2024-08-31-accounts - St Mary's School Chiddingfold PTA

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Trustees’ Annual Report for the period

From 01/09/2023 to 31/08/2024

Charity name: St Mary’s School Chiddingfold PTA

Charity registration number: 1146859

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the education of pupils at St Mary’s CofE Primary School in Chiddingfold in particular by: 1) Developing effective relationships between the staff, parents and others associated with the school and 2) Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The charity organises fundraising events with proceeds being donated to the school to advance the education of the pupils and the facilities which they have available. The PTA also facilitates communication between parents and the school
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have considered the guidance issued buy the Charity Commission in respect of public benefit and confirm that the charity complies with the guidance

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
	Para 1.38
Policy on grant making
	Para 1.38
Policy on social investment
including program related
investment
	Para 1.38
Contribution made by
volunteers

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The charity raised funds throughout the year which, when donated to the school, enabled the school to purchase equipment, learning aids, supplement classroom budgets, undertake school activities, astroturf part of the playground, renovate the school’s library and other items which would improve the school for the benefit of the pupils.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Funds held by the charity at 31 August 2024 were £30,067.85
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity holds reserves to fund working capital for events, and donates funds to the school when requested and approved by the PTA as a committee. The charity is required to hold £2,000 of cash with its bank account
Amount of reserves held	Para 1.22	£30,067.85
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	n/a

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	St Mary’s School Chiddingfold PTA
Other name the charity uses	n/a
Registered charity number	1146859
Charity’s principal address	St Mary’s CofE Primary School Petworth Road Chiddingfold Godalming Surrey GU8 4UF

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee(if any)
Paula Botting	Trustee/Chair	PTA
Nazim Girnary	Trustee/Treasurer	PTA

– Corporate trustees names of the directors at the date the report was approved Director name n/a

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
n/a

Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

n/a

Other optional information

n/a

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Nazim Girnary Position (eg Secretary, Treasurer Chair, etc) Date 14 June 2024 ~~——~~

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St Mary's School Chiddingfold PTA
Income and Expenditure for the year ended 31 August 2024
Activities During the Year
Bank Cash Total Income Expense Profit Check
28/08/2023 25,113.20 121.37 25,234.57
Christmas Cards 669.50 - 669.50 669.50 - 669.50 -
Xmas trees 963.75 - 963.75 1,622.00 (658.25) 963.75 -
Xmas fair 2023 1,347.46 1,752.90 3,100.36 4,209.69 (1,109.33) 3,100.36 -
Easy fundraising 977.91 - 977.91 977.91 - 977.91 -
Active Run 3,394.70 - 3,394.70 3,733.69 (338.99) 3,394.70 -
School Disco 790.00 (250.00) 540.00 865.00 (325.00) 540.00 -
School Production 2,107.37 2,192.80 4,300.17 8,733.34 (4,433.17) 4,300.17 -
Charitable Giving 31.50 - 31.50 31.50 - 31.50 -
Benevity 240.59 - 240.59 240.59 - 240.59 -
Bake Sale 1,800.72 408.60 2,209.32 2,296.49 (87.17) 2,209.32 -
Bake Sale 2022/23 309.10 309.10 309.10 - 309.10 -
Chiddfest 2024 10,510.09 723.01 11,233.10 26,702.58 (15,469.48) 11,233.10 -
Book Raffle 1,151.72 - 1,151.72 1,869.50 (717.78) 1,151.72 -
Fashion Show 2,086.56 20.00 2,106.56 2,301.56 (195.00) 2,106.56 -
Panto 4,739.07 392.75 5,131.82 11,492.54 (6,360.72) 5,131.82 -
Contributions 343.05 - 343.05 343.05 - 343.05 -
Total fundraising 31,153.99 5,549.16 36,703.15 66,398.04 (29,694.89) 36,703.15 -
School Astro Turf (11,500.00) - (11,500.00)
School Belongings Play donation (500.00) - (500.00)
School Badges Donation (164.62) - (164.62)
School Class Budgets 2023 (2,800.00) - (2,800.00)
School Clothes Donation (26.00) - (26.00)
School Jigsaw Badges (89.35) - (89.35)
School Jigsaw PHSE (995.00) - (995.00)
School John & Cordelia (62.00) - (62.00)
School Library (10,000.00) - (10,000.00)
School Mrs Bedford Donation (100.00) - (100.00)
School Mud Kitchen (3,500.00) - (3,500.00)
School Science Week (1,146.00) - (1,146.00)
School Tangled Feet (500.00) - (500.00)
School Term 1 bake sale 2023/4 (50.00) - (50.00)
School Term 2 bake sale 2023/4 (48.94) - (48.94)
School Term 3 bake sale 2023/4 (50.66) - (50.66)
School Xmas fair stall prize (50.00) - (50.00)
Parent Kind (153.00) - (153.00)
Bank Charges (75.20) - (75.20)
Total cost (31,810.77) - (31,810.77)
Cash deposit 4,630.00 (4,630.00) -
Cash transfer between LF and KS - (59.10) (59.10)
Total 29,086.42 981.43 30,067.85
Made up of 310824
Bank balance 310824 29,086.42 - 29,086.42
Float for Cake Sale - 20.00 20.00
Petty cash - 961.43 961.43
29,086.42 981.43 30,067.85
Check - - -
Income/Expenditure
2023/24
Revenue 66,398.04
Cost of Sales (29,753.99)
Gross Profit 36,644.05
School donations (31,582.57)
Other costs (228.20)
Net income 4,833.28
-
Balance sheet as at 31 August 2024 2023
Bank balance 29,086.42 25,113.20
Cash balance 981.43 121.37
Net assets 30,067.85 25,234.57
Surplus brough forwards 25,234.57 22,469.44
Surplus/(Deficit) for the year 4,833.28 2,765.13
Surplus carried forwards 30,067.85 25,234.57
- -
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustsesl members of St Mary's School Chiddingfold PTA On accounts for the year ended 31 August 2024 Charity no (If any) 1146859 Set out on pages Iiemen)ber 10 IriclLJde Ilie pag,. I report to the twstees on my examination of the accounts of the above charity ('the Trust.) for the year ended 3110812024. Responslbllltles and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounls in accordance with the requirements of Ihe Charities Act 2011 ( the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charty Commission under section 145{5)(b) of the Acl. I have completed my examinalion. I confirm thal no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord wilh the accounting records Indepondent examlnerfs statement I have no concerns and have come across no other matters in Connection with lh8 examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 11.06. Z Nam8: OéfvJN6 ALEXWDe Relevant professlonal qualification{s) or body (if any): Address: 33 OL[> e*STE 12<>kg (suReE4 ESA IER October 2018

Section B Disclosure Only Gomplete if the examiner needs to highlight matters of concern (see CC32, Independenl examination of charity accounts: directions and guidance for examiners). Give here brlef detalls of any items that the examiner wishes to disclose. IER October 2018