## **Malmesbury Carnival** 

# **Trustees’ Annual Report (con9nued)** 

## **Year ended 31 October 2025** 

## **Objec9ves and Ac9vi9es** 

The objects of the Malmesbury Carnival are as set out in its Cons7tu7on which have remained unchanged this year. 

To further these objec7ves a Commi<ee is formed each year to plan and implement a series of events over the month of August in Malmesbury which brings entertainment to the town and which, through 7cket sales, dona7ons and sponsorship, raise funds which are later distributed as financial grants to local organisa7ons and clubs. 

Bids are invited from organisa7ons which bring benefit to Malmesbury and the surrounding district. These bids are reviewed by the Commi<ee for eligibility and response is determined by available funds and by vote in a full Commi<ee mee7ng. Funds are disbursed upon receipt of invoices/ quota7ons which confirm the agreed purpose of the grant. 

## **Achievements and Performance** 

As usual the Commi<ee and its volunteers have worked extremely hard to deliver quality events to Malmesbury. 

These events include Procession, PeHcoat Lane, Jazz Night, Call my wine Bluff, Abbey Gardens, Wine Tas7ng, Quiz Night and many History talks appropriate to the area. New for this year was a Silent Disco for both adults and younger people. 

As usual these events were very well supported in spite of some inclement weather on the Procession date. In fact money collected at Procession equalled last year despite the weather with a huge turn out from the community. Open Gardens and Abbey Gardens events were as usual a huge financial success. 

Some large Dona7ons were received this year to which the Commi<ee were extremely grateful. 

Sponsorship once again underpinned our ac7vi7es in the Carnival. A par7cular focus this year was on the promo7on of Carnival events and marke7ng.  This paid dividends in terms of a substan7al increase in sponsorship income. All 7ckets were sold in the Grand Raffle and there was no shortage of prizes donated by local businesses. 

As in the past, none of this would be possible without the 7me donated freely by the Commi<ee and volunteers that make these events happen. 

Carnival 2025 was again a great success and we would like to formally thank everyone who played a part in making this another successful year. 

We look forward to 2026 with some new faces at the Commi<ee to keep taking these events forward. 



## **Financial Review** 

The Commi<ee has two accounts – a Current account for day-to-day income and expenditure, and a Grants account where the funds are set aside for Grant fulfilment are kept ring-fenced. 

On 31 October 2025, the Current account stood at £10,504.20 (2024-£29,311) and the Grants account at £34,409.00 (2024-£8,357.00). In addi7on, the Carnival has a float of coins used in the Procession of £1,500.00. 

The expiry date for 2024 Grants was 30 September 2025. At the deadline there were unclaimed Grants of £4,311.41. 

The Commi<ee received 46 Grant Applica7ons this year with a total value exceeding £67,000. The Trustees and Commi<ee approved applica7ons totalling £34,409.00 in line with our rules and cons7tu7on. 

A reserve of £6,000 has been retained for ‘seed’ funding for 2026, a reserve for some capital expenditure and possible some addi7onal Grant Funding of circa £3,000. 

The Trustees’ annual report was approved at the AGM on 10[th] December 2025 and signed on behalf of the board of Trustees by; 

------------------------- 

------------------------- 

P Overton (Co-Chair) 

M Harding (Co-Chair) 

Trustee 

Trustee 



## **– Treasurers Report Malmesbury Carnival 2025 as Presented at the AGM 10[th] December 2025** 

This past year was another extremely busy one for the Commi6ee and volunteers who organise, plan and produce quality fund raising events for the Malmesbury community. 

A focus this year was improve the promo@on and marke@ng of events, obtaining more sponsorship and introduce some new events to keep the Carnival ‘fresh’ and relevant. 

The Commi6ee successfully managed a large number of events during August which helped us to be able to allocate over £34,000 in Grants to the local community. 

The Procession coin receipts were £3,445, very similar to last year which was excellent to see considering the inclement weather but again this event was well received by the community across all age groups. We shiLed this year to 10p coins as the logis@cs of moving and coun@ng the 2p float was too much on the volunteers. I would recommend next year we increase the float by £300 as we were close to selling out our £1,500 float. 

