Greasby Community Association
(A COMPANY LIMITED BY GUARANTEE)
REGISTERED COMPANY NUMBER: 07723033 (England and Wales) REGISTERED CHARITY NUMBER: 1145588
REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 March 2022
| CONTENTS | Page |
|---|---|
| Contents | 2 |
| Company & Charity Information | 3 |
| Report of the Trustees | 4-6 |
| Report of the Independent Examiner | 7 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9 |
| Notes to the Financial Statements | 10-15 |
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) CHARITY & COMPANY INFORMATION
REFERENCE AND ADMINISTRATION DETAILS Charity Name
Greasby Community Association (Limited by Guarantee)
Registered Charity Number
1145588
Registered Company Number 07723033
Registered Office
Brabners Chaffe Street Horton House Exchange Flags Liverpool Merseyside L2 3YL
Business Address
52 Eastway Greasby Wirral CH49 2NT
Trustees
Councillor Thomas Anderson Councillor Wendy Clements (Chairman) Lynn Collins Jacqueline Doyle Helen O’Donnell John McDonald Susan O’Neil Jon Newton John Smith (Treasurer) Dennis Walsh
Bankers
The Co-operative Bank Virgin Bank Shawbrook Bank
Independent Examiner
Counting for Communities Ltd 16 Holmwood Drive Liverpool, L37 1PQ
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) TRUSTEES’ ANNUAL REPORT For the year ended 31 March 2022
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and the ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
The governing document is the company’s memorandum and articles of association dated 29 July 2011 as amended on 30 September 2018.
Appointment of Management Committee
At the Annual General Meeting one-third of the Trustees are subject to retirement by rotation or, if their number is not three or a multiple of three, the number nearest to one third shall retire from office, but, if there is only one Trustee who is subject to retirement by rotation, he shall retire.
Induction and training of new trustees
Trustees are appointed on the basis of their ability to bring to the Board a range of skills to assist in the governance and development of the Charity. In addition, Charity Commission literature is given to all Trustees on an on-going basis in order to assist them to understand their legal responsibilities.
Organisational Structure
Greasby Community Association is a registered charity with Charity Commission, Charity Number 1145588 and a registered Company limited by Guarantee with Companies House Company Number 07723033. A Management committee meet monthly and are responsible for the strategic direction and policy of the charity.
Risk Management
The Board of Directors has reviewed the major risks to which the Charity is exposed. It has regularly reviewed the key financial information and has examined other operational and business risks which the Charity faces. It also confirms that there are established systems in place to mitigate significant risks and where necessary respond to them. The Board of Trustees seeks to maintain a level of unrestricted funds to meet a minimum of six months core running costs.
PUBLIC BENEFIT
When planning and programming activities for the local residents of Wirral, the Trustees of Greasby Community Association are mindful of the Charity Commissions guidelines on Public Benefit.
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) TRUSTEES’ ANNUAL REPORT - CONTINUED For the year ended 31 March 2022
OBJECTIVES
Objectives and Aims
The Objects of the Charity are:
- To further or benefit the residents of Greasby and the neighbourhood and other Districts the Trustees shall deem appropriate, without distinction of gender, sexual orientation, race, age, disability or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.
2.To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.
ACHIEVEMENT AND PERFORMANCE
Greasby Community Association business continued to be interrupted for part of this financial year due to Covid-19.
The Greasby Centre has been operating independent of Wirral Council for 10 years and directors are confident that we have sound regular centre users to build back up to our pre-pandemic user groups. The Greasby Centre was able to fully open as soon as restrictions were lifted.
The opening of the Children’s Centre was delayed due to the additional local authority restrictions on the opening of some of their buildings.
Greasby Community Association received further support from The Wirral Restrictions Support Fund, and we were able to continue to retain the existing employees who maintained and monitored the Greasby and Children’s Centre while closed.
The association was able to further support our regular Centre users to return with a reduced hire fee for a short period of time, and as a result of this the Greasby Centre was back to near full capacity quickly. The Association was able to hold the Light up Greasby Community event which was a well-attended and popular community celebration.
The health and safety electrical work plus the new door has been completed on the K6phone boxes that were purchased by the Association at the request of the Greasby Community. These boxes are now safe for volunteers to work on.
Our Green and Blooming Greasby group continued to enhance the village with the planters and other floral work in the centre of the village and in Coronation Park.
FINANCIAL REVIEW
2021-22 was a period of recovery from the Covid 19 pandemic. Assisted by Government grants (accessed through Wirral Council) both the Greasby Centre and the Children’s Centre were able to get through the year relatively unscathed financially. The Greasby Centre started to reopen in April 2021, though several user groups did not return for some months after that. The Children’s Centre was not able to reopen until September 2021, due to restrictions imposed by Wirral Council, but has recovered well since then. No major capital improvements were undertaken, apart from the purchase and installation of a storage container adjacent to the Greasby Centre. The Association remains in a strong financial position, meeting its regular needs and retaining significant reserves, essential when we are responsible for maintenance of buildings.
