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← Haregate Community Centre

2024-01-31-accounts

Company registration number: 07817840 Charity registration number: 1146645

Haregate Community Centre

(A company limited by guarantee)

Annual Report and Financial Statements for the Year Ended 31 January 2024

Daryl Denson ACMA VAST The Dudson Centre Hope Street Hanley ST1 5DD

Haregate Community Centre

Contents

Reference and Administrative Details 1
Trustees Report (incorporating the Directors' Report 2 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6 to 7
Balance Sheet 8
Notes to the Financial Statements 9 to 19

Haregate Community Centre

Reference and Administrative Details

Trustees M A Lovatt J E Belfield D A Bloor K T Hurst T James-Bourne S K Farnell B M Ball Charity Registration Number 1146645 Company Registration Number 07817840 The charity is incorporated in England. Registered Office 46 Queens Drive Leek Staffordshire ST13 6DJ Independent Examiner Daryl Denson ACMA VAST The Dudson Centre Hope Street Hanley ST1 5DD

Page 1

Haregate Community Centre

Trustees Report (incorporating the Directors' Report

The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 January 2024.

Trustees and officers

The trustees and officers serving during the year and since the year end were as follows:

Trustees: M A Lovatt J E Belfield D A Bloor K T Hurst T James-Bourne S K Farnell B M Ball (appointed 21 February 2024)

Objectives and activities

Objects and aims

To benefit the residents of The Haregate area of Leek (Staffordshire) and surrounding areas, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and local authorities, voluntary and other organisations in common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.

Objectives, strategies and activities

Over the 2023 - 2024 period we hosted 78 individual groups/organisations over a total of 884 booked sessions creating a footfall of 17,651.

These figures included 12 community events including craft days, cookery days, film afternoon and much more. All events held at the community centre continue to be offered to local residents at little to no costs.

The cafe at the centre continues to be popular within the community. It is utilised by a number of local agencies including local police, housing agencies, financial support, carers support, moneywise support and mental health services to allow a drop in service for local residents. The cafe supplied 1158 dinners over the 12 month period on top of the twice weekly cafe provided snacks and breakfasts to local residents.

The community cupboard project continues to provide affordable or free health food and cupboard staples to local residents. Over the period from 2023 - 2024 we provided food to 3010 people, this figure includes 1497 bags of fresh fruit and vegetables and a further 1513 families coming to the centre to access the donated over stock and short dated items.

Our community essentials project has supported 15 families over the year and continue strong working links with other partner organisations including social services and housing support.

Funds for the year have mainly come from room income and grants supporting the work we have been doing.

Page 2

Haregate Community Centre

Trustees Report (incorporating the Directors' Report

Public benefit

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Achievements and performance

Providing support to individuals including:

Provision of support to local residents in regards to healthy eating and lifestyle choices.

Mental health support

Physical health

Support for user groups

Financial review

Policy on reserves

The charity aims to have three months running costs of the centre in hand. This is at times a challenge but we are finacially stable and review monthy financial activity to ensure the ongoing viability of the centre. At the period end free reserves stood at £38,276 (2023: £45,734).

Page 3

Haregate Community Centre

Trustees Report (incorporating the Directors' Report

Principal funding sources

Our usual main source of income is through room hire although we are still financially supported by the local district council. Another major source of income is the community cupbaord which is run by volunteers supported by staff and is generating room hire payments for two days a week which would not otherwis be generated.

Early in the 2022/2023 period our income has been dominated by donations, fundraising, grants, and room income from facilities at the venue.

All our income is used to support local initiatives and individuals once our running cost have been paid. The building is provided for a peppercorn rent by Your Housing.

Investment policy and objectives

This orgnisation does not make investments.

Structure, governance and management

Nature of governing document

The charity is a company limited by guarantee and registered charity. It is operated under the rules of its memorandum and articles of association dated 20 February 2012. It has no share capital and the liability of each member in the event of winding-up is limited to £1.

Recruitment and appointment of trustees

An application form is given to anyone showing interest in becoming a trustee on the board who has at least 6 months volunteering time for either the centre or a group that uses the facilities, this is then discussed by the board, successful applicants are invited to a meeting with the board to discuss the application before final decision is made.