PeQcoat Lane was another success, run in fine weather and we generated over £2,800 in revenue from it. 

Open Gardens and Abbey Gardens were very well supported again and thanks to all involved in these events. 

Music in the Cloisters was ‘rested’ this year but a new event was introduced being the Silent Disco which was well supported and we expect to grow on that next year. 

The revenue break down of the Carnival events follow; 

|Procession|Revenue £3,445|
|---|---|
|Danters Fun Fair|Revenue £2,500|
|PeQcoat Lane|Revenue £2,828|
|Jazz Night|Revenue £1,873|
|Call my Wine Bluf|Revenue £1,088|
|Abbey Gardens|Revenue £4,832|
|Sponsorship|Revenue £9,625|
|Rafe|Revenue £2,000|
|Open Gardens|Revenue £5,282|
|Wine Tas@ng|Revenue £1,960|
|Quiz Night|Revenue £970|
|Bat Walk|Revenue £74|
|Scarecrow Trail|Revenue £1,686|
|Silent Disco|Revenue £1,591|
|Last Bague6e|Revenue £920|





Sing-a-long Revenue £270 History Talks Revenue £1,690 

Also of major significance, the Carnival received dona@ons of £7,068. Major donors here were Malmesbury Town Council, Castle Sunborn, Malmesbury Seniors and Hyams Autos. 

All the above events were well supported and thanks to all the people involved in making this happen and to the Malmesbury businesses that donated prizes to the raffle. 

Total Revenue for the year was a record £49,702 and costs to achieve this were in excess of £19,400. 

Applica@ons for funds amounted to over £67,000 and as previously men@oned, the Commi6ee was able to award £34,409 to those approved applica@ons. 

£4,311 in 2024 Grants was iden@fied as unclaimed on 30 September 2025 and returned to available funds for 2025 Grants. 

It was agreed in the Commi6ee that £6,000 would be kept as ‘seed’ money for the coming year, a small amount (circa £1k) for capital expenditure and another £3,000 in further poten@al Grants. 

Challenges for the year were on geQng enough entries for the Procession and volunteers needed to make these events happen. Under our strict Insurance and H&S guidelines we need a minimum number of volunteers to meet these requirements. 

Overall, the Carnival’s financial status is sound and ready for the 2026 year. I would like to personally thank the Commi6ee members for their help during the year. 

Gordon Foss 

Treasurer 



duncaiijoyce
do￿uL1a1es, chartered accountants
Mr G Foss
Malmesbury Carnival
Flat 2
Cartmlll Court
Ingram Street
Malmesbury
Wiltshire
SN16 9HL
By email only
17 November 2025
Our Reference: M128/DNJ/CK
Dear Gordon
Malmesbury Carnlval Accounts for the year ended 31 October 2025
Thank you for letting me have the Carnlval's accountlng record5 for the year ended 31 October
2025.
Draft Accounts have now been prepared and l enclose a copy for your conslderation.
As I have no questlon, l enclose a copy of the account for your revlew, prlor to Issuing my
firm's office copy/
I should be grateful if you would review the accounts and advlse of any amendments to them
by way of presentatlon or numbers.
If you require no changes, please let me know and I w511 arrange for my firm's offlce copy to be
issued.
Once you have had an opportunlty to consider the above I look forward to hearing from you in
order that the Accounts can be flnallsed.
Kind regards
Yours slnce
an N Joyce ACA cfA
Director
Email: d.Joyce@duncanJoyce.com
www.dun¢anJoyce.com enqulries@duncanJoyce.com Tel.. 01666 824466
ICAEW
CHARTERED
Ouiicaii Joyce & AE%LTrL5ales Liinilcd, 36 & 38 Lioss I IrlyP.s, Malniesbiiiy, Willsliire SN16 9BG
ACCOUNTANTS Director.. Duncan N. Joyce ACA, CTA Registered in England & Wales No.. 83334IO atthe above address

CHARITY REGISTRATION NUMBER: 1144055
Malmesbury Carnival
Unaudited Financial Statements
31 October 2025
dUncanjoyCe•<￿
& associates, chartered accountants

