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2022-03-31-accounts

Registered number: 07799341 Charity number: 1144965

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU (A company limited by guarantee)

UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU (A company limited by guarantee)

CONTENTS
Page
Reference and administrative details of the charity, its trustees and advisers 1
Trustees' report 2 - 6
Independent examiner's report 7 - 8
Statement of financial activities 9
Balance sheet 10
Statement of cash flows 11
Notes to the financial statements 12 - 23

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU (A company limited by guarantee)

REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2022

Trustees

Dr R.A. Aron, Chair (resigned 18 November 2021) Ms. K. Bradshaw Ms. L.J. Gibson (resigned 14 September 2021) Ms. S.F. Gooding, Chair Mr S.R. Lindsay, Honorary Treasurer (resigned 11 April 2022) Mr. P.W. Manns (resigned 10 September 2021) Ms. M. Papworth, Honorary Treasurer (appointed 3 August 2022) Mrs. J.A. Porter (appointed 7 September 2021, resigned 6 May 2022) Dr. S. Rathod Mr A.C. Tilley Mr R. Wilson

Company registered number

07799341

Charity registered number

1144965

Registered office

City Offices, Colebrook Street, Winchester, Hampshire, SO23 9LJ

Chief Executive Officer

Dr. Sue Campbell

Page 1

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)

TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2022

The Trustees present their annual report together with the financial statements for the year ended 31 March 2022. The Trustees confirm that the Annual Report and financial statements of the company comply with the current statutory requirements, the requirements of the company's governing document and the provisions of the Statement of Recommended Practice (SORP), applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) as amended by Update Bulletin 1 (effective 1 January 2015).

Since the company qualifies as small under section 383, the strategic report required of medium and large companies under The Companies Act 2006 (Strategic Report and Director's Report) Regulations 2013 is not required.

OBJECTIVES AND ACTIVITIES

a. Policies and objectives

The company's objectives are to promote any charitable purpose for the public benefit by the advancement of education, the protection and preservation of health and the relief of poverty, sickness and distress in particular, but without limitation, for the benefit of the community in Winchester district and surrounding areas.

The company provides free, independent, confidential and impartial advice to everyone on their rights and responsibilities. It values diversity, promotes equality and challenges discrimination.

The service aims:

This is achieved through highly trained volunteers from all walks of life giving free, confidential, impartial and independent advice to the local community. The volunteer team is managed by a small team of experienced staff.

b. Main activities undertaken to further the charity's purposes for public benefit

The Trustees have referred to the Charity Commission general guidance on public benefit when reviewing the company’s objectivities and planning future activities. Whilst there is an inherent geographical restriction in place encompassing the local government area covered by Winchester City Council, it is considered there are no restrictions to any individual within that community in either seeking or being provided with help by the company.

ACHIEVEMENTS AND PERFORMANCE

a. Review of activities

The objectives and aims are reviewed each year in the light of what has been achieved in the previous 12 months. The review looks at the success of each activity and the benefits they have provided to the people the company exists to help. The review assists the directors in maintaining focus on the company’s stated purpose. The Trustees are satisfied with the achievements in the period under review. The company has to provide services within the financial limitations set by local government, and the Trustees are satisfied they have been utilised in an effective and efficient manner.

2021-22 was a year of continued uncertainty and change for our local community with the continuing impacts of the COVID-19 pandemic, the emerging cost of living crisis and the beginning of the war in Ukraine. This year has

Page 2

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)

TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2022

seen a change in needs as more people sought help for financial problems, including access to benefits and support with debt, and overall more complex cases requiring in depth support to resolve multiple issues.

