Westfield Playgroup Registered charity number 1143763 Financial statements for the period 1 September 2023 31 August 2024 Page Contents 24 Trustees, Annual Report Receipts & Payments account Statement of Assets & Liabilities Notes Independent Examinerfs report Hastings Voluntary Action Jackson Hall Portland Place Hastings East Sussex TN34 1QN
Westfield Playgroup Trustees. annual report for the year ended 31 August 2024 Full name: Westfield Playgroup and Parent & Toddler Group Other names by whlch the charlty is known: Westfield Playgroup Registered charlty number: 1143763 Principal address: Temporary Addre5s'. Wesffield Community Hall, V21 Workhouse Lane, Westfield, TN35 4QL Trustees: Abby Lee- chair Molly Leatham - Fundraiser Brett Edwards- Adminsitrator Luke Myrphy- Co-opted Trustee All of the Above were elected on Tuesday 12th November 2024. Bankers Natwest, Hastings branch Independent examlner Laura Dawson, Finance Manager of Hastings Voluntary Action, Jackson Hall, Portland Place, Hastings, TN34 IQN. Governance and management Westfield Playgroup has an active committee of4 Trustees and are governed by a constitution adopted on 24th June 2011, and most recently amended on 17th October 2017. Election of Trustees is laid down In the constitutlon, Trustees are appolnted from parents attending the playgroup and local people who support the aims of the group. Trustees are elected at the Annual General Meeting IAGMI according to the requirements of the constitution. All trustees give thelr time freely and no trustee remuneration or out of pocket expenses were paid durlng the year. Day to day management of the nursery is undertaken by the manager, Nikki Edwards, who is responsible to the trustee board. Membership of the group is open to parents both past and present and other adults with a vested interest in the playgroup. The trustees meet regularly as a board and hold formal and informal meeting5 Wlth the manager, and the manager and staff meet regularly to reflect on what is working well and areas for development. Issues arising within the setting are raised through the manager with the trustees having the final say. Staff and trustees have a clear understanding of their role and responsibilities, with clear written policies and procedures being shared with parents. Alms and objectives The aim of the associatlon shall be to advance the education of chlldren below compulsory school age by: a) providing safe and satisfying group play. in which parents have the right to take part- b) encouraging other charitable activities through which parents may help the children. including
Wesffield Playgroup Trustees. annual report for the year ended 31 August 2024 (continued) Background Westfield Playgroup opened in 1968 and normally operates from a church hall in Westfield. Due to some ceiling issues which needed to be made safe, we have been lucky enough to have a lovely space in Westfleld Community Hall that the school have made available to us during their school day. The setting opens Monday to Thursday during school term times. Sessions are from 9am to 2.45pm on Mondayto Thursday. The setting is in receipt of funding for the provision of free early education for children aged two, three and four years. The setting employs five staff, four of whom, including the manager, hold appropriate early years qualifications at level 3 and above. The provision complies with the statutory frameworkfor children's learning, development and care known as the Early Years Foundation Stage. The Playgroup is registered with OFSTED (URN 2830783). Summary of the main artlvltles and achievements during the perlodp giving due regard to the Charity Comm1551on's guldance on publlc beneflt In setting our objectives and planning our activities the trustees have given careful consideratlon to the Charity Commission's general guidance on public benefit and in particular to Its Supplementary public benefit guidance on advancing education and on fee-charging. The chariws principal activity during the year continued to be provision of day care for pre-school children. The playgroup staff provide a broad range of actlvities deslgned to promote children's learning acro55 the seven areas of learning. They effectively assess children's level of development and identify clear next steps in learning for each child. Staff inform parents of children's learning needs and encourage them to support this with activities at home. Parents provide information back to staff about children's home achievements and comment positively on the support and advice thev receive to help their children progress. Staff provlde activities that reflect the children's interest and abilities. Staff interaction with the children is excellent, asking questions that encourage them to describe what they are doing and to share experiences. Children in the setting are given the freedom to explore and investigate independently. The playgroup is organised to ensure that each child receives an enjoyable and challenging experience.