Malmesbury Carnlval
Financial Statements
Year ended 31 October 2025
Page
Trustees, annual report
Independent examiner's report to the trustees
Statement of financial activities
Statement of financial position
Notes to the financial statements

Malmesbury Carnival
Trustees, Annual Report
Year ended 31 OGtober 2025
The trustees present their report and the unaudited financial statements of the charity for the year
ended 31 OctDber 2025.
Refgr8nco and admlnSstratlv• d&talls
Reglstered Charlty name
Malmesbury CarnSv81
Charity reglstratlon number
1144055
Princlpal office
13 Burnivale
Malmesbury
Willshire
SN16 OBL
The trustees
P Overton {Chair}
L Renshaw ISecret8ry1'_
G Foss (Treasurer}
R Harris
S Jamès
M Harding
S D'ArGy
Indepondent examlner
Duncan N Joycb.ACA, CTA'-'
Chartered'"Atcounlanfy","
36 & 38.Cross Hayes,.
MalmesbQry
Wiltshlre
Structurei govemance and manag8meDt*
The governing documents of Malmesbury.'Carnival are thè Constitution and By-Laws, which follow the
requirements of thè Charity..Commlssion,.:The Charlly is consliluled as an unincorporated association.
Trustees and Officers are appoinle(A:'b"¥.kiiOte at the Annual General Meeting from volunteers serving
on the Carnival Committee. Officers ¢)f-the Committee would normally be Trusle&s.
The Committee is cUr￿ntlY comprise¢J of 20 plus volunleeis lallhough not a11 are active) and normally
meets on the 3rd Wednesday of every month except August and De¢ember.

Malmesbury Carnlval
Trustees, Annual Report (contlnuedj
Year ended 31 October 2025
ObJgctive$ and a¢tlvltles
The objects of Malmesbury Camival as set out in ils Constitution which has remained unchanged this
year.
To further these objectives a Committee is formed each year to plan and implement a series of events
over the month of August in Malmesbury which brin98 entertainment lo the town and which, through
lickel sales, donations and sponsorship, ralse funds which a￿ later distTibuted a5 grants to local
organisatlons and clubs.
Bids are invited from organisations which bring benefit lo Malmesbury and the surrounding distrl¢t.
These bids are reviewed by the Committee for eligibility and response is determined by available
funds and by vote in a full Committee meeting. Funds are disbursed upon receipt of
invoiceslquotations which Confirm the agreed purpose of the grant.
Achlevements and pgrformance
As usual the Committee and its volunteers have worked extrenlely hard to'.'deliyer.;'quality events lo
Malmesbury.
These events include Procession, Petticoat Lane, J8zz:'.Ni9hl, Call ry...:'wine Bluff. Abbey Gardens,
Win2 Tasting, Quiz Night and many History talkg.:"."qp"propriate'.to the arp8::¥ New for th1$ year was a
Silent Dis¢0 for both adults and younger people. L:.
As usual these events were very well supportèd ih:spilp"of.some.,In,tlement weather on the Procession
dale. In fact money collected al Procession'.."equalled last-:
èar despite the weather with a huge turn out
from the community. Open Gardens awl.::.'4bbey Gardens:-evpnls were as usual a huge financial
success.
Some large Donations were rece6Vetl.ib.i$ year..to":which the Committee were extremely grateful.
Sponsorship once'.again underpinned our--.aclivities'in the Carnival. A particular focus this year was on
the promotion of" C'amival events and ,niarkeling. This patd dividends ir¢ terms of a subslanlial
increase in sponsorsliip.income. All li¢kets..were sold the Grand Raflle and there was no shortage of
prizes donated by local"businesses.
As In the past, none of thi5.would be-.p(i8sible without the time donated freely by the Committee and
volunteers that make these events-happen.
Camival 2025 was again a great sbccess and we would like to formally thank everyorke who played a
part in making this another successfvl year.
Vve look fo￿rd to 2026 with some new faces al the Committee to keep taking these events forward.

