2025-10-31-accounts

Malmesbury Carnival

Trustees’ Annual Report (con9nued)

Year ended 31 October 2025

Objec9ves and Ac9vi9es

The objects of the Malmesbury Carnival are as set out in its Cons7tu7on which have remained unchanged this year.

To further these objec7ves a Commi<ee is formed each year to plan and implement a series of events over the month of August in Malmesbury which brings entertainment to the town and which, through 7cket sales, dona7ons and sponsorship, raise funds which are later distributed as financial grants to local organisa7ons and clubs.

Bids are invited from organisa7ons which bring benefit to Malmesbury and the surrounding district. These bids are reviewed by the Commi<ee for eligibility and response is determined by available funds and by vote in a full Commi<ee mee7ng. Funds are disbursed upon receipt of invoices/ quota7ons which confirm the agreed purpose of the grant.

Achievements and Performance

As usual the Commi<ee and its volunteers have worked extremely hard to deliver quality events to Malmesbury.

These events include Procession, PeHcoat Lane, Jazz Night, Call my wine Bluff, Abbey Gardens, Wine Tas7ng, Quiz Night and many History talks appropriate to the area. New for this year was a Silent Disco for both adults and younger people.

As usual these events were very well supported in spite of some inclement weather on the Procession date. In fact money collected at Procession equalled last year despite the weather with a huge turn out from the community. Open Gardens and Abbey Gardens events were as usual a huge financial success.

Some large Dona7ons were received this year to which the Commi<ee were extremely grateful.

Sponsorship once again underpinned our ac7vi7es in the Carnival. A par7cular focus this year was on the promo7on of Carnival events and marke7ng. This paid dividends in terms of a substan7al increase in sponsorship income. All 7ckets were sold in the Grand Raffle and there was no shortage of prizes donated by local businesses.

As in the past, none of this would be possible without the 7me donated freely by the Commi<ee and volunteers that make these events happen.

Carnival 2025 was again a great success and we would like to formally thank everyone who played a part in making this another successful year.

We look forward to 2026 with some new faces at the Commi<ee to keep taking these events forward.

Financial Review

The Commi<ee has two accounts – a Current account for day-to-day income and expenditure, and a Grants account where the funds are set aside for Grant fulfilment are kept ring-fenced.

On 31 October 2025, the Current account stood at £10,504.20 (2024-£29,311) and the Grants account at £34,409.00 (2024-£8,357.00). In addi7on, the Carnival has a float of coins used in the Procession of £1,500.00.

The expiry date for 2024 Grants was 30 September 2025. At the deadline there were unclaimed Grants of £4,311.41.

The Commi<ee received 46 Grant Applica7ons this year with a total value exceeding £67,000. The Trustees and Commi<ee approved applica7ons totalling £34,409.00 in line with our rules and cons7tu7on.

A reserve of £6,000 has been retained for ‘seed’ funding for 2026, a reserve for some capital expenditure and possible some addi7onal Grant Funding of circa £3,000.

The Trustees’ annual report was approved at the AGM on 10[th] December 2025 and signed on behalf of the board of Trustees by;

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P Overton (Co-Chair)

M Harding (Co-Chair)

Trustee

Trustee

– Treasurers Report Malmesbury Carnival 2025 as Presented at the AGM 10[th] December 2025

This past year was another extremely busy one for the Commi6ee and volunteers who organise, plan and produce quality fund raising events for the Malmesbury community.

A focus this year was improve the promo@on and marke@ng of events, obtaining more sponsorship and introduce some new events to keep the Carnival ‘fresh’ and relevant.

The Commi6ee successfully managed a large number of events during August which helped us to be able to allocate over £34,000 in Grants to the local community.

The Procession coin receipts were £3,445, very similar to last year which was excellent to see considering the inclement weather but again this event was well received by the community across all age groups. We shiLed this year to 10p coins as the logis@cs of moving and coun@ng the 2p float was too much on the volunteers. I would recommend next year we increase the float by £300 as we were close to selling out our £1,500 float.

PeQcoat Lane was another success, run in fine weather and we generated over £2,800 in revenue from it.

Open Gardens and Abbey Gardens were very well supported again and thanks to all involved in these events.

Music in the Cloisters was ‘rested’ this year but a new event was introduced being the Silent Disco which was well supported and we expect to grow on that next year.

