OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2022-09-30-accounts

Me & Dee

Charity No. 1146147

Trustees' Report and Unaudited

Accounts 30 September2022

Me & Dee Trustees Annual Report

The trustees present their report with the unaudited financial statements of the charity for the year ended 30 September 2022.

REFERENCE AND ADMINISTRATIVE DETAILS

Charity No. 1146147

Trustees

The following trustees served during the year:

  1. Mr Paul Male (Chairman)

  2. Mr Matthew Hutchings (Vice-Chairman)

  3. Mrs Nicola Kinsey (Secretary)

  4. Mrs Elizabeth Horsey (Treasurer)

  5. Mr James Austin

  6. Mrs Joanna Blanc

  7. Mr John Bricknell

  8. Mr James Gardener

  9. Mrs Tracey Hallam

  10. Mr Andrew Rudkin

Minutes Secretary

Mrs Karen Hannon

Invited to trustee meetings:

Miss Maria Hanson MBE Founder/CEO unwaged

Mr Mark Harrison Head of Operations

Page 2

Me & Dee Trustees Annual Report

Statement of trustees' responsibilities in relation to the financial statements

The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting practice).

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

Our trustees are unpaid and work in a purely voluntary capacity. Their commitment includes attendance at quarterly board meetings, sub-committee meetings and associated tasks relating to the governance and promotion of the charity, all of which are performed without any declared conflicts of interest. They each bring a wealth of knowledge and experience gained from their respective professional and personal capacities, including directors and owners of companies, as well as those working within the volunteer sector. Collectively, the trustees work together to provide support to Maria and the team, and to ensure that the aims and objectives of the charity are met, in an effective and compliant manner.

OUR MISSION STATEMENT

Me & dee has a simple mission: to ensure families going through difficult and uncertain times are gifted with memories they can treasure, never losing sight of what truly matters; because it is those special moments shared with the ones we love, no matter how complicated the circumstances may be, that are most precious of all.

CHARITY ACTIVITY

The charity provides memory making experiences for families facing short and uncertain futures together. This includes family breaks at a lodge, owned by the charity, situated on the Sherwood Hideaway Park, close to Sherwood Forest and day out amenities. It is a small, secluded site, with a small number of lodges, wellspaced out and no communal meeting places on site.

It is a luxury lodge that gives a place of space and extreme peace to spend time together as a family facing a short or uncertain future together. Every need as far as we can has been addressed to mirror the service we offer. There is a large decking with a hot tub, facing straight into the forest, that can only be seen from above. We use the site’s excellent housekeeping staff for beautifully made-up beds, fluffy white towels, and cleaning to give a wow factor to families as they enter the lodge. There is a washing machine as incontinence is a factor for many of our families, a large fridge for medication storage and one room has had a twin bed taken out to allow room for medical equipment where appropriate.

There is a large, ramped decking from the private car parking space to the double doors at the back of the lodge.

Many of our families are Midlands-based and nearing palliative care, along with intensive treatment. The location of the lodge sees it close to Nottingham Hospital for families who unfortunately need urgent medical / hospital treatment whilst they are on their break.

In addition to the lodge holidays, which provide vital respite for families who stay there, we have broadened the types of experiences supported by the charity, to ensure that those who are unable to benefit from the lodge due to physical or time constraints, are still presented with an opportunity to make precious memories together.

Page 3

Me & Dee Trustees Annual Report ACHIEVEMENTS / PERFORMANCE

During the last year we have supported a record number of families, with a range of memory-making

experiences, and ongoing emotional support, including:

*We are proud to report that we have had 100% positive feedback from every family who has benefited from a holiday at our lodge.

In addition, we were also able to bring Easter happiness to over 220 families across Derby & Burton Hospitals and Longdon School, by providing them with Easter Eggs.

VOLUNTEERS / FUNDRAISING

We have a small and dedicated group of volunteers, known as “me & dee angels”. This group is committed to assisting us with fundraising and promotion of the charity. Much of our fundraising activity is through events that we hold and that members of the public hold for us. As a self-funding charity, support such as this is vital and deeply appreciated.

We were incredibly fortunate to be supported by the Miles For Smiles team again this year, who raised significant funds for the charity by walking 440 miles, visiting 33 football stadiums along the way, in 16 days. We are eternally grateful for their time, efforts, and friendship.

