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2025-08-31-accounts

Docusign Envelope ID: E033FBF6-CAD8-8F72-81C7-0D803F1FCC2C

ASHTON GATE OUT OF SCHOOL CARE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2025

Charity Number 1144396 Company Registration Number 07757557

Docusign Envelope ID: E033FBF6-CAD8-8F72-81C7-0D803F1FCC2C

ASHTON GATE OUT OF SCHOOL CARE

FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2025

CONTENTS PAGE
Legal and Administrative Information 2
Trustees’ annual report 3 to 6
Independent Examiner’s Report 7 to 8
Statement of financial activities 9
Balance sheet 10
Statement of Cashflows 11
Notes to the Accounts 12 to 16

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Docusign Envelope ID: E033FBF6-CAD8-8F72-81C7-0D803F1FCC2C

ASHTON GATE OUT OF SCHOOL CARE

LEGAL AND ADMINISTRATIVE INFORMATION

YEAR ENDED 31 AUGUST 2025

Status

Ashton Gate out of School Care is a company limited by guarantee (registration number 07757557) and granted charitable status by the Charity Commission on 21[st] October 2011 under number 1144396.

Trustees

The directors of the charitable company (“the charity”) are its trustees for the purposes of the charity law, and throughout this report are collectively referred to as the trustees.

The Trustees who served during the year and since the year end were as follows:

Victoria Kent Simon Kocziban Mark Scanlon Jonathon Ayres Caroline Cuthbert King Samantha Furley Sabrina Sallis Rosanna Bailey

Registered Office

Caretaker’s House Ashton Gate Road Ashton Gate Bristol BS3 1SZ

Independent Examiners

Joanne Trowbridge MAAT Bristol Community Accountants CIC The Park, Daventry Road, Knowle Bristol BS4 1DQ

Bankers

HSBC 2 Cannon Street Bedminster BS3 1BW

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Docusign Envelope ID: E033FBF6-CAD8-8F72-81C7-0D803F1FCC2C

ASHTON GATE OUT OF SCHOOL CARE

TRUSTEES’ REPORT

YEAR ENDED 31 AUGUST 2025

The Trustees present their report and the unaudited financial statements of the charity for the year ended 31[st] August 2025.

The financial statements comply with the Charities Act 2011 as amended by the Charities Act 2022, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Structure, governance and management

The organisation is a company limited by guarantee and registered charity. The company was established under a Memorandum of Association that establishes the objects and powers of the charitable company and is governed under its Articles of Association.

Trustee Recruitment, Appointment, and Retirement

The Board of Directors, who are Trustees for the purpose of charity law, have served throughout the period and up to the date of this report.

The minimum number of directors shall be 5 but (unless otherwise determined by ordinary resolution) shall not be subject to any maximum. The charity may appoint a director by ordinary resolution. No person other than a retiring director may be appointed at a general meeting unless recommended by the directors, or a member gives a signed notice of intention to propose them between 14 and 35 clear days before the meeting. The directors may appoint a person who is willing to act to be a director. Any director so appointed must retire at the next annual general meeting.

Organisational structure

The directors shall manage the business of the charity and may exercise all the powers of the charity. Questions at directors' meetings are decided by a majority of votes, with the chair holding a second or casting vote in a tie. The quorum shall be three or the number nearest to one-third of the total number of directors, whichever is the greater. The directors may delegate any of their powers or functions to a committee of two or more directors, but the terms of any delegation must be recorded in the minute book." The directors may impose spending controls, ensuring "no expenditure may be incurred on behalf of the charity except in accordance with a budget previously agreed with the directors.

Policy on Related Parties and Conflicts of Interest

No director or connected person may: buy any goods or services from the charity on terms preferential to those applicable to members of the public; sell goods, services, or any interest in land to the charity; be employed by, or receive any remuneration from, the charity; receive any other financial benefit from the charity" unless explicitly permitted by Article 7 or the Charity Commission. A charity director must declare the nature and extent of any interest in a proposed transaction or arrangement and must absent himself or herself from any discussions in which it is possible that a conflict will arise.