Malmesbury Carnival
Trustees. Annual Report (conflnuerfj
Year ended 31 October 2025
Financial revlew
Financial Review
The Committee has accounts - a Current account for day-104ay income and expenditure, and a
Grants account where the funds are sel asidè for Grant fulfilmenl are kept ring-fenced.
On 31 October 2025, the Current a¢￿Unt stood al £10,45512024 - £29,311) and the Grants account
al £34,40912024 £8,358}. In addition, the Carnival has a float of Goins used in during the Procession
of £1,50012024 - £1,500}.
The expiry date for 2024 Grants was 30 September 2025. Al the deadline there were unclaimed
Grants of £4,305 (2024 - £7,809). These have been returned lo general funds for rè- dlslribution.
The Committee received 46 Grant Applicatioris this year with 4tolal value exceeding £67,000. The
Trustees and Committee approved applications totalling £34,409::.(2024 - £26,438). in line with our
rules and constilulion.
A reserve of £6,000 has been retained for 'seed' furid"i'n"g. for.'..202"6'"_:7;:reserve for some Capital
expenditure and possible some additional Grant Funding o"f,clrca",'£3.000.
The Trustees, annual report was approved al the AGM on 101h D'ecpmber 2025.'an-d'signed on behalf
of the board of Trustees by;
P Overton (Chairl
Trustee

Malmesbury Carnival
Independent Examiner's Report to the Trustees of Malmesbury Carnival
Year ended 31 October 2025
I report lo the trustees on my examination of the financial slat6menls of Malmesbury CamNal I'lhe
charity'} lor the year ended 31 October 2025.
Responslbilities and basls of report
As the trustees of the charity you are responsible for the preparation of the financial stal8ments in
accordance with the requirements of the Charities Act 2011 I'lhe Act'l-
I report in respect of my examination of the charity's financial stslements carried out under section 145
of the 2011 Acl and in carrying out my examination I have followed all the applicable Directions given
by the Charity Commission under se¢llon 145(5)Ibl of the Act.
Independent examlnefs statgment
I have completed my examination. I confirm that no material nlallers have come to my attention in
connectson with the examination giving me Cause to believe Ihal jri:apy Jnaterial respect..
accounting records were not kept in respect of.th-p'charity':a%_,'rpquired by seots'on 130 of the
Aitor
the financial statements do not accord with those.rèoor:ds.' or
the financial Statements do not comply with_the applicable:requiremenls conceming the
form and content of accounts sel tsul in Ihe.'.Charities IAc¢ouj).ts and Reports) Regulations
2008 other than any requirement that Ihe-'a'ccounts gi!:e a 'lrue-"and fair, view which is not a
matter considered as part of an independént exaft)Inatlon:
I have no concerns and have come across-ao other .riiatlers iri. connection with the examination lo
which allenlion should be drawn in Ihis'",report in orddr lo enable a proper understanding of the
accounts lo be reached.
Duncan N Joyce ACA, CTA
Duncan Joyce & Assoclates Llmlted *.1
Chartered Accountants,
36 & 38 Cross Hayes
Malmesbury
Willshire
SN16 9BG

Malmesbury Carnival
Slatemènt of Financial A¢tivitles
Year ended 31 October 2025
2025
Unrestricted
funds Total funds Total funds
2024
Note
Income and endowments
Donations and legacies
Total income
49.701
49,701
49,701
49,701
42,098
42,098
Expgnditure
Expenditure on raising funds..
Costs of other trading activities
Expenditure on charitable activities
Total oxpendlture
116,1711
133,2841
{49,4551
16,171
133.2841
(49,4551
116.6431
121,5861
{38,229}
Net Income and net movemgnt in funds
246
3,869
Recon¢lllatlon of funds
Totsl ftjnds brought forward
Total funds carriod fornard
1,0,629
.-10E-29
6,760
10.629
-10,875
The slalem8nt of financial activitie$ includes all g4ins,'and losie'&-_[ecognise
All income and expenditure derive from conlinuing..;aclivilies:"'
'in the year.
The notss on pages 7 to 11 fom1 part of thg$e flnanclal statements.

