## **Greasby Community Association** # **(A COMPANY LIMITED BY GUARANTEE)** **REGISTERED COMPANY NUMBER: 07723033 (England and Wales) REGISTERED CHARITY NUMBER: 1145588** **REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** 1 **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 March 2022** |**CONTENTS**|**Page**| |---|---| |Contents|2| |Company & Charity Information|3| |Report of the Trustees|4-6| |Report of the Independent Examiner|7| |Statement of Financial Activities|8| |Balance Sheet|9| |Notes to the Financial Statements|10-15| 2 **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) CHARITY & COMPANY INFORMATION** ## **REFERENCE AND ADMINISTRATION DETAILS Charity Name** Greasby Community Association (Limited by Guarantee) ## **Registered Charity Number** 1145588 **Registered Company Number** 07723033 ## **Registered Office** Brabners Chaffe Street Horton House Exchange Flags Liverpool Merseyside L2 3YL ## **Business Address** 52 Eastway Greasby Wirral CH49 2NT ## **Trustees** Councillor Thomas Anderson Councillor Wendy Clements (Chairman) Lynn Collins Jacqueline Doyle Helen O’Donnell John McDonald Susan O’Neil Jon Newton John Smith (Treasurer) Dennis Walsh ## **Bankers** The Co-operative Bank Virgin Bank Shawbrook Bank ## **Independent Examiner** Counting for Communities Ltd 16 Holmwood Drive Liverpool, L37 1PQ 3 **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) TRUSTEES’ ANNUAL REPORT For the year ended 31 March 2022** The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and the ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing Document** The governing document is the company’s memorandum and articles of association dated 29 July 2011 as amended on 30 September 2018. ## **Appointment of Management Committee** At the Annual General Meeting one-third of the Trustees are subject to retirement by rotation or, if their number is not three or a multiple of three, the number nearest to one third shall retire from office, but, if there is only one Trustee who is subject to retirement by rotation, he shall retire. ## **Induction and training of new trustees** Trustees are appointed on the basis of their ability to bring to the Board a range of skills to assist in the governance and development of the Charity. In addition, Charity Commission literature is given to all Trustees on an on-going basis in order to assist them to understand their legal responsibilities. ## **Organisational Structure** Greasby Community Association is a registered charity with Charity Commission, Charity Number 1145588 and a registered Company limited by Guarantee with Companies House Company Number 07723033. A Management committee meet monthly and are responsible for the strategic direction and policy of the charity. ## **Risk Management** The Board of Directors has reviewed the major risks to which the Charity is exposed. It has regularly reviewed the key financial information and has examined other operational and business risks which the Charity faces. It also confirms that there are established systems in place to mitigate significant risks and where necessary respond to them. The Board of Trustees seeks to maintain a level of unrestricted funds to meet a minimum of six months core running costs. ## **PUBLIC BENEFIT** When planning and programming activities for the local residents of Wirral, the Trustees of Greasby Community Association are mindful of the Charity Commissions guidelines on Public Benefit. 4 **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) TRUSTEES’ ANNUAL REPORT - CONTINUED For the year ended 31 March 2022** ## **OBJECTIVES** ## **Objectives and Aims** The Objects of the Charity are: 1. To further or benefit the residents of Greasby and the neighbourhood and other Districts the Trustees shall deem appropriate, without distinction of gender, sexual orientation, race, age, disability or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents. 2.To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. ## **ACHIEVEMENT AND PERFORMANCE** Greasby Community Association business continued to be interrupted for part of this financial year due to Covid-19. The Greasby Centre has been operating independent of Wirral Council for 10 years and directors are confident that we have sound