Trustees’ Annual Report for the period
From 01.09.24 Period start date to 31.08.25 Period end date
Charity name: BerkoAstro at Ashlyns School
Charity registration number: 1146798
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide or assist in the provision of facilities for recreation or other leisure time occupation at Ashlyns School or in the local community |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The main activity related to BerkoAstro 3G pitch and meeting rooms which provide an affordable facility for local clubs at a beneficial rate compared to nearby local facilities. The activities related to the facilities are’ In addition to club’s block booking of the 3G pitch the Facility Manager and Raiders liaise with local clubs to offer off peak availability during times when grass pitches are not available, so clubs can still play competitive and friendly matches within leagues Commercial organisations hire the pitch to offer small sided adult competitive or friendly football within leagues which also covers Sundays The pitch has enhanced the curriculum on offer at the school and provided an area to offer sporting lunchtime activities. Inter school matches held on the pitch increase participation by students in local leagues |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In planning and conducting our activities for the year we have had due regard to the Charity Commissions guidance on public benefit |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
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|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | Links with other clubs have been developed to enhance community involvement. Hiring the facility to other organisations ensures the long-term viability of the facility and enables us to build a sinking fund for pitch and general facility maintenance and replacement The sinking fund is held in a ring-fenced CAF account set up in May 2013 The administration of these facilities is monitored by the Trustees made up of representatives of both the school and Raider’s organisations and with an independent chair. |
| Contribution made by volunteers |
Para 1.38 | All Trustees give their time voluntarily and receive no remuneration or other benefits. Drawing Trustees from both organisations, with an independent chair, reflects the working partnership the school and the club has developed to enhance sporting provision for the community and the school. This working partnership is set out through a Partnership Agreement – the facilities referred to in this agreement are the floodlight 3G pitch and the Paul Beard Centre (PBC) |
| Other | The 3G pitch and the PBC are available during the school day for school use and community use after school hours. This has enhanced curriculum time and enabled the club to develop, continually grow and offer a more comprehensive facility |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Raiders and the School through BerkoAstro have worked in partnership to make the facility a success, affordable and accessible to a wide range of users The facility has helped Raiders continue to increase the number of teams, offering extended use to local youngsters. The PE Department has increased its offer of extra-curricular activities and participation in leagues The PBC opened in September 2012 and continues to enhance the overall facilities as well as increasing income which has been re-invested back into the facility. The Trustees work closely with the school facilities team to ensure the facilities are maintained and continually developed to a high standard Girl’s football continues to increase year on year An enhanced maintenance and repair as required programme has been introduced to ensure longevity and quality of the playing surface in line with FA playing and testing guidelines FA pitch testing is current A new flood lighting systems has been installed and proving to be cost effective Removal of some seating and the installation of some standing barriers has further enhanced the covered stand facility |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
All objectives, both operational and financial, are being achieved |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Our main source of funds is from the hire of the facility for use as outlined in the objectives and activities section. |
| Investment performance against objectives |
Para 1.41 | All income is applied to the running, maintenance and continued development costs of the facility and the reserve (sinking fund) outlined above. Any excess is used to enhance sporting facilities on the school site and to support Raiders development |
