## PROMETHEUS ORCHESTRA CHARITY NUMBER 1147316 STATEMENT OF ACCOUNTS For the year ended 30 June 2023 ## PROMETHEUS ORCHESTRA ## ESTABLISHED BY DEED ## CHARITY NUMBER 1147316 |Registered Address:|CRASL| |---|---| ||Carlton Park House| ||Carlton Park Industrial Estate| ||Saxmundham| ||Suffolk| ||IP17 2NL| |Trustees:|H Smith| ||E Fivet| ||C Gill| ||C Wheeler| |Bankers:|Barclays Bank| ||Leiston| |Independent Examiners:|CRASL| ||Carlton Park House| ||Carlton Park Industrial Estate| ||Saxmundham| ||Suffolk| ||IP17 2NL| ## PROMETHEUS ORCHESTRA CHARITY NUMBER 1147316 STATEMENT OF ACCOUNTS For the year ended 30 June 2023 ## INDEX ||Page| |---|---| |TRUSTEES' REPORT|1-5| |INDEPENDENT EXAMINER'S REPORT|6-7| |STATEMENT OF FINANCIAL ACTIVITIES|8| |BALANCE SHEET|9| |NOTES TO THE ACCOUNTS|10-13| ## **PROMETHEUS ORCHESTRA** ## **ESTABLISHED BY DEED** ## **CHARITY NUMBER 1147316** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 30 JUNE 2022** |**Objectives & Activities**|**Objectives & Activities**|**Objectives & Activities**| |---|---|---| ||SORP Reference|| |Summary of the purposes of the
charity as set out in its governing
document|Para 1.17|To promote the advancement of music and the giving
of concerts and recitals.| |Summary of the main activities in
relation to those purposes for the
public benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and 1.19|Through generous funding provided by the Pitfield
Trust, Golland Trust, the Alwyn foundation and the
Foyle Foundation, in October 2022 the orchestra
performed at a memorial concert for Norma Pitfield, a
resident Suffolk artist who was the niece of Thomas
Pitfield, a composer. The concert programme included
a performance of his 1st piano concerto.
The orchestra also undertook a further concert in May
2023 at St Bartholomew's Church Orford.
Orchestra members also undertook an orchestral
workshop at Felixstowe primary school to introduce
musical instruments to pupils early in 2023.
As an integral part of the Charity's objectives it has
previously undertaken educational activities in Suffolk
secondary schools, through the financial support of the
Foyle Foundation. These activities were brought to a
halt due to the impact of the pandemic and the
nationwide lockdown. It was not possible in the 2022-
23 year to recommence these activities within the
secondary school system. However, the Foyle
Foundation were approached in 2023 by the charity's
trustees for permission that the remaining funds
available for this project to be re-allocated towards a
Suffolk infant school educational project which is being
planned as a joint venture with Jublie Hall Aldeburgh.
Permission was granted in early 2023 and further
funding is being sought to enable the infant schools
project to proceed.| 1 |Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commission on public benefit|Para 1.18|The Trustees have careful regard to the
guidance issued by the Charity Commission.
One of Prometheus's key policies has been
to take performance into the community
and to offer high quality concerts at a
reasonable price to all parts of Suffolk. It
also tries to introduce music and musical
instruments, as well as the dynamics of a
symphony orchestra, to various parts of the
local state education community
Since its formation the orchestra has
performed over 50 concerts in 12 different
venues to audiences totalling over 7,000.
The aftermath of the pandemic considerably
impacted the ability of Prometheus to meet
its primary purpose of bringing music to the
local community.| |---|---|---| ## **Additional Information (optional)** You may choose to include further statements where relevant about: |Policy on grant making|Para 1.38|N/A| |---|---|---| |Policyon social investment including|Para 1.38|N/A| |Contribution made by volunteers|Para 1.38|Throughout the period under review
volunteer engagement was not applicable| |Other||| |**Achievements & Performance**||| |Summary of the main achievements of
the charity, identifying the difference
the charity’s work has made to the
circumstances of its beneficiaries and
any wider benefits to society as a
whole.|Para 1.20
|Members of the orchestra undertook a
workshop at Felixstowe Primary School
which was very successful. The school would
like to continue the programme.
