Trustees’ Annual Report for the period
From 01/09/2021 Period start date To 31/08/2022 Period end date
Charity name: St Mary’s School Chiddingfold PTA
Charity registration number: 1146859
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of pupils at St Mary’s CofE Primary School in Chiddingfold in particular by: 1) Developing effective relationships between the staff, parents and others associated with the school and 2) Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The charity organises fundraising events with proceeds being donated to the school to advance the education of the pupils and the facilities which they have available. The PTA also facilitates communication between parents and the school |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have considered the guidance issued buy the Charity Commission in respect of public benefit and confirm that the charity complies with the guidance |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38
Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity raised funds throughout the year which, when donated to the school, enabled the school to purchase equipment, learning aids, supplement classroom budgets and other items which would improve the school for the benefit of the pupils. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Funds held by the charity at 31 August 2022 were £22,469.44 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity holds reserves to fund working capital for events, and donates funds to the school when requested and approved by the PTA as a committee. The charity is required to hold £2,000 of cash with its bank account |
| Amount of reserves held | Para 1.22 | £22,469.44 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitutional |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporate association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election to post |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | St Mary’s School Chiddingfold PTA |
|---|---|
| Other name the charity uses | n/a |
| Registered charity number | 1146859 |
| Charity’s principal address | St. Marys CofE Primary School Petworth Road Chiddingfold Godalming Surrey GU8 4UF |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Matthew Quirk | Chair | |||
| Nazim Girnary | Treasurer | |||
| Carolyn Armstrong | Secretary | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Nazim Girnary Position (eg Secretary, Treasurer Chair, etc) Date 1 May 2022
| St Mary's School Chiddingfold PTA Income and Expenditure for theyear ended 31 August 2022 |
|
|---|---|
| Activities During the Year Bank Cash Total 01/09/2021 6,466.62 125.09 6,591.71 Christmas Cards 340.62 449.80 790.42 Marathon 315.00 - 315.00 Xmas trees 577.00 - 577.00 Xmas fair 2021 272.15 1,905.50 2,177.65 Easy fundraising 163.25 - 163.25 Santa Dash 1,409.45 268.00 1,677.45 School Disco 366.25 320.00 686.25 Chiddfest 7,501.96 513.40 8,015.36 Bedtime stories (83.33) - (83.33) Wine and book fair - 97.74 97.74 School Production 2,025.36 1,948.85 3,974.21 Charitable Giving 299.00 - 299.00 Contributions 35.40 45.95 81.35 Total fundraising 13,222.11 5,549.24 18,771.35 School budgets 2021 (2,000.00) - (2,000.00) Support staff (x10) (156.25) - (156.25) Helecopter fuel (350.00) - (350.00) Bank charges (51.37) - (51.37) Parent Kind (116.00) - (116.00) Support staff gift cards (220.00) - (220.00) Total cost (2,893.62) - (2,893.62) Cash deposit xmas cards 126.80 (126.80) - Cash deposit for Xmas Fair 2,228.50 (2,228.50) - Cash deposit for Santa dash 268.00 (268.00) - Cash deposit for Becca's dad 45.95 (45.95) - Cash for Chiddfest Float (128.00) 128.00 - Total 19,336.36 3,133.08 22,469.44 Made up of (31/08/22) Bank balance 31/08/22 19,336.36 19,336.36 Cash float 3,133.08 3,133.08 19,336.36 3,133.08 22,469.44 Check - - - |
Income Expense Profit 2,239.80 (1,449.38) 790.42 315.00 - 315.00 1,570.00 (993.00) 577.00 2,533.45 (355.80) 2,177.65 163.25 - 163.25 1,969.00 (291.55) 1,677.45 1,020.00 (333.75) 686.25 25,663.61 (17,648.25) 8,015.36 - (83.33) (83.33) 97.74 - 97.74 7,412.91 (3,438.70) 3,974.21 299.00 - 299.00 81.35 - 81.35 |