The revenue break down of the Carnival events follow;

Procession	Revenue £3,445
Danters Fun Fair	Revenue £2,500
PeQcoat Lane	Revenue £2,828
Jazz Night	Revenue £1,873
Call my Wine Bluf	Revenue £1,088
Abbey Gardens	Revenue £4,832
Sponsorship	Revenue £9,625
Rafe	Revenue £2,000
Open Gardens	Revenue £5,282
Wine Tas@ng	Revenue £1,960
Quiz Night	Revenue £970
Bat Walk	Revenue £74
Scarecrow Trail	Revenue £1,686
Silent Disco	Revenue £1,591
Last Bague6e	Revenue £920

Sing-a-long Revenue £270 History Talks Revenue £1,690

Also of major significance, the Carnival received dona@ons of £7,068. Major donors here were Malmesbury Town Council, Castle Sunborn, Malmesbury Seniors and Hyams Autos.

All the above events were well supported and thanks to all the people involved in making this happen and to the Malmesbury businesses that donated prizes to the raffle.

Total Revenue for the year was a record £49,702 and costs to achieve this were in excess of £19,400.

Applica@ons for funds amounted to over £67,000 and as previously men@oned, the Commi6ee was able to award £34,409 to those approved applica@ons.

£4,311 in 2024 Grants was iden@fied as unclaimed on 30 September 2025 and returned to available funds for 2025 Grants.

It was agreed in the Commi6ee that £6,000 would be kept as ‘seed’ money for the coming year, a small amount (circa £1k) for capital expenditure and another £3,000 in further poten@al Grants.

Challenges for the year were on geQng enough entries for the Procession and volunteers needed to make these events happen. Under our strict Insurance and H&S guidelines we need a minimum number of volunteers to meet these requirements.

Overall, the Carnival’s financial status is sound and ready for the 2026 year. I would like to personally thank the Commi6ee members for their help during the year.

Gordon Foss

Treasurer

duncaiijoyce do￿uL1a1es, chartered accountants Mr G Foss Malmesbury Carnival Flat 2 Cartmlll Court Ingram Street Malmesbury Wiltshire SN16 9HL By email only 17 November 2025 Our Reference: M128/DNJ/CK Dear Gordon Malmesbury Carnlval Accounts for the year ended 31 October 2025 Thank you for letting me have the Carnlval's accountlng record5 for the year ended 31 October 2025. Draft Accounts have now been prepared and l enclose a copy for your conslderation. As I have no questlon, l enclose a copy of the account for your revlew, prlor to Issuing my firm's office copy/ I should be grateful if you would review the accounts and advlse of any amendments to them by way of presentatlon or numbers. If you require no changes, please let me know and I w511 arrange for my firm's offlce copy to be issued. Once you have had an opportunlty to consider the above I look forward to hearing from you in order that the Accounts can be flnallsed. Kind regards Yours slnce an N Joyce ACA cfA Director Email: [e-mail] www.dun¢anJoyce.com [e-mail] Tel.. [phone] ICAEW CHARTERED Ouiicaii Joyce & AE%LTrL5ales Liinilcd, 36 & 38 Lioss I IrlyP.s, Malniesbiiiy, Willsliire SN16 9BG ACCOUNTANTS Director.. Duncan N. Joyce ACA, CTA Registered in England & Wales No.. 83334IO atthe above address

CHARITY REGISTRATION NUMBER: 1144055 Malmesbury Carnival Unaudited Financial Statements 31 October 2025 dUncanjoyCe•<￿ & associates, chartered accountants

Malmesbury Carnlval Financial Statements Year ended 31 October 2025 Page Trustees, annual report Independent examiner's report to the trustees Statement of financial activities Statement of financial position Notes to the financial statements

Malmesbury Carnival Trustees, Annual Report Year ended 31 OGtober 2025 The trustees present their report and the unaudited financial statements of the charity for the year ended 31 OctDber 2025. Refgr8nco and admlnSstratlv• d&talls Reglstered Charlty name Malmesbury CarnSv81 Charity reglstratlon number 1144055 Princlpal office 13 Burnivale Malmesbury Willshire SN16 OBL The trustees P Overton {Chair} L Renshaw ISecret8ry1'_ G Foss (Treasurer} R Harris S Jamès M Harding S D'ArGy Indepondent examlner Duncan N Joycb.ACA, CTA'-' Chartered'"Atcounlanfy"," 36 & 38.Cross Hayes,. MalmesbQry Wiltshlre Structurei govemance and manag8meDt* The governing documents of Malmesbury.'Carnival are thè Constitution and By-Laws, which follow the requirements of thè Charity..Commlssion,.:The Charlly is consliluled as an unincorporated association. Trustees and Officers are appoinle(A:'b"¥.kiiOte at the Annual General Meeting from volunteers serving on the Carnival Committee. Officers ¢)f-the Committee would normally be Trusle&s. The Committee is cUr￿ntlY comprise¢J of 20 plus volunleeis lallhough not a11 are active) and normally meets on the 3rd Wednesday of every month except August and De¢ember.

Malmesbury Carnlval Trustees, Annual Report (contlnuedj Year ended 31 October 2025 ObJgctive$ and a¢tlvltles The objects of Malmesbury Camival as set out in ils Constitution which has remained unchanged this year. To further these objectives a Committee is formed each year to plan and implement a series of events over the month of August in Malmesbury which brin98 entertainment lo the town and which, through lickel sales, donations and sponsorship, ralse funds which a￿ later distTibuted a5 grants to local organisatlons and clubs. Bids are invited from organisations which bring benefit lo Malmesbury and the surrounding distrl¢t. These bids are reviewed by the Committee for eligibility and response is determined by available funds and by vote in a full Committee meeting. Funds are disbursed upon receipt of invoiceslquotations which Confirm the agreed purpose of the grant. Achlevements and pgrformance As usual the Committee and its volunteers have worked extrenlely hard to'.'deliyer.;'quality events lo Malmesbury. These events include Procession, Petticoat Lane, J8zz:'.Ni9hl, Call ry...:'wine Bluff. Abbey Gardens, Win2 Tasting, Quiz Night and many History talkg.:"."qp"propriate'.to the arp8::¥ New for th1$ year was a Silent Dis¢0 for both adults and younger people. L:. As usual these events were very well supportèd ih:spilp"of.some.,In,tlement weather on the Procession dale. In fact money collected al Procession'.."equalled last-: èar despite the weather with a huge turn out from the community. Open Gardens awl.::.'4bbey Gardens:-evpnls were as usual a huge financial success. Some large Donations were rece6Vetl.ib.i$ year..to":which the Committee were extremely grateful. Sponsorship once'.again underpinned our--.aclivities'in the Carnival. A particular focus this year was on the promotion of" C'amival events and ,niarkeling. This patd dividends ir¢ terms of a subslanlial increase in sponsorsliip.income. All li¢kets..were sold the Grand Raflle and there was no shortage of prizes donated by local"businesses. As In the past, none of thi5.would be-.p(i8sible without the time donated freely by the Committee and volunteers that make these events-happen. Camival 2025 was again a great sbccess and we would like to formally thank everyorke who played a part in making this another successfvl year. Vve look fo￿rd to 2026 with some new faces al the Committee to keep taking these events forward.

Malmesbury Carnival Trustees. Annual Report (conflnuerfj Year ended 31 October 2025 Financial revlew Financial Review The Committee has accounts - a Current account for day-104ay income and expenditure, and a Grants account where the funds are sel asidè for Grant fulfilmenl are kept ring-fenced. On 31 October 2025, the Current a¢￿Unt stood al £10,45512024 - £29,311) and the Grants account al £34,40912024 £8,358}. In addition, the Carnival has a float of Goins used in during the Procession of £1,50012024 - £1,500}. The expiry date for 2024 Grants was 30 September 2025. Al the deadline there were unclaimed Grants of £4,305 (2024 - £7,809). These have been returned lo general funds for rè- dlslribution. The Committee received 46 Grant Applicatioris this year with 4tolal value exceeding £67,000. The Trustees and Committee approved applications totalling £34,409::.(2024 - £26,438). in line with our rules and constilulion. A reserve of £6,000 has been retained for 'seed' furid"i'n"g. for.'..202"6'"_:7;:reserve for some Capital expenditure and possible some additional Grant Funding o"f,clrca",'£3.000. The Trustees, annual report was approved al the AGM on 101h D'ecpmber 2025.'an-d'signed on behalf of the board of Trustees by; P Overton (Chairl Trustee

Malmesbury Carnival Independent Examiner's Report to the Trustees of Malmesbury Carnival Year ended 31 October 2025 I report lo the trustees on my examination of the financial slat6menls of Malmesbury CamNal I'lhe charity'} lor the year ended 31 October 2025. Responslbilities and basls of report As the trustees of the charity you are responsible for the preparation of the financial stal8ments in accordance with the requirements of the Charities Act 2011 I'lhe Act'l- I report in respect of my examination of the charity's financial stslements carried out under section 145 of the 2011 Acl and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under se¢llon 145(5)Ibl of the Act. Independent examlnefs statgment I have completed my examination. I confirm that no material nlallers have come to my attention in connectson with the examination giving me Cause to believe Ihal jri:apy Jnaterial respect.. accounting records were not kept in respect of.th-p'charity':a%_,'rpquired by seots'on 130 of the Aitor the financial statements do not accord with those.rèoor:ds.' or the financial Statements do not comply with_the applicable:requiremenls conceming the form and content of accounts sel tsul in Ihe.'.Charities IAc¢ouj).ts and Reports) Regulations 2008 other than any requirement that Ihe-'a'ccounts gi!:e a 'lrue-"and fair, view which is not a matter considered as part of an independént exaft)Inatlon: I have no concerns and have come across-ao other .riiatlers iri. connection with the examination lo which allenlion should be drawn in Ihis'",report in orddr lo enable a proper understanding of the accounts lo be reached. Duncan N Joyce ACA, CTA Duncan Joyce & Assoclates Llmlted *.1 Chartered Accountants, 36 & 38 Cross Hayes Malmesbury Willshire SN16 9BG

