Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 April 2022 To 31 March 2023
Section A Reference and administration details
Charity name North Oxfordshire District Scout council
Other names charity is known by
Registered charity number (if any) 1146635
Charity's principal address 62 The Moors Kidlington Oxford Postcode OX5 2AJ
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Colin Davidson | Chairman | |||
| David Betts | Treasurer | |||
| Phil Grant | ||||
| Joshua Page | ||||
| Kyle Wal;ton | ||||
| Suzanne Smith | ||||
| Dominic Turner | ||||
| Ian Broome | ||||
| Janet Duxbury | ||||
| Matthew Labuda | Secretary | |||
| Mike Bowden | ||||
| Sophie Smith | ||||
| Claire O’Brien | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
- (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
Elected by the AGM Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
Promote the development of young people in achieving their full physical, intellectual and spiritual potential as individuals as responsible citizens and members of their local national and international communities
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The charity achieves its objectives by supporting scout groups within its district and providing events and activities.
The trustees are aware of their statutory obligations to have regard to the guidance issued by the Charity commission on public benefit
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The Trustees met 6 times in the year. They received written reports from the Treasurer and the District Commissioner
Membership levels have returned to pre pandemic levels however we have lost some leaders causing some groups to close.
The trusts campsite has now returned to use at pre pandemic levels. This provides a valuable asset contributing to the provision of scouting in North Oxfordshire
The trustees provide support to scout groups as needed
The trustees has an appointments committee and has made appointments thoughout the year and continue with its work
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Section E Financial review
Brief statement of the charity’s policy on reserves
Details of any funds materially in deficit
The trustees policy on reserves is to ensure that they have sufficient funds to put on and subsidise activities and events and to maintain and invest in the district campsite at Horley in a fully operational condition for the use of all the scout members of the district
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Colin Davidson | David Betts | |
| Chairman | Treasurer | |
| 10thJanuary 2024 |
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North Oxfordshire District Scout Council Reports & Accounts Year Ended 31[st] March 2023
Independent Exarninerfs Report to the Trustees of the NORTH OXFORDSHRE DISTrICt scour COUNCIL I report on the Accounts of the District for the year ended 31st March 2023. which are set out on the following pages. Respe¢tlve Respon51bllitie5 of Trustees and Examiner. The Charity's Trustees are responsible for the preparation of the accounts. The Charlty's Trustees consider that an audit is not qUid for this year under Sertion 145(11 of the Charities Act 2011, and that an independeni examination is needed. It Is my responslbility to." examine the accounts under Sectlon 145 of the Charltles Act 2011 follow the pr(Kedures laid down In the Generdl Dlrections given by the Charity Commission under Section 14515llb} of the Charities Act 2011 state whether any partkular matters have come to my attentlon Ba5 of Independent Examlw's ReporL My examlftatlon was carrled out In accordance with the General Directions given by the Charity Commission. An examination intludes a review of the accounting records kept by the Charity and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. seeking explanations from you as trustees concernin8 any such matter5. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is gNen as to whether the accounts present a "true and fair view" and the report Is limited to those matters set out in the ststement below. Independent Examlnees Ststement In connection with my examinatlon no matter has corne to my attentlon: whlch 8ives me reasonable cause to believe that. in any material respect. the requlrements to keep accounting COrdS in accordance with SeCtn 131 of the Charities Act 2011; and to prepare accounts which accord with the accountin8 records have not been met. to which. In my opinlon, attentlon should be drawn in order to enable a proper understandlng of the accounts to be reached. Name: Jane Hlckson ACMA Qualffication: Assoclate of The Chartered Instltute of Management Accountants Address: 51a Northfield Road, Ealin& London W13 9SY Date: 2nd June 2023 Signed-
NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31/03/2023 STATEMENT OF FINANCIAL ACTIVITY
| Total Incoming Resources Total Resources Expended Net Surplus/ Outgoing Resources Revaluation of Assets Net Movement of Funds Note: |
This Year £ 92796 94978 -2182 4915 2733 |
Last Year £ 86600 74233 |
|---|---|---|
| 12367 | ||
| 12367 | ||
NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31/03/2023 BALANCE SHEET
| This Year This Note No. £ FIXED ASSETS Tangible Assets 2 CURRENT ASSETS Stocks 3 2724 Debtors 4 2391 Cash and Bank 5 108945 114060 CURRENT LIABILITIES Amounts due within one year 6 40954 NET CURRENT ASSETS NET ASSETS RESERVES Unrestricted 10 Designated Campsite Closed group reserve Equipment REPRESENTED BY Accumulated fund Surplus for year Accumulated funds at year end Approved By committee David Betts Date 13th June 2023 Treasurer |
year at 31st March 2022 £ £ £ 9247 5964 7510 399 116995 124904 51248 73106 73656 82353 79620 66184 67044 8104 3765 7069 7708 1896 1103 83253 79620 79620 67253 2733 12367 82353 79620 |
year at 31st March 2022 £ £ £ 9247 5964 7510 399 116995 124904 51248 73106 73656 82353 79620 66184 67044 8104 3765 7069 7708 1896 1103 83253 79620 79620 67253 2733 12367 82353 79620 |
|---|---|---|
| 79620 | ||
| 67044 3765 7708 1103 79620 67253 12367 |
||
| 79620 | ||
NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31/03/2023 INCOMING RESOURCES
| Membership fees received Campsite Running Closed Groups Scout Shop Badges District Camp Donations Bank Interest TOTAL INCOMING RESOURCES |
This year 57973 24069 0 4647 5682 404 0 21 92796 |
Last year 49997 21113 |
|---|---|---|
| 7750 | ||
| 731 | ||
| 3989 3010 10 |
||
| 86600 |
NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31/03/2022 OUTGOING RESOURCES
| Membership fees District Activities Campsite Running Scout Shop Badges Grants District Events District Team Closed Group costs Donation passed on Equipment Bank Charges Other Expenses Administration and IT Depreciation TOTAL RESOURCES EXPENDED |
This year 57664 0 17992 4908 4589 200 0 658 639 0 310 254 6132 1632 94978 |
Last year 49397 0 17348 |
|---|---|---|
| -737 | ||
| 3453 | ||
| 438 182 455 43 3000 184 100 370 |
||
| 74233 |
NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31/03/2023 NOTES TO THE ACCOUNTS
1)Accounting Policies
a) Basis of Policies
These accounts are prepared under the historical cost convention, in accordance with applicable accounting standards and the Statement of Recommended practice "Accounting by Charities".
