Westfield Playgroup
Registered charity number 1143763
Financial statements
for the period
1 September 2023 31 August 2024
Page
Contents
24
Trustees, Annual Report
Receipts & Payments account
Statement of Assets & Liabilities
Notes
Independent Examinerfs report
Hastings Voluntary Action
Jackson Hall
Portland Place
Hastings
East Sussex
TN34 1QN

Westfield Playgroup
Trustees. annual report
for the year ended 31 August 2024
Full name: Westfield Playgroup and Parent & Toddler Group
Other names by whlch the charlty is known: Westfield Playgroup
Registered charlty number: 1143763
Principal address: Temporary Addre5s'. Wesffield Community Hall, V21 Workhouse Lane, Westfield,
TN35 4QL
Trustees:
Abby Lee- chair
Molly Leatham - Fundraiser
Brett Edwards- Adminsitrator
Luke Myrphy- Co-opted Trustee
All of the Above were elected on Tuesday 12th November 2024.
Bankers
Natwest, Hastings branch
Independent examlner
Laura Dawson, Finance Manager of Hastings Voluntary Action, Jackson Hall, Portland Place, Hastings,
TN34 IQN.
Governance and management
Westfield Playgroup has an active committee of4 Trustees and are governed by a constitution
adopted on 24th June 2011, and most recently amended on 17th October 2017. Election of Trustees is
laid down In the constitutlon, Trustees are appolnted from parents attending the playgroup and local
people who support the aims of the group. Trustees are elected at the Annual General Meeting
IAGMI according to the requirements of the constitution. All trustees give thelr time freely and no
trustee remuneration or out of pocket expenses were paid durlng the year.
Day to day management of the nursery is undertaken by the manager, Nikki Edwards, who is
responsible to the trustee board. Membership of the group is open to parents both past and present
and other adults with a vested interest in the playgroup. The trustees meet regularly as a board and
hold formal and informal meeting5 Wlth the manager, and the manager and staff meet regularly to
reflect on what is working well and areas for development. Issues arising within the setting are
raised through the manager with the trustees having the final say. Staff and trustees have a clear
understanding of their role and responsibilities, with clear written policies and procedures being
shared with parents.
Alms and objectives
The aim of the associatlon shall be to advance the education of chlldren below compulsory school
age by: a) providing safe and satisfying group play. in which parents have the right to take part- b)
encouraging other charitable activities through which parents may help the children. including

Wesffield Playgroup
Trustees. annual report
for the year ended 31 August 2024 (continued)
Background
Westfield Playgroup opened in 1968 and normally operates from a church hall in Westfield. Due to
some ceiling issues which needed to be made safe, we have been lucky enough to have a lovely
space in Westfleld Community Hall that the school have made available to us during their school
day. The setting opens Monday to Thursday during school term times. Sessions are from 9am to
2.45pm on Mondayto Thursday. The setting is in receipt of funding for the provision of free early
education for children aged two, three and four years. The setting employs five staff, four of whom,
including the manager, hold appropriate early years qualifications at level 3 and above.
The provision complies with the statutory frameworkfor children's learning, development and care
known as the Early Years Foundation Stage. The Playgroup is registered with OFSTED (URN
2830783).
Summary of the main artlvltles and achievements during the perlodp giving due regard to the
Charity Comm1551on's guldance on publlc beneflt
In setting our objectives and planning our activities the trustees have given careful consideratlon to
the Charity Commission's general guidance on public benefit and in particular to Its Supplementary
public benefit guidance on advancing education and on fee-charging.
The chariws principal activity during the year continued to be provision of day care for pre-school
children.
The playgroup staff provide a broad range of actlvities deslgned to promote children's learning
acro55 the seven areas of learning. They effectively assess children's level of development and
identify clear next steps in learning for each child. Staff inform parents of children's learning needs
and encourage them to support this with activities at home. Parents provide information back to
staff about children's home achievements and comment positively on the support and advice thev
receive to help their children progress.
Staff provlde activities that reflect the children's interest and abilities. Staff interaction with the
children is excellent, asking questions that encourage them to describe what they are doing and to
share experiences. Children in the setting are given the freedom to explore and investigate
independently. The playgroup is organised to ensure that each child receives an enjoyable and
challenging experience.