Our annual ball, which was attended and thoroughly enjoyed by over 300 supporters again this year, provided us with the opportunity to raise the profile of the charity, celebrate our achievements and generate additional funds. That, along with many other smaller events (including craft fairs, quiz nights etc.) held throughout the year, has helped us to sustain good levels of income and secure further support for the charity.

We also have various schemes available on our website that enable supporters to donate a regular affordable sum between £20 and £250 + a month. All are acknowledged and kept up to date on the charity’s activities and functions.

REPORTING ON PUBLIC BENEFIT

The charity was established in 2006 to provide low cost, but high impact, experiences for when time is short and precious. To date, and 16 years later, over 3,000 families have now been supported.

We assist with bereavement holidays where appropriate and support the families we have come to know, with after-death care by means of attending funerals, supporting parents who need a coffee and a chat, or need signposting to other relevant services.

We conduct a follow-up procedure to allow us to make any necessary improvements, or add any further services, and are acutely aware and empathetic to the needs of those who are trying to make the most of their remaining time together.

We have forged strong links also across the Midlands Hospitals and Hospices, working closely with palliative care nurses and medical staff for nominations.

As part of the charity’s ongoing development, we continue to review and assess the most impactful way by which we can create memory-making opportunities for those we support, and will adjust and refine our offerings and support, accordingly, to support their evolving needs.

Page 4

Me & Dee Trustees Annual Report

OFFICE

We are secure in our office in the village of Melbourne with a recently extended five-year lease, running until 2028. This facility provides a practical and effective hub for the charity to be run from, which is only three miles from Maria’s home. We have forged good working relationships with the companies in the village and with the Melbourne Assembly Rooms where we are able to hold events and fundraise at their open markets. Administration costs are kept to a minimum, with the Founder and CEO being unsalaried, two full time members of staff, and one part time events administrator, along with volunteer support for practical office activities.

FINANCE

Our end of year report is attached.

Our total income for the year was £256,101 (2021 £218,708)

The majority of our income comprises donations from individuals and businesses. This includes over £20k from monthly business sponsors, whom we are very grateful to for their ongoing support. It also includes a significant amount that was raised through the amazing efforts of the Miles For Smiles team, for the second year running. The remainder of our income was from other fundraising activities and small grants. Our running costs represent 53.4% of our total fundraising.

The Charity’s policy is to hold a minimum of 50% of a full year’s expenditure in reserve, which allows the charity to continue to operate at its current level of activity, and plan accordingly. At the end of the Financial year the charity had £167.5k in reserves, which is greater than the 50% level of reserves required. The charity does not have any debts, and no funds are held by a custodian trustee.

Signed on behalf of the charity's trustees

P. Male Trustee 30 September 2022

Page 5

Me & Dee Trustees Annual Report

Independent Examiner's Report to the trustees of Me & Dee Charity Number 1146147

I report to the trustees on my examination of the financial statements of Me & Dee for the year ended 30 September 2022 which comprise the Statement of Financial Activities, the Balance Sheet and the related notes.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011('the Act'). The trustees consider that an audit is not required for this year under the Charities Act 2011, s.144(2) (the 2011 Act) and that an independent examination is needed.

I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination, which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Neil M King FCCA Cedar + Co. The Greenhouse 106 - 108 Ashbourne Road Derby DE22 3AG

26 July 2023

Page 6

Me & Dee Statement of Financial Activities

for the year ended 30 September 2022

Unrestricted
Notes
funds
2022
£
Income and endowments
from:
Donations and legacies
3
193,761
Charitable activities
4
8,226
Other trading activities
5
54,080
Investments
6
34
Total
256,101
Expenditure on:
Raising funds
7
43,479
Charitable activities
8
47,622
Other
9
136,850
Total
227,951
Net gains on investments
-
Net income
28,150
Transfers between funds
-
Net income before other
28,150
gains/(losses)
Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds broug
h
t forward
28,150
167,452
Total funds c
a
rried forward
195,602		 Total funds
2022
£
193,761
8,226
54,080
34
256,101
43,479
47,622
136,850
227,951
-
28,150
-		 Total funds
2021
£
151,319
53,198
14,184
7
218,708
25,663
30,122
83,996
139,781
-
78,927
-
28,150 78,927
28,150
167,452		 78,927
88,526
195,602 167,453