Malmesbury Carnival
statement of Financial Position
31 October 2025
2025
2024
Note
Currgnt assets
Cash at bank and in hand
46,364
39,169
Credltors.. amounts falling due wlthln one year
Net current assets
12
35,489
28,540
10,629
10,629
10,629
10,875
10,875
10,875
Total assets less current Ilabllitios
Net assets
Funds of the Gharlty
Unrestricted funds
10,875
10,875
10.629
10.629
Total charity funds
13
These financial slalements were approved by the board o
December 2025, and are slgned on behalf of Ihe board by,.,
I,Irug.le"es'an_d.,authorised for issue on 10
P Overton (Chairl
Trustee
T¢AistFe
The notes on Pa9￿ 7 lo 11 fom part of these flnan¢lal 9tatem¢nts.

Malmesbury Carnival
Notes to the Financial Ststements
Year ended 31 October 2025
General Inlormatlon
The charity is a public benefit entity and a registered charity in England and Wales and is
unincorporated. The addiess of the principal office is 13 Burnivale, Malmesbury, Wiltshire, SN16
OBL.
statement of compliance
These financial statements have been prepared in Compliance wSth FRS 102, 'The Financial
Reporting Standard applicable in the UK and the Republlc of Ireland., the Statement of
Recommended Practice applicable to charilies preparing their accounts in accordance with the
Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (Charities
SORP {FRS 1021) and the Ch8rilies Act 2011.
Accounting pollcles
Creditors
Creditors are recognised where a charity has a presqnt-pbligatiori. resvl(ing from a past event that
will probably result in a transfer of funds to a Ihird..paty-' and the.-amount due to settle the
obligation can be measured or eslimaled rtliably. Gredilor6 are nortnaliy:'recogniseLI al thelr
seluemenl amount after allowing for any trade discount's.
Basls of preparallon
The financial stalements have been prepared:"on the historical cost basis.
Debtors
Trade and other debtors are reco9nise'd at the sèttlén)ent.omount due after any trade discounts
offered.
Going concern
There are no'n381erial uncertainties a"b.oul Ihe'ctiarity'5 ability lo continue.
Dlsclosure ¢xprripSion8
The entity satisfieS.-:thè..,criteria of..-bè'lng a qualifying entity as defined in FRS 102. As such,
advantage ha5 been',takèn of _Ihe..:.following disclosure exemptions available under paragraph
1.12 of FRS 102..
la} No cash flow statement ha.s been presented for the company.
Ibl Disclosures in reSP￿t of financial instruments have not been presented.
Judgements and key Sources of estimatlon uncertalnly
The preparation of the financial statements requires committee members lo make judgements,
estimates and assumptions that affect the amounts reported. These estimates and judgements
are continually reviewed and are based on experience and other factors, including expectations
of fvture events that are believed to be reasonable under the Circums1an￿S.

Malmesbury Carnival
Notes to the Financial Statements (contlnuedj
Year ended 31 October 2025
A¢¢ountlng policies (¢ondnued)
Fund accounting
Unrestricted fund5 are available for use at the discretion of the trustees in furtherance of the
purposes of the charity.
Incomlng resources
Income
All income is included in the slalement of financial activities when the charity is enlilled to the
income, any performance related conditions attached have been met or are lully within the
control of the charity, the income is considered probable and the amount can be qu8nlified with
reasonable accuracy.
ResourGe$ expended
Expendlture
Expenditure is recognised on an accruals basis as a liability..'is incurred..:E¥penditure includes any
VAT which Cannot be fully recovered, and is report¢:&-¢i_-p.art of tho"'_'oxpenliture to which il
relates..
Charitable expenditure comprises those costs':""tb'éufre¢ by th& tharily in the delivery of its
a¢livities and services for its beneficiaries. 11,in¢lu-des'both:_..qosts Ihat-oan be allocated directly to
such activities and those costs of an indirecl,.ri8ture npcessary:_to suppott them.
Commilled grants are recognised in:.fUII iri l-he.y.egr in wh'ich they are approved, with future
payments being included as Currenl liabilities.
Governance costs include those co.st&.'associated w-Ith.iYieeting the Constitutional and statutory
requirements of the charlty.and qosts linkè@.lo the managemont of the charity.
Donations and..1gga¢les
Unreslricled Total Funds Unreslricled Totsl Funds
Funds
2025
Funds
2024
Donations
Ticket Sales
Pellicoal Lane Pitch Rent"als:'
Non Ticket Events
Procession Receipts
Sponsorship
Bar receipts
Donations
8,816
2,470
14,232
3,445
9,625
1,545
9,568
49,701
8,816
2,470
14,232
3,445
9,625
1,545
9,568
49,701
7,442
2,340
15,479
3.406
7.675
1,862
3,894
42,098
7,442
2,340
15,479
3.406
7.675
1,862
3.894
42,098

