F A M l L l E
El
OCEA
www.oceanwaTd.co.uk
Registered Charity Number:1145013
TRUSTEE REPORT
6 APRIL2023TO 5 APRIL2024
What We A¢hleved
Famllies of Ocean Ward became 3 reglstered charlty in December 2011. The Charity currently
consists of 4 trustees:
Rachel Carter- Chairperson
Samantha PrSor- Treasurer
Kelly Sparks- Vlce Chairperson
Kate Dalton- Secretary
The Charfty also consists of volunteers:
Jackie Hicks
Aimee Stevens
Trustees and volunteers are parents of heart children treated at the Ocean Ward at Southampton
General Hospital.
The Trustees have kept in mlnd the Charlty Commlsslon Guidance on Public Benefit as well as the
Charitvs Oblert5 in any expenses and activities undertaken. The main focus of the Charity Is to
support children with heart conditions and their families both during tlmes in hospital but also
when out of hospital.
The primary aim of the Trustees, as in earlier years. was to Increase the number of heart chlldren
and their families that benefitted from the Charity, The objectlves were met In the followin8 Ways:
Grants continued to be paid to families experlencing financial difficulty during hospital stays.
These totalled £5,800.00. A total of 25 grant payments were made a slmilar amount a5 the
previou5 year, with cost of living and fuel increases so hlgh these payments are a Ilfeline for
many families. Payments are made following requests on behalf of the families by medical staff
based on Ocean Ward.
Tesco and Marks and Spencer gift cards provide additional assistance to families experiencin8
financial difficultie5, being used towards food for parents Stayin8 on the ward wlth their child or
assisting with petrol expenses for parents travelling to and from home and hospltal whilst
children are on El. These were issued to families by Ocean Ward staff. These totalled £1,490
for the year.
Emergency packs contlnue to be of benefit to families where their child is admitted onto the
ward for emergency treatment and families have no time to take baslc Items with them. They
include toiletries, socks, etc for parents to use when their chlld Is admitted in an emergency.

Packs are presented in Families of Ocean Ward draw5trlng ba85 and these are di5trlbuted by
Otsan Ward staff when needed.
We once agaln were pleased to be able to arrange the annual Paultons Park trip whlch the
charSty managed to acqulre 50 complimentary tickets from Paultons and we paid £12,555
towards the cost of the tickets with a Small contributlon from the familles who attended.
The FOOW Facebook 8roup contlnues to be a place where heart famllie5 are able to flnd peer
support on heart related Issues such as benefits, experlences of surgery, medicatlon, etc.
Membershlp continues to Increase wlth around 2,000 members.
The provlsion of Coaguchek machlnes for 9 heart children on warfarin (cost £3,843). These are
essential to Improving the quality of life for famllles by enabling INR testin8 at home rather than
havlng daily vlsits to a hospltal or medical centre for blood tests.
We contlnue to rent an offlce monthly to allow the charity to store and operate from a central
location.
Finance5
Total unrestricted donatlons for the year were £57,137 compared to £23,953 in the previou5 year, a
slgnificant increase on the previous year. Most of the Income coming from donations and
individuals fundraising for the charSty.
Total Expenditure for the year was £36,600 which Is £13,548 less than the previous year, the
amount of Hardship payments increased due to increased expenseslcosts for familie5 while In
h05Pital however, the Paultons Park / Family actlvlties was less than last year which is the
difference.
A summary of the expendtture is In the accounts attached.
Total funds held at the end of the year were £122,388 In the current account, reserve account and
petty cash.
The Trustees aim to keep costs and wastage to a minimum, for example, by negotiating dlscount5.
Trustees are volunteers and not entitled to remuneration. Out of pocket expenses Incurred on
behalf of the Charlty, such as postage, travel to and from meetings, etc, are relmbursed In Ilne with
the Chariws expense policy. Trustees share Ilfts to meetlngs and events whenever posslble.
Reviews of the charlvs reserves are carrled out generally every slx months but not less than once
year, taking into account the financial posltlon at the tlme of the review, and, when appropriate,
the Trustees take correcting action, e.g. where a large surplus Is In the account they decide how to
put funds to the best interests of the Charltvs beneflclaries through the conslderation of projects
andlor review existing planned expendlture when reserves are low.
The Trustee's prlmary objectives are asslstance to familles experienclng financlal hardship during
hospital stays; provision of INR testlng equipment for use by patients at home as these are not
funded through NHS; and funding permittin& six monthly social events for beneficiaries as these
provide peer support and are sometimes often the only social event familles struggling financially
may have. The Trustees use their dlscretion in relation to excess monies held In reserve.