Page 7

Me & Dee Balance Sheet

At 30 September 2022

Charity No. 1146147
Current assets
Debtors
11
Cash at bank and in hand
Creditors:Amount falling due within one year
12
Net current assets
Total assets less current liabilities
Net assets excluding pension asset or liability
Total net assets
The funds of the charity
Restricted funds
13
Unrestricted funds
General funds
13
Reserves
13
Total funds		 2022
£
5,822
218
,
354
224,176
(28,574)
195,602
195,602
195,602
195,602
195,602
195,602
195,602		 2021
£
2,239
188,799
191,038
(23,585)
167,452
167,452
167,452
167,452
167,452
167,452
167,452

Approved by the trustees on 30 Septembe 2022

And signed on their behalf by:

P. Male Trustee 30 September 2022

Page 8

Me & Dee Notes to the Accounts

for the year ended 30 September 2022

Basis of preparation

The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accord nce with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 10 ) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and R publ c of Ireland (FRS 102) and the Charities Act 2011.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuat on ru es and method of accounting) since last year and no changes have been made to accounts for previ us years.

Fund accounting

Income

Recognition of Income is included in the Statem nt of Financial ctivities (SoFA) when the charity income becomes entitled to, and virtu lly certain to r ceive, the income and the amount of the income can be measured with suffic e reliability. Income with related Where income has related e end the income and related expenditure is expenditure reported g oss in the SoFA.

Donations and Voluntary income received b way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the inco e. Tax rec aims on Income from tax rec ims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where he benefit to the Charity is reasonably quantifiable, measurable and material. Volunteer help Th value of any volunteer help received is not included in the accounts. Investment income his is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets

Page 9

Me & Dee Notes to the Accounts

Expenditure

Taxation

The charity is exempt from tax on its charitable activities.

Freehold investment property

Investment properties are measured initially at cost an subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are aken to th atement of Financial Activities as they arise.

Stocks

Stock is included at the lowe of cost or net realis ble value. Donated items of stock are recognised at fair value which is the amo nt the chari y would ha e b willing to pay for the items on the open market.

Trade and o her debtors

Trade an other debtors are recognise at t e set lement amount due after any trade discount offered. Prepayments are valued at the amount pr net of any trade discounts due.

Cash and cas equivalents

Cash and cash equivalen s comprise cash at bank and on hand, demand deposits with banks and other short-term ighly liqui inv stments with original maturities of three months or less and bank overdrafts. In the stateme t of finan ial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement f Ca h Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Page 10

Me & Dee Notes to the Accounts

Research and development

Expenditure on research and development is written off in the year in which it is incurred.

Foreign currencies

Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period. Transactions in currencies other than the functional currency of the ch ity are recorded at the rate of exchange on the date that the transaction occurred.

All exchange differences are taken into account in arriving at n t inco e/expenditure.

Leased assets

Where the charity enters into a lease which entails taking s st ially all the risk and rewards of ownership of an asset, the lease is treated as a finance le se.

Leases which do not transfer substantially all the risks nd rewards of ownershi to c arity are classified as operating leases.

Assets held under finance leases are initially recog ised as as ets o the charity at their fair value at the inception of the lease or, if lower, at the present valu of the mi imum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between inance expenses and reduction of he lease obligation so as to achieve a constant rate of interest on th remaining balance of the lia ility. Fi ce expenses are recognised immediately, unless they are direc ly attributable to q ifying as ts, in which case they are capitalised in accordance with the charity's policy on borrowing osts.

Assets held under finance leases are depreciated in the same ay as wned assets.

Operating lease payments are recognised as an expense on a str t-line basis over the lease term. In the event that lease inc ntives are received to enter into o ing leases, such incentives are recognised as a liability. The ggr gate benefit o ince tives is recognised as a reduction of rental expense on a straigh -line asis.

Pension costs

The charity operates a def ned con ribution plan f r its employees. A defined contribution plan is a pension plan under which th charity pays fixed cont ibutions into a separate entity. Once the contributions have been p id th charit has no further payments obligations. The contributions are recognised as expenses when they all due. Amounts not paid are shown in accruals in the balance sheet. The a sets f the plan are held separately fro the charity in independently administered funds.

Receipt of don ted goods, fa ilities and services

All donate goods, facil ties nd services received are recognised within incoming resources and expenditure at an estimat of the value to the charity.