Investment powers

Under the memorandum and articles of association, the charity has the power to make any investments that the trustees see fit.

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Docusign Envelope ID: E033FBF6-CAD8-8F72-81C7-0D803F1FCC2C

ASHTON GATE OUT OF SCHOOL CARE

TRUSTEES’ REPORT

YEAR ENDED 31 AUGUST 2025

Arrangements for setting key management personnel remuneration

The pay of the senior staff is reviewed annually, along with that of all employees, and normally increased in accordance with inflation and annual earnings.

Charities and Public Benefit

The Trustees have complied with their duty under Section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission.

Objectives and activities

Objects of the Charity

Summary of main objectives in relation to the above objects

During 2024–2025, AGOSC has continued to provide breakfast, after-school club, forest school, and holiday playscheme services to a large and growing number of registered children.

We have continued to prioritise inclusion and accessibility by maintaining funded places and providing 1:1 care for children with additional needs across both wraparound care and holiday clubs.

A key development this year has been the investment in additional staff training to support children with complex medical needs, ensuring that we can provide a safe, inclusive, and responsive environment for all children.

We have maintained strong relationships with the children in our care and their families, supporting consistent communication and high-quality provision.

Holiday club provision has been enhanced through the inclusion of structured sports sessions delivered by a fully qualified sports coach.

Achievements and Performance

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Docusign Envelope ID: E033FBF6-CAD8-8F72-81C7-0D803F1FCC2C

ASHTON GATE OUT OF SCHOOL CARE

TRUSTEES’ REPORT

YEAR ENDED 31 AUGUST 2025

Financial Review

AGOSC’s financial position remains stable and resilient.

Income:

Fee income and grant funding have remained consistent with expectations, with continued demand for places across all provisions.

Expenditure:

Staffing remains the largest area of expenditure. Investment has continued in staff training, particularly to support complex medical needs, alongside ongoing improvements to facilities and resources.

Reserves:

The charity continues to maintain reserves sufficient to cover at least three months of running costs, in line with the reserves policy.

Key Financial Headlines (2024-2025):

Risk & Reserves Review

Going Concern

The trustees are confident that the charity has adequate resources to continue operating effectively for the foreseeable future, with plans in place to meet increasing demand.

Plans for Future Periods

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Docusign Envelope ID: E033FBF6-CAD8-8F72-81C7-0D803F1FCC2C

ASHTON GATE OUT OF SCHOOL CARE

TRUSTEES’ REPORT

YEAR ENDED 31 AUGUST 2025

Statement of Responsibilities of the Board of Trustees

The trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and regulations.

The trustees are required to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006.

They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Board of Trustees confirm that to the best of their knowledge there is no information relevant to the independent examination of which the examiners are unaware.

The Board of Trustees also confirm that they have taken all necessary steps to ensure that they themselves are aware of all relevant examination information and that this information has been communicated to the independent examiners.

Independent Examiners

Joanne Trowbridge was appointed as the charitable company’s independent examiner during the year. Joanne Trowbridge is a member the Association of Accounting Technicians.

27/7/2026 ……………………………………………. Date ………………………………………

Victoria Kent Registered Office Caretaker’s House, Ashton Gate Road Ashton Gate, Bristol, BS3 1SZ

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Docusign Envelope ID: E033FBF6-CAD8-8F72-81C7-0D803F1FCC2C

ASHTON GATE OUT OF SCHOOL CARE

Independent Examiner’s Report to the Trustees

YEAR ENDED 31 AUGUST 2025

_____________

I report on the accounts of the company for the year ended 31[st] August 2025 which are set out on pages 9 to 16.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.

In accordance with Charity Commission guidelines, I have assisted the trustees by preparing the statutory year-end accounts from the charity's internal accounting records. However, the evidence available to me during both the preparation and examination of these accounts was severely limited due to significant, material deficiencies in the primary bookkeeping and internal controls:

Independent examiner’s qualified statement

Due to the severe limitations on the primary evidence and the lack of a clear audit trail detailed above, I am of the opinion that proper accounting records have not been kept by the charity in accordance with section 130 of the Charities Act 2011. While the finalised accounts have been adjusted to an accruals framework during preparation, the underlying accounting records fail to properly support the figures presented.