During the year the company launched several new specialist services and projects, in addition to the core advice service:

Existing projects continued:

FINANCIAL REVIEW

a. Review of the financial position

The financial statements cover the company's operations for the year ended 31 March 2022. The Trustees are satisfied that the company achieved its objectives during this period within the resources made available to it. It had been anticipated that the company would incur a deficit this year as it drew on its reserves built up in previous periods to fund a low-income year. However the Covid crisis resulted in additional funds being made available by government sources to provide additional services during this period. As a result, the financial statements show an unrestricted funds surplus for the year of £27,333 (surplus of £13,956 for 2020/21) with restricted funds showing a break-even position for the year (break-even for 2020/21), making an overall surplus of £27,333 (surplus of £13,956 for 2020/21). It should be noted that an additional £15,000 has been transferred to the Information Technology designated reserve. Consquently, the overall general fund movement was £12,333.

At the start of the year the unrestricted funds (excluding designated funds) amounted to £114,940, which represented approximately four and a half months of core expenditure. This figure was in line with the company's stated policy of between four and six months and allowed for a deficit to be run this year. These funds totalled £127,273 as at 31 March 2022 and this represented approximately four and a half months of core expenditure, in the lower range of the policy.

b. Reserves policy

The cumulative unrestricted funds (excluding designated funds) were £127,273 as at 31 March 2022 (£114,940 as at 31 March 2021). The trustees have determined that the company should retain unrestricted reserves (excluding designated funds), which at a minimum cover:

This policy is principally to enable the service to:

Page 3

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)

TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2022

c. Pension scheme

The company provides a defined contribution scheme which is available to full-time and part-time permanent employees.

Page 4

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)

TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2022

STRUCTURE, GOVERNANCE AND MANAGEMENT

a. Constitution

Winchester District Citizens Advice Bureau is a company limited by guarantee and a registered charity governed by its memorandum and articles of association. It was incorporated on 6 October 2011 and took over the assets, liabilities and reserves of Winchester Citizens Advice Bureau and Bishop's Waltham and Meon Valley Citizens Advice Bureau on 1 February 2012. Whilst the registered name is Winchester District Citizens Advice Bureau, it operates as Citizens Advice Winchester District (CAWD). The principal object of the company is to provide services as described in the Policies and Objectives section on Page 2. .

b. Method of appointment or election of trustees

All of the Trustees provide their time and skills voluntarily. When a vacancy arises a replacement Trustee is sought who can add to the Board’s overall skill base. All Trustees are appointed via approval at the regular board meetings and formally appointed as directors at the Annual General Meeting.

c. Organisational structure and decision making

A Trustee Board manages the company, which is independent of both management and volunteers. The Chief Officer attends but is not a member of the Trustee Board. An Executive Committee, under the direction of the Chair, meets to provide management support and direction to the Chief Officer on a more frequent basis.

The Chief Officer and Advice Service Manager have responsibility for the day to day operational management of the company's offices, including individual supervision of the staff and volunteers and also ensuring they continue to develop their skills and working practices in line with good practice. The company is heavily reliant on the time and support provided by volunteers to be able to meet its aims and objectives.

d. Risk management

The Trustees have considered the major risks to which the charity could be exposed and have reviewed the systems established to mitigate them. They are not aware of any irregularities, fraud involving management, employees or volunteers, or of any instance of actual or possible non-compliance with laws, regulations, contracts or agreements that might result in the charity suffering significant penalties or other loss.

Page 5

WINCHESTER DISTRICT cmzENS ADVICE BUREAU IA Company limited by guarantee) TRUSTEES, REPORT Icontinued) FOR THE YEAR ENDED 31 MARCH 2022 PLANS FOR FUTURE PERIODS a. Future d•v•lopm•nts A new business plan has been approved for 2022-25 whth emphasises the need to increase our reach and impact through improvement of service delwery. and to ensure that the organisation is strong and resilient. We aim to conlinualty develop our organisat￿n in the foll¢Mng areas.. OUT advice services. lo ensure they are accessible. efficient, effective. and responswe lo emerging nèed. Our research and Campa￿n5'. to ensure we understand emerging adv￿8 needs. and influence local and national policies to improve the lives of local pecple, and prevent future advice issues. Our organisation and back-office functions.. To ènsure we 8re sustsinable. and have the resou￿85, peoplè. technology, and skills we need to achieve our 8ervKe delivery and eampaigning aims. To grcw our income and dNersty our In￿rne streams. to support our fvture suslainabilty To improve our use of lechnokjgy. ensuring that our IT infra5truclure and technology is fil for purpo88 To ensure we have the people, capacty and resour￿ we need To ensure we have the premises and locations we need To ensure our marketing and communications are effeclive and supporting us to achigvg our 8im8 b} d} TRUSTEES. RESPONSIBIUTIES STATEMENT The Trustees (who are also directoTs of Winchester Di$lrict Citizens Advice Bureau for the purpo888 of company I￿) a￿ responsible for preparing the Trustees, report and the financial statements in accordance with applic8ble law and Unrted Kingdom Accounting Standards {Unrted Kingdom Generally Accepted A￿o￿ntIng Practice). Company law requires the Trustees to prepare financial statements for each financial year. Under company taw the Trustees musl not approve the financial slatemonts un￿$ they are satssfied that they gwe a true and fair v¢ew of the state of affairs of the charitable company and of the incoming resources and application of resources, Including the incomo and expenditure. of the charitabbg company for that period. In preparing these finanoal statements, tho Trustees are required lo.. select 8Uitabl6 acC￿ntIng polic￿ then appty them ¢onsistenty, ob8eNe the methods and principles in the Charities SORP,. mako judgments and accounting estimates that are reasonable and prudent,. prepare the financial statements on the going concern basis Un￿5$ It is inappropnal8 to pr•$ume that the charilabte company ￿11 continue in cperation. The Trustees are responsible for keeping adequate &counting records that are Suffieienl to show and explain the chaTrtab￿ companls transactions and disclose with reasonable a￿uracY at any time the financial position of the charrtable company and enable them to onsijre that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and h0n￿ for taking reasonable step$ for the prevention and detectHJn of fraud and other irregularities. Ms. S. F. Good Mr. Lc. filiey Page 6

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU (A company limited by guarantee)

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2022

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WINCHESTER DISTRICT CITIZENS ADVICE BUREAU (the 'company')

I report to the charity Trustees on my examination of the accounts of the company for the year ended 31 March 2022.

This report is made solely to the company's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the company's Trustees those matters I am required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the company and the company's Trustees as a body, for my work or for this report.

RESPONSIBILITIES AND BASIS OF REPORT

As the Trustees of the company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the company's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

INDEPENDENT EXAMINER'S STATEMENT

Since the company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of Institute of Chartered Accountants of England & Wales (ICAEW), which is one of the listed bodies.

I have completed my examination. I can confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Page 7

WINCHESTER DISTRICT cmzENS ADVICE BUREAU (A company limited by guarant¢¢) INDEPENDENT EXAMINER'S REPORT (continued) FOR THE YEAR ENDED 31 MARCH 2022 Signed.. Oaled.. ./,,/- Mr P.M. Ward ACA J&S Accountants Limited 6 Northlands Road Southampton Hampshire S015 2LF Page 8

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU (A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES INCORPORATING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022

Unrestricted
funds
Note
2022
£
INCOME FROM:
Core Grant
2
225,000
Other trading activities
3
63,306
Investments
4
127
TOTAL INCOME
288,433
EXPENDITURE ON:
Costs of income generation
22,000
Charitable activities
239,100
TOTAL EXPENDITURE
7
261,100
NET INCOME BEFORE OTHER
RECOGNISED GAINS AND LOSSES
27,333
NET MOVEMENT IN FUNDS
27,333
RECONCILIATION OF FUNDS:
Total funds brought forward
192,440
TOTAL FUNDS CARRIED FORWARD
219,773		 Restricted
funds
2022
£
-
167,690
-
167,690
-
167,690
167,690
-
-
8,138
8,138		 Total
funds
2022
£
225,000
230,996
127
456,123
22,000
406,790
428,790
27,333
27,333
200,578
227,911		 Total
funds
2021
£
211,000
172,126
465
383,591
19,000
350,635
369,635
13,956
13,956
186,622
200,578

The notes on pages 12 to 23 form part of these financial statements.