Page 11

Me & Dee

Notes to the Accounts

2 Statement of Financial Activities - prior year

2
Statement of Financial Activities - prior year
Income and endowments from:
Donations and legacies
Charitable activities
Other trading activities
Investments
Total
Expenditure on:
Raising funds
Charitable activities
Other
Total
Net income
Net income before other
gains/(losses)
Other gains and losses:
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forw
a
rd
3
Income from donations
a
nd legaci
e
s
4
Income from char
i
table acti
v
ities		 Unrestricted
£
193,761
193,761
Unrestricted
£
8,226
8,226		 Unrestricted
funds
2021
£
151,319
53,198
14,184
7
218,708
25,663
30,122
83,996
139,781
78,927
78,927
78,927
88,525
167,452
Total
2022
£
193,761
193,761
Total
2022
£
8,226
8,226		 Total funds
2021
£
151,319
53,198
14,184
7
218,708
25,663
30,122
83,996
139,781
78,927
78,927
78,927
88,525
167,452
Total
2021
£
151,319
151,319
Total
2021
£
53,198
53,198

Page 12

Me & Dee Notes to the Accounts

5 Income from other trading activities

6
Income from investments
7
Expenditure on raising funds
Fundraising trading costs
8
Expenditure on charitable activities
Expenditure on charitable
activities
Governance costs
9
Other expenditure
Other interest payable
Employee costs
Motor and travel costs
Premises costs
General administrative costs
Legal and professional costs		 Unrestricted
£
54,080		 Total
2022
£
54,080
54,080
Total
2022
£
34
34
Total
2022
£
43,479
43,479
Total
2022
£
47,622
47,622
Total
2022
£
19,963
227
74,185
10,292
12,420
11,171
8,592
136,850		 Total
2021
£
14,184
54,080 14,184
unrestricted
£
34		 Total
2021
£
7
34 7
unrestricted
£
43,479
43,4779
unrestricted
£
47,622		 Total
2021
£
25,663
25,663
Total
2021
£
30,122
47,622 30,122
Unrestricted
£
19,963
227
74,185
10,292
12,420
11,171
8,592		 Total
2021
£
16,570
2
41,857
5,256
10,428
9,763
120
136,850 83,996

Page 13

Me & Dee Notes to the Accounts

10Staff costs
Salaries and wages
Social security costs
No employee received emoluments in excess of £60,000.
11Debtors
Prepayments and accrued income
12Creditors:
amounts falling due within one year
Bank loans and overdrafts
Other taxes and social security
Other creditors
Accruals
Deferred income
13Movement in funds
At 1 Oct
o
ber
2021
Restricted funds:
Unrestricted funds:
General fund
s
167,452
Total
f
unds
167,452
14Analysis of net a
s
sets b
e
twe
e
n funds
Net current assets		 2022
71,711
703
72,414
2022
£
5
,822
5,822
2022
£
7,389
1,195
6,060
-
13,930
28,574
Incoming
resources
(including
other
gains/losses
)
£
256,101
256,101		 Resources
expended
£
(227,951)
(227,951)
Unrestricted
funds
£
195,602
195,602		 2021
39,977
-
39,977
2021
£
2,239
2,239
2021
£
9,292
864
1,800
632
10,997
23,585
At 30
September
2022
£
195,602
195,602
Total
£
195,602
195,602

Page 14

Me & Dee Notes to the Accounts

15 Reconciliation of net debt

Reconciliation of net debt
At 1 October
2021
Cash flows
£
£
Cash and cash equivalents
188,799
29,555
188,799
29,555
Bank loans
(9,292)
1,903
(9,292)
1,903
Net debt
1
79,507
31,458		 At 30
September
2022
£
218,354
218,354
(7,389)
(7,389)
210,965

