## **Trustees’ Annual Report for the period**
## **From 01.09.24 Period start date to 31.08.25 Period end date**
## **Charity name: BerkoAstro at Ashlyns School**
## **Charity registration number: 1146798**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To provide or assist in the provision of**
**facilities for recreation or other leisure**
**time occupation at Ashlyns School or in**
**the local community**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**The main activity related to BerkoAstro 3G**
**pitch and meeting rooms which provide an**
**affordable facility for local clubs at a**
**beneficial rate compared to nearby local**
**facilities. The activities related to the**
**facilities are’**
**In addition to club’s block booking**
**of the 3G pitch the Facility Manager**
**and Raiders liaise with local clubs**
**to offer off peak availability during**
**times when grass pitches are not**
**available, so clubs can still play**
**competitive and friendly matches**
**within leagues**
**Commercial organisations hire the**
**pitch to offer small sided adult**
**competitive or friendly football**
**within leagues which also covers**
**Sundays**
**The pitch has enhanced the**
**curriculum on offer at the school**
**and provided an area to offer**
**sporting lunchtime activities. Inter**
**school matches held on the pitch**
**increase participation by students**
**in local leagues**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**In planning and conducting our activities**
**for the year we have had due regard to the**
**Charity Commissions guidance on public**
**benefit**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**N/A**|
|Policy on social investment
including program related
investment|Para 1.38|**Links with other clubs have been**
**developed to enhance community**
**involvement. Hiring the facility to other**
**organisations ensures the long-term**
**viability of the facility and enables us to**
**build a sinking fund for pitch and general**
**facility maintenance and replacement**
**The sinking fund is held in a ring-fenced**
**CAF account set up in May 2013**
**The administration of these facilities is**
**monitored by the Trustees made up of**
**representatives of both the school and**
**Raider’s organisations and with an**
**independent chair.**|
|Contribution made by
volunteers|Para 1.38|**All Trustees give their time voluntarily and**
**receive no remuneration or other benefits.**
**Drawing Trustees from both organisations,**
**with an independent chair, reflects the**
**working partnership the school and the**
**club has developed to enhance sporting**
**provision for the community and the**
**school. This working partnership is set out**
**through a Partnership Agreement – the**
**facilities referred to in this agreement are**
**the floodlight 3G pitch and the Paul Beard**
**Centre (PBC)**|
|Other||**The 3G pitch and the PBC are available**
**during the school day for school use and**
**community use after school hours. This**
**has enhanced curriculum time and enabled**
**the club to develop, continually grow and**
**offer a more comprehensive facility**|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Raiders and the School through**
**BerkoAstro have worked in partnership to**
**make the facility a success, affordable and**
**accessible to a wide range of users**
**The facility has helped Raiders continue to**
**increase the number of teams, offering**
**extended use to local youngsters. The PE**
**Department has increased its offer of**
**extra-curricular activities and participation**
**in leagues**
**The PBC opened in September 2012 and**
**continues to enhance the overall facilities**
**as well as increasing income which has**
**been re-invested back into the facility.**
**The Trustees work closely with the school**
**facilities team to ensure the facilities are**
**maintained and continually developed to a**
**high standard**
**Girl’s football continues to increase year**
**on year**
**An enhanced maintenance and repair as**
**required programme has been introduced**
**to ensure longevity and quality of the**
**playing surface in line with FA playing and**
**testing guidelines**
**FA pitch testing is current**
**A new flood lighting systems has been**
**installed and proving to be cost effective**
**Removal of some seating and the**
**installation of some standing barriers has**
**further enhanced the covered stand facility**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41|
**All objectives, both operational and**
**financial, are being achieved**|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|**Our main source of funds is from the hire**
**of the facility for use as outlined in the**
**objectives and activities section.**|
|Investment performance
against objectives|Para 1.41|**All income is applied to the running,**
**maintenance and continued development**
**costs of the facility and the reserve**
**(sinking fund) outlined above.**
**Any excess is used to enhance sporting**
**facilities on the school site and to support**
**Raiders development**|
|Other||**N/A**|
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The financial position is considered good**