Malmesbury Carnival Slatemènt of Financial A¢tivitles Year ended 31 October 2025 2025 Unrestricted funds Total funds Total funds 2024 Note Income and endowments Donations and legacies Total income 49.701 49,701 49,701 49,701 42,098 42,098 Expgnditure Expenditure on raising funds.. Costs of other trading activities Expenditure on charitable activities Total oxpendlture 116,1711 133,2841 {49,4551 16,171 133.2841 (49,4551 116.6431 121,5861 {38,229} Net Income and net movemgnt in funds 246 3,869 Recon¢lllatlon of funds Totsl ftjnds brought forward Total funds carriod fornard 1,0,629 .-10E-29 6,760 10.629 -10,875 The slalem8nt of financial activitie$ includes all g4ins,'and losie'&-_[ecognise All income and expenditure derive from conlinuing..;aclivilies:"' 'in the year. The notss on pages 7 to 11 fom1 part of thg$e flnanclal statements.

Malmesbury Carnival statement of Financial Position 31 October 2025 2025 2024 Note Currgnt assets Cash at bank and in hand 46,364 39,169 Credltors.. amounts falling due wlthln one year Net current assets 12 35,489 28,540 10,629 10,629 10,629 10,875 10,875 10,875 Total assets less current Ilabllitios Net assets Funds of the Gharlty Unrestricted funds 10,875 10,875 10.629 10.629 Total charity funds 13 These financial slalements were approved by the board o December 2025, and are slgned on behalf of Ihe board by,., I,Irug.le"es'an_d.,authorised for issue on 10 P Overton (Chairl Trustee T¢AistFe The notes on Pa9￿ 7 lo 11 fom part of these flnan¢lal 9tatem¢nts.

Malmesbury Carnival Notes to the Financial Ststements Year ended 31 October 2025 General Inlormatlon The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The addiess of the principal office is 13 Burnivale, Malmesbury, Wiltshire, SN16 OBL. statement of compliance These financial statements have been prepared in Compliance wSth FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republlc of Ireland., the Statement of Recommended Practice applicable to charilies preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (Charities SORP {FRS 1021) and the Ch8rilies Act 2011. Accounting pollcles Creditors Creditors are recognised where a charity has a presqnt-pbligatiori. resvl(ing from a past event that will probably result in a transfer of funds to a Ihird..paty-' and the.-amount due to settle the obligation can be measured or eslimaled rtliably. Gredilor6 are nortnaliy:'recogniseLI al thelr seluemenl amount after allowing for any trade discount's. Basls of preparallon The financial stalements have been prepared:"on the historical cost basis. Debtors Trade and other debtors are reco9nise'd at the sèttlén)ent.omount due after any trade discounts offered. Going concern There are no'n381erial uncertainties a"b.oul Ihe'ctiarity'5 ability lo continue. Dlsclosure ¢xprripSion8 The entity satisfieS.-:thè..,criteria of..-bè'lng a qualifying entity as defined in FRS 102. As such, advantage ha5 been',takèn of _Ihe..:.following disclosure exemptions available under paragraph 1.12 of FRS 102.. la} No cash flow statement ha.s been presented for the company. Ibl Disclosures in reSP￿t of financial instruments have not been presented. Judgements and key Sources of estimatlon uncertalnly The preparation of the financial statements requires committee members lo make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of fvture events that are believed to be reasonable under the Circums1an￿S.