Organisational structure

We have a wide ranging portfolio of policies and procedures which are reviewed on a rolling basis by trustees at their monthly meetings. We work with a number of local statutory, voluntary and community organisations to share information and to provide a mutual support network for the benefit of our residents.

Trustees regularly discuss risk management and at the moment the centre is well used and financially viable. However, we are now in a position where our core funding from our local housing association has come to an end. To great extent this is being addressed by the success of our community cupboard activity which is providing regular income for room hire.

Small companies provision statement

This report has been prepared in accordance with the small companies regime under the Companies Act 2006.

10/10/24 The annual report was approved by the trustees of the charity on .................... and signed on its behalf by:

~~...............................~~ Kelvin Hurst (Oct 10, 2024 16:44 GMT+1) .......... K T Hurst Trustee

Page 4

Haregate Community Centre

Independent Examiner's Report to the trustees of Haregate Community Centre ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 January 2024.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of Haregate Community Centre as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

...................................... Daryl Denson ACMA

VAST The Dudson Centre Hope Street Hanley ST1 5DD

10/10/24

Date:.............................

Page 5

Haregate Community Centre

Statement of Financial Activities for the Year Ended 31 January 2024 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

Note
Income and Endowments from:
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Other income
6
Total Income
4
Expenditure on:
Raising funds
7
Charitable activities
8
Total Expenditure
Net expenditure
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
17		 Unrestricted
£
26,232
26,381
1,737
12,494
66,844
(1,090)
(73,024)
(74,114)
(7,270)
(7,270)
45,546
38,276		 Total
2024
£
26,232
26,381
1,737
12,494
66,844
(1,090)
(73,024)
(74,114)
(7,270)
(7,270)
45,546
38,276

The notes on pages 9 to 19 form an integral part of these financial statements. Page 6

Haregate Community Centre

Statement of Financial Activities for the Year Ended 31 January 2024 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

Note
Income and Endowments from:
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Other income
6
Total income
Expenditure on:
Raising funds
7
Charitable activities
8
Total expenditure
Net expenditure
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
17		 Unrestricted
funds
£
27,289
22,832
3,497
9,987
63,605
(1,648)
(63,007)
(64,655)
(1,050)
(1,050)
46,596
45,546		 Total
2023
£
27,289
22,832
3,497
9,987
63,605
(1,648)
(63,007)
(64,655)
(1,050)
(1,050)
46,596
45,546

All of the charity's activities derive from continuing operations during the above two periods.

The notes on pages 9 to 19 form an integral part of these financial statements. Page 7

Haregate Community Centre

(Registration number: 07817840) Balance Sheet as at 31 January 2024

Note
Fixed assets
Tangible assets
13
Current assets
Debtors
14
Cash at bank and in hand
15
Creditors: Amounts falling due within one year
16
Net current assets
Net assets
Funds of the charity:
Unrestricted income funds
Unrestricted funds
Total funds
17		 2024
£
1
156
38,709
38,865
(590)
38,275
38,276
38,276
38,276		 2023
£
103
273
45,732
46,005
(562)
45,443
45,546
45,546
45,546

For the financial year ending 31 January 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

The financial statements on pages 6 to 19 were approved by the trustees, and authorised for issue on 10/10/24 .................... and signed on their behalf by:

~~.............................~~ Kelvin Hurst (Oct 10, 2024 16:44 GMT+1) ............ K T Hurst Trustee

The notes on pages 9 to 19 form an integral part of these financial statements. Page 8

Haregate Community Centre

Notes to the Financial Statements for the Year Ended 31 January 2024

1 Charity status

The charity is limited by guarantee, incorporated in England, and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.

2 Accounting policies

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). They also comply with the Companies Act 2006 and Charities Act 2011.

Basis of preparation

Haregate Community Centre meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.

Income and endowments

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.

Donations and legacies

Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.

Grants receivable

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

Page 9

Haregate Community Centre

Notes to the Financial Statements for the Year Ended 31 January 2024

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Raising funds

These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Governance costs

These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses.