Page 9

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU (A company limited by guarantee) REGISTERED NUMBER: 07799341 BALANCE SHEET AS AT 31 MARCH 2022 2022 2021 Not• CURREiif ASSETS Debtors Ca8h at bank and in har 11 29,178 241.504 18,072 222,568 270.682 240.640 CREDITORS: amounts falling due within one year 12 142,7711 140,062) NET CURRENT ASSETS 227,911 200,578 NET ASSETS 227,911 200,578 CHARI￿ FUNDS Restricted funds Un￿$1￿cted funds 13 13 8,138 219,773 8, 138 192,440 TOTAL FUNDS 227,911 200,578 The compans financial statements have been preparad in acenrdance wth the provis￿8 applicable to companie8 subject lo the small companies regime. The Trustees consider that the company is enknt￿d lo exempt￿ frryn the requirement lo have an audit under thg provision$ of section 477 of the Companies Act 2006 ￿he Acri 8nd members have not required the company lo obtain an audit for the year in que¥t)n in a¢¢tydance with 8ectKJn 476 of tho Act. The Trustees acknowledge their Tesponwbilities for coMp￿n9 wilh the requiremènts of the Cclnpan￿S Act 20( wi(h respect lo accounting records and the preparatKJn of financial statements. signod on their behaw, by.. Ms. S.F. Gooding Mr. AC. T11￿Y The notes on pages 12 10 23 ftjrm part of these finanual staleff*nts. Page10

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2022

Note
Cash flows from operating activities
Net cash provided by operating activities
15
Change in cash and cash equivalents in the year
Cash and cash equivalents brought forward
Cash and cash equivalents carried forward
16		 2022
£
18,936
18,936
222,568
241,504		 2021
£
14,753
14,753
207,815
222,568

The notes on pages 12 to 23 form part of these financial statements.

Page 11

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1. ACCOUNTING POLICIES

1.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The company meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

1.2 Company status

The company is a company limited by guarantee. The members of the company are the Trustees named on page 1. In the event of the company being wound up, the liability in respect of the guarantee is limited to £1 per member of the company.

1.3 Income

All income is recognised once the company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Donated services or facilities are recognised when the company has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use of the company of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised; please refer to the Trustees' report for more information about their contribution.

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the company which is the amount the company would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.

Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service.

Page 12

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1. ACCOUNTING POLICIES (continued)

1.4 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Costs of generating funds are costs incurred in attracting voluntary income, and those incurred in trading activities that raise funds.

Charitable activities and Governance costs are costs incurred on the company's operations, including support costs and costs relating to the governance of the company apportioned to charitable activities.

All expenditure is inclusive of irrecoverable VAT.

1.5 Tangible fixed assets and depreciation

All assets individually costing more than £1,000 are capitalised. Assets costing less than £1,000 are normally either computer or office equipment and it is considered the value of such assets depreciates sufficiently quickly to regard them as expenditure rather than as an asset.

1.6 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the company; this is normally upon notification of the interest paid or payable by the Bank.

1.7 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

1.8 Cash at Bank and in hand

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Page 13

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1. ACCOUNTING POLICIES (continued)

1.9 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised within interest payable and similar charges.