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) TRUSTEES’ ANNUAL REPORT - CONTINUED For the year ended 31 March 2022
PLANS FOR THE FUTURE PERIODS
The Directors retain their confidence that the Community Association is established on a sound financial footing for 2022/23
The Association plan to continue to maintain the Greasby Centre to a high standard for community use with a diverse and inclusive programme of activities.
We are confident that with the successful negotiation of an extension to the license until March 2024 for the Children’s Centre and the development of strong community links and the current interest in hiring, the centre will soon become financially independent and prove to be an asset to the community.
We are planning to hold our two large community events, Light Up Greasby and Greasby Celebration Day in 2022. The celebration day will also include celebrating the Queen’s Jubilee.
Now that the K6 phone boxes have had the electrical and health and safety work completed we plan to establish a volunteer group to look after and develop the phone boxes into community displays.
Our Green and Blooming Greasby group will continue their much-appreciated work to beautify the village and will be entering the RHS Britain in Bloom community gardening competition.
The association will continue to maintain strong links with volunteers and community groups to develop projects and community activities in the next financial year.
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
Company law requires the Directors to prepare financial statements for each financial period that give a true and fair view of the state of affairs of the company and of its income and expenditure for that period. In preparing those financial statements, the Directors are required to:
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue as a going concern;
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state whether applicable accounting standards have been followed, subject to any material departure disclosed and explained in the financial statements.
The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
ON BEHALF OF THE BOARD:
…………………………………….. 29 08 2022
Wendy Clements (Chair of Trustees) Date
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REPORT OF THE INDEPENDENT EXAAIINER TO THE MEMBERS OF GREASBY ¢OAmlUNITY ASSOCIATION I repty1 on the acnts forthe year ended 31 March 2022 set £t on pages 8 to 15. Respe¢llve responsibilities of trvstees and examiner The Chantys trustees a ponSib for the preparation of the accounts. The chowitls trustees consider that an audrt 18 not required for thi8 year under 8e¢tion 144 of the Chari Act 2011 (the Charrties A¢tl and that an independent ex•nthtk)n 1$ required. tt is my resrxmsibilty to.. examinethe accourts under sect 145 ofthe Charrties Act, to fol&x¥ the prThxlus kid in the Genal Direiak)ns given by the Charity Commissk)n lunder secth)n 14515llbl of the charit$ Act, and to stat8 wh8th8r particular matter8 hav8 to my attention. Basls of the Independgnt examln8V$ report My examination was Carr out in accordance th the Gener81 Di)nS gNen by the Charity Commi8sKJn. An 8x8minatK)rTr includes a revi8w of th8 accounting yerdS k8Pt by the charity and a ornp8rn of the COUnts pre5ente(S vmh those record5. It 8150 srKludes conshleratKJn of any unu8U81 iterns or di5cbsure5 in the aCCnts. and seeking explawthns frorn the trustee5 corming any such rtkyttets. The pr(t&Jures undertaken do not provKle all the evidence thatwuhj be ul&1 in an audrt, and wnsequently no opink)n is given as to ther the artounts present a 1rue and fair vievl and the report is limited to those matters Set out in the stat8rn8nt tlOw. Independent examinerfs stal•ment In connection with my exaM8th7n, no matter h&8 com8trJ my atteTrtyw'. whKh give$ m8 reasonable Cause to lIeVe that, in any material respert wuirennts: a. to keep accountlng records in bth sectk)n 386 and 387 of the Companie5 Act 2(K)6.' and b. to wepgre accounts which accord vAlh the SccwnlK records, IxKnpty with th8 accounting quirements of s&tion 394 and 395 of the Companies Act 2006 and with th8 rn8thcJ8 and principle$ of the statnt of Re¢(¥7)mended Pr*ce". AecthJntiNJ ar¥J Rewling by Chari1%5 have not b88n m8t,' or 2. to whxh, in my opinion, attention shoukl be drawn in order to enable a Kwr understandlng oflhe aecounts to be rhe. Signed.. Date.. Lq-8-zz Name.. Stephen Leonaril BA, FCCA Courrting for Commut7its Ltd 16 Holmw Drive Liverpool L37 1PQ
GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) For the Year Ended 31 March 2022
| Note INCOMING RESOURCES Incoming & endowments from: Donations and legacies 2 Charitable activities 3 Other trading activities 4 Investments 5 Total income RESOURCES EXPENDED Raising funds Charitable activities 6 Total expenditure 7 Net income / (expenditure) for the year before transfers Transfer between funds Net income / (expenditure) for the year RECONCILIATION OF FUNDS Total funds brought forward 13 TOTAL FUNDS CARRIED FORWARD |
2022 Unrestricted funds £ 11,567 16,970 - 160 28,697 - 29,306 29,306 (609) (139) (748) 124,756 124,008 |
2022 Restricted funds £ 21,414 - - - 21,414 - 15,119 15,119 6,295 139 6,434 36,678 43,112 |
2022 2021 Total Total funds funds £ £ 32,981 52,653 16,970 4,554 - - 160 519 50,111 57,726 - - 44,425 36,763 44,425 36,763 5,686 20,963 - - 5,686 20,963 161,434 140,471 167,120 161,434 |
|---|---|---|---|
There are no recognised gains or losses other than the net movement in funds for the above two financial years. All incoming resources and resources expended derive from continuing activities.