Butterworth - Banks of Green Willow
A concert in memory of Norma Pitfield and
two of the orchestra's founders, Edmond
Fivet and Pam Monks, was mounted at the
Jubliee Hall Aldeburgh on 9th October 2022
and consisted of the following programme.
A further concert took place at St
Bartholomew's Church Orford on 14th May
2023. The eclectic programme included
music by Handel, Mozart, Holst, Copland and
Haydn.
The concert was particularly well attended.
Carwithen - Suffolk Suite
Pitfield - Plan Concerto No1
Vaughan-Williams - Fantasia on
Greensleeves
Schubert - Symphony No 6| 2 ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against objectives set|Para 1.41|See above| |---|---|---| |Performance of fundraising activities
against objectives set|Para 1.41|Prometheus has been fortunate that the
Orchestra "Friends" maintained their
financial support over the last year. Efforts
have also been made over this period to
widen available funding streams, but the
post pandemic economic environment has
made this extremely difficult to achieve.| |Investmentperformance against|Para1.41|N/A| |Other||| |**Financial Review**||| |Review of the charity’s financial
position at the end of the period|Para 1.21|The charity was in a satisfactory position
with bank balances of £16,575 for the
period.| |Statement explaining the policy for
holding reserves stating why they are
held|Para 1.22|The trustees had previously conceived a
policy to develop a reserve representing
50% of a year's anticipated costs. The post
pandemic economic environment has made
this impossible to achieve to date.| |Amount of reserves held|Para 1.22|See above.| |Reasons for holdingzero reserves|Para 1.22|N/A| |Details of fund materiallyin deficit|Para 1.24|N/A| |Explanation of any uncertainties about
the charity continuing as a going
concern|Para 1.23|The failure to achieve significant additional
sources of funding in the 2022-23 financial
year, along with the demanding economic
environment, which of itself has impacted
the charity's cost base, means that the
trustees will be looking carefully at the
charity's ability to continue with a yearly
programme of two to three concerts in the
coming financial year.| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**| |---|---|---| |You maychoose to include further statements where relevant about:||| |The charity’s principal sources of funds
(including any fundraising)|Para 1.47|The three principal sources of funding are:
1. Ticket income and/or performance fees
from concerts.
2. 'Friends' of the Orchestra donations and
Gift Aid.
3. Grants from other Trusts, such as the
Foyle Foundation and William Alwyn
Foundation.| |Investmentpolicyand objectives|Para 1.46|N/A| |A description of the principal risks
facing the charity|Para 1.46|Maintaining sufficient funds to continue
Prometheus’s concert programme and
educational work.| |Other||| 3 ## **Structure, Governance & Management** |**Structure, Governance & Management**||| |---|---|---| |Description of charity's trusts:||Companylimited byGuarantee.| |Type of governing document (trust
deed, royal charter)|Para 1.25|Memorandum & Articles of Association| |How is the charity constituted? (e.g.
unincorporated association, CIO)|Para 1.25|Charitable Company| |Trustee selection methods including
details of any constitutional provisions
e.g. election to post or name of any
person or body entitled to appoint one
or more trustees|Para 1.25|Trustees are selected in the context of
specific experience or skills required by the
orchestra and in accordance with the
governing document.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures adopted for
the induction and training of trustees|Para 1.51|The Board adopts an on-going process to
ensure a balanced membership in terms of
requisite skills and experience.
