## **Trustees’ Annual Report for the period** **From 01/09/2021 Period start date To 31/08/2022 Period end date** **Charity name: St Mary’s School Chiddingfold PTA** ## **Charity registration number: 1146859** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance the education of pupils at St**
**Mary’s CofE Primary School in**
**Chiddingfold in particular by: 1)**
**Developing effective relationships**
**between the staff, parents and others**
**associated with the school and 2)**
**Engaging in activities or providing**
**facilities or equipment which support**
**the school and advance the education of**
**the pupils.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The charity organises fundraising**
**events with proceeds being donated to**
**the school to advance the education of**
**the pupils and the facilities which they**
**have available. The PTA also facilitates**
**communication between parents and**
**the school**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have considered the**
**guidance issued buy the Charity**
**Commission in respect of public benefit**
**and confirm that the charity complies**
**with the guidance**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The charity raised funds throughout the**
**year which, when donated to the school,**
**enabled the school to purchase**
**equipment, learning aids, supplement**
**classroom budgets and other items**
**which would improve the school for the**
**benefit of the pupils.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Funds held by the charity at 31 August**
**2022 were £22,469.44**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity holds reserves to fund**
**working capital for events, and donates**
**funds to the school when requested and**
**approved by the PTA as a committee.**
**The charity is required to hold £2,000 of**
**cash with its bank account**| |Amount of reserves held|Para 1.22|**£22,469.44**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitutional**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporate association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Election to post**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|St Mary’s School Chiddingfold PTA| |---|---| |Other name the charity uses|n/a| |Registered charity number|1146859| |Charity’s principal address|St. Marys CofE Primary School
Petworth Road
Chiddingfold
Godalming
Surrey
GU8 4UF| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Matthew Quirk|Chair||| ||Nazim Girnary|Treasurer||| ||Carolyn Armstrong|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Nazim Girnary **Position (eg Secretary,** Treasurer **Chair, etc) Date** 1 May 2022 |**St Mary's School Chiddingfold PTA**
**Income and Expenditure for theyear ended 31 August 2022**|| |---|---| |**Activities During the Year**
**Bank**
**Cash**
**Total**
01/09/2021
6,466.62
125.09
6,591.71
Christmas Cards
340.62
449.80
790.42
Marathon
315.00
-
315.00
Xmas trees
577.00
-
577.00
Xmas fair 2021
272.15
1,905.50
2,177.65
Easy fundraising
163.25
-
163.25
Santa Dash
1,409.45
268.00
1,677.45
School Disco
366.25
320.00
686.25
Chiddfest
7,501.96
513.40
8,015.36
Bedtime stories
(83.33)
-
(83.33)
Wine and book fair
-
97.74
97.74
School Production
2,025.36
1,948.85
3,974.21
Charitable Giving
299.00
-
299.00
Contributions
35.40
45.95
81.35
**Total fundraising**
**13,222.11**
**5,549.24**
**18,771.35**
School budgets 2021
(2,000.00)
-
(2,000.00)
Support staff (x10)
(156.25)
-
(156.25)
Helecopter fuel
(350.00)
-
(350.00)
Bank charges
(51.37)
-
(51.37)
Parent Kind
(116.00)
-
(116.00)
Support staff gift cards
(220.00)
-
(220.00)
**Total cost**
**(2,893.62)**
**-**
**(2,893.62)**
Cash deposit xmas cards
126.80
(126.80)
-
Cash deposit for Xmas Fair
2,228.50
(2,228.50)
-
Cash deposit for Santa dash
268.00
(268.00)
-
Cash deposit for Becca's dad
45.95
(45.95)
-
Cash for Chiddfest Float
(128.00)
128.00
-
**Total**
**19,336.36**
**3,133.08**
**22,469.44**
Made up of (31/08/22)
Bank balance 31/08/22
19,336.36
19,336.36
Cash float
3,133.08
3,133.08
**19,336.36**
**3,133.08**
**22,469.44**
_Check_
_-_
_-_
_-_|**Income**
**Expense**
**Profit**
2,239.80
(1,449.38)
790.42
315.00
-
315.00
1,570.00
(993.00)
577.00
2,533.45
(355.80)
2,177.65
163.25
-
163.25
1,969.00
(291.55)
1,677.45
1,020.00
(333.75)
686.25
25,663.61 (17,648.25)
8,015.36
-
(83.33)
(83.33)
97.74
-
97.74
7,412.91
(3,438.70)
3,974.21
299.00
-
299.00
81.35
-
81.35| ||**43,365.11 (24,593.76)**