The notes form part of these financial statements
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GREASBY COMMUNTIY ASSOCIATION (Limited by Guarantee) BALANCE SHEET At 31 March 2022 Registration Number: 07723033
| Note FIXED ASSETS Tangible assets 8 CURRENT ASSETS Debtors 9 Cash at bank and in hand 10 CREDITORS Amounts falling due within one year 11 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES FUNDS 12 Unrestricted funds Restricted funds TOTAL FUNDS |
2022 Unrestricted funds £ 24,548 28 99,712 99,740 (280) 99,460 124,008 |
2022 Restricted funds £ 904 - 42,208 42,208 - 42,208 43,112 |
2022 2021 Total Total funds funds £ £ 25,452 29,696 28 57 141,920 131,941 141,948 131,998 (280) (260) 141,668 131,738 167,120 161,434 124,008 124,756 43,112 36,678 167,120 161,434 |
|---|---|---|---|
For the year ending 31 March 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors’ responsibilities
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The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006
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The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and preparation of accounts.
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These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
The financial statements were approved by the Board of Trustees and signed on its behalf by:
………………………………………… …………29 08 2022……… Wendy Clements (Chair of Trustees) Date
The notes form part of these financial statements
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2022
1. ACCOUNTING POLICIES
Accounting convention
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared under the historical cost convention, the Companies Act 2006, the Charities Act 2011 and ‘Accounting and Reporting by Charities: Statement of Recommended Practice for Charities’ applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). The charity has taken advantage of the disclosure exemption in preparing these financial statements, as permitted by FRS 102, the requirements of Section 7 Statement of Cash Flows .
The accounts are prepared in sterling, which is the functional currency of the charity and monetary amounts in these financial statements are rounded to the nearest £.
Going Concern
At the time of approving the accounts, the trustees have reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the accounts.
Income
Incoming recognition
All incoming resources are included on the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy
Incoming Resources with Related Expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA
Grants and Donations
Grants and donations are only included in the SoFA when the Charity has unconditional entitlement to the resource.
Contractual Income and Performance Related Grants
This is only included in the SoFA once the related goods or services have been delivered.
Volunteer Help
The value of any voluntary help received is not included in the accounts.
Investment Income
This is included in the accounts when receivable.
Expenditure and Liabilities
Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to that expenditure.
Governance Costs
These include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2022
Grants and Performance Conditions
Where the charity gives a grant with conditions for its payment being a specific level of service output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specific service or output.
Grants payable without Performance Conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity
Fixed assets for use by the Charity
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. The following rates and methods are used:
Freehold land and buildings - 2% straight line Fixtures and fittings - 10% to 20% straight line IT - 20% straight line
All equipment, fixtures and fittings with an original cost of less than £500, are written off in the year in which the expenditure was incurred on the basis that due to the nature of the company’s activities, there is no expectation that the cost of the assets will be recovered in the way of future revenues.
Taxation
The charity is exempt from corporation tax on its charitable activities and is not registered for VAT. As a registered charity the company benefits from rates relief.