regular centre users to build back up to our pre-pandemic user groups. The Greasby Centre was able to fully open as soon as restrictions were lifted. The opening of the Children’s Centre was delayed due to the additional local authority restrictions on the opening of some of their buildings. Greasby Community Association received further support from The Wirral Restrictions Support Fund, and we were able to continue to retain the existing employees who maintained and monitored the Greasby and Children’s Centre while closed. The association was able to further support our regular Centre users to return with a reduced hire fee for a short period of time, and as a result of this the Greasby Centre was back to near full capacity quickly. The Association was able to hold the Light up Greasby Community event which was a well-attended and popular community celebration. The health and safety electrical work plus the new door has been completed on the K6phone boxes that were purchased by the Association at the request of the Greasby Community. These boxes are now safe for volunteers to work on. Our Green and Blooming Greasby group continued to enhance the village with the planters and other floral work in the centre of the village and in Coronation Park. ## **FINANCIAL REVIEW** 2021-22 was a period of recovery from the Covid 19 pandemic. Assisted by Government grants (accessed through Wirral Council) both the Greasby Centre and the Children’s Centre were able to get through the year relatively unscathed financially. The Greasby Centre started to reopen in April 2021, though several user groups did not return for some months after that. The Children’s Centre was not able to reopen until September 2021, due to restrictions imposed by Wirral Council, but has recovered well since then. No major capital improvements were undertaken, apart from the purchase and installation of a storage container adjacent to the Greasby Centre. The Association remains in a strong financial position, meeting its regular needs and retaining significant reserves, essential when we are responsible for maintenance of buildings. 5 **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) TRUSTEES’ ANNUAL REPORT - CONTINUED For the year ended 31 March 2022** ## **PLANS FOR THE FUTURE PERIODS** The Directors retain their confidence that the Community Association is established on a sound financial footing for 2022/23 The Association plan to continue to maintain the Greasby Centre to a high standard for community use with a diverse and inclusive programme of activities. We are confident that with the successful negotiation of an extension to the license until March 2024 for the Children’s Centre and the development of strong community links and the current interest in hiring, the centre will soon become financially independent and prove to be an asset to the community. We are planning to hold our two large community events, Light Up Greasby and Greasby Celebration Day in 2022. The celebration day will also include celebrating the Queen’s Jubilee. Now that the K6 phone boxes have had the electrical and health and safety work completed we plan to establish a volunteer group to look after and develop the phone boxes into community displays. Our Green and Blooming Greasby group will continue their much-appreciated work to beautify the village and will be entering the RHS Britain in Bloom community gardening competition. The association will continue to maintain strong links with volunteers and community groups to develop projects and community activities in the next financial year. ## **STATEMENT OF TRUSTEES’ RESPONSIBILITIES** Company law requires the Directors to prepare financial statements for each financial period that give a true and fair view of the state of affairs of the company and of its income and expenditure for that period. In preparing those financial statements, the Directors are required to: - select suitable accounting policies and then apply them consistently; - make judgements and estimates that are reasonable and prudent; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue as a going concern; - state whether applicable accounting standards have been followed, subject to any material departure disclosed and explained in the financial statements. The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## ON BEHALF OF THE BOARD: …………………………………….. 