**and on target and is closely monitored to**
**ensure we stay on track. This includes an**
**annual rate review**|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We aim to rebuild our reserve fund over**
**time to cover the future investment**
**needed for replacement of the 3G surface**
**(including the base if required) and all**
**other associated facilities i.e. fence,**
**stand etc. The amount set aside assumes**
**that the current new surface will last a**
**minimum of 10 years.**
**The carpet was replaced during August**
**2021 and the sinking fund is being rebuilt**
**over the next 10 years**|
|Amount of reserves held|Para 1.22|**£236,287**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**N/A**|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**|
|A description of the principal
risks facing the charity|Para 1.46|**None identified**|
Other
**Another local AstroTurf facility is planned in the adjacent area which is being kept under review**
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Deed of Trust**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**New Trustees must be appointed for the**
**shorter of a term during which they hold**
**the position giving rise to their**
**appointment or three years by a**
**resolution of the Trustees passed at a**
**special meeting called under clause 15 of**
**the Trust Deed**|
## **Additional information (optional)**
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|
|---|---|---|
|You may choose to include further statements where relevant about:|||
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**N/A**|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity is run by a group of Trustees**
**and an appointed Chair. The trustees are**
**also supported by representatives from**
**the school, Raiders and the FA**|
|Relationship with any related
parties|Para 1.51|**N/A**|
|Other|||
## **Reference and Administrative details**
|Charity name|**BerkoAstro at Ashlyns School**|
|---|---|
|Other name the charity uses|**BerkoAstro**|
|Registered charity number|**1146798**|
|Charity’s principal address|**Ashlyns School**
**Chesham Road**
**Berkhamsted**
**Herts**
**HP4 3AH**|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||**Gary Illingworth**|**Chair**||**Independent**|
||**James Shapland**|||**Ashlyns Governing Body**|
||**Julie Laws**|||**Ashlyns Governing Body**|
||**Peter Shell**|||**Ashlyns Governing Body**|
||**Charlotte**
**Spooner**|||**Berkhamsted Raiders**
**Charity Football Club**|
||**Julia Bastiman**|||**Berkhamsted Raiders**
**Charity Football Club**|
– Corporate trustees names of the directors at the date the report was approved **Director name N/A**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**N/A**|||
**Funds held as custodian trustees on behalf of others**
Description of the assets **N/A** held in this capacity Name and objects of the **N/A** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for **N/A** safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser**
**Name**
**Address**|||
|**N/A**|||
|**Name of chief executive or names of senior staff members (Optional information)**|||
## **N/A**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees**
**Signature(s)** G J Illingworth **Full name(s) Gary John Illingworth Position (eg Secretary, Chair Chair, etc) Date** 22.02.26
||||**Charity Name**|||||**No (if any)**|**No (if any)**||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||**Berko Astro at Ashlyns School**|||||**1146798**|||||
||||**Receipts andpayments accounts**||||||||**CC16a**||
||||**For the period**
**from**|**For the period**|01/09/2024||**To**||31/08/2025||||
||**Section A Receipts and payments**||||||||||||
||||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**||
||||**to the nearest £**|**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||
||**A1 Receipts**||||||||||||
|Football Season Usage: September to April
Out of Season Usage: May to August
Vending income
Catering sales
Interest
~~=~~||**_Sub total_**_(Gross income for AR)_|**80,664**
**-**
**-**
**80,664**
**77,046**
**22,991**
**-**
**-**
**22,991**
**27,237**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**3,394**
**-**
**-**
**3,394**
**3,351**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
_(Gross income for AR)_**107,049**
**-**
**-**
**107,049**
**107,634**
~~=====~~||||||||||
|**A2 Asset and investment sales, (see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**107,049**
**-**
**-**
**107,049**
**107,634**
~~SSS~~|||||||||||||
||**A3 Payments**||||||||||||
||Ashlyns Finance & Admin||**1,750**||**-**||**-**||**1,750**||**1,500**||
||Sports & Facilities Manager||**3,369**||**-**||**-**||**3,369**||**3,239**||
||A2FStaff||**3,955**||**-**||**-**||**3,955**||**4,594**||
||School overheads||**2,000**||**-**||**-**||**2,000**||**1,676**||
||Telephone/Planet Numbers||**225**||**-**||**-**||**225**||**192**||
||Bank costs||**260**||**-**||**-**||**260**||**220**||
||IT costs||**894**||||||**894**||**620**||
||Insurance||**2,800**||**-**||**-**||**2,800**||**2,700**||
||Legal and Professional||**372**||**-**||**-**||**372**||**433**||
||Weekly Pitch inc Brushing||**8,058**||||||**8,058**||**7,669**||
||Annual Inspection||**1,995**||||||**1,995**||||
||Occasional Maintenance Items||**5,985**||||||**5,985**||**1,308**||