Westlield Playgroup Trustees, annual report for the year ended 31 August 2024 {(x)ntinu8d) Flnancial review The group is funded rhrougn Tees, fundraising and local authorityfunding. The income enablesthe group to provide a high standard of quality childcare and equipment. During the yearthe charity received £106,442 in unrestricted Income. The cost of operating the group was £83,071. This resulted in a surplus of £23,371,which whh has been added to our reSee fund. Reserves PDIICV The Trustees maintain sufflcient cash reserves to fund working capital requirernents and to ensure the continued existence of the playgroup should admissions not achieve target levels. The Trustees have further determined that it will hold on reserve the equivalent of one term's running costs, to be used to effect a controlled winddown should the Trustees and Members declde that It is in the interest of the group to close, together with a fund to pay redundancy payments to staff members who are le8ally enTiEied tc same. Accountlni and reportlni responslbllftles The Trustees are responsible for preparing the Trustee's Annual ReFort arld the Financial Statements in a¢cordan¢e with applicable law and United Kingdorn Accounting Standards IUK8enerally accepted accounting practice). The law appllcable to charities In England and Wales requlres trustees to prepare flnanclal statementsfor each financial yearwhlch give a true and fair vlew of the state of affairs of the charity and of the incoming resources and application of resources of the charlty for that period. In preparing these financlal statements, the trustees are required to: selert suitable accounting policies and apply them consistentlvj -observe the methodsand principles in the Charlties SORP; - make judgements and estimates that are reasonable and prudent; - stste whether applicable accounting standards have been followed, subject to any material departures disdosed and explained in the financial statements. - prepare the flnancial statements on a going concern b8sls unless It Is Inappropriate to presume that the charity will continue in operatio The trustees are responsible for keeping proper accounting records which disclose wlth reasonable tturacy at any time the financlal position of the charlty and enable that the flnancial statements comply with the Charities Act 2011, the Charity (Accounts and reportsl Regulats'on 2008 andthe provlslorn of rhe goveming documents. Signed on behalf of the charitV'5 trustees: Signed Abbv Lee, Chair Date Slgned Trustee
Westfield Playgroup Receipts & Payments accounts for the period 1 September 2023 to 31 August 2024 Previou8 Yèar Current Y•ar Unrestrict•d funds Restricted fund$ Recei Fees Non EYEE EYEE Fees Charitable Activities D8POSltsl Registration Fees Refunds Donation5 & Legacies Miscellaneous Trip Fees Sales Uncategorised Income Unlforms Bank Interest Notes Total funds 15,438 55.518 572 195 12,123 92,515 140 330 12.123 92,515 140 330 4.940 391 391 272 483 352 352 472 120 106.442 472 120 106,442 74 77,492 enditure Accountanubook-keeper Activities AdvertlsinglPromotional BirthdayslGifls Cleaning Computer Costs Data Protection Toys & equlpment Garden HM Rev and Cust InklPrintinglPostage Insurance Repair & Maintenance Misc Mobile Phone OfficelGeneral Admin expenses other Professional Services Pension Playgroup outings Rent Snacks stationery Sundrfes Uniforms Wages Purchases TOTAL PAYMENTS 260 120 320 32 103 130 41 60 35 32 103 130 41 60 35 768 3.972 3,166 86 122 60 35 894 25 593 3.972 3,166 86 816 1,161 41 108 886 1,391 1,685 277 5,107 338 96 225 214 67,995 38 38 309 875 763 2,371 320 4,427 201 60 264 413 63,754 36 83,071 309 875 763 2,371 320 4,427 201 60 264 413 63,754 36 83,071 83,555 (6.063) Net surplusl-deficit Balance brought forward 23,371 23.371 56,316 119123 50.253 50,253 50,253 Balanc8 carried forward 3118124
Westfield Playgroup statement of Assets & Llablllues asat 31 August 2024 PreM¢ug year Rg$lrict•d Income VN¢$triGtsd Income Total Total CuTrent assets Current Accotrt Deposit Account Petty Cash Debtors 31108r24 31108r24 31108124 85,281 8,343 65,281 8.343 42.030 8.223 Current IlabllMI¢8 Crnthtors .624 Charfty Law rogJii•¥ Ihe Tru8lee6 to prepafe fiii¥iiGial ¥&t¥iTwiits for •ath finarKial y••r conyly with th• r¢gulatlons out in the ChorllS88 Act 1993. Thg Irustoss have elècléd to take advtsg8 oflhe FThisions that apply to small charfti•s and havg pr•pr•d a R•c8ipts and Payments accounl and Stal8ment of Assets and Liabililles. Approved by th¢ Trustees on and slwed on thelr beh8lf by Abby Lee- chalr TI usL¢e
Westfield Playgroup Notes to the accounts for the year ended 31 August 2024 1 Recelpts & payments accounts Receipts and payments accounts are statements that summarise the movement of cash into and out of the Charity during the financial year. In this context'cash" includes cash equivalents, for example, bank acGounts where cash can b8 readily withdrawn to pay for debts as they become due. 2 Premlses & staff The premises for thls year are in the Community Hall as the loc81 church are doing repairs. The staff are 8mployed by the Trust88S. 3 Trust••$' remuneratlon Trustees received no expenses, remuneration or benefits in this perlod. 4 Related party transactlons There were no related party transactlons durlng the perlod. 5 Prevlous perlod comparlson The previous period's figures are included to enable th8 reader of the eccounts to make comparisons with the previous year. 6 Glossary of terms R8Strlcted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still wlthln th8 general objects of the charity. 7 Re8trlcted funds No funds currently held by the Playgroup are subjéct to any restrictions.
Independent Examinerfs Report to the Commlttee of the Wesffield Playgroup I report on the accounts of Wesffield Playgroup for the e1ve month period ended 31 August 2024 which are set out on the previous pages. Respectlve responsiblllties of commlttee & examiner The charitys trustees ar8 r8sponsible for th8 preparation of the accounts. The charitls trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act), and that an independ8nt examination is needed. It is my responsibility: to examine the accounts under section 145 of the Charities Act to follow the procedures laid down in the General Directions given by the Charity Commission (under s8clion 14515)(b) of the Charit18s Act), and to state whether partiGular matters have come to my attention Basis of Independent examiner's report My 8xamination was carried out In accordance th the General Dlrèctlons given by the Charlty Commission. An examination includes a revlew of the accounting records kept by the charity and comparison of the supportlng documentation presented wlth those records. It also includes con5id8ration of any unusual Items or disclosures in tha accounts, and s8eking explanations from th8 trustee5 conceming any such matters. Tha procedures und8rtaken do not provide all th8 evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fail, view and the r8POrt is limited to those matters s8t out in the 5tat8ment below. Independent oxamlnorfs Statement In connection with my examlnation, no matter has come to my attention: 1) which gives me reasonable ¢aus8 to believe that in any matèrial respect th8 requiremenls.. to keep accounting records in accordanc8 Wlth section130 of th8 Charlties Act to prepare accounts which accord with Ihe accounting records and to comply with the accounting requirements of the Act have not been Tnet., cr 2) to whlch. in my opinion, attention should be drawn in order to enable 8 proper understandlng of the accounts to be reached. Dawson Finance Manager Hastings Voluntary Action Jackson Hall, Portland Place, Hastings. TN34 1QN