29 08 2022 Wendy Clements (Chair of Trustees) Date 6 REPORT OF THE INDEPENDENT EXAAIINER TO THE MEMBERS OF GREASBY ¢OAmlUNITY ASSOCIATION I repty1 on the ac￿￿nts forthe year ended 31 March 2022 set £￿t on pages 8 to 15. Respe¢llve responsibilities of trvstees and examiner The Chantys trustees a￿ ￿ponSib￿ for the preparation of the accounts. The chowitls trustees consider that an audrt 18 not required for thi8 year under 8e¢tion 144 of the Chari￿ Act 2011 (the Charrties A¢tl and that an independent ex•nth￿tk)n 1$ required. tt is my resrxmsibilty to.. examinethe accourts under sect￿ 145 ofthe Charrties Act, to fol&x¥ the prThxlu￿s kid in the Gen￿al Direiak)ns given by the Charity Commissk)n lunder secth)n 14515llbl of the charit￿$ Act, and to stat8 wh8th8r particular matter8 hav8 to my attention. Basls of the Independgnt examln8V$ report My examination was Carr￿ out in accordance ￿th the Gener81 Di￿*￿)nS gNen by the Charity Commi8sKJn. An 8x8minatK)rTr includes a revi8w of th8 accounting ye￿rdS k8Pt by the charity and a ornp8r￿n of the ￿COUnts pre5ente(S vmh those record5. It 8150 srKludes conshleratKJn of any unu8U81 iterns or di5cbsure5 in the aCC￿nts. and seeking explawthns frorn the trustee5 cor￿ming any such rtkyttets. The pr(t&Jures undertaken do not provKle all the evidence thatwuhj be ￿ul￿&1 in an audrt, and wnsequently no opink)n is given as to ￿ther the artounts present a 1rue and fair vievl and the report is limited to those matters Set out in the stat8rn8nt t￿lOw. Independent examinerfs stal•ment In connection with my exaM￿8th7n, no matter h&8 com8trJ my atteTrtyw'. whKh give$ m8 reasonable Cause to ￿lIeVe that, in any material respert wuiren*nts: a. to keep accountlng records in b*th sectk)n 386 and 387 of the Companie5 Act 2(K)6.' and b. to wepgre accounts which accord vAlh the SccwnlK￿ records, IxKnpty with th8 accounting quirements of s&tion 394 and 395 of the Companies Act 2006 and with th8 rn8thc*J8 and principle$ of the stat￿nt of Re¢(¥7)mended Pr**ce". AecthJntiNJ ar¥J Rewling by Chari1%5 have not b88n m8t,' or 2. to whxh, in my opinion, attention shoukl be drawn in order to enable a Kwr understandlng oflhe aecounts to be r￿he￿. Signed.. Date.. Lq-8-zz Name.. Stephen Leonaril BA, FCCA Courrting for Commut7it*s Ltd 16 Holmw￿ Drive Liverpool L37 1PQ ## **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) For the Year Ended 31 March 2022** |**Note**
**INCOMING RESOURCES**
**Incoming & endowments from:**
Donations and legacies
2
Charitable activities
3
Other trading activities
4
Investments
5
**Total income**
**RESOURCES EXPENDED**
Raising funds
Charitable activities
6
**Total expenditure**
7
**Net income / (expenditure) for the year**
**before transfers**
Transfer between funds
**Net income / (expenditure) for the year**
**RECONCILIATION OF FUNDS**
Total funds brought forward
13
**TOTAL FUNDS CARRIED FORWARD**|2022
Unrestricted
funds
£
11,567
16,970
-
160
28,697
-
29,306
29,306
(609)
(139)
(748)
124,756
124,008|2022
Restricted
funds
£
21,414
-
-
-
21,414
-
15,119
15,119
6,295
139
6,434
36,678
43,112|**2022**
2021
**Total**
Total
**funds**
funds
**£**
£
**32,981**
52,653
**16,970**
4,554
**-**
-
**160**
519
**50,111**
57,726
**-**
-
**44,425**
36,763
**44,425**
36,763
**5,686**
20,963
**-**
-
**5,686**
20,963
**161,434**
140,471
**167,120**
161,434| |---|---|---|---| There are no recognised gains or losses other than the net movement in funds for the above two financial years. All incoming resources and resources expended derive from continuing activities. The notes form part of these financial statements 8 ## **GREASBY COMMUNTIY ASSOCIATION (Limited by Guarantee) BALANCE SHEET At 31 March 2022 Registration Number: 07723033** |**Note**
**FIXED ASSETS**
Tangible assets
8
**CURRENT ASSETS**
Debtors
9
Cash at bank and in hand
10
**CREDITORS**
Amounts falling due within one year
11
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**FUNDS**
12
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|2022
Unrestricted
funds
£
24,548
28
99,712
99,740
(280)
99,460
124,008|2022
Restricted
funds
£
904
-
42,208
42,208
-
42,208
43,112|**2022**
2021
**Total**
Total
**funds**
funds