Page 15

Me & Dee Statement of Cash flows

for the year ended 30 September 2022

Cash flows from operating activities
Net income per Statement of Financial Activities
Adjustments for:
Dividends, interest and rents from investments
(Increase)/Decrease in trade and other receivables
Increase in trade and other payables
Net cash provided by operating activities
Cash flows from investing activities
Dividends, interest and rents from investments
Net cash from investing activities
Cash flows from financing activities
Repayment of borrowings
Net cash used in financing activities
Net increase in cash and c
a
sh e
q
uivalents
Cash and cash equivalents at the b
e
ginning of the
y
ear
Cash and cash equivalents at th
e
end of the year
Components of cash and cash equivalent
s
Cash a
n
d ba
n
k balances		 2022
£
28,150
(34)
(3,583)
3,959
28,492
34
34
(
1
,903)
(1,903)
26,623
188,799
215,422
218,354
218,354		 2021
£
78,927
(7)
100
1,699
80,719
7
7
(3,708)
(3,708)
77,018
102,439
179,457
188,799
188,799

Page 16

Me & Dee Detailed Statement of Financial Activities

for the year ended 30 September 2022

Income and endowments from:
Donations and legacies
Charitable activities
Other trading activities
Investments
Total income and endowments
Expenditure on:
Costs of other trading activities
Total of expenditure on ra
is
ing
funds
Charitable activities
Total of expe
n
diture on charitable
activities
Other
e
xpendi
t
ure
Other interest paya
b
le
Employee costs
Salaries/wages
Employer's NIC
Staff recruitment
Staff training
Motor and travel costs
Travel and subsistence
Premises costs		 Unrestricted
funds
2022
£
193,761
193,761
8,226
8,226
54,080
54,080
34
34
256,101
43,479
43,479
43,479
47,622
47,622
47,622
19,963
227
20,190
71,711
703
1,675
96
74,185
10,292
10,292		 Total funds
2022
£
193,761
193,761
8,226
8,226
54,080
54,080
34
34
256,101
43,479
43,479
43,479
47,622
47,622
47,622
19,963
227
20,190
71,711
703
1,675
96
74,185
10,292
10,292		 Total funds
2021
£
151,319
151,319
53,198
53,198
14,184
14,184
7
7
218,708
25,663
25,663
25,663
30,122
30,122
30,122
16,570
2
16,572
39,977
-
1,872
8
41,857
5,256
5,256

Page 17

Me & Dee Detailed Statement of Financial Activities

General administrative costs,
including depreciation and
amortisation
Bank charges
Equipment expensed
Postage and couriers
Stationery and printing
Subscriptions
Telephone, fax and broadband
Legal and professional costs
Solicitor's fees
Total of expenditure of other costs
Total expenditure
Net gains on investments
Net income
Net income before other
gains/(losses)
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds bro
u
ght forward
Total funds carried forward
Rent
Rates
Light, heat and power
Premises repairs and
maintenance		 12,420
21
1,553
2,054
2,122
1,157
4,264
11,171
8,592
8,592
136,850
227,951
-
28,150
28,150
-
28,150
167,452
195,602
8,840
357
2,163
1,060		 12,420
21
1,553
2,054
2
,
122
1,157
4,264
11,171
8,592
8,592
136,850
227,951
-
28,150
28,150
-
28,150
167,452
195,602
8,840
357
2,163
1,060		 8,860
-
1,446
122
10,428
-
1,094
2,634
1,635
1,096
3,304
9,763
120
120
83,996
139,781
-
78,927
78,927
-
78,927
88,526
167,453

Page 18

MeDee_Final Accounts_30-09-2022_Accounts

Final Audit Report 2023-07-27

Created: 2023-07-27 By: Mark Harrison (mark@meanddee.co.uk) Status: Signed Transaction ID: CBJCHBCAABAA_Ph8b_5axsKsuhAR3AoLX59Fcm_DI565

"MeDee_Final Accounts_30-09-2022_Accounts" History

Document created by Mark Harrison (mark@meanddee.co.uk)

2023-07-27 - 9:01:32 AM GMT- IP address: 185.120.55.214

Document emailed to paul.male@procuredsolutions.co.uk for signature

2023-07-27 - 9:02:37 AM GMT

Email viewed by paul.male@procuredsolutions.co.uk

2023-07-27 - 9:18:41 AM GMT- IP address: 104.28.30.136

Signer paul.male@procuredsolutions.co.uk entered name at signing as Paul Male 2023-07-27 - 9:24:32 AM GMT- IP address: 94.65.70.229

Document e-signed by Paul Male (paul.male@procuredsolutions.co.uk)

Signature Date: 2023-07-27 - 9:24:34 AM GMT - Time Source: server- IP address: 94.65.70.229

Agreement completed.

2023-07-27 - 9:24:34 AM GMT