F A M l L l E El OCEA www.oceanwaTd.co.uk Registered Charity Number:1145013 TRUSTEE REPORT 6 APRIL2023TO 5 APRIL2024 What We A¢hleved Famllies of Ocean Ward became 3 reglstered charlty in December 2011. The Charity currently consists of 4 trustees: Rachel Carter- Chairperson Samantha PrSor- Treasurer Kelly Sparks- Vlce Chairperson Kate Dalton- Secretary The Charfty also consists of volunteers: Jackie Hicks Aimee Stevens Trustees and volunteers are parents of heart children treated at the Ocean Ward at Southampton General Hospital. The Trustees have kept in mlnd the Charlty Commlsslon Guidance on Public Benefit as well as the Charitvs Oblert5 in any expenses and activities undertaken. The main focus of the Charity Is to support children with heart conditions and their families both during tlmes in hospital but also when out of hospital. The primary aim of the Trustees, as in earlier years. was to Increase the number of heart chlldren and their families that benefitted from the Charity, The objectlves were met In the followin8 Ways: Grants continued to be paid to families experlencing financial difficulty during hospital stays. These totalled £5,800.00. A total of 25 grant payments were made a slmilar amount a5 the previou5 year, with cost of living and fuel increases so hlgh these payments are a Ilfeline for many families. Payments are made following requests on behalf of the families by medical staff based on Ocean Ward. Tesco and Marks and Spencer gift cards provide additional assistance to families experiencin8 financial difficultie5, being used towards food for parents Stayin8 on the ward wlth their child or assisting with petrol expenses for parents travelling to and from home and hospltal whilst children are on El. These were issued to families by Ocean Ward staff. These totalled £1,490 for the year. Emergency packs contlnue to be of benefit to families where their child is admitted onto the ward for emergency treatment and families have no time to take baslc Items with them. They include toiletries, socks, etc for parents to use when their chlld Is admitted in an emergency.
Packs are presented in Families of Ocean Ward draw5trlng ba85 and these are di5trlbuted by Otsan Ward staff when needed. We once agaln were pleased to be able to arrange the annual Paultons Park trip whlch the charSty managed to acqulre 50 complimentary tickets from Paultons and we paid £12,555 towards the cost of the tickets with a Small contributlon from the familles who attended. The FOOW Facebook 8roup contlnues to be a place where heart famllie5 are able to flnd peer support on heart related Issues such as benefits, experlences of surgery, medicatlon, etc. Membershlp continues to Increase wlth around 2,000 members. The provlsion of Coaguchek machlnes for 9 heart children on warfarin (cost £3,843). These are essential to Improving the quality of life for famllles by enabling INR testin8 at home rather than havlng daily vlsits to a hospltal or medical centre for blood tests. We contlnue to rent an offlce monthly to allow the charity to store and operate from a central location. Finance5 Total unrestricted donatlons for the year were £57,137 compared to £23,953 in the previou5 year, a slgnificant increase on the previous year. Most of the Income coming from donations and individuals fundraising for the charSty. Total Expenditure for the year was £36,600 which Is £13,548 less than the previous year, the amount of Hardship payments increased due to increased expenseslcosts for familie5 while In h05Pital however, the Paultons Park / Family actlvlties was less than last year which is the difference. A summary of the expendtture is In the accounts attached. Total funds held at the end of the year were £122,388 In the current account, reserve account and petty cash. The Trustees aim to keep costs and wastage to a minimum, for example, by negotiating dlscount5. Trustees are volunteers and not entitled to remuneration. Out of pocket expenses Incurred on behalf of the Charlty, such as postage, travel to and from meetings, etc, are relmbursed In Ilne with the Chariws expense policy. Trustees share Ilfts to meetlngs and events whenever posslble. Reviews of the charlvs reserves are carrled out generally every slx months but not less than once year, taking into account the financial posltlon at the tlme of the review, and, when appropriate, the Trustees take correcting action, e.g. where a large surplus Is In the account they decide how to put funds to the best interests of the Charltvs beneflclaries through the conslderation of projects andlor review existing planned expendlture when reserves are low. The Trustee's prlmary objectives are asslstance to familles experienclng financlal hardship during hospital stays; provision of INR testlng equipment for use by patients at home as these are not funded through NHS; and funding permittin& six monthly social events for beneficiaries as these provide peer support and are sometimes often the only social event familles struggling financially may have. The Trustees use their dlscretion in relation to excess monies held In reserve.