1.10 Financial instruments

The company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

1.11 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the company and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

2. INCOME FROM GRANTS AND DONATIONS

Unrestricted
funds
2022
£
Core Grant- Winchester City Council
225,000
Total 2021
211,000		 Restricted
funds
2022
£
-
-		 Total
funds
2022
£
225,000
211,000		 Total
funds
2021
£
211,000

Page 14

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

3. OTHER TRADING ACTIVITIES

OTHER TRADING ACTIVITIES
Unrestricted
funds
2022
£
Grants, donations and fundraising
63,306
63,306
Total 2021
84,164
INVESTMENT INCOME
Unrestricted
funds
2022
£
Bank interest receivable
127
Total 2021
465
SUPPORT COSTS
Charitable activities
Wages and salaries
Total 2021		 Restricted
funds
2022
£
167,690
167,690
87,962
Restricted
funds
2022
£
-
-
Charitable
activities
£
86,609
319,046
405,655
349,816		 Total
funds
2022
£
230,996
230,996
172,126
Total
funds
2022
£
127
465
Total
2022
£
86,609
319,046
405,655
349,816		 Total
funds
2021
£
172,126
172,126
Total
funds
2021
£
465
Total
2021
£
80,548
269,268
349,816

4. INVESTMENT INCOME

5. SUPPORT COSTS

During the year ended 31 March 2022, the company incurred the following Governance costs:

£ NIL (2021 - £NIL) included within the table above in respect of Core Grant.

£ NIL (2021 - £NIL) included within the table above in respect of Other activities.

£ NIL (2021 - £NIL) included within the table above in respect of Charitable activities.

Page 15

(A company limited by guarantee)

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

6. GOVERNANCE COSTS

Unrestricted
funds
Restricted
funds
2022
£
2022
£
Accountancy and legal fees
871
-
AGM expenses
264
-
1,135
-
ANALYSIS OF EXPENDITURE BY EXPENDITURE TYPE
Staff costs
Other costs
2022
£
2022
£
Expenditure on raising voluntary income
22,000
-
Costs of raising funds
22,000
-
Charitable activities
319,046
86,609
Governance
-
1,135
341,046
87,744
Total 2021
288,268
81,367		 Total
funds
2022
£
871
264
1,135
Total
2022
£
22,000
22,000
405,655
1,135
428,790
369,635		 Total
funds
2021
£
756
63
819
Total
2021
£
19,000
19,000
349,816
819
369,635

7. ANALYSIS OF EXPENDITURE BY EXPENDITURE TYPE

8. NET INCOME/(EXPENDITURE)

During the year, no Trustees received any remuneration (2021 - £NIL). During the year, no Trustees received any benefits in kind (2021 - £NIL).

9. INDEPENDENT EXAMINERS' REMUNERATION

The Independent Examiner's remuneration amounts to an Independent Examination fee of £ 420 (2021 - £ 420), and other services of £ 300(2021 - £ 300).

Page 16

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

10. STAFF COSTS

Staff costs were as follows:
2022
£
Wages and salaries
341,046
The average number of persons employed by the company during the year was as follows:
2022
No.
20.5
Average headcount expressed as a full time equivalent:
2022
No.
11
No employee received remuneration amounting to more than £60,000 in either year.
11.
DEBTORS
2022
£
Prepayments and accrued income
29,178
12.
CREDITORS: Amounts falling due within one year
2022
£
Accruals and deferred income
42,771		 2021
£
288,268

2021
No.
18.0
2021
No.
10
2021
£
18,072
2021
£
40,062

Page 17

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

13. STATEMENT OF FUNDS

STATEMENT OF FUNDS - CURRENT YEAR

Balance at
1 April 2021
£
Designated funds
Premises Funds
10,000
Information Technology Fund
25,000
Redundancy Provision Fund
10,000
Succession Planning Fund
20,000
Enhanced Capacity Fund
12,500
77,500
General funds
General Funds - all funds
114,940
Total Unrestricted funds
192,440
Restricted funds
Alresford Outreach
2,674
Client Emergency Fund
580
Denmead Outreach
2,482
Money and Pensions Service (MaPS)
-
Citizens Advice Hampshire in
partnership with Macmillan Cancer
Support
-
WCC Money Advice
-
Wickham Outreach
56
Capital Equipment
2,346
Reaching People Together
-
Mental Health and Advice
-
Home and Well
-
8,138
Total of funds
200,578		 Income Expenditure
£
£
-
-
-
-
-
-
-
-
-
-
-
-
288,433
(261,100)
288,433
(261,100)
-
-
-
-
-
-
36,936
(36,936)
21,604
(21,604)
30,000
(30,000)
-
-
-
-
59,801
(59,801)
4,818
(4,818)
14,531
(14,531)
167,690
(167,690)
456,123
(428,790)		 Transfers
in/out
£
-
15,000
-
-
-
15,000
(15,000)
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Balance at
31 March
2022
£
10,000
40,000
10,000
20,000
12,500
92,500
127,273
219,773
2,674
580
2,482
-
-
-
56
2,346
-
-
-
8,138
227,911