| 43,365.11 (24,593.76) 18,771.35 |
|
| Income/Expenditure 2021/22 Revenue 43,365.11 Cost of Sales (24,593.76) Gross Profit 18,771.35 School donations (2,350.00) Other costs (543.62) Net income 15,877.73 Balance sheet as at 31 August 2022 2021 Bank balance 19,336.36 6,466.62 Cash balance 3,133.08 125.09 Net assets 22,469.44 6,591.71 Surplus brough forwards 6,591.71 9,454.71 Surplus/(Deficit)for theyear 15,877.73 (2,863.00) Surplus carried forwards 22,469.44 6,591.71 |
|
| Balance sheet as at 31 August 2022 2021 Bank balance 19,336.36 6,466.62 Cash balance 3,133.08 125.09 |
|
| Net assets 22,469.44 6,591.71 |
|
| Surplus brough forwards 6,591.71 9,454.71 Surplus/(Deficit)for theyear 15,877.73 (2,863.00) |
|
| Surplus carried forwards 22,469.44 6,591.71 |
|
| St Mary's School Chiddingfold PTA Income and Expenditure for theyear ended 31 August 2022 |
|
|---|---|
| Activities During the Year Bank Cash Total 01/09/2021 6,466.62 125.09 6,591.71 Christmas Cards 340.62 449.80 790.42 Marathon 315.00 - 315.00 Xmas trees 577.00 - 577.00 Xmas fair 2021 272.15 1,905.50 2,177.65 Easy fundraising 163.25 - 163.25 Santa Dash 1,409.45 268.00 1,677.45 School Disco 366.25 320.00 686.25 Chiddfest 7,501.96 513.40 8,015.36 Bedtime stories (83.33) - (83.33) Wine and book fair - 97.74 97.74 School Production 2,025.36 1,948.85 3,974.21 Charitable Giving 299.00 - 299.00 Contributions 35.40 45.95 81.35 Total fundraising 13,222.11 5,549.24 18,771.35 School budgets 2021 (2,000.00) - (2,000.00) Support staff (x10) (156.25) - (156.25) Helecopter fuel (350.00) - (350.00) Bank charges (51.37) - (51.37) Parent Kind (116.00) - (116.00) Support staff gift cards (220.00) - (220.00) Total cost (2,893.62) - (2,893.62) Cash deposit xmas cards 126.80 (126.80) - Cash deposit for Xmas Fair 2,228.50 (2,228.50) - Cash deposit for Santa dash 268.00 (268.00) - Cash deposit for Becca's dad 45.95 (45.95) - Cash for Chiddfest Float (128.00) 128.00 - Total 19,336.36 3,133.08 22,469.44 Made up of (31/08/22) Bank balance 31/08/22 19,336.36 19,336.36 Cash float 3,133.08 3,133.08 19,336.36 3,133.08 22,469.44 Check - - - |
Income Expense Profit 2,239.80 (1,449.38) 790.42 315.00 - 315.00 1,570.00 (993.00) 577.00 2,533.45 (355.80) 2,177.65 163.25 - 163.25 1,969.00 (291.55) 1,677.45 1,020.00 (333.75) 686.25 25,663.61 (17,648.25) 8,015.36 - (83.33) (83.33) 97.74 - 97.74 7,412.91 (3,438.70) 3,974.21 299.00 - 299.00 81.35 - 81.35 |
| 43,365.11 (24,593.76) 18,771.35 |
|
| Income/Expenditure 2021/22 Revenue 43,365.11 Cost of Sales (24,593.76) Gross Profit 18,771.35 School donations (2,350.00) Other costs (543.62) Net income 15,877.73 Balance sheet as at 31 August 2022 2021 Bank balance 19,336.36 6,466.62 Cash balance 3,133.08 125.09 Net assets 22,469.44 6,591.71 Surplus brough forwards 6,591.71 9,454.71 Surplus/(Deficit)for theyear 15,877.73 (2,863.00) Surplus carried forwards 22,469.44 6,591.71 |
|
| Balance sheet as at 31 August 2022 2021 Bank balance 19,336.36 6,466.62 Cash balance 3,133.08 125.09 |
|
| Net assets 22,469.44 6,591.71 |
|
| Surplus brough forwards 6,591.71 9,454.71 Surplus/(Deficit)for theyear 15,877.73 (2,863.00) |
|
| Surplus carried forwards 22,469.44 6,591.71 |
|
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Funds held by the charity at 31 August 2022 were £22,469.44 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity holds reserves to fund working capital for events, and donates funds to the school when requested and approved by the PTA as a committee. The charity is required to hold £2,000 of cash with its bank account |
| Amount of reserves held | Para 1.22 | £22,469.44 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees
Charity Name St Mary’s School Chiddingfold PTA
On accounts for the year 31 August 2022 Charity no 1146859 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2022.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Name: Jo Alexander Relevant professional n/a qualification(s) or body (if any): Address: On request
Date: 6 May 2023
Oct
1 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
n/a
Oct
2 2018
IER