Fund accounting
Unrestricted funds - can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds - can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2022
| Note 2 Donations and legacies Wirral Council Various other funders Donations 3 Charitable activities Room Hire 4 Other trading activities Other trading activities 5 Investments Bank interest receivable |
2022 Unrestricted £ 10,667 - 900 11,567 2022 Unrestricted £ 16,970 16,970 2022 Unrestricted £ - - 2022 Unrestricted £ 160 160 |
2022 Restricted £ 8,000 13,414 - 21,414 2022 Restricted £ - - 2022 Restricted £ - - 2022 Restricted £ - - |
2022 Total £ 18,667 13,414 900 32,981 2022 Total £ 16,970 16,970 2022 Total £ - - 2022 Total £ 160 160 |
2021 Total £ 40,322 11,473 858 |
|---|---|---|---|---|
| 52,653 | ||||
| 2021 Total £ 4,554 |
||||
| 4,554 | ||||
| 2021 Total £ - |
||||
| - | ||||
| 2021 Total £ 519 |
||||
| 519 |
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2022
| 2022 | 2022 | 2022 | 2021 | ||
|---|---|---|---|---|---|
| Note | Unrestricted | Restricted | Total | Total | |
| 6 | Resources Expended | £ | £ | £ | £ |
| Charitable activities | |||||
| Support & Governance costs | |||||
| Staff costs | 8,443 | - | 8,443 | 7,988 | |
| Payroll costs | 383 | - | 383 | 374 | |
| Utilities | 3,483 | - | 3,483 | 3,047 | |
| Insurance | 1,966 | - | 1,966 | 1,816 | |
| PRS Music | 89 | - | 89 | 75 | |
| Maintenance & cleaning | 7,444 | - | 7,444 | 4,929 | |
| Publicity | - | - | - | - | |
| Other support costs | 92 | - | 92 | 49 | |
| Depreciation | 5,835 | 361 | 6,196 | 4,173 | |
| Governance Costs - see below | 1,571 | - | 1,571 | 920 | |
| 29,306 | 361 | 29,667 | 23,371 | ||
| Direct Charitable Expenditure | |||||
| Charitable activities | - | 14,758 | 14,758 | 13,392 | |
| 29,306 | 15,119 | 44,425 | 36,763 | ||
| Included in Governance costs | |||||
| Independent examiner's fees | 280 | - | 280 | 260 | |
| Legal fees | 1,291 | - | 1,291 | 660 | |
| 1,571 | - | 1,571 | 920 | ||
| 2022 | 2021 | ||||
| 7 | Staff Costs and Employees | £ | £ | ||
| Wages and salaries | 8,443 | 7,988 | |||
| Social security costs | - | - | |||
| 8,443 | 7,988 | ||||
| No employee earned £60,000 or more during the year (nor the | previous year) | ||||
| 2022 | 2021 | ||||
| The average number of employees | during the year was : | 4 | 5 |
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2022
| Note 8 Fixed Assets Cost At 1 April 2021 Disposals Additions At 31 March 2022 Depreciation At 1 April 2021 On Disposals Charge for year At 31 March 2022 Net Book Value At 31 March 2022 At 31 March 2021 |
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|---|---|---|---|---|
| Fixtures & Fittings | ||||
| Restricted £ 1,807 - - 1,807 542 - 361 903 904 1,265 |
Unrestricted £ 35,209 (3,011) 1,952 34,150 6,778 (3,011) 5,835 9,602 24,548 28,431 |
Total £ 37,016 (3,011) 1,952 |
||
| 35,957 | ||||
| 7,320 (3,011) 6,196 |
||||
| 10,505 | ||||
| 25,452 29,696 |
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| 9 Debtors Prepayments & accrued income 10 Cash at bank and in hand Current Account Deposit Account |
2022 £ 28 28 2022 £ 47,185 74,735 |
2021 £ 57 |
||
| 57 | ||||
| 2021 £ 37,305 74,636 |
||||
| 1 year bond | 20,000 | 20,000 | ||
| 11 Creditors : amounts falling due within one year Accruals |
141,920 2022 £ 280 280 |
131,941 | ||
| 2021 £ 260 |
||||
| 260 |
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GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2022
| Note | ||||||
|---|---|---|---|---|---|---|
| 12 | Movement in Funds | Balance at | Balance at | |||
| 31 March | Incoming | Resources | Transfers | 31 March | ||
| 2021 | Resources | Expended | In / (Out) | 2022 | ||
| Unrestricted Funds | £ | £ | £ | £ | £ | |
| General Fund | 124,756 | 28,697 | (29,306) | (139) | 124,008 | |
| 124,756 | 28,697 | (29,306) | (139) | 124,008 | ||
| Restricted Funds | ||||||
| Community Activities | 3,541 | 120 | (728) | - | 2,933 | |
| Green and Blooming Greasby | 4,117 | 1,217 | (630) | - | 4,704 | |
| Youth Activities (GOAL) | 1,268 | - | (1,442) | 174 | - | |
| Light up Greasby | 7,977 | 10,571 | (9,176) | - | 9,372 | |
| Children's Centre | 19,673 | 9,506 | (3,143) | - | 26,036 | |
| Christmas tree | 67 | - | - | - | 67 | |
| Covid Group | 35 | - | - | (35) | - | |
| 36,678 | 21,414 | (15,119) | 139 | 43,112 | ||
| Total Funds | 161,434 | 50,111 | (44,425) | - | 167,120 |
13 Trustees' Remuneration and Benefits
There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021
14 Trustees' Expenses
There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021
15 Capital Commitments
The company had no capital commitments at 31 March 2022 (2021: None) either contracted for or authorised by the directors but not contracted for.
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