Page 18

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

13. STATEMENT OF FUNDS (continued)

STATEMENT OF FUNDS - PRIOR YEAR

Designated funds
Premises Funds
Information Technology Fund
Redundancy Provision Fund
Succession Planning Fund
Enhanced Capacity Fund
General Funds - all funds
Restricted funds
Alresford Outreach
Client Emergency Fund
Denmead Outreach
Money and Pensions Service (MaPS)
Citizens Advice Hampshire in
partnership with Macmillan Cancer
Support
WCC Money Advice
Wickham Outreach
Capital Equipment
Capacity Expansion
Total of funds		 Balance at
1 April 2020
£
10,000
25,000
10,000
20,000
-
65,000
113,484
2,674
580
2,482
-
-
-
56
2,346
-
8,138
186,622		 Income
£
-
-
-
-
-
-
295,629
-
-
-
17,258
21,069
30,000
-
-
19,635
87,962
383,591		 Expenditure
£
-
-
-
-
-
-
(281,673)
-
-
-
(17,258)
(21,069)
(30,000)
-
-
(19,635)
(87,962)
(369,635)		 Transfers
in/out
£
-
-
-
-
12,500
12,500
(12,500)
-
-
-
-
-
-
-
-
-
-
-		 Balance at
31 March
2021
£
10,000
25,000
10,000
20,000
12,500
77,500
114,940
2,674
580
2,482
-
-
-
56
2,346
-
8,138
200,578

Page 19

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

SUMMARY OF FUNDS - CURRENT YEAR

Balance at
1 April 2021
£
Designated funds
77,500
General funds
114,940
192,440
Restricted funds
8,138
200,578
SUMMARY OF FUNDS - PRIOR YEAR
Balance at
1 April 2020
£
Designated funds
65,000
General funds
113,484
178,484
Restricted funds
8,138
186,622		 Income Expenditure
£
£
-
-
288,433
(261,100)
288,433
(261,100)
167,690
(167,690)
456,123
(428,790)
Income
Expenditure
£
£
-
-
295,629
(281,673)
295,629
(281,673)
87,962
(87,962)
383,591
(369,635)		 Transfers
in/out
£
15,000
(15,000)
-
-
-
Transfers
in/out
£
12,500
(12,500)
-
-
-		 Balance at
31 March
2022
£
92,500
127,273
219,773
8,138
227,911
Balance at
31 March
2021
£
77,500
114,940
192,440
8,138
200,578

14. ANALYSIS OF NET ASSETS BETWEEN FUNDS

ANALYSIS OF NET ASSETS BETWEEN FUNDS - CURRENT YEAR

Unrestricted
funds
2022
£
Current assets
262,544
Creditors due within one year
(42,771)
219,773		 Restricted
funds
2022
£
8,138
-
8,138		 Total
funds
2022
£
270,682
(42,771)
227,911

Page 20

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

14. ANALYSIS OF NET ASSETS BETWEEN FUNDS (continued)

ANALYSIS OF NET ASSETS BETWEEN FUNDS - PRIOR YEAR

Unrestricted
funds
2021
£
Current assets
232,502
Creditors due within one year
(40,062)
192,440		 Restricted
funds
2021
£
8,138
-
8,138		 Total
funds
2021
£
240,640
(40,062)
200,578