**£**
£
**25,452**
29,696
**28**
57
**141,920**
131,941
**141,948**
131,998
**(280)**
(260)
**141,668**
131,738
**167,120**
161,434
**124,008**
124,756
**43,112**
36,678
**167,120**
161,434| |---|---|---|---| For the year ending 31 March 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. ## **Directors’ responsibilities** - The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006 - The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and preparation of accounts. - These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. The financial statements were approved by the Board of Trustees and signed on its behalf by: ………………………………………… …………29 08 2022……… Wendy Clements (Chair of Trustees) Date The notes form part of these financial statements 9 **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 March 2022** ## **1. ACCOUNTING POLICIES** ## **Accounting convention** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared under the historical cost convention, the Companies Act 2006, the Charities Act 2011 and ‘Accounting and Reporting by Charities: Statement of Recommended Practice for Charities’ applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). The charity has taken advantage of the disclosure exemption in preparing these financial statements, as permitted by FRS 102, the requirements of Section 7 Statement of Cash Flows **.** The accounts are prepared in sterling, which is the functional currency of the charity and monetary amounts in these financial statements are rounded to the nearest £. ## **Going Concern** At the time of approving the accounts, the trustees have reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the accounts. ## **Income** ## **Incoming recognition** All incoming resources are included on the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy ## **Incoming Resources with Related Expenditure** Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA ## **Grants and Donations** Grants and donations are only included in the SoFA when the Charity has unconditional entitlement to the resource. ## **Contractual Income and Performance Related Grants** This is only included in the SoFA once the related goods or services have been delivered. ## **Volunteer Help** The value of any voluntary help received is not included in the accounts. ## **Investment Income** This is included in the accounts when receivable. ## **Expenditure and Liabilities** ## **Liability Recognition** Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to that expenditure. ## **Governance Costs** These include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. 10 **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2022** ## **Grants and Performance Conditions** Where the charity gives a grant with conditions for its payment being a specific level of service output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specific service or output. ## **Grants payable without Performance Conditions** These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity ## **Fixed assets for use by the Charity** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. The following rates and methods are used: Freehold land and buildings - 2% straight line Fixtures and fittings - 10% to 20% straight line IT - 20% straight line All equipment, fixtures and fittings with an original cost of less than £500, are written off in the year in which the expenditure was incurred on the basis that due to the nature of the company’s activities, there is no expectation that the cost of the assets will be recovered in the way of future revenues. ## **Taxation** The charity is exempt from corporation tax on its charitable activities and is not registered for VAT. As a registered charity the company benefits from rates relief. ## **Fund accounting** Unrestricted funds - can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds - can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. 11 **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2022** |**Note**
**2**
**Donations and legacies**
Wirral Council
Various other funders
Donations
**3**
**Charitable activities**
Room Hire
**4**
**Other trading activities**
Other trading activities
**5**
**Investments**
Bank interest receivable|2022
Unrestricted
£
10,667
-
900
11,567
2022
Unrestricted
£
16,970
16,970
2022
Unrestricted
£
-
-
2022
Unrestricted
£
160
160|2022
Restricted
£
8,000
13,414
-
21,414
2022
Restricted
£
-
-
2022
Restricted
£
-
-
2022
Restricted
£
-
-|**2022**
**Total**
**£**
**18,667**
**13,414**
**900**
**32,981**
**2022**
**Total**
**£**
**16,970**
**16,970**
**2022**
**Total**
**£**
**-**
**-**
**2022**
**Total**
**£**
**160**
**160**|2021
Total
£
40,322
11,473
858| |---|---|---|---|---| |||||52,653| |||||2021
Total
£
4,554| |||||4,554| |||||2021
Total
£
-| |||||-| |||||2021
Total
£
519| |||||519| 12 **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2022** |||2022|2022|**2022**|2021| |---|---|---|---|---|---| |**Note**||Unrestricted|Restricted|**Total**|Total| |**6**|**Resources Expended**|£|£|**£**|£| ||**Charitable activities**||||| ||Support & Governance costs||||| ||Staff costs|8,443|-|**8,443**|7,988| ||Payroll costs|383|-|**383**|374| ||Utilities|3,483|-|**3,483**|3,047| ||Insurance|1,966|-|**1,966**|1,816| ||PRS Music|89|-|**89**|75| ||Maintenance & cleaning|7,444|-|**7,444**|4,929| ||Publicity|-|-|**-**|-| ||Other support costs|92|-|**92**|49| ||Depreciation|5,835|361|**6,196**|4,173| ||Governance Costs - see below|1,571|-|**1,571**|920| |||29,306|361|**29,667**|23,371| ||Direct Charitable Expenditure||||| ||Charitable activities|-|14,758|**14,758**|13,392| |||29,306|15,119|**44,425**|36,763| ||**Included in Governance costs**||||| ||Independent examiner's fees|280|-|**280**|260| ||Legal fees|1,291|-|**1,291**|660| |||1,571|-|**1,571**|920| |||||**2022**|2021| |**7**|**Staff Costs and Employees**|||**£**|£| ||Wages and salaries|||**8,443**|7,988| ||Social security costs|||**-**|-| |||||**8,443**|7,988| ||No employee earned £60,000 or more during the year (nor the|||previous year)|| |||||**2022**|2021| ||The average number of employees|during the year was :||**4**|5| 13 **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2022** |**Note**
**8**
**Fixed Assets**
**Cost**
At 1 April 2021
Disposals
Additions
**At 31 March 2022**
**Depreciation**
At 1 April 2021
On Disposals
Charge for year
**At 31 March 2022**
**Net Book Value**
**At 31 March 2022**
At 31 March 2021||||| |---|---|---|---|---| ||**Fixtures & Fittings**|||| ||Restricted
£
1,807
-
-
1,807
542
-
361
903
904
1,265|Unrestricted
£
35,209
(3,011)
1,952
34,150
6,778
(3,011)
5,835
9,602
24,548
28,431||**Total**
**£**
**37,016**
**(3,011)**
**1,952**| |||||**35,957**| |||||**7,320**
**(3,011)**
**6,196**| |||||**10,505**| |||||**25,452**
**29,696**| |||||| |**9**
**Debtors**
Prepayments & accrued income
**10**
**Cash at bank and in hand**
Current Account
Deposit Account|||**2022**
**£**
**28**
**28**
**2022**
**£**
**47,185**
**74,735**|2021
£
57| |||||57| |||||2021
£
37,305
74,636| |1 year bond|||**20,000**|20,000| |**11**
**Creditors : amounts falling due within one year**
Accruals|||**141,920**
**2022**
**£**
**280**
**280**|131,941| |||||2021
£
260| |||||260| 14 ## **GREASBY COMMUNITY ASSOCIATION (Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS - CONTINUED For the Year Ended 31 March 2022** |**Note**||||||| |---|---|---|---|---|---|---| |**12**|**Movement in Funds**|Balance at||||**Balance at**| |||31 March|Incoming|Resources|Transfers|**31 March**| |||2021|Resources|Expended|In / (Out)|**2022**| ||**Unrestricted Funds**|£|£|£|£|**£**| ||General Fund|124,756|28,697|(29,306)|(139)|**124,008**| |||124,756|28,697|(29,306)|(139)|**124,008**| ||**Restricted Funds**|||||| ||Community Activities|3,541|120|(728)|-|**2,933**| ||Green and Blooming Greasby|4,117|1,217|(630)|-|**4,704**| ||Youth Activities (GOAL)|1,268|-|(1,442)|174|**-**| ||Light up Greasby|7,977|10,571|(9,176)|-|**9,372**| ||Children's Centre|19,673|9,506|(3,143)|-|**26,036**| ||Christmas tree|67|-|-|-|**67**| ||Covid Group|35|-|-|(35)|**-**| |||36,678|21,414|(15,119)|139|**43,112**| |||||||| ||**Total Funds**|161,434|50,111|(44,425)|-|**167,120**| ## **13 Trustees' Remuneration and Benefits** There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021 ## **14 Trustees' Expenses** There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021 ## **15 Capital Commitments** The company had no capital commitments at 31 March 2022 (2021: None) either contracted for or authorised by the directors but not contracted for. 15