Famllies of Ocean Ward is a srn311 charity relyin8 entlrely on donations. It does not receive or apply for grants. It does not have any long-term investments. The Charl5 reserve currently consists of unrestricted funds. We are agaln fortunate thls year to have recelved substantlal donatlons from our supporters to enable us to continue with our aims, however, we are always mlndful that a de¢rease in Income would impact on the running of the Charity, there needs to be sufficlent monles held In the reserve account to ensure the basic running of the charlty, such as Insurance, accounts and return filing, etc, as well a5 ensuring the core support of financial asslstance while In hospltal and the provlslon of INR testing equipment is able to continue for up to a year. The Trustees currently estimate this to be in the re8lon of £20,000, Where the Trustees have Identified a particular project or event which will require slgnificant fundlng withln the next 12 month perlod, such funds may, by the agreement of a majority of the Trusteos, be held in a reserve as "earmarked. monies for the purposes of the projert concerned. Examples would be, the annual Paultons Park trlp which Is valuable to beneficiaries as they offer contact time and peer support wlth others experiencing the same challenges of having to deal with a congenital heart condition; the provision of equipment 3nd furnishings for use in hospital as thls makes the ward more user friendly and helps create a more conducive environmentto recoveryof beneficiarie5 and reduce stress to the patient and their famlly. Restricted funds would also be held in reserve until such time as the monies are paid out for the particular objective of the donation and may not be used for any other reason. In the event that restricted donations cannot be applied forthe purpose theywere donated, thetrustees would wherever possible make direct contart with the donor with a view to returning the donation unless the donor consents to the donation being released for the general purposes of the charity. Where dlrert contact detalls are unknown, then the trustees will also publicise that the purpose cannot be achleve on the webslte and Facebook page requesting donors make contact. Projects should commence withln 12 months of the Charltrfs year end in Aprll to ensure earmarked funds are not held indefinitely. If a project has not started within the 12 months period, the Trustees review whether It Is stlll In the best interests of the Charlty and Its beneficiaries to use funds towards the project or if it should be used for other purposes. This may result in the money continuing to be earmarked for the same project for a further period, if, for example. the delay is because of factors outside of the control of the Trustees. Trustees-A ointSn new Trustees. Once we have identified a potentlal new trustee, an informatlon pack Is sent/emalled to them to read to make them aware of what the requirements ofthe role wlll be. Once they are happy to proceed we follow our New Trustee procedure5 to gain the relevant documents required and carry out the required identity checks for them to be able to begln the role. A Special meeting is held between the trustees to confirm this change. Governance The Charlty's Objects are set out in its 8oveming document whlch Is a trust deed, and are as follows: l. To promote and protect the good health of and relieve sickness of children and young persons with congenital heart conditions who are treated at Southampton General Hospital and located across the South and South West of England. Includlng but not limited to West
Sussex, The Channel Islands, Hampshlre and thelsle of Wi8ht, Berkshlre and Oxford5hlre by such assistance and support as the Trustees think fit; 2. To advance the educatlon of the public In the subject of congenltal heart disease. The Charitls registered address Is 64 Brewers Lane, Gosport, Hampshire, P012 4U The Trustees confirm that they have seen and approved thls Report. Slgned on behalf of the Trustees Rachel Carter Chalrperson & Trustee Famllies of Ocean Ward 16January 2025
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner'5 Report Report to the trusteesl members of Families ofocean Ward On accounts for the year ended 5 April 2024 Charity no {if any) 1145013 Set out on pages I report to the trustees on my examination of the accounts of the above charity {'the Trust") for the year ended 5 April 2024. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance wrth the requirements of the Charities Act 2011 (Ihe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5}(bl of the Act. I have completed my examination. I confimi thal no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 21 January 2025 Name: F J Wilde Relevant professional qualifi¢atlon(s) or body {if any).. FCCA DChA Addross: 4 Marigold Drive Bisley Surrey GU24 9SF IER October 2018
CHARITY COMMISSION FOR ENGLAND AND WALES Char.IIN1ne Famlllos of O¢qan Ward f145013 Recei ts and ments accounts CC16a For thè perlod from P¥1 To 0610412023 0510412Q24 Section A Receipts and payments Unrestrlctod funds Restricted funda to lh• th1•¥t£ Endowment funds lotho n•ar•¥t£ Total funds Last year lo Iho n•ar•¥i toth• n•amt£ to lh• nvM8t£ A1 Recel Donaiion5 Coninbulions toti¢k•is Bank Inleresl MiscelF3neous Paypal donallons 49.316 1.5QU 49,316 1.508 15,365 8,Y86 178 5,765 5.765 ta ross income 23.95J AR) $7,137 57.127 set an see tablè nvestrnent sa 57,13 57,137 23,953 A3Pa ents Grants and Haroship pantS Equipment lor P8118nl$ Equipment and PUhS$ f¢rW3FJ Fund Day5 ar Acti8$ Fundraising and Runtyin9 ¢QSts Mer¢hand15e Prole$Onal fees miscèllarus Exp8Thsos Offi¢e nt and equipm8ni Payoal payrnenls 050 7,710 2.788 5.658 3,024 12,347 1.0 3,387 678 3,024 12,347 1,094 $.387 678 946 2,750 3,421 1750 J.427 3.000 36.600 36.60D 50,14B A4 Assèt and Invostment Sub total Total payments 36,600 36,600 50.148 Net olre¢elpts/fpaymonls) A5 Transfers bgtsveen funds A6 Cash funds last year ond Cash funds thls year end 20,537 20.537 26.195 122,388 122,388 101M51 CCK< R1 accJ)unts ISSI 201011202S.
Section B Statement of assets and liabilities at the end of the period Unrestrlcted funds Res¢rl¢ted funds to n•ar••t£ Endowment fund* to noar•stt Categories Details B1 Ca8h funds Cuffeni A¢couni 80.816 5orv• A¢w¢ 41,212 ycash 220 Total cash fvnds 122,3B8 14pg WoruJvAihrec•W •rpaYrts ACULYI(¥I OK Unr8strf¢ted funds 19 noar•it £ OK R•$trl¢tèd funds OK Endowmant fund$ lo ngar•$t£ Detalls lo n•arvdt E B2 Other monetary assets Fund to whl¢h •M•t belon • Cury•nt 1• oTral D&tails CostlWon•l1 Fund to v4hl¢h agsqt bolon Detsils CostlopUon•ll Curr•fitvalu• B4 Assets retalned for the ¢haritys own use -Imi Fundtowhl¢h r•lal• Amounlduq Ylhen du• onal Deta115 B5 Liabilltl¢s Slgned by one or lrnstee5 on behalf of all the IFu$ie8S Prinl Nama Dat& ot Signature 12ach I Ccts-trrf 01 CCXX R2 account8 ISSI 20101R025