| Other | N/A |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The financial position is considered good and on target and is closely monitored to ensure we stay on track. This includes an annual rate review |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We aim to rebuild our reserve fund over time to cover the future investment needed for replacement of the 3G surface (including the base if required) and all other associated facilities i.e. fence, stand etc. The amount set aside assumes that the current new surface will last a minimum of 10 years. The carpet was replaced during August 2021 and the sinking fund is being rebuilt over the next 10 years |
| Amount of reserves held | Para 1.22 | £236,287 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | N/A |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | None identified |
Other
Another local AstroTurf facility is planned in the adjacent area which is being kept under review
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Deed of Trust |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | New Trustees must be appointed for the shorter of a term during which they hold the position giving rise to their appointment or three years by a resolution of the Trustees passed at a special meeting called under clause 15 of the Trust Deed |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | Additional information (optional) |
|---|---|---|
| You may choose to include further statements where relevant about: | ||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | N/A |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity is run by a group of Trustees and an appointed Chair. The trustees are also supported by representatives from the school, Raiders and the FA |
| Relationship with any related parties |
Para 1.51 | N/A |
| Other |
Reference and Administrative details
| Charity name | BerkoAstro at Ashlyns School |
|---|---|
| Other name the charity uses | BerkoAstro |
| Registered charity number | 1146798 |
| Charity’s principal address | Ashlyns School Chesham Road Berkhamsted Herts HP4 3AH |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Gary Illingworth | Chair | Independent | ||
| James Shapland | Ashlyns Governing Body | |||
| Julie Laws | Ashlyns Governing Body | |||
| Peter Shell | Ashlyns Governing Body | |||
| Charlotte Spooner |
Berkhamsted Raiders Charity Football Club |
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| Julia Bastiman | Berkhamsted Raiders Charity Football Club |
– Corporate trustees names of the directors at the date the report was approved Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A |
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| N/A | ||
| Name of chief executive or names of senior staff members (Optional information) |
N/A
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s) G J Illingworth Full name(s) Gary John Illingworth Position (eg Secretary, Chair Chair, etc) Date 22.02.26
| Charity Name | No (if any) | No (if any) | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Berko Astro at Ashlyns School | 1146798 | |||||||||||
| Receipts andpayments accounts | CC16a | |||||||||||
| For the period from |
For the period | 01/09/2024 | To | 31/08/2025 | ||||||||
| Section A Receipts and payments | ||||||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | ||||||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||||
| A1 Receipts | ||||||||||||
| Football Season Usage: September to April Out of Season Usage: May to August Vending income Catering sales Interest ~~=~~ |
Sub total(Gross income for AR) | 80,664 - - 80,664 77,046 22,991 - - 22,991 27,237 - - - - - - - - - - 3,394 - - 3,394 3,351 - - - - - - - - - - - - - - - (Gross income for AR)107,049 - - 107,049 107,634 ~~=====~~ |
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| A2 Asset and investment sales, (see table). - - - - - - - - - - Sub total - - - - - Total receipts 107,049 - - 107,049 107,634 ~~SSS~~ |
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| A3 Payments | ||||||||||||
| Ashlyns Finance & Admin | 1,750 | - | - | 1,750 | 1,500 | |||||||
| Sports & Facilities Manager | 3,369 | - | - | 3,369 | 3,239 | |||||||
| A2FStaff | 3,955 | - | - | 3,955 | 4,594 | |||||||
| School overheads | 2,000 | - | - | 2,000 | 1,676 | |||||||
| Telephone/Planet Numbers | 225 | - | - | 225 | 192 | |||||||
| Bank costs | 260 | - | - | 260 | 220 | |||||||
| IT costs | 894 | 894 | 620 | |||||||||
| Insurance | 2,800 | - | - | 2,800 | 2,700 | |||||||
| Legal and Professional | 372 | - | - | 372 | 433 | |||||||
| Weekly Pitch inc Brushing | 8,058 | 8,058 | 7,669 | |||||||||
| Annual Inspection | 1,995 | 1,995 | ||||||||||
| Occasional Maintenance Items | 5,985 | 5,985 | 1,308 | |||||||||
| Equipment | 4,453 | 4,453 | 5,807 | |||||||||
| Electricity/Floodlights running costs | 7,340 | 7,340 | 22,739 | |||||||||
| Floodlight lamp clean, maintain and replace | - | - | - | |||||||||
| Gas | 369 | 369 | 246 | |||||||||
| Cleaning | 2,200 | 2,200 | 2,001 | |||||||||
| Cleaning materials/supplies | 250 | 250 | 166 | |||||||||
| Equipment leasing | - | - | - | |||||||||
| Catering consumables | - | - | - | |||||||||
| Catering equipment | - | - | - | |||||||||
| Health & safety compliance | - | - | - | |||||||||
| Training/first aid | - | - | - | |||||||||
| Caretaking costs | 200 | 200 | 156 | |||||||||
| Building maintenance | 280 | 280 | 117 | |||||||||
| Fixtures and fittings, equipment maintenance | - | - | 56 | |||||||||
| - | ||||||||||||
| - | - | - | ||||||||||
| - | - | - | - | - | ||||||||
| A4 Asset and investment purchases, (see table) Carpet Replacement Fund General Maintenance Fund Fence Replacement Fund Road Replacement Fund Berkhamsted Raiders Sinking fund drawdown for Floodlights Ashlyns School ~~=~~ |
Sub total Sub total Total payments |
46,755 - - 46,755 55,439 - - - 3,000 3,000 3,000 - - - - - 30,840 - - - - - 33,840 - - 33,840 3,000 80,595 - - 80,595 58,439 ~~=====~~ |
||||||||||
| Net of receipts/(payments) 26,454 A5 Transfers between funds A6 Cash funds last year end 209,834 Cash funds this year end 236,287 Section B Statement of assets and liabilities at the end of the period ~~ee~~ |
26,454 209,834 236,287 |
- - 26,454 49,195 - - - - - 209,834 160,639 - - 236,287 209,834 ~~————~~ |
49,195 160,639 209,834 |
| Unrestricted | Restricted | Endowment | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Categories | Details | funds | funds | funds | |||||||
| to nearest £ | to nearest £ | to nearest £ | |||||||||
| B1 Cash funds | B1 Cash funds | B1 Cash funds | 182,280 - - 53,959 - - - 48 - - 236,287 - - CAF Gold account Ashlyns account CAF Platinum account CAF Cash account Total cash funds ~~—===~~ |
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| (agree balances with receipts and payments | (agree balances with receipts and payments | ||||||||||
| account(s)) | OK | OK | OK | ||||||||
| Unrestricted | Restricted | Endowment | |||||||||
| funds | funds | funds | |||||||||
| Details | to nearest £ | to nearest £ | to nearest £ | ||||||||
| B2 Other monetary assets | B2 Other monetary assets | B2 Other monetary assets | - - - - - - - - - - - - - - - - - - ~~===~~ |
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| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
B3 Investment assets
B4 Assets retained for the charity’s own use
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
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| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
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| Details | Fund to which liability relates |
Amount due (optional) |
When due (optional) |
| - | |||
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| - | |||
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| Signature | Name | Date of approval |
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yy CHARITY COMMISSION FOR ENGLAND AND WALES
. Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ |. ~ : members of | Berko Astro at Ashlyns School On accounts for the year | 31 August 2025 ended
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Charity no | 1146798
(if any)
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| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2025.
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Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention other than that disclosed below in connection with the examination which gives me cause to believe that in, any material respect: * accounting records were not kept in accordance with section 130 of the Act or
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e the accounts do not accord with the accounting records
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| have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
signed: [Tf —SSSSSd;C«éat: [09 Ferry 2026
Name: | Rhys Sutton
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Relevant professional |FCCA qualification(s) or body (if any):
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Address: | Stewarts Accountants Ltd
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271 High Street, Berkhamsted, Herts, HP4 1AA
IER
1
October
2018
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of |The charity has prepared accounts on a receipts and payments basis but has any items that the included adjustments for accruals and prepayments. The inclusion of such examiner wishes to adjustments is inconsistent with the receipts and payments basis of accounting, disclose. which recognises transactions only when cash is received or paid. As a result, the accounts do not fully comply with the applicable reporting framework as set out in the Charities Act 2011 and the Charity Commission’s guidance (CC16 and CC3z2).
IER
2
October
2018