Except for the effects of the matters described in the Basis of Independent Examiner's Statement section above, in connection with my examination, no matter has come to my attention:

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Docusign Envelope ID: E033FBF6-CAD8-8F72-81C7-0D803F1FCC2C

ASHTON GATE OUT OF SCHOOL CARE

Independent Examiner’s Report to the Trustees

YEAR ENDED 31 AUGUST 2025

_____________

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of The Association of Accounting Technicians, which is one of the listed bodies.

Joanne Trowbridge MAAT ………………………………………………….. Bristol Community Accountants CIC The Park, Daventry Road, Knowle 28/7/2026 Bristol BS4 1DQ Date ..............................................

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Docusign Envelope ID: E033FBF6-CAD8-8F72-81C7-0D803F1FCC2C

ASHTON GATE OUT OF SCHOOL CARE

STATEMENT OF FINANCIAL ACTIVITIES (Including Income and Expenditure Account)

YEAR ENDED 31 AUGUST 2025

Note
Income and Endowments from:
Investment income
Fee income
Total
Expenditure On:
3
Charitable activities
Governance costs
Total
Net income/(expenditure)
Net movement in funds
Total funds brought forward
Total funds at 31 August 2024
10		 Unrestricted
Funds
£
4,435
586,580		 Restricted
Funds
£
-
-		 Total Funds
2025
£
4,435
586,580		 Total Funds
2024
£
2,857
589,201
591,015 - 591,015 592,058
592,210
746		 -
-		 592,210
746		 522,953
454
592,956 - 592,956 523,407
(1,941) - (1,941) 68,651
(1,941)
423,583		 -
-		 (1,941)
423,583		 68,651
354,932
421,642 - 421,642 423,583

All of the activities of the charity are classed as continuing

The notes on pages 12 to 16 form part of these financial statements

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Docusign Envelope ID: E033FBF6-CAD8-8F72-81C7-0D803F1FCC2C

ASHTON GATE OUT OF SCHOOL CARE

BALANCE SHEET

YEAR ENDED 31 AUGUST 2025

Note
Fixed assets
Tangible assets
7
Current assets
Debtors
8
Cash at bank and in hand
Creditors : Amounts falling
due within one year
9
Net current assets or liabilities
after more than one year
Total net assets or liabilities
Total funds of the charity
10
Unrestricted funds		 3,033
388,007		 2025
£
41,233
380,409
421,642
421,642
421,642		 2024
£
58,094
3,109
401,180
391,040
(10,631)		 404,289
(38,800)
365,489
423,583
423,583
423,583

The directors are satisfied that the company is entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies' regime and in accordance with FRS102 SORP.

27/7/2026

These financial statements were approved by the trustees on ……....................……....................…………. and are signed on their behalf by:

----- Start of picture text -----
……………………………….
----- End of picture text -----

Vicky Kent - Director

The notes on pages 12 to 16 form part of these financial statements

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Docusign Envelope ID: E033FBF6-CAD8-8F72-81C7-0D803F1FCC2C

ASHTON GATE OUT OF SCHOOL CARE

STATEMENT OF CASH FLOWS

YEAR ENDED 31 AUGUST 2025

Cash flows from operating activities:
Adjustments for:
Depreciation Charges
Dividends, interest and rents from investments
(Increase) / decrease in debtors
Increase / (decrease) in creditors
Net cash provided by operating activities
Cash flows from investing activities
Dividends, interest and rents from investments
Purchase of tangible assets
Net cash provided used in investing activities
Change in cash and cash equivalents in the reporting period
Cash and cash equivalents at beginning of the reporting period
Cash and cash equivalents at end of the reporting period
Net income (expenditure) for the reporting period		 2025
£
(1,941)
16,861
(4,435)
76
(28,169)		 2024
£
68,651
16,861
(2,857)
607
24,640
(17,608)
4,435
-		 107,902
2,857
(52,037)
4,435
(13,173)
401,180		 (49,180)
58,722
342,458
388,007 401,180

The charity has not provided an analysis of changes in net debt as it does not have any long term financing arrangements.