Recruitment and training of trustees is
adapted to meet specific and on-going
requirements.| |---|---|---| |The charity’s organisational structure
and any wider network with which the
charity works|Para 1.51|A Board consisting of four trustees, A part
time accounts manager and a part time
administrative officer.| |Relationship with any related parties|Para 1.51|| |Other||| ## **Reference & Administrative details** |CharityName|Prometheus Orchestra| |---|---| |Other name the charityuses|| |Registered charitynumber|1147316| |Charity'sprincipal address|Fair Winds,11 North Warren,ALDEBURGH,Suffolk,IP15 5QF| ## **Names of the charity trustees who manage the Charity.** |Trustee name & Office (if any)|Dates acted if not for
wholeyear|Name of person (or body) entitled to
appoint trustee(if any)| |---|---|---| |Hunter Smith(Treasurer/Chairman)||Board| |Elizabeth Fivet||Board| |Christopher Wheeler||Board| |Christopher Gill||Board| 4 Corporate Trustees - name of the directors at the date the report was approved ## **Directors Name** None Name of trustees holding title to property belonging to the charity |**Trustee Name**|**Dates acted if not for**|| |---|---|---| |None||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets held in this
capacity|N/A| |---|---| |Name and objects of the charity on
whose behalf the assets are held and
how this falls within the custodian
charity’s objects|N/A| |Details of arrangements for safe
custody and segregation of such assets
from the charity’s own assets|N/A| ## **Additional information (optional)** ## **Names & addresses of advisors (Optional information)** **Type of Advisor Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations The trustees declare that they have approved the trustees' report above. Signed on behalf of the charity's trustees |**Signature(s)**|| |---|---| |**Full Name(s)**|Hunter Smith| |**Position(e.g. Secretary, Chair, etc)**|Chairman| |**Date**|| 5 PROMETHEUS ORCHESTRA ## CHARITY NUMBER 1147316 ## INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PROMOTEHEUS ORCHESTRA I report on the accounts of the charity for the year ended 30 June 2023, which are set out on pages 8 to 13. ## RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144(2) of the Charities Act 2011 (The Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 145(5)(b) of the Act, whether particular matters have come to my attention. Your attention is drawn to the fact that the charity has prepared accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014, the Financial Reporting Standard for Smaller Entities (FRSSE) is in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn. I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015. ## BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no matter has come to my attention: - 1 which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the Act; and 6 * to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act. have not been met; or 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Rebecca Brock FMAAT / ACCA CRASL Saxmundham 7 ## PROMETHEUS ORCHESTRA ## CHARITY NUMBER 1147316 ## STATEMENT OF FINANCIAL ACTIVITIES |For the year ended 30 June 2023
**Income and endowments from**
_Voluntary Income:_
Donations and legacies
Grants
_Activities for generating funds:_
Charitable activities
_Investments_
_Creative Tax refund_
**Total income and endowments**
**Expenditure**
Cost of generating voluntary income
Charitable activities
**Total expenditure**
**Net movement in funds**
Balances brought forward|Note
2
8
3
4|Unrestricted
Restricted
£
£
7,551
11,000
0
2,000
4,489
0
0
0
10,221
0|2023
Total
£
18,551
2,000
4,489
0
10,221
35,261
27,298
27,298
7,963
16,575
24,538||2022
Total
£
11,196
0
7,101
0
0| |---|---|---|---|---|---| |||22,261
13,000|||18,297| |||14,298
13,000|||16,924| |||14,298
13,000|||16,924| |||7,963
0
16,575
0|||1,373
15,202| |||24,538
0|||16,575| All of the Charity's activities are classed as continuing. The Charity has no recognised gains or losses other than those shown above. The notes on pages 10 to 13 fom part of these accounts. 8 ## PROMETHEUS ORCHESTRA ## BALANCE SHEET AS AT 30 June 2022 |||||2023||2022| |---|---|---|---|---|---|---| ||Note||£|£|£|£| |**Fixed Assets**||||||| |Tangible Assets||**5**||79||99| |||||79||99| |**Current Assets**||||||| |Stock|||0||0|| |Debtors and prepayments||**6**|0||0|| |General Bank Account|||20,279||13,612|| |Education Bank Account|||4,636||3,228|| |Cash in hand|||0||20|| ||||24,915||16,860|| |**Liabilities**||||||| |Amounts falling due in one year||**7**|456||384|| |**Net current assets**||||24,459||16,476| |**Net assets**||||24,538||16,575| |**Funds**||||||| |Restricted||||0||0| |Unrestricted||||24,538||16,575| |||||24,538||16,575| Approved by the Board of Trustees on 29th November 2023 and signed on its behalf by: Hunter Smith Trustee 9 ## PROMETHEUS ORCHESTRA ## NOTES TO THE ACCOUNT For the year ended 30 June 2023 ## **1 ACCOUNTING POLICIES** ## **Basis of preparation** The financial statements have been prepared in accordance with Accounting and Reporting by Charties: Statement of Recommended Practice and in accordance with the Financial Reporting Standards for Smaller Entities (effective January 2015) and the Charities Act 2011. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting accounting policy note. The financial statements have been prepared to give and 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the Accounting and Reporting by the Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRSSE) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn. ## **Preparation of accounts on a going concern basis** The assessment of the trustees is that the charity is a going concern. ## **Income** All incoming resources are included on the Statement of Financial Activities when the charity has sufficient certainty that receipt of the income is probable and the amount can be measured reliably. ## **Expenditure** Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party. It has been classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a ba sis consistent with the use of resources. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT. Grants offered subject to conditions which have not been met at the year end date are notes as commitment but not accrued as expenditure. ## **Voluntary Income** All donated income is included in income on receipt where the donor requires that the sum is to be treated as income in future accounting periods. 10 ## PROMETHEUS ORCHESTRA ## NOTES TO THE ACCOUNT For the year ended 30 June 2023 ## **Investment Income** Interest received is included when receivable. ## **Fixed Assets** Depreciation is provided on fixed assets at rates calculated to write off the costs, less estimated residual value, or each asset over its expected useful life as follows:- Furniture, Fixtures and Fittings - 20% on reducing balance ## **Stock** Stock is valued at a lower of cost and net realisable value 11 ## PROMETHEUS ORCHESTRA ## NOTES TO THE ACCOUNTS For the year ended 30 June 2023 |**2 Donations and legacies**
Donations & Legacies
**3 Charitable activities**
Charitable Activities - Concert
**4 Charitable activities**
Musicians
Advertising
Education
Concert Expense
Insurance
Purchases
Subscriptions
Venue Hire
Schools Project
Central
Audit and Accountancy
Depreciation
Professional Fees|**Unrestricted**
**Restricted**
**£**
**£**
7,551
11000
7,551
11000
4,489
0
4,489
0
**Unrestricted**
**Restricted**
**£**
**£**
6,850
11,230
889
559
0
0
386
826
518
0
85
0
233
0
235
385
0
0
3,374
0
494
0
20
0
1,213
0
14,298
13,000|**2023**
**2022**
**Total**
**Total**
**£**
**£**
18,551
11,196| |---|---|---| |||18,551
11,196| |||4,489
7,101| |||4,489
7,101| |||**2023**
**2022**
**Total**
**Total**
**£**
**£**
18,080
11,500
1,448
1,004
0
600
1,212
0
518
443
85
90
233
294
620
525
0
0
3,374
1,839
494
604
20
25
1,213
0| |||27,298
16,924| 12 ## PROMETHEUS ORCHESTRA ## NOTES TO THE ACCOUNTS For the year ended 30 June 2023 ## **5 Fixed Assets** |Cost
At 1 July 2022
Additions
Less: Grants
At 30 June 2023
Depreciation
At 1 July 2022
Charge for the year
At 30 June 2023
Net book Value
At 30 June 2023
At 30 June 2022
**6 Debtors and prepayments**
Debtors
Prepayments|Scores
£
219
0
0
219
171
10
181
38
48|Furniture
£
346
0
0
346
295
10
305
41
51|Total
565
0
0| |---|---|---|---| ||||565| ||||466
20| ||||486| ||||79| ||||99| ||||0
0| ||||0| ## **7 Liabilities: Amounts falling due within one year** Accruals and other creditors 456 456 ## **8 Grants Received** |William Alwyn Foundation|2000| |---|---| ||2000| 13 ## **Virtual Cabinet Portal Digital Signatures** ## **Digital Signature Verification** You can verify that this is a genuine Virtual Cabinet Document Portal signed document by uploading it to the following secure web page: https://www.virtualcabinetportal.com/VerifySignedDocument ## **Signature Dates and Times** All dates and times shown in the signatures below are expressed in Coordinated Universal Time (UTC), which is generally equivalent to GMT. You can find out more about UTC at the following web page: http://www.virtualcabinetportal.com/WhatIsUTC ## **Signature 1** Signed by Hunter Smith using authentication code T2FwS0dSLzF4UGIu at IP address 151.224.40.237, on 2024/02/07 11:45:30 Z. Hunter Smith's e-mail address is: hs.prometheus@gmail.com.