Famllies of Ocean Ward is a srn311 charity relyin8 entlrely on donations. It does not receive or apply
for grants. It does not have any long-term investments. The Charl￿5 reserve currently consists of
unrestricted funds.
We are agaln fortunate thls year to have recelved substantlal donatlons from our supporters to
enable us to continue with our aims, however, we are always mlndful that a de¢rease in Income
would impact on the running of the Charity, there needs to be sufficlent monles held In the reserve
account to ensure the basic running of the charlty, such as Insurance, accounts and return filing,
etc, as well a5 ensuring the core support of financial asslstance while In hospltal and the provlslon
of INR testing equipment is able to continue for up to a year. The Trustees currently estimate this
to be in the re8lon of £20,000,
Where the Trustees have Identified a particular project or event which will require slgnificant
fundlng withln the next 12 month perlod, such funds may, by the agreement of a majority of the
Trusteos, be held in a reserve as "earmarked. monies for the purposes of the projert concerned.
Examples would be, the annual Paultons Park trlp which Is valuable to beneficiaries as they offer
contact time and peer support wlth others experiencing the same challenges of having to deal with
a congenital heart condition; the provision of equipment 3nd furnishings for use in hospital as thls
makes the ward more user friendly and helps create a more conducive environmentto recoveryof
beneficiarie5 and reduce stress to the patient and their famlly. Restricted funds would also be held
in reserve until such time as the monies are paid out for the particular objective of the donation
and may not be used for any other reason. In the event that restricted donations cannot be applied
forthe purpose theywere donated, thetrustees would wherever possible make direct contart with
the donor with a view to returning the donation unless the donor consents to the donation being
released for the general purposes of the charity. Where dlrert contact detalls are unknown, then
the trustees will also publicise that the purpose cannot be achleve on the webslte and Facebook
page requesting donors make contact.
Projects should commence withln 12 months of the Charltrfs year end in Aprll to ensure earmarked
funds are not held indefinitely. If a project has not started within the 12 months period, the
Trustees review whether It Is stlll In the best interests of the Charlty and Its beneficiaries to use
funds towards the project or if it should be used for other purposes. This may result in the money
continuing to be earmarked for the same project for a further period, if, for example. the delay is
because of factors outside of the control of the Trustees.
Trustees-A
ointSn
new Trustees.
Once we have identified a potentlal new trustee, an informatlon pack Is sent/emalled to them to
read to make them aware of what the requirements ofthe role wlll be. Once they are happy to
proceed we follow our New Trustee procedure5 to gain the relevant documents required and carry
out the required identity checks for them to be able to begln the role. A Special meeting is held
between the trustees to confirm this change.
Governance
The Charlty's Objects are set out in its 8oveming document whlch Is a trust deed, and are as
follows:
l. To promote and protect the good health of and relieve sickness of children and young
persons with congenital heart conditions who are treated at Southampton General Hospital
and located across the South and South West of England. Includlng but not limited to West

Sussex, The Channel Islands, Hampshlre and thelsle of Wi8ht, Berkshlre and Oxford5hlre by
such assistance and support as the Trustees think fit;
2. To advance the educatlon of the public In the subject of congenltal heart disease.
The Charitls registered address Is 64 Brewers Lane, Gosport, Hampshire, P012 4U
The Trustees confirm that they have seen and approved thls Report.
Slgned on behalf of the Trustees
Rachel Carter
Chalrperson & Trustee
Famllies of Ocean Ward
16January 2025

