2023-01-31-accounts - Andover Musical Theatre Company

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CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110212022 To 3110112023 Charity name: Andover Musical Theatre Company Charity registration number. 1143762 Objectives and Activities Summary of the purposes of the charity as set out in its goveming document Pata 1.17 To educate the public in the operatic and related musical and dramatic arts and to further the development of public appreciation arKI taste in the said arts. Summary ofthe main actFVities in relation to those purposes for the public benefft. in particular. the activities, proJects or servi identified in the accounts. Statement confimiing whether the trustees have had regard to the guidance issued by the Charity Commission on public benefrt Para 1.17 1.19 Musical theatre productions and events. Support for communty projects and causes in the Andover area. PaTal.18 The Trustees have due regard for poliaes and guidance issued by the Charity Commission Additional informalion (Optional) You ma choose to include further statements where relevant about: SORP rethnL¥ Para 1.38 Policy on grarrt making Policy on social investment induding program related investment Para 1.38 Contributton made by volunteers Para 1.38 Other

Achievements and Performance Summary of the main achievements of the diarity. identifying the differen the charity's work has made to the circumstan5 of its beneficiaries and any WKler benefits to society as a whole. The chanty woduced tb¥O shows during the year for the benefft of arts and entertainment in the community. Monies raised from these sh¢)ws and from associated fund-raising activities has teen reinvested for future activities. Para 1.20 Additional inforniation loptional> You ma hoose to indude further statements where relevant about" Achievements against obj'edives set Para 1_41 Performance of fundraising activities against objectives set Parn 1.41 Investment perft>miance against obj'ectives Para 1.41 Other

Financial Review Review of the thartty's financial position at the end of the period Para 1.21 Deswte an annual loss of £5.516 for the 202213 financial year. cash reserves remain heatthy at £15.450. This was the first loss in five years and was drtven by a number of spectfic challenges as the chartity resumed a full production schedule following the Covid pandemic. Statement explaining the policy for holding reserves stating why they are held 1.22 A minimum cushion of >£10.CKJO will be held in accessible accounts to cover operating cashflow. tt is w>posed to set up a fund from surplus resetves to support those in our communty in parbcular need through grants managed by a Committ appointed by the cha 's membershi . £15.450 Amount of reserves held Reasons for hokjing zero reserves Details of fund materially in deficit Explanation of any uncertainties about the chartty continuing as a going concem Para 1.22 pa 122 Pdfa 1.24 Parn 1.23 The position is healthy and stable. We can now produ shows which make losses without rt threatening the future of the Additional inforniation (optional) You ma choose to indude fijrther sLqtements where relevant about.. The charty's principal sour$ of funds (induding Ticket sales for productions and subscriptions from members of the any fundraising) company. Para 1.47 Investment policy and objectives induding any social investment policy Para 1.46 3 consecutive non-profftable shows would put the charity's future at rtsk. Membership falling below 30 would potentially put the Charity below critical mass We (rrentlY have in excess of 50 members. A des¢ription of the pnncipal risks facing the charity Para 1.46 Other

Structure. Governance and Management Description of tharity's trusts." Type of gi)verning document None P¥2 125 Constitution How is the charity constrtuted? Pala 1.25 Unincorporated Assocaation Ited Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entrtled to appoint one or more trustees Para 1.25 Trustees are appointed at the AGM of the membership. Currently these are the Chaimian, Treasurer and Secretary of the charity Additional rnfomiation Ioptional) You ma choose to include further statements where relevant about. Policres and procedures adopted for the induction and trainin of trustees The charity's organisational structure and any wider network with which the chartt Relationship wtth any related parties Para 1 51 Para 1.51 Para 1.51 Other Reference and Administrative details Cha name Other name the cha uses istered cha number Chanty's principal address Andover Musical Theatre Com nla 1143762 10 Boume Court Andover Hampshire SP10 1DZ

Names of the charlty trustees who manage the charity Datss acted rf not forwhole yèar Tnth name Office (rfany) Name of person lor body) entttled to oint trustee If a Paul Marsh Chaiman Full Year Full Year Full Year AGM David Hall Treasurer Secretary AGM Michelle Smth AGM 10 12 13 14 15 16 17 18 19 20 orate trustees- names of the directors at the date the re tXr•¢tor name wasa roved Name of trust holding trtle to property belonging to the charity

Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian Ghar¢ty's obj'ects Details of aangements for safe custody and segregation of such assets from the charitls own assets Additional infomiation {optional) Names and addresses of advisers Ioptlonal inforniation) Type of Name Address adviser Name of chief executive or names of senior stsff members (Optional information) Exemptions from disclosure Reason for non-disclosure of ke r50nnel details Other o tional infomiation

Declarations The trustees declare that they have approved the trustees. report above. Slgned on behalf of the cha Signaturels) Full name(s) Position (eg Secretary. Chair, etc) David lan Hall Treasurer Date 17112r2023

Charity No: 1143762

ANDOVER MUSICAL THEATRE COMPANY FINANCIAL STATEMENTS

FOR THE YEAR ENDED

31st JANUARY 2023

These accounts have been Prepared by:-

38 Bridge Street Andover SP10 1BW

T: 01264 324103 E: info@oaktreebm.co.uk

www.oaktreebm.co.uk

Charity No: 1143762

TO THE TRUSTEES OF ANDOVER MUSICAL THEATRE COMPANY

FOR THE YEAR ENDED 31ST JANUARY 2023

I report on the accounts of the Trust for the year ended 31st January 2023 which are set out on pages 2-5.

Respective Responsibilities of Trustee and Examiner

The charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the2011 Act)) and that an independent examination is needed.

It is my responsibility to:

examine the accounts (under section 145 of the 2011 Act);
to follow the procedures laid down in the general Directions given by the Charity Comission under section 145 (5)(b) of the 2011 Act
to state whether particular matters have come to my attention.

Basis of Independent Examiner's Report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true nad fair view and the report is limited to those matters set out in the statement below.

Independent Examiner's Statement

In connection with my examination, no matter has come to my attention

(1) which gives me reasonable cause to believe that in any material respect the requirements
to keep accounting records in accordance with section130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not ben met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

L MacGinnis MAAT 10/10/2023 Oaktree Businees Management 38 Bridge St Andover Hampshire SP10 1BW

ANDOVER MUSICAL THEATRE COMPANY

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31STJANUARY 2023

Activities relating to the work of the Company:

RECEIPTS *Notes* Donations and Grants Members Subscriptions Profit/ (loss) from productions 1 Profit/ (loss) from events Tea fund Costume Hire AMTC Merchandise INCOME FROM INVESTMENTS Bank interest received Savings Interest TOTAL RECEIPTS PAYMENTS Insurance Rehearsal Space Hire Website Equipment Costs Props Storage Racks Marketing Merchandise Sundry Donations