## **Trustees’ Annual Report for the period** ## **From 01/09/2023 to 31/08/2024** ## **Charity name: St Mary’s School Chiddingfold PTA** ## **Charity registration number: 1146859** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of pupils at St
Mary’s CofE Primary School in
Chiddingfold in particular by: 1) Developing
effective relationships between the staff,
parents and others associated with the
school and 2) Engaging in activities or
providing facilities or equipment which
support the school and advance the
education of the pupils| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The charity organises fundraising events
with proceeds being donated to the school
to advance the education of the pupils and
the facilities which they have available. The
PTA also facilitates communication
between parents and the school| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have considered the guidance
issued buy the Charity Commission in
respect of public benefit and confirm that
the charity complies with the guidance| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference| |---|---| ||Para 1.38| |Policy on grant making|| ||Para 1.38| |Policy on social investment|| |including program related|| |investment|| ||Para 1.38| |Contribution made by|| |volunteers|| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity raised funds throughout the
year which, when donated to the school,
enabled the school to purchase equipment,
learning aids, supplement classroom
budgets, undertake school activities,
astroturf part of the playground, renovate
the school’s library and other items which
would improve the school for the benefit of
the pupils.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Funds held by the charity at 31 August
2024 were £30,067.85| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity holds reserves to fund working
capital for events, and donates funds to the
school when requested and approved by
the PTA as a committee.
The charity is required to hold £2,000 of
cash with its bank account| |Amount of reserves held|Para 1.22|£30,067.85| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|St Mary’s School Chiddingfold PTA| |---|---| |Other name the charity uses|n/a| |Registered charity number|1146859| |Charity’s principal address|St Mary’s CofE Primary School
Petworth Road
Chiddingfold
Godalming
Surrey
GU8 4UF| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Paula Botting|Trustee/Chair||PTA| ||Nazim Girnary|Trustee/Treasurer||PTA| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name n/a** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**n/a**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **n/a** ## **Other optional information** **n/a** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Nazim Girnary **Position (eg Secretary,** Treasurer **Chair, etc) Date** 14 June 2024 ~~——~~ **----- Start of picture text -----**
St Mary's School Chiddingfold PTA
Income and Expenditure for the year ended 31 August 2024
Activities During the Year
Bank Cash Total Income Expense Profit Check
28/08/2023 25,113.20 121.37 25,234.57
Christmas Cards 669.50 - 669.50 669.50 - 669.50 -
Xmas trees 963.75 - 963.75 1,622.00 (658.25) 963.75 -
Xmas fair 2023 1,347.46 1,752.90 3,100.36 4,209.69 (1,109.33) 3,100.36 -
Easy fundraising 977.91 - 977.91 977.91 - 977.91 -
Active Run 3,394.70 - 3,394.70 3,733.69 (338.99) 3,394.70 -
School Disco 790.00 (250.00) 540.00 865.00 (325.00) 540.00 -
School Production 2,107.37 2,192.80 4,300.17 8,733.34 (4,433.17) 4,300.17 -
Charitable Giving 31.50 - 31.50 31.50 - 31.50 -
Benevity 240.59 - 240.59 240.59 - 240.59 -
Bake Sale 1,800.72 408.60 2,209.32 2,296.49 (87.17) 2,209.32 -
Bake Sale 2022/23 309.10 309.10 309.10 - 309.10 -
Chiddfest 2024 10,510.09 723.01 11,233.10 26,702.58 (15,469.48) 11,233.10 -
Book Raffle 1,151.72 - 1,151.72 1,869.50 (717.78) 1,151.72 -
Fashion Show 2,086.56 20.00 2,106.56 2,301.56 (195.00) 2,106.56 -
Panto 4,739.07 392.75 5,131.82 11,492.54 (6,360.72) 5,131.82 -
Contributions 343.05 - 343.05 343.05 - 343.05 -
Total fundraising 31,153.99 5,549.16 36,703.15 66,398.04 (29,694.89) 36,703.15 -
School Astro Turf (11,500.00) - (11,500.00)
School Belongings Play donation (500.00) - (500.00)
School Badges Donation (164.62) - (164.62)
School Class Budgets 2023 (2,800.00) - (2,800.00)
School Clothes Donation (26.00) - (26.00)
School Jigsaw Badges (89.35) - (89.35)
School Jigsaw PHSE (995.00) - (995.00)
School John & Cordelia (62.00) - (62.00)
School Library (10,000.00) - (10,000.00)
School Mrs Bedford Donation (100.00) - (100.00)
School Mud Kitchen (3,500.00) - (3,500.00)
School Science Week (1,146.00) - (1,146.00)
School Tangled Feet (500.00) - (500.00)
School Term 1 bake sale 2023/4 (50.00) - (50.00)
School Term 2 bake sale 2023/4 (48.94) - (48.94)
School Term 3 bake sale 2023/4 (50.66) - (50.66)
School Xmas fair stall prize (50.00) - (50.00)
Parent Kind (153.00) - (153.00)
Bank Charges (75.20) - (75.20)
Total cost (31,810.77) - (31,810.77)
Cash deposit 4,630.00 (4,630.00) -
Cash transfer between LF and KS - (59.10) (59.10)
Total 29,086.42 981.43 30,067.85
Made up of 310824
Bank balance 310824 29,086.42 - 29,086.42
Float for Cake Sale - 20.00 20.00
Petty cash - 961.43 961.43
29,086.42 981.43 30,067.85
Check - - -
Income/Expenditure
2023/24
Revenue 66,398.04
Cost of Sales (29,753.99)
Gross Profit 36,644.05
School donations (31,582.57)
Other costs (228.20)
Net income 4,833.28
-
Balance sheet as at 31 August 2024 2023
Bank balance 29,086.42 25,113.20
Cash balance 981.43 121.37
Net assets 30,067.85 25,234.57
Surplus brough forwards 25,234.57 22,469.44
Surplus/(Deficit) for the year 4,833.28 2,765.13
Surplus carried forwards 30,067.85 25,234.57
- -
**----- End of picture text -----**
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustsesl members of St Mary's School Chiddingfold PTA On accounts for the year ended 31 August 2024 Charity no (If any) 1146859 Set out on pages Iiemen)ber 10 IriclLJde Ilie pag,. I report to the twstees on my examination of the accounts of the above charity ('the Trust.) for the year ended 3110812024. Responslbllltles and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounls in accordance with the requirements of Ihe Charities Act 2011 ( the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charty Commission under section 145{5)(b) of the Acl. I have completed my examinalion. I confirm thal no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord wilh the accounting records Indepondent examlnerfs statement I have no concerns and have come across no other matters in Connection with lh8 examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 11.06. Z Nam8: OéfvJN6 ALEXWDe Relevant professlonal qualification{s) or body (if any): Address: 33 OL[> e*ST￿￿E 12<>kg (suReE4 ESA IER October 2018 Section B Disclosure Only Gomplete if the examiner needs to highlight matters of concern (see CC32, Independenl examination of charity accounts: directions and guidance for examiners). Give here brlef detalls of any items that the examiner wishes to disclose. IER October 2018