Westlield Playgroup
Trustees, annual report
for the year ended 31 August 2024 {(x)ntinu8d)
Flnancial review
The group is funded rhrougn Tees, fundraising and local authorityfunding. The income enablesthe
group to provide a high standard of quality childcare and equipment. During the yearthe charity
received £106,442 in unrestricted Income. The cost of operating the group was £83,071. This
resulted in a surplus of £23,371,which wh￿h has been added to our reSe￿e fund.
Reserves PDIICV
The Trustees maintain sufflcient cash reserves to fund working capital requirernents and to ensure
the continued existence of the playgroup should admissions not achieve target levels. The Trustees
have further determined that it will hold on reserve the equivalent of one term's running costs, to
be used to effect a controlled winddown should the Trustees and Members declde that It is in the
interest of the group to close, together with a fund to pay redundancy payments to staff members
who are le8ally enTiEied tc same.
Accountlni and reportlni responslbllftles
The Trustees are responsible for preparing the Trustee's Annual ReFort arld the Financial Statements
in a¢cordan¢e with applicable law and United Kingdorn Accounting Standards IUK8enerally accepted
accounting practice).
The law appllcable to charities In England and Wales requlres trustees to prepare flnanclal
statementsfor each financial yearwhlch give a true and fair vlew of the state of affairs of the charity
and of the incoming resources and application of resources of the charlty for that period. In
preparing these financlal statements, the trustees are required to:
selert suitable accounting policies and apply them consistentlvj
-observe the methodsand principles in the Charlties SORP;
- make judgements and estimates that are reasonable and prudent;
- stste whether applicable accounting standards have been followed, subject to any material
departures disdosed and explained in the financial statements.
- prepare the flnancial statements on a going concern b8sls unless It Is Inappropriate to presume
that the charity will continue in operatio
The trustees are responsible for keeping proper accounting records which disclose wlth reasonable
tturacy at any time the financlal position of the charlty and enable that the flnancial statements
comply with the Charities Act 2011, the Charity (Accounts and reportsl Regulats'on 2008 andthe
provlslorn of rhe goveming documents.
Signed on behalf of the charitV'5 trustees:
Signed
Abbv Lee, Chair
Date
Slgned
Trustee

Westfield Playgroup
Receipts & Payments accounts
for the period
1 September 2023
to
31 August 2024
Previou8 Yèar
Current Y•ar
Unrestrict•d
funds
Restricted
fund$
Recei
Fees Non EYEE
EYEE Fees
Charitable Activities
D8POSltsl Registration Fees
Refunds
Donation5 & Legacies
Miscellaneous
Trip Fees
Sales
Uncategorised Income
Unlforms
Bank Interest
Notes
Total funds
15,438
55.518
572
195
12,123
92,515
140
330
12.123
92,515
140
330
4.940
391
391
272
483
352
352
472
120
106.442
472
120
106,442
74
77,492
enditure
Accountanubook-keeper
Activities
AdvertlsinglPromotional
BirthdayslGifls
Cleaning
Computer Costs
Data Protection
Toys & equlpment
Garden
HM Rev and Cust
InklPrintinglPostage
Insurance
Repair & Maintenance
Misc
Mobile Phone
OfficelGeneral Admin expenses
other Professional Services
Pension
Playgroup outings
Rent
Snacks
stationery
Sundrfes
Uniforms
Wages
Purchases
TOTAL PAYMENTS
260
120
320
32
103
130
41
60
35
32
103
130
41
60
35
768
3.972
3,166
86
122
60
35
894
25
593
3.972
3,166
86
816
1,161
41
108
886
1,391
1,685
277
5,107
338
96
225
214
67,995
38
38
309
875
763
2,371
320
4,427
201
60
264
413
63,754
36
83,071
309
875
763
2,371
320
4,427
201
60
264
413
63,754
36
83,071
83,555
(6.063)
Net surplusl-deficit
Balance brought forward
23,371
23.371
56,316
119123
50.253
50,253
50,253
Balanc8 carried forward
3118124