b) Depreciation
Provision for depreciation of fixed assets held for use by the charity is made at annual rates calculated to spread the cost (less anticipated residual disposal value) of each asset evenly over its expected useful life.
Depreciation rate used against equipment is 15% reducing balance.
New Asset register has been prepared and valued as at 31st March 2023
2)TANGIBLE ASSETS
| Net Book Value @31/03/22 Depreciation for year Revaluation of Assets Net Book Value @ 31/03/23 |
Buildings 1 0 1 |
Equipment 5964 -1632 4915 9247 |
Total 9398 0 0 |
|---|---|---|---|
| 9248 |
3)STOCK
| Badges 4)DEBTORS Badge Sales Campsite unpaid invoices |
2724 |
|---|---|
| 2724 | |
| 153 2238 |
|
| 2391 |
NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31/03/2023 NOTES TO THE ACCOUNTS
5)CASH AND BANK
| Current Account | 108865 |
|---|---|
| Cash in Hand | 80 |
| 108945 |
6)LIABILITIES
| Campsite Accrual 2022/23 | 3500 |
|---|---|
| Subs paid early | 37454 |
| 40954 |
7)EXPLORER FUNDS
Funds held by Explorer Scout Units that are self administered but ultimately are the responsibility of the district balance held at the end of the year are £16868 (Spartans ESU still outatanding)
8)REMUNERATION AND EXPENSES
There were no remuneration expenses or other payments made in the year.
9)REGISTERED NUMBERS
North Oxfordshire District Scout Council is registered with the following
| Charities Commission | 1146635 |
|---|---|
| Scout Association | 14815 |
10) Designated Funds
| Equipment | Closed Groups | Campsite | |
|---|---|---|---|
| Balance as at 31st March 2023 | 1103 | 7708 | 3765 |
| Contribution to funds in 2022/23 | 1103 | 0 | 4339 |
| Withdrawn from funds 2022/23 | -310 | -639 | 0 |
|---|---|---|---|
| Balance as at 31st March 2022/23 | 1896 | 7069 | 8104 |
Independent Examlner's Report to the Trustees oltht NORTH OXFORDSHRE DISTRICT SCOUT COUNCIL rewjrt on the Acrounts of the Distrirt forthe yearended 31st Marth 2023. which are set out on the following page5. Respectl¥e Ilespon51bllltlesof Trustee5and EKamlner. The Charlty's Trusteesare responslble for the preparaOn of the attount> The Charlty'5Tru5tees ¢onsider that 3n audit is not required for thi5 year undersection 14511) of the Charities Act 2011. at)d that an independent examination 15 needed. It Is my responslbility to.. examine the accounts under Section 145 of the Charitles Act 2011 followthe procedures lald down In the General Dlrettions glven by the Charitycommission under Sectlon 14515llbl of the Charitles Acr 2011 state whether any particular matters have come to my attention BBsls of IndependentEKamlner's AeporL My examlnatlon was carried out In acuJrdan¢e with the General Dirertions given by the Charity Commission. An examination indudes a review of the accounting records kept by the Chority and a comparison of the accounts presented wlth those records. It also includes conslderation of any nUsual item5 or dlsclosures In the accounis. seeking explanatlons from you as trustees ¢on¢erning any such matters. The procedures undertaken do not provide all the evidence that wotsld be required In an audit, and consequentty no oplnlon Is gfven as fo whether the accounts pSent a 'irue and fairviev/', and the report ts Ilmlted to those matters set out In the statement below. Independent Examlnerfs Statement In connection with my examination no matter has Come to my attention.. which gives me reasonable tause to believe that. in any material re5pecL the requirements to keep accotsnting retords rn attordano with Settion 131 of the Charit*s Acl 2011,. and to prepare accouTrts whith &CfOTd with the Hccounting records hHve not been met. to which, ITr my opinion, attention should be drawn in order to enable a proper understandln8 of the accounts to be reached. Name: Jane Hlckson ACMA Qualification.. A55ociate of The Chartered Institute of Mana8ement Acrountants Addre5S: 513 Northfield Road, Ealin& London W13 9SY Date.. 2nd June 2023 Slgned: