## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 April 2022 **To** 31 March 2023 ## Section A Reference and administration details **Charity name** North Oxfordshire District Scout council **Other names charity is known by** **Registered charity number (if any)** 1146635 **Charity's principal address** 62 The Moors Kidlington Oxford **Postcode OX5 2AJ** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Colin Davidson|Chairman||| ||David Betts|Treasurer||| ||Phil Grant|||| ||Joshua Page|||| ||Kyle Wal;ton|||| ||Suzanne Smith|||| ||Dominic Turner|||| ||Ian Broome|||| ||Janet Duxbury|||| ||Matthew Labuda|Secretary||| ||Mike Bowden|||| ||Sophie Smith|||| ||Claire O’Brien|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) How the charity is constituted - (eg. trust, association, company) Elected by the AGM Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** Promote the development of young people in achieving their full physical, intellectual and spiritual potential as individuals as responsible citizens and members of their local national and international communities March **2012** **TAR** 2 The charity achieves its objectives by supporting scout groups within its district and providing events and activities. The trustees are aware of their statutory obligations to have regard to the guidance issued by the Charity commission on public benefit **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The Trustees met 6 times in the year. They received written reports from the Treasurer and the District Commissioner Membership levels have returned to pre pandemic levels however we have lost some leaders causing some groups to close. The trusts campsite has now returned to use at pre pandemic levels. This provides a valuable asset contributing to the provision of scouting in North Oxfordshire The trustees provide support to scout groups as needed The trustees has an appointments committee and has made appointments thoughout the year and continue with its work March **2012** **TAR** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** **Details of any funds materially in deficit** The trustees policy on reserves is to ensure that they have sufficient funds to put on and subsidise activities and events and to maintain and invest in the district campsite at Horley in a fully operational condition for the use of all the scout members of the district None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**||| |---|---|---| ||Colin Davidson|David Betts| ||Chairman|Treasurer| ||10thJanuary 2024|| March **2012** **TAR** 5 North Oxfordshire District Scout Council Reports & Accounts Year Ended 31[st] March 2023 Independent Exarninerfs Report to the Trustees of the NORTH OXFORDSHRE DISTrICt scour COUNCIL I report on the Accounts of the District for the year ended 31st March 2023. which are set out on the following pages. Respe¢tlve Respon51bllitie5 of Trustees and Examiner. The Charity's Trustees are responsible for the preparation of the accounts. The Charlty's Trustees consider that an audit is not ￿qUi￿d for this year under Sertion 145(11 of the Charities Act 2011, and that an independeni examination is needed. It Is my responslbility to." examine the accounts under Sectlon 145 of the Charltles Act 2011 follow the pr(Kedures laid down In the Generdl Dlrections given by the Charity Commission under Section 14515llb} of the Charities Act 2011 state whether any partkular matters have come to my attentlon Ba￿5 of Independent Examlw's ReporL My examlftatlon was carrled out In accordance with the General Directions given by the Charity Commission. An examination intludes a review of the accounting records kept by the Charity and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. seeking explanations from you as trustees concernin8 any such matter5. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is gNen as to whether the accounts present a "true and fair view" and the report Is limited to those matters set out in the ststement below. Independent Examlnees Ststement In connection with my examinatlon no matter has corne to my attentlon: whlch 8ives me reasonable cause to believe that. in any material respect. the requlrements to keep accounting ￿COrdS in accordance with SeCt￿n 131 of the Charities Act 2011; and to prepare accounts which accord with the accountin8 records have not been met. to which. In my opinlon, attentlon should be drawn in order to enable a proper understandlng of the accounts to be reached. Name: Jane Hlckson ACMA Qualffication: Assoclate of The Chartered Instltute of Management Accountants Address: 51a Northfield Road, Ealin& London W13 9SY Date: 2nd June 2023 Signed- ## **NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31/03/2023 STATEMENT OF FINANCIAL ACTIVITY** |Total Incoming Resources
Total Resources Expended
Net Surplus/ Outgoing Resources
Revaluation of Assets
Net Movement of Funds
Note:|This Year
£
92796
94978
-2182
4915
2733|Last Year
£
86600
74233| |---|---|---| |||12367| |||12367| |||| ## **NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31/03/2023 BALANCE SHEET** |This Year
This
Note No.
£
FIXED ASSETS
Tangible Assets
2
CURRENT ASSETS
Stocks
3
2724
Debtors
4
2391
Cash and Bank
5
108945
114060
CURRENT LIABILITIES
Amounts due within
one year
6
40954
NET CURRENT ASSETS
NET ASSETS
RESERVES
Unrestricted
10
Designated
Campsite
Closed group reserve
Equipment
REPRESENTED BY
Accumulated fund
Surplus for year
Accumulated funds at year end
Approved By committee
David Betts
Date 13th June 2023
Treasurer|year
at 31st March 2022
£
£
£
9247
5964
7510
399
116995
124904
51248
73106
73656
82353
79620
66184
67044
8104
3765
7069
7708
1896
1103
83253
79620
79620
67253
2733
12367
82353
79620|year
at 31st March 2022
£
£
£
9247
5964
7510
399
116995
124904
51248
73106
73656
82353
79620
66184
67044
8104
3765
7069
7708
1896
1103
83253
79620
79620
67253
2733
12367
82353
79620| |---|---|---| |||79620| |||67044
3765
7708
1103
79620
67253
12367| |||79620| |||| ## **NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31/03/2023 INCOMING RESOURCES** |Membership fees received
Campsite Running
Closed Groups
Scout Shop
Badges
District Camp
Donations
Bank Interest
TOTAL INCOMING RESOURCES|This year
57973
24069
0
4647
5682
404
0
21
92796|Last year
49997
21113| |---|---|---| |||7750| |||| |||731| |||3989
3010
10| |||86600| ## **NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31/03/2022 OUTGOING RESOURCES** |Membership fees
District Activities
Campsite Running
Scout Shop
Badges
Grants
District Events
District Team
Closed Group costs
Donation passed on
Equipment
Bank Charges
Other Expenses
Administration and IT
Depreciation
TOTAL RESOURCES EXPENDED|This year
57664
0
17992
4908
4589
200
0
658
639
0
310
254
6132
1632
94978|Last year
49397
0
17348| |---|---|---| |||-737| |||| |||3453| |||438
182
455
43
3000
184
100
370| |||74233| ## **NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31/03/2023 NOTES TO THE ACCOUNTS** ## **1)Accounting Policies** a) Basis of Policies These accounts are prepared under the historical cost convention, in accordance with applicable accounting standards and the Statement of Recommended practice "Accounting by Charities". ## b) Depreciation Provision for depreciation of fixed assets held for use by the charity is made at annual rates calculated to spread the cost (less anticipated residual disposal value) of each asset evenly over its expected useful life. Depreciation rate used against equipment is 15% reducing balance. New Asset register has been prepared and valued as at 31st March 2023 ## **2)TANGIBLE ASSETS** |Net Book Value @31/03/22
Depreciation for year
Revaluation of Assets
Net Book Value @ 31/03/23|Buildings
1
0
1|Equipment
5964
-1632
4915
9247|Total
9398
0
0| |---|---|---|---| ||||9248| ## **3)STOCK** |Badges
**4)DEBTORS**
Badge Sales
Campsite unpaid invoices|2724| |---|---| ||2724| ||153
2238| ||2391| ## **NORTH OXFORDSHIRE DISTRICT SCOUT COUNCIL ACCOUNTS FOR THE YEAR ENDED 31/03/2023 NOTES TO THE ACCOUNTS** ## **5)CASH AND BANK** |Current Account|108865| |---|---| |Cash in Hand|80| ||| ||108945| ## **6)LIABILITIES** |Campsite Accrual 2022/23|3500| |---|---| |Subs paid early|37454| ||| ||40954| ## **7)EXPLORER FUNDS** Funds held by Explorer Scout Units that are self administered but ultimately are the responsibility of the district balance held at the end of the year are £16868 (Spartans ESU still outatanding) ## **8)REMUNERATION AND EXPENSES** There were no remuneration expenses or other payments made in the year. ## **9)REGISTERED NUMBERS** North Oxfordshire District Scout Council is registered with the following |Charities Commission|1146635| |---|---| |Scout Association|14815| ## **10) Designated Funds** ||Equipment|Closed Groups|Campsite| |---|---|---|---| |Balance as at 31st March 2023|1103|7708|3765| |Contribution to funds in 2022/23|1103|0|4339| |Withdrawn from funds 2022/23|-310|-639|0| |---|---|---|---| ||||| |Balance as at 31st March 2022/23|1896|7069|8104| Independent Examlner's Report to the Trustees oltht NORTH OXFORDSHRE DISTRICT SCOUT COUNCIL rewjrt on the Acrounts of the Distrirt forthe yearended 31st Marth 2023. which are set out on the following page5. Respectl¥e Ilespon51bllltlesof Trustee5and EKamlner. The Charlty's Trusteesare responslble for the prepara￿On of the attount> The Charlty'5Tru5tees ¢onsider that 3n audit is not required for thi5 year undersection 14511) of the Charities Act 2011. at)d that an independent examination 15 needed. It Is my responslbility to.. examine the accounts under Section 145 of the Charitles Act 2011 followthe procedures lald down In the General Dlrettions glven by the Charitycommission under Sectlon 14515llbl of the Charitles Acr 2011 state whether any particular matters have come to my attention BBsls of IndependentEKamlner's AeporL My examlnatlon was carried out In acuJrdan¢e with the General Dirertions given by the Charity Commission. An examination indudes a review of the accounting records kept by the Chority and a comparison of the accounts presented wlth those records. It also includes conslderation of any ￿nUsual item5 or dlsclosures In the accounis. seeking explanatlons from you as trustees ¢on¢erning any such matters. The procedures undertaken do not provide all the evidence that wotsld be required In an audit, and consequentty no oplnlon Is gfven as fo whether the accounts p￿Sent a 'irue and fairviev/', and the report ts Ilmlted to those matters set out In the statement below. Independent Examlnerfs Statement In connection with my examination no matter has Come to my attention.. which gives me reasonable tause to believe that. in any material re5pecL the requirements to keep accotsnting retords rn attordano with Settion 131 of the Charit*s Acl 2011,. and to prepare accouTrts whith &CfOTd with the Hccounting records hHve not been met. to which, ITr my opinion, attention should be drawn in order to enable a proper understandln8 of the accounts to be reached. Name: Jane Hlckson ACMA Qualification.. A55ociate of The Chartered Institute of Mana8ement Acrountants Addre5S: 513 Northfield Road, Ealin& London W13 9SY Date.. 2nd June 2023 Slgned: