)
Full Name(s) Hunter Smith
Position(e.g. Secretary, Chair, etc) Chairman
Date

5

PROMETHEUS ORCHESTRA

CHARITY NUMBER 1147316

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PROMOTEHEUS ORCHESTRA

I report on the accounts of the charity for the year ended 30 June 2023, which are set out on pages 8 to 13.

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144(2) of the Charities Act 2011 (The Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 145(5)(b) of the Act, whether particular matters have come to my attention.

Your attention is drawn to the fact that the charity has prepared accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014, the Financial Reporting Standard for Smaller Entities (FRSSE) is in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.

I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

BASIS OF INDEPENDENT EXAMINER'S REPORT

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

INDEPENDENT EXAMINER'S STATEMENT

In connection with my examination, no matter has come to my attention:

6

have not been met; or

2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Rebecca Brock FMAAT / ACCA CRASL

Saxmundham

7

PROMETHEUS ORCHESTRA

CHARITY NUMBER 1147316

STATEMENT OF FINANCIAL ACTIVITIES

For the year ended 30 June 2023
Income and endowments from
Voluntary Income:
Donations and legacies
Grants
Activities for generating funds:
Charitable activities
Investments
Creative Tax refund
Total income and endowments
Expenditure
Cost of generating voluntary income
Charitable activities
Total expenditure
Net movement in funds
Balances brought forward		 Note
2
8
3
4		 Unrestricted
Restricted
£
£
7,551
11,000
0
2,000
4,489
0
0
0
10,221
0		 2023
Total
£
18,551
2,000
4,489
0
10,221
35,261
27,298
27,298
7,963
16,575
24,538		 2022
Total
£
11,196
0
7,101
0
0
22,261
13,000		 18,297
14,298
13,000		 16,924
14,298
13,000		 16,924
7,963
0
16,575
0		 1,373
15,202
24,538
0		 16,575

All of the Charity's activities are classed as continuing.

The Charity has no recognised gains or losses other than those shown above.

The notes on pages 10 to 13 fom part of these accounts.

8

PROMETHEUS ORCHESTRA

BALANCE SHEET AS AT 30 June 2022

2023 2022
Note £ £ £ £
Fixed Assets
Tangible Assets 5 79 99
79 99
Current Assets
Stock 0 0
Debtors and prepayments 6 0 0
General Bank Account 20,279 13,612
Education Bank Account 4,636 3,228
Cash in hand 0 20
24,915 16,860
Liabilities
Amounts falling due in one year 7 456 384
Net current assets 24,459 16,476
Net assets 24,538 16,575
Funds
Restricted 0 0
Unrestricted 24,538 16,575
24,538 16,575

Approved by the Board of Trustees on 29th November 2023 and signed on its behalf by:

Hunter Smith Trustee

9

PROMETHEUS ORCHESTRA

NOTES TO THE ACCOUNT

For the year ended 30 June 2023

1 ACCOUNTING POLICIES

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charties: Statement of Recommended Practice and in accordance with the Financial Reporting Standards for Smaller Entities (effective January 2015) and the Charities Act 2011. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting accounting policy note. The financial statements have been prepared to give and 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the

Accounting and Reporting by the Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRSSE) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

Preparation of accounts on a going concern basis

The assessment of the trustees is that the charity is a going concern.

Income

All incoming resources are included on the Statement of Financial Activities when the charity has sufficient certainty that receipt of the income is probable and the amount can be measured reliably.

Expenditure

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party. It has been classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a ba sis consistent with the use of resources. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT. Grants offered subject to conditions which have not been met at the year end date are notes as commitment but not accrued as expenditure.

Voluntary Income

All donated income is included in income on receipt where the donor requires that the sum is to be treated as income in future accounting periods.

10

PROMETHEUS ORCHESTRA

NOTES TO THE ACCOUNT

For the year ended 30 June 2023

Investment Income

Interest received is included when receivable.

Fixed Assets

Depreciation is provided on fixed assets at rates calculated to write off the costs, less estimated residual value, or each asset over its expected useful life as follows:-

Furniture, Fixtures and Fittings - 20% on reducing balance

Stock

Stock is valued at a lower of cost and net realisable value

11

PROMETHEUS ORCHESTRA

NOTES TO THE ACCOUNTS

For the year ended 30 June 2023

2 Donations and legacies
Donations & Legacies
3 Charitable activities
Charitable Activities - Concert
4 Charitable activities
Musicians
Advertising
Education
Concert Expense
Insurance
Purchases
Subscriptions
Venue Hire
Schools Project
Central
Audit and Accountancy
Depreciation
Professional Fees		 Unrestricted
Restricted
£
£
7,551
11000
7,551
11000
4,489
0
4,489
0
Unrestricted
Restricted
£
£
6,850
11,230
889
559
0
0
386
826
518
0
85
0
233
0
235
385
0
0
3,374
0
494
0
20
0
1,213
0
14,298
13,000		 2023
2022
Total
Total
£
£
18,551
11,196
18,551
11,196
4,489
7,101
4,489
7,101
2023
2022
Total
Total
£
£
18,080
11,500
1,448
1,004
0
600
1,212
0
518
443
85
90
233
294
620
525
0
0
3,374
1,839
494
604
20
25
1,213
0
27,298
16,924

12

PROMETHEUS ORCHESTRA

NOTES TO THE ACCOUNTS

For the year ended 30 June 2023

5 Fixed Assets

Cost
At 1 July 2022
Additions
Less: Grants
At 30 June 2023
Depreciation
At 1 July 2022
Charge for the year
At 30 June 2023
Net book Value
At 30 June 2023
At 30 June 2022
6 Debtors and prepayments
Debtors
Prepayments		 Scores
£
219
0
0
219
171
10
181
38
48		 Furniture
£
346
0
0
346
295
10
305
41
51		 Total
565
0
0
565
466
20
486
79
99
0
0
0

7 Liabilities: Amounts falling due within one year

Accruals and other creditors

456 456

8 Grants Received

William Alwyn Foundation 2000
2000

13

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Signature 1

Signed by Hunter Smith using authentication code T2FwS0dSLzF4UGIu at IP address 151.224.40.237, on 2024/02/07 11:45:30 Z.

Hunter Smith's e-mail address is: hs.prometheus@gmail.com.