Malmesbury Carnival Notes to the Financial Statements (contlnuedj Year ended 31 October 2025 A¢¢ountlng policies (¢ondnued) Fund accounting Unrestricted fund5 are available for use at the discretion of the trustees in furtherance of the purposes of the charity. Incomlng resources Income All income is included in the slalement of financial activities when the charity is enlilled to the income, any performance related conditions attached have been met or are lully within the control of the charity, the income is considered probable and the amount can be qu8nlified with reasonable accuracy. ResourGe$ expended Expendlture Expenditure is recognised on an accruals basis as a liability..'is incurred..:E¥penditure includes any VAT which Cannot be fully recovered, and is report¢:&-¢i_-p.art of tho"''oxpenliture to which il relates.. Charitable expenditure comprises those costs':""tb'éufre¢ by th& tharily in the delivery of its a¢livities and services for its beneficiaries. 11,in¢lu-des'both:..qosts Ihat-oan be allocated directly to such activities and those costs of an indirecl,.ri8ture npcessary:_to suppott them. Commilled grants are recognised in:.fUII iri l-he.y.egr in wh'ich they are approved, with future payments being included as Currenl liabilities. Governance costs include those co.st&.'associated w-Ith.iYieeting the Constitutional and statutory requirements of the charlty.and qosts linkè@.lo the managemont of the charity. Donations and..1gga¢les Unreslricled Total Funds Unreslricled Totsl Funds Funds 2025 Funds 2024 Donations Ticket Sales Pellicoal Lane Pitch Rent"als:' Non Ticket Events Procession Receipts Sponsorship Bar receipts Donations 8,816 2,470 14,232 3,445 9,625 1,545 9,568 49,701 8,816 2,470 14,232 3,445 9,625 1,545 9,568 49,701 7,442 2,340 15,479 3.406 7.675 1,862 3,894 42,098 7,442 2,340 15,479 3.406 7.675 1,862 3.894 42,098

Malmesbury Carnival Notes to the Financial Statements (conllnued) Year ended 31 October 2025 Costs of other tradlng a¢tlvStlg8 Unrestricted Total Funds Unrestricted Total FLsnds Funds 2025 Funds 2024 Programme printing and distribution Bar stock5 Procession costs Event costs Hall hire charges Event Marketing 2,638 547 4,285 6,600 678 1,423 16,171 2,638 547 4,285 6,600 678 1,423 1,977 925 5,708 6,486 811 736 1,977 925 5,708 6,486 811 736 16,171 16.643 16,643 Expendlture on charltable actlvities by fund type Unrestricte¢..:. tal'Fund.$ Unreslrlcled Total Funds Funds 2024 Approved grants Support costs 30,104 30,104 18,629 2,957 21,586 21,586 Expenditure on charitablo actlvltles by act'iiifty typ.e:" ".Grant lun¢in9.. Total funds 2025 Total fund 2024 Approved grants Governance costs.. 30,104 30,104 3,180 33,284 18,629 2,957 21.586 3,180 3,180 Analy$ls of supp.ott..;¢osts Total 2025 Tolal 2024 Independent examiners fee&"￿... Insurances Bank Charges Adminislralive expenses 720 1633 278 549 690 1,882 175 210 3,180 2,957

Malmesbury Carnival Notes to the Financlal Statements Icontltjued) Year ended 31 October 2025 Analysls of grants 2025 2024 Grant5 to Institutions Approved grant applications Approved grant appllcations withdrawn 34,409 14,3051 30,104 30.104 26,438 17,8091 18,629 18,629 Total grants 10. Independent examination fees 202S 2024 Fees payable to the Independent examiner for. Independent examination ol the financial statements_:: 720 690 11. Trustee remuneration and expense8 No remuneration or other benefits from employment with ili8.'".charity or 2 related entty were received by the trustees., The average number of trustees during the y.epr. calÉuipte'l:::_on the'basis of full time equivalents, was as follows.. 2025 2024 Trustees Five12024 - Four) try.st¢.es-.¢laimed expenses from Ihe"charity during the year amounllng lo £703 12024- £755}. The Bxpehses'iyere reimburs.ements of monies paid out by the trustees on behalf of the charity, during the course.of ils activilies.'.qnd events. 12. Creditors: amounts falllng due Iiiithih ong ygar 2025 2024 Accruals and deferred.income Awards awaiting payrrient::: 1,080 34,409 35,489 1,190 27,350 28,540 io-

Malmesbury Carnival Notes to the Financial Statements f¢ondnu8d) Year ended 31 October 2025 13. Analysls of charltablg funds Unrgstricted funds At 1 November 2 024 At 31 October 2 025 Sn¢ome Expenditure General funds 10,629 49,701 149,4551 10,875 At 1 November 2 023 At 31 October 20 24 Income Expenditure General funds 6,760 138,2291 10,629 14. Analy515 of net assets b&tween funds .Unreslri¢*d Total Funds 2025 Current assets Creditors less than 1 year Net assets 46,364 135,4891 10.875 46,364 13S,4891 10,875 Unrestricted Total Funds Funds 2024 CLJrrent assets Creditors less Ihan:"1::;year-" Net a88ets 39.169 {28,5401 10,629 39,169 128,540} 10,629