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Docusign Envelope ID: E033FBF6-CAD8-8F72-81C7-0D803F1FCC2C

ASHTON GATE OUT OF SCHOOL CARE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2025

1 Accounting Policies

i) When donors specify that donations given to the charity must be used in future accounting periods, the income is deferred until those periods.

ii) When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the pre-conditions have been met.

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Docusign Envelope ID: E033FBF6-CAD8-8F72-81C7-0D803F1FCC2C

ASHTON GATE OUT OF SCHOOL CARE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2025

Income and Endowments:

2 Government grants

The charitable company did not receive government grants in the period ending 31 August 2025 (2024: £Nil). There are no unfulfilled conditions or contingencies attaching to grants in the year ended 31 August 2025.

Expenditure on:

3 Charitable Activities

Wages and other related costs
Administration
Property maintenance
Rent
Trips
Independent examination & other services
Professional fees
Payroll administration
Insurance
Membership/licence fees
Household goods
Communications
Utilities
Employee recognition
Groceries
Training
Activity resources & equipment
Uniforms
Recruitment
Residents parking scheme
Depreciation
Sub-total
Allocation of support costs		 Charitable
Activities
£
494,579
-
-
1,896
2,416
-
-
-
1,060
5,105
2,787
3,316
8,616
-
9,893
4,992
20,889
3,244
1,081
-
-		 Support
Costs
£
-
1,501
6,467
-
-
1,257
2,257
1,559
-
-
-
-
-
654
-
-
-
-
-
1,780
16,861		 Governance
Costs
£
-
-
-
-
-
746
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total Funds
2025
£
494,579
1,501
6,467
1,896
2,416
2,003
2,257
1,559
1,060
5,105
2,787
3,316
8,616
654
9,893
4,992
20,889
3,244
1,081
1,780
16,861		 Total Funds
2024
£
428,409
1,668
3,989
1,750
600
1,822
673
2,876
1,153
5,198
3,460
3,919
7,613
1,661
11,697
3,584
21,840
1,992
1,182
1,460
16,861
559,874
32,336		 32,336
(32,336)		 746
-		 592,956
-		 523,407
-
592,210 - 746 592,956 523,407

Charitable activities prior year - all unrestricted

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Docusign Envelope ID: E033FBF6-CAD8-8F72-81C7-0D803F1FCC2C

ASHTON GATE OUT OF SCHOOL CARE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2025

4 Net incoming resources for the year

This is stated after charging:
Depreciation
Independent Examiners fee
Other services
Staff costs and numbers
The aggregate payroll costs were:
Wages and salaries
Social security costs
Pension costs		 2025
£
16,861
746
1,257		 2024
£
16,861
678
1,144
2025
£
468,203
19,504
6,872		 2024
£
412,036
10,132
6,241
494,579 428,409

5 Staff costs and numbers

No employee received emoluments of more than £60,000.

The average monthly head count was 34 staff (2024: 30 staff)

The key management personnel of the charity comprise the board of trustees & two senior employees. Total employee benefits of key management personnel, during the year, total £90,319 (2024: £82,273)

6 Taxation

The charity is exempt from corporation tax on its charitable activities.

7 Tangible fixed assets

Cost
At 31 August 2025
At 1 Sept 2024
Charge for the period
At 31 August 2025
Net book value
At 31 August 2025
At 31 August 2024		 Leasehold
Improvements
£
84,306		 Total
£
84,306
84,306 84,306
26,212
16,861		 26,212
16,861
43,073 43,073
41,233 41,233
58,094 58,094

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Docusign Envelope ID: E033FBF6-CAD8-8F72-81C7-0D803F1FCC2C

ASHTON GATE OUT OF SCHOOL CARE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2025