Government grants

Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets

Individual fixed assets costing £500 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Asset class Depreciation method and rate Furniture & Fittings 10% Straight Line Equipment 20% Straight Line

Page 10

Haregate Community Centre

Notes to the Financial Statements for the Year Ended 31 January 2024

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.

3 Income from donations and legacies

Donations and legacies;
Donations from individuals
Grants, including capital grants;
Government grants
Donations and legacies;
Donations from individuals
Grants, including capital grants;
Government grants		 Unrestricted
funds
General
£
13,232
13,000
26,232
Unrestricted
funds
General
£
4,061
23,228
27,289		 Total
2024
£
13,232
13,000
26,232
Total
2023
£
4,061
23,228
27,289

Page 11

Haregate Community Centre

Notes to the Financial Statements for the Year Ended 31 January 2024

4 Income from charitable activities

Photocopying Charges
Room Hire
Room Hire
5
Income from other trading activities
Fundraising
Fundraising
6
Other income
Community cupboard income
Community cupboard income		 Unrestricted
funds
General
£
5
26,376
26,381
Unrestricted
funds
General
£
22,832
Unrestricted
funds
General
£
1,737
1,737
Unrestricted
funds
General
£
3,497
3,497
Unrestricted
funds
General
£
12,494
Unrestricted
funds
General
£
9,987		 Total
2024
£
5
26,376
26,381
Total
2023
£
22,832
Total
2024
£
1,737
1,737
Total
2023
£
3,497
3,497
Total
2024
£
12,494
Total
2023
£
9,987

Page 12

Haregate Community Centre

Notes to the Financial Statements for the Year Ended 31 January 2024

7 Expenditure on raising funds

a) Costs of trading activities

Note
Events
Note
Events		 Unrestricted
funds
General
£
1,090
1,090
Unrestricted
funds
General
£
1,648
1,648		 Total
2024
£
1,090
1,090
Total
2023
£
1,648
1,648

Page 13

Haregate Community Centre

Notes to the Financial Statements for the Year Ended 31 January 2024

8 Expenditure on charitable activities

Wages
Employers NI
Payroll Fees
Photocopy Costs
Training Costs
Computer Costs
Professional Fees
Stationery
Utilities
Postage and Phone
Repairs and Services
Depreciation
Sundry Expenses
Independent Examination
Community Cupboard
Community Cafe
Community Essentials		 Activity
undertaken
directly
£
43,001
6,457
458
1,595
96
298
1,508
334
3,925
977
2,067
102
171
590
7,317
3,977
151
73,024		 2024
£
43,001
6,457
458
1,595
96
298
1,508
334
3,925
977
2,067
102
171
590
7,317
3,977
151
73,024

Page 14

Haregate Community Centre

Notes to the Financial Statements for the Year Ended 31 January 2024

Wages
Employers NI
Payroll Fees
Photocopy Costs
Training Costs
Computer Costs
Professional Fees
Stationery
Utilities
Postage and Phone
Repairs and Services
Depreciation
Sundry Expenses
Independent Examination
Community Cupboard
Community Cafe
Community Essentials		 Activity
undertaken
directly
£
38,335
5,075
227
1,543
19
129
756
276
3,156
860
1,809
102
315
587
7,573
1,959
286
63,007		 2023
£
38,335
5,075
227
1,543
19
129
756
276
3,156
860
1,809
102
315
587
7,573
1,959
286
63,007

£74,114 (2023 - £64,655) of the above expenditure was attributable to unrestricted funds and £Nil (2023 - £Nil) to restricted funds.

Page 15

Haregate Community Centre

Notes to the Financial Statements for the Year Ended 31 January 2024

9 Analysis of governance and support costs

Raising funds expenditure

Governance costs

Independent examiner fees
Examination of the financial statements
Independent examiner fees
Examination of the financial statements		 Unrestricted
funds
General
£
590
590
Unrestricted
funds
General
£
587
587		 Total
2024
£
590
590
Total
2023
£
587
587

10 Government grants

The following government grants were received during the period: Staffordshire Moorlands District Council - General running costs - £10,500 (2023: £19,778) Support Staffordshire - General running costs - £ (2023: £2,700)

Staffordshire County Counci l - General running costs - £500 (2023: £750) Sainsburys - General running costs - £1,500 (2023: £nil)

Neighbourly - Geneal running costs - £500 (2023: £nil)

The amount of grants recognised in the financial statements was £13,000 (2023 - £23,228). There were no unfulfilled conditions in relation to this grant.