15. RECONCILIATION OF NET MOVEMENT IN FUNDS TO NET CASH FLOW FROM OPERATING ACTIVITIES

Net income for the year (as per Statement of Financial Activities)
Adjustment for:
Increase in debtors
Increase in creditors
Net cash provided by operating activities
ANALYSIS OF CASH AND CASH EQUIVALENTS
Notice deposits (less than 3 months)
Total		 2022
£
27,333
(11,106)
2,709
18,936
2022
£
241,504
241,504		 2021
£
13,956
(7,854)
8,651
14,753
2021
£
222,568
222,568

16. ANALYSIS OF CASH AND CASH EQUIVALENTS

17. OPERATING LEASE COMMITMENTS

At 31 March 2022 the company had no future lease commitments. The company was in the process of agreeing an operating lease over the new Colebrook Street premises with Winchester City Council, but that had not been finalised at year end.

18. RELATED PARTY TRANSACTIONS

The Trustees consider there were no related party transactions during the year that required disclosure within these accounts.

Page 21

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

19. DESIGNATED FUNDS

On inception the company inherited Premises Funds from Winchester CAB (£25,000) and Bishop's Waltham CAB (£10,000). These funds were set aside to cover costs involved in the relocation to new offices should this be necessary for any reason. The company moved to new premises in Winchester in June 2019 and the Winchester part of this fund was utilised to contribute towards those costs. The Trustees have reviewed the Bishops Waltham fund and are satisfied that there is still a need for it until long-term certainty is achieved.

The Information Technology Fund was set up to ensure there was money available to fund necessary information technology improvements. During the course of the Winchester move it became apparent that more extensive upgrades and/or replacements of IT equipment and systems than had previously envisaged would be needed over the next few years. The Trustees therefore, increased the size of this fund to £40,000 in 2021/22 to ensure that sufficient funds would be available for this purpose.

The company runs two projects which are always at risk of the funding being ended. They are staffed by long serving personnel and in the event of the projects ending the company would be liable for a considerable redundancy payment. The Trustees therefore consider it prudent to maintain the Redundancy Provision Fund of £10,000 to cover this contingency.

The Trustees have considered succession planning because recruiting sufficiently experienced and expert staff has proved very difficult and changes in staff could be possible at any time (career progression, retirement etc.) With this in mind they have set up a Succession Planning Fund of £20,000 which will be drawn upon in future years to invest in new and additional staff resource with a view to supporting the service longer term should an existing member of staff leave.

During the previous year external funding was made available to enhance the capacity of the service. Although the terms of the funding required the income be recognised in this financial year, the Trustees recognise that some of the related costs will actually fall in this financial year. They have therefore thought it prudent to transfer £12,500 to a new Enhanced Capacity fund so that this fund can be used to offset these future costs.

The Trustees will keep these funds under regular review.

Page 22

WINCHESTER DISTRICT CITIZENS ADVICE BUREAU

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

20. RESTRICTED FUNDS

Outreach services- funds are received from local parish councils and other organisations to support the provision of advice service in Alresford, Wickham and Denmead.

Citizens Advice Hampshire in partnership with Macmillan Cancer Support - funding is allocated to the service to enable it to provide advice to those with a terminal cancer diagnosis or to their carer.

Money and Benefits Advice and Debt Counselling Service for Winchester City Council (WCC) Tenants - this is a commissioned project and funds are provided from WCC to deal with referrals from the WCC Housing Department.

Reaching People Together - a joint project with Citizens Advice Hampshire funded by Hampshire County Council, which provides volunteers and staff at partner organisations with Advice First Aid training, enabling them to signpost their clients to Citizens Advice.

Mental Health & Advice - working in an acute mental health unit, seeks to address underlying advice needs for residents, assisting them on their mental health recovery and return home.

Home & Well - funded via Citizens Advice Hampshire and seeks to support vulnerable people who struggle with utility bills, particularly those who are leaving hospital – helping them to get home and well faster.

Page 23