8
Debtors
2025
2024
£
£
Fees owing
1,672
1,586
Bike to Work scheme
400
700
Prepayments - Insurance
961
823
3,033
3,109
9
Creditors: amounts falling due within one year
2025
2024
£
£
Trade creditors
-
982
Tax and National Insurance
7,266
4,617
Pension
1,363
1,241
Accruals
2,002
31,960
10,631
38,800
10
Movement in funds
At
At
01-Sep
Incoming
Outgoing
Transfers
31-Aug
2024
resources
resources
2025
£
£
£
£
£
Unrestricted funds
General fund
310,489
591,015
(576,095)
-
325,409
Designated Funds
Redundancy reserve
55,000
-
-
-
55,000
Asset depreciation
58,094
-
(16,861)
-
41,233
Total funds
423,583
591,015
(592,956)
-
421,642
Purpose of Designated funds
Redundancy reserve
Committed building works
Funds held for future committed building works at both sites
Asset depreciation
Represents the value of unrestricted fixed assets held on the balance sheet at
year end.
Funds held for future liabilities if needed		 8
Debtors
2025
2024
£
£
Fees owing
1,672
1,586
Bike to Work scheme
400
700
Prepayments - Insurance
961
823
3,033
3,109
9
Creditors: amounts falling due within one year
2025
2024
£
£
Trade creditors
-
982
Tax and National Insurance
7,266
4,617
Pension
1,363
1,241
Accruals
2,002
31,960
10,631
38,800
10
Movement in funds
At
At
01-Sep
Incoming
Outgoing
Transfers
31-Aug
2024
resources
resources
2025
£
£
£
£
£
Unrestricted funds
General fund
310,489
591,015
(576,095)
-
325,409
Designated Funds
Redundancy reserve
55,000
-
-
-
55,000
Asset depreciation
58,094
-
(16,861)
-
41,233
Total funds
423,583
591,015
(592,956)
-
421,642
Purpose of Designated funds
Redundancy reserve
Committed building works
Funds held for future committed building works at both sites
Asset depreciation
Represents the value of unrestricted fixed assets held on the balance sheet at
year end.
Funds held for future liabilities if needed		 Incoming
resources
£
591,015
-
-		 2025
£
1,672
400
961		 2024
£
1,586
700
823		 At
31-Aug
2025
£
325,409
55,000
41,233
3,033 3,109
2025
£
-
7,266
1,363
2,002		 2024
£
982
4,617
1,241
31,960
10,631 38,800
Outgoing
resources
£
(576,095)
-
(16,861)		 Transfers
£
-
-
-
423,583 591,015 (592,956) - 421,642

11 Trustee expenses

The charity trustees were not paid or received any other benefits from employment with the charity in the year (2024: £nil) neither were they reimbursed expenses during the year (2024: £nil). No charity trustee received payment for professional or other services supplied to the charity (2024: £nil).

12 Related party transactions

There were no other related party transactions during the year.

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Docusign Envelope ID: E033FBF6-CAD8-8F72-81C7-0D803F1FCC2C

ASHTON GATE OUT OF SCHOOL CARE

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2025

13 Company limited by guarantee

The company is limited by guarantee and as such has no issued share capital. In the event of the company being wound up the liability of the members is limited to £1 each.

14 Analysis of Charitable Funds - Previous Year (as required by paragraph 4.2. of the SORP)

Incoming and Endowments from:
Investment income
TRUE
Fee income
TRUE
Total
TRUE
Expenditure On:
Charitable activities
TRUE
Other
TRUE
Total
TRUE
Net income/(expenditure)
Net income/(expenditure) before other
Gains and losses
Net movement in funds
Total funds brought forward
TRUE
Total Funds Carried Forward
TRUE		 General
Funds
£
2,857
589,201		 Restricted
Funds
£
-
-		 Total Funds
31-Aug
2024
£
2,857
589,201
592,058 - 592,058
522,953
454		 -
-		 522,953
454
523,407 - 523,407
68,651 - 68,651
68,651 - 68,651
68,651
354,932		 -
-		 68,651
354,932
423,583 - 423,583

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