Westfield Playgroup
statement of Assets & Llablllues
asat
31 August 2024
PreM¢ug year
Rg$lrict•d
Income
VN¢$triGtsd
Income
Total
Total
CuTrent assets
Current Accotrt
Deposit Account
Petty Cash
Debtors
31108r24
31108r24
31108124
85,281
8,343
65,281
8.343
42.030
8.223
Current IlabllMI¢8
Crnthtors
.624
Charfty Law rogJii•¥ Ihe Tru8lee6 to prepafe fiii¥iiGial ¥&t¥iTwiits for •ath finarKial y••r conyly with th•
r¢gulatlons out in the ChorllS88 Act 1993. Thg Irustoss have elècléd to take adv*tsg8 oflhe FThisions that
apply to small charfti•s and havg pr•p*r•d a R•c8ipts and Payments accounl and Stal8ment of Assets and
Liabililles.
Approved by th¢ Trustees on
and slwed on thelr beh8lf by
Abby Lee- chalr
TI usL¢e

Westfield Playgroup
Notes to the accounts
for the year ended 31 August 2024
1 Recelpts & payments accounts
Receipts and payments accounts are statements that summarise the movement
of cash into and out of the Charity during the financial year. In this context'cash"
includes cash equivalents, for example, bank acGounts where cash can b8
readily withdrawn to pay for debts as they become due.
2 Premlses & staff
The premises for thls year are in the Community Hall as the loc81 church are doing repairs.
The staff are 8mployed by the Trust88S.
3 Trust••$' remuneratlon
Trustees received no expenses, remuneration or benefits in this perlod.
4 Related party transactlons
There were no related party transactlons durlng the perlod.
5 Prevlous perlod comparlson
The previous period's figures are included to enable th8 reader of the eccounts
to make comparisons with the previous year.
6 Glossary of terms
R8Strlcted funds: These are funds given to the charity, subject to specific
restrictions set by the donor, but still wlthln th8 general objects of the charity.
7 Re8trlcted funds
No funds currently held by the Playgroup are subjéct to any restrictions.

Independent Examinerfs Report to the Commlttee of the Wesffield Playgroup
I report on the accounts of Wesffield Playgroup
for the ￿e1ve month period ended 31 August 2024 which are set out on the previous pages.
Respectlve responsiblllties of commlttee & examiner
The charitys trustees ar8 r8sponsible for th8 preparation of the accounts. The charitls trustees
consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the
Charities Act), and that an independ8nt examination is needed.
It is my responsibility:
to examine the accounts under section 145 of the Charities Act
to follow the procedures laid down in the General Directions given by the Charity
Commission (under s8clion 14515)(b) of the Charit18s Act), and
to state whether partiGular matters have come to my attention
Basis of Independent examiner's report
My 8xamination was carried out In accordance ￿th the General Dlrèctlons given by the Charlty
Commission. An examination includes a revlew of the accounting records kept by the charity and
comparison of the supportlng documentation presented wlth those records. It also includes
con5id8ration of any unusual Items or disclosures in tha accounts, and s8eking explanations from th8
trustee5 conceming any such matters. Tha procedures und8rtaken do not provide all th8 evidence that
would be required in an audit, and consequently no opinion is given as to whether the accounts present
a "true and fail, view and the r8POrt is limited to those matters s8t out in the 5tat8ment below.
Independent oxamlnorfs Statement
In connection with my examlnation, no matter has come to my attention:
1) which gives me reasonable ¢aus8 to believe that in any matèrial respect th8 requiremenls..
to keep accounting records in accordanc8 Wlth section130 of th8 Charlties Act
to prepare accounts which accord with Ihe accounting records and to comply with the
accounting requirements of the Act
have not been Tnet., cr
2) to whlch. in my opinion, attention should be drawn in order to enable 8 proper understandlng of
the accounts to be reached.
Dawson
Finance Manager
Hastings Voluntary Action
Jackson Hall, Portland Place, Hastings. TN34 1QN