No other govenrment assistance was received.

11 Trustees remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

Page 16

Haregate Community Centre

Notes to the Financial Statements for the Year Ended 31 January 2024

12 Staff costs

The aggregate payroll costs were as follows:

Staff costs during the year were:
Wages and salaries
The monthly average number of persons (including senior management /
charity during the year expressed as full time equivalents was as follows:
Community Centre Staff
No employee received emoluments of more than £60,000 during the year.		 2024
£
2023
£
49,458
43,410
leadership team) employed by the
2024
No
2023
No
4
3		 2023
£
43,410

13 Tangible fixed assets

Cost
At 1 February 2023
At 31 January 2024
Depreciation
At 1 February 2023
Charge for the year
At 31 January 2024
Net book value
At 31 January 2024
At 31 January 2023
14 Debtors
Prepayments		 Furniture and
equipment
£
13,766
13,766
13,663
102
13,765
1
103
2024
£
156		 Total
£
13,766
13,766
13,663
102
13,765
1
103
2023
£
273
13,766
13,663
102
13,765
1
103
2024
£
156

Page 17

Haregate Community Centre

Notes to the Financial Statements for the Year Ended 31 January 2024

15 Cash and cash equivalents

15 Cash and cash equivalents
Cash on hand
Cash at bank
16 Creditors: amounts falling due within one year
Accruals
17 Funds
Unrestricted funds
General
General Fund
Balance at 1
February 2022
£
Unrestricted funds
General
General Fund
46,596
18 Analysis of net assets between funds
Tangible fixed assets
Current assets
Current liabilities
Total net assets		 Incoming
resources
£
63,605		 2024
£
1,709
37,000
38,709
2024
£
590
Balance at 1
February 2023
£
45,546
Resources
expended
£
(64,655)
Unrestricted
funds
General
£
1
38,865
(590)
38,276		 2023
£
1,427
44,305
45,732
2023
£
562
Balance at 31
January 2024
£
45,546
Balance at 31
January 2023
£
45,546
Total funds at
31 January
2024
£
1
38,865
(590)
38,276

Page 18

Haregate Community Centre

Notes to the Financial Statements for the Year Ended 31 January 2024

Tangible fixed assets
Current assets
Current liabilities
Total net assets		 Unrestricted
funds
General
£
103
46,005
(562)
45,546		 Total funds at
31 January
2023
£
103
46,005
(562)
45,546

19 Related party transactions

There were no related party transactions in the year.

Page 19

Haregate Accounts

Final Audit Report

2024-10-10

Created: 2024-10-03 By: VAST Accounts (accounts@vast.org.uk) Status: Signed Transaction ID: CBJCHBCAABAAkFcfl0neu2d7qs8yPpdn1YptgiagPgxC

"Haregate Accounts" History

2024-10-03 - 2:02:50 PM GMT- IP address: 82.31.1.14

Document emailed to Kelvin Hurst (bigredkelv@gmail.com) for signature

2024-10-03 - 2:02:54 PM GMT

2024-10-04 - 11:33:49 AM GMT- IP address: 66.249.81.236

2024-10-10 - 3:43:36 PM GMT- IP address: 66.249.81.236

Signature Date: 2024-10-10 - 3:44:21 PM GMT - Time Source: server- IP address: 86.190.187.154

Document emailed to Daryl Denson (daryl.denson@vast.org.uk) for signature 2024-10-10 - 3:44:22 PM GMT

Email viewed by Daryl Denson (daryl.denson@vast.org.uk) 2024-10-10 - 3:44:54 PM GMT- IP address: 82.31.1.14

Document e-signed by Daryl Denson (daryl.denson@vast.org.uk) Signature Date: 2024-10-10 - 4:10:41 PM GMT - Time Source: server- IP address: 82.31.1.14

Agreement completed.

2024-10-10 - 4:10:41 PM GMT