**18,771.35**| ||| |**Income/Expenditure**
**2021/22**
Revenue
43,365.11
Cost of Sales
(24,593.76)
**Gross Profit**
**18,771.35**
School donations
(2,350.00)
Other costs
(543.62)
**Net income**
**15,877.73**
**Balance sheet as at 31 August**
**2022**
**2021**
Bank balance
19,336.36
6,466.62
Cash balance
3,133.08
125.09
**Net assets**
**22,469.44**
**6,591.71**
Surplus brough forwards
6,591.71
9,454.71
Surplus/(Deficit)for theyear
15,877.73
(2,863.00)
**Surplus carried forwards**
**22,469.44**
**6,591.71**|| |**Balance sheet as at 31 August**
**2022**
**2021**
Bank balance
19,336.36
6,466.62
Cash balance
3,133.08
125.09|| |**Net assets**
**22,469.44**
**6,591.71**|| |Surplus brough forwards
6,591.71
9,454.71
Surplus/(Deficit)for theyear
15,877.73
(2,863.00)|| |**Surplus carried forwards**
**22,469.44**
**6,591.71**|| ||| |**St Mary's School Chiddingfold PTA**
**Income and Expenditure for theyear ended 31 August 2022**|| |---|---| |**Activities During the Year**
**Bank**
**Cash**
**Total**
01/09/2021
6,466.62
125.09
6,591.71
Christmas Cards
340.62
449.80
790.42
Marathon
315.00
-
315.00
Xmas trees
577.00
-
577.00
Xmas fair 2021
272.15
1,905.50
2,177.65
Easy fundraising
163.25
-
163.25
Santa Dash
1,409.45
268.00
1,677.45
School Disco
366.25
320.00
686.25
Chiddfest
7,501.96
513.40
8,015.36
Bedtime stories
(83.33)
-
(83.33)
Wine and book fair
-
97.74
97.74
School Production
2,025.36
1,948.85
3,974.21
Charitable Giving
299.00
-
299.00
Contributions
35.40
45.95
81.35
**Total fundraising**
**13,222.11**
**5,549.24**
**18,771.35**
School budgets 2021
(2,000.00)
-
(2,000.00)
Support staff (x10)
(156.25)
-
(156.25)
Helecopter fuel
(350.00)
-
(350.00)
Bank charges
(51.37)
-
(51.37)
Parent Kind
(116.00)
-
(116.00)
Support staff gift cards
(220.00)
-
(220.00)
**Total cost**
**(2,893.62)**
**-**
**(2,893.62)**
Cash deposit xmas cards
126.80
(126.80)
-
Cash deposit for Xmas Fair
2,228.50
(2,228.50)
-
Cash deposit for Santa dash
268.00
(268.00)
-
Cash deposit for Becca's dad
45.95
(45.95)
-
Cash for Chiddfest Float
(128.00)
128.00
-
**Total**
**19,336.36**
**3,133.08**
**22,469.44**
Made up of (31/08/22)
Bank balance 31/08/22
19,336.36
19,336.36
Cash float
3,133.08
3,133.08
**19,336.36**
**3,133.08**
**22,469.44**
_Check_
_-_
_-_
_-_|**Income**
**Expense**
**Profit**
2,239.80
(1,449.38)
790.42
315.00
-
315.00
1,570.00
(993.00)
577.00
2,533.45
(355.80)
2,177.65
163.25
-
163.25
1,969.00
(291.55)
1,677.45
1,020.00
(333.75)
686.25
25,663.61 (17,648.25)
8,015.36
-
(83.33)
(83.33)
97.74
-
97.74
7,412.91
(3,438.70)
3,974.21
299.00
-
299.00
81.35
-
81.35| ||**43,365.11 (24,593.76)**
**18,771.35**| ||| |**Income/Expenditure**
**2021/22**
Revenue
43,365.11
Cost of Sales
(24,593.76)
**Gross Profit**
**18,771.35**
School donations
(2,350.00)
Other costs
(543.62)
**Net income**
**15,877.73**
**Balance sheet as at 31 August**
**2022**
**2021**
Bank balance
19,336.36
6,466.62
Cash balance
3,133.08
125.09
**Net assets**
**22,469.44**
**6,591.71**
Surplus brough forwards
6,591.71
9,454.71
Surplus/(Deficit)for theyear
15,877.73
(2,863.00)
**Surplus carried forwards**
**22,469.44**
**6,591.71**|| |**Balance sheet as at 31 August**
**2022**
**2021**
Bank balance
19,336.36
6,466.62
Cash balance
3,133.08
125.09|| |**Net assets**
**22,469.44**
**6,591.71**|| |Surplus brough forwards
6,591.71
9,454.71
Surplus/(Deficit)for theyear
15,877.73
(2,863.00)|| |**Surplus carried forwards**
**22,469.44**
**6,591.71**|| ||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Funds held by the charity at 31 August**
**2022 were £22,469.44**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity holds reserves to fund**
**working capital for events, and donates**
**funds to the school when requested and**
**approved by the PTA as a committee.**
**The charity is required to hold £2,000 of**
**cash with its bank account**| |Amount of reserves held|Para 1.22|**£22,469.44**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**n/a**| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees** Charity Name St Mary’s School Chiddingfold PTA **On accounts for the year** 31 August 2022 **Charity no** 1146859 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2022. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed: Name:** Jo Alexander **Relevant professional** n/a **qualification(s) or body (if any): Address:** On request **Date:** 6 May 2023 **Oct** > 1 **2018** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . n/a **Oct** > 2 **2018** **IER**