Malmesbury Carnival
Notes to the Financial Statements (conllnued)
Year ended 31 October 2025
Costs of other tradlng a¢tlvStlg8
Unrestricted Total Funds Unrestricted Total FLsnds
Funds
2025
Funds
2024
Programme printing and distribution
Bar stock5
Procession costs
Event costs
Hall hire charges
Event Marketing
2,638
547
4,285
6,600
678
1,423
16,171
2,638
547
4,285
6,600
678
1,423
1,977
925
5,708
6,486
811
736
1,977
925
5,708
6,486
811
736
16,171
16.643
16,643
Expendlture on charltable actlvities by fund type
Unrestricte¢..:.
tal'Fund.$ Unreslrlcled Total Funds
Funds
2024
Approved grants
Support costs
30,104
30,104
18,629
2,957
21,586
21,586
Expenditure on charitablo actlvltles by act'iiifty typ.e:"
".Grant lun¢in9..
Total funds
2025
Total fund
2024
Approved grants
Governance costs..
30,104
30,104
3,180
33,284
18,629
2,957
21.586
3,180
3,180
Analy$ls of supp.ott..;¢osts
Total 2025 Tolal 2024
Independent examiners fee&"￿...
Insurances
Bank Charges
Adminislralive expenses
720
1633
278
549
690
1,882
175
210
3,180
2,957

Malmesbury Carnival
Notes to the Financlal Statements Icontltjued)
Year ended 31 October 2025
Analysls of grants
2025
2024
Grant5 to Institutions
Approved grant applications
Approved grant appllcations withdrawn
34,409
14,3051
30,104
30.104
26,438
17,8091
18,629
18,629
Total grants
10. Independent examination fees
202S
2024
Fees payable to the Independent examiner for.
Independent examination ol the financial statements_::
720
690
11. Trustee remuneration and expense8
No remuneration or other benefits from employment with ili8.'".charity or 2 related entty were
received by the trustees.,
The average number of trustees during the y.epr. calÉuipte'l:::_on the'basis of full time equivalents,
was as follows..
2025
2024
Trustees
Five12024 - Four) try.st¢.es-.¢laimed expenses from Ihe"charity during the year amounllng lo £703
12024- £755}. The Bxpehses'iyere reimburs.ements of monies paid out by the trustees on behalf
of the charity, during the course.of ils activilies.'.qnd events.
12. Creditors: amounts falllng due Iiiithih ong ygar
2025
2024
Accruals and deferred.income
Awards awaiting payrrient:::
1,080
34,409
35,489
1,190
27,350
28,540
io-

Malmesbury Carnival
Notes to the Financial Statements f¢ondnu8d)
Year ended 31 October 2025
13. Analysls of charltablg funds
Unrgstricted funds
At
1 November 2
024
At
31 October 2
025
Sn¢ome Expenditure
General funds
10,629
49,701
149,4551
10,875
At
1 November 2
023
At
31 October 20
24
Income Expenditure
General funds
6,760
138,2291
10,629
14. Analy515 of net assets b&tween funds
.Unreslri¢*d Total Funds
2025
Current assets
Creditors less than 1 year
Net assets
46,364
135,4891
10.875
46,364
13S,4891
10,875
Unrestricted Total Funds
Funds
2024
CLJrrent assets
Creditors less Ihan:"1::;year-"
Net a88ets
39.169
{28,5401
10,629
39,169
128,540}
10,629