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner'5 Report
Report to the trusteesl
members of
Families ofocean Ward
On accounts for the year
ended
5 April 2024
Charity no
{if any)
1145013
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity {'the Trust") for the year ended 5 April 2024.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance wrth the requirements of the Charities Act
2011 (Ihe Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145{5}(bl of the Act.
I have completed my examination. I confimi thal no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect..
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Signed:
Date:
21 January 2025
Name:
F J Wilde
Relevant professional
qualifi¢atlon(s) or body
{if any)..
FCCA DChA
Addross:
4 Marigold Drive
Bisley
Surrey GU24 9SF
IER
October 2018

CHARITY COMMISSION
FOR ENGLAND AND WALES
Char.IIN1ne
Famlllos of O¢qan Ward
f145013
Recei
ts and
ments accounts
CC16a
For thè perlod
from
P¥1
To
0610412023
0510412Q24
Section A Receipts and payments
Unrestrlctod
funds
Restricted
funda
to lh• th￿1•¥t£
Endowment
funds
lotho n•ar•¥t£
Total funds
Last year
lo Iho n•ar•¥i
toth• n•amt£
to lh• nvM8t£
A1 Recel
Donaiion5
Coninbulions toti¢k•is
Bank Inleresl
MiscelF3neous
Paypal donallons
49.316
1.5QU
49,316
1.508
15,365
8,Y86
178
5,765
5.765
ta
ross income
23.95J
AR)
$7,137
57.127
set an
see tablè
nvestrnent sa
57,13
57,137
23,953
A3Pa
ents
Grants and Haroship pa￿ntS
Equipment lor P8118nl$
Equipment and PU￿h￿S￿$ f¢rW3FJ
Fund Day5 ar￿ Acti￿￿8$
Fundraising and Runtyin9 ¢QSts
Mer¢hand15e
Prole$￿Onal fees
miscèllar￿us Exp8Thsos
Offi¢e ￿nt and equipm8ni
Payoal payrnenls
050
7,710
2.788
5.658
3,024
12,347
1.0
3,387
678
3,024
12,347
1,094
$.387
678
946
2,750
3,421
1750
J.427
3.000
36.600
36.60D
50,14B
A4 Assèt and Invostment
Sub total
Total payments
36,600
36,600
50.148
Net olre¢elpts/fpaymonls)
A5 Transfers bgtsveen funds
A6 Cash funds last year ond
Cash funds thls year end
20,537
20.537
26.195
122,388
122,388
101M51
CCK< R1 accJ)unts ISSI
201011202S.

Section B Statement of assets and liabilities at the end of the period
Unrestrlcted
funds
Res¢rl¢ted
funds
to n•ar••t£
Endowment
fund*
to noar•stt
Categories
Details
B1 Ca8h funds
Cuffeni A¢couni
80.816
5orv• A¢w¢
41,212
ycash
220
Total cash fvnds
122,3B8
14pg WoruJvAihrec•W •r￿paY￿rts
ACULYI(¥I OK
Unr8strf¢ted
funds
19 noar•it £
OK
R•$trl¢tèd
funds
OK
Endowmant
fund$
lo ngar•$t£
Detalls
lo n•arvdt E
B2 Other monetary assets
Fund to whl¢h
•M•t belon •
Cury•nt ￿1￿•
oTral
D&tails
CostlWon•l1
Fund to v4hl¢h
agsqt bolon
Detsils
CostlopUon•ll
Curr•fitvalu•
B4 Assets retalned for the
¢haritys own use
-Imi
Fundtowhl¢h
r•lal•
Amounlduq
Ylhen du•
onal
Deta115
B5 Liabilltl¢s
Slgned by one or lrnstee5 on
behalf of all the IFu$ie8S
Prinl Nama
Dat& ot
Signature
12ach I Ccts-trrf
01
CCXX R2 account8 ISSI
20101R025