||Equipment||**4,453**||||||**4,453**||**5,807**||
||Electricity/Floodlights running costs||**7,340**||||||**7,340**||**22,739**||
||Floodlight lamp clean, maintain and replace||**-**||||||**-**||**-**||
||Gas||**369**||||||**369**||**246**||
||Cleaning||**2,200**||||||**2,200**||**2,001**||
||Cleaning materials/supplies||**250**||||||**250**||**166**||
||Equipment leasing||**-**||||||**-**||**-**||
||Catering consumables||**-**||||||**-**||**-**||
||Catering equipment||**-**||||||**-**||**-**||
||Health & safety compliance||**-**||||||**-**||**-**||
||Training/first aid||**-**||||||**-**||**-**||
||Caretaking costs||**200**||||||**200**||**156**||
||Building maintenance||**280**||||||**280**||**117**||
||Fixtures and fittings, equipment maintenance||**-**||||||**-**||**56**||
||||||||||**-**||||
||||**-**||||||**-**||**-**||
||||**-**||**-**||**-**||**-**||**-**||
|**A4 Asset and investment purchases, (see table)**
Carpet Replacement Fund
General Maintenance Fund
Fence Replacement Fund
Road Replacement Fund
Berkhamsted Raiders
Sinking fund drawdown for Floodlights
Ashlyns School
~~=~~||**_Sub total_ **
**_Sub total_ **
**_Total payments_**|**46,755**
**-**
**-**
**46,755**
**55,439**
**-**
**-**
**-**
**3,000**
**3,000**
**3,000**
**-**
**-**
**-**
**-**
**-**
**30,840**
**-**
**-**
**-**
**-**
**-**
**33,840**
**-**
**-**
**33,840**
**3,000**
**80,595**
**-**
**-**
**80,595**
**58,439**
~~=====~~||||||||||
|**_Net of receipts/(payments)_**
**26,454**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**209,834**
**_Cash funds this year end_**
**236,287**
**Section B Statement of assets and liabilities at the end of the period**
~~ee~~||||**26,454**
**209,834**
**236,287**
|**-**
**- 26,454**
**49,195**
**-**
**-**
**-**
**-**
**-**
**209,834**
**160,639**
**-**
**-**
**236,287**
**209,834**
~~————~~|||||||**49,195**
**160,639**
**209,834**|
||||||||**Unrestricted**||**Restricted**||**Endowment**|
|---|---|---|---|---|---|---|---|---|---|---|---|
||||**Categories**||**Details**||**funds**||**funds**||**funds**|
||||||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B1 Cash funds**|**B1 Cash funds**|**B1 Cash funds**||**182,280**
**-**
**-**
**53,959**
**-**
**-**
**-**
**48**
**-**
**-**
**236,287**
**-**
**-**
CAF Gold account
Ashlyns account
CAF Platinum account
CAF Cash account
**_Total cash funds_**
~~—===~~||||||||
||||||(agree balances with receipts and payments|(agree balances with receipts and payments||||||
||||||account(s))||OK||OK||OK|
||||||||**Unrestricted**||**Restricted**||**Endowment**|
||||||||**funds**||**funds**||**funds**|
||||||**Details**||**to nearest £**||**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|**B2 Other monetary assets**|**B2 Other monetary assets**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~===~~||||||||
||||||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
**B3 Investment assets**
## **B4 Assets retained for the charity’s own use**
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
|||**-**|**-**|
|---|---|---|---|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**|**Current value**
**(optional)**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|**Details**|**Fund to which**
**liability relates**|**Amount due**
**(optional)**|**When due**
**(optional)**|
|||**-**||
|||**-**||
|||**-**||
|||**-**||
|||**-**||
|Signature|Print|Name|Date of
approval|
|||||
|||||
## yy CHARITY COMMISSION FOR ENGLAND AND WALES
## . Independent examiner's report on the accounts
## Section A Independent Examiner’s Report
Report to the trustees/ |. ~ : members of | Berko Astro at Ashlyns School On accounts for the year | 31 August 2025 ended
**----- Start of picture text -----**
Charity no | 1146798
(if any)
**----- End of picture text -----**
- | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2025.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
- Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention other than that disclosed below in connection with the examination which gives me cause to believe that in, any material respect: * accounting records were not kept in accordance with section 130 of the Act or
- e the accounts do not accord with the accounting records
**----- Start of picture text -----**
| have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
signed: [Tf —SSSSS*d;C*«éat: [09 Ferry 2026
Name: | Rhys Sutton
**----- End of picture text -----**
Relevant professional |FCCA qualification(s) or body (if any):
**----- Start of picture text -----**
Address: | Stewarts Accountants Ltd
**----- End of picture text -----**
271 High Street, Berkhamsted, Herts, HP4 1AA
## IER
1
October
2018
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of |The charity has prepared accounts on a receipts and payments basis but has any items that the included adjustments for accruals and prepayments. The inclusion of such examiner wishes to adjustments is inconsistent with the receipts and payments basis of accounting, disclose. which recognises transactions only when cash is received or paid. As a result, the accounts do not fully comply with the applicable reporting framework as set out in the Charities Act 2011 and the Charity Commission’s guidance (CC16 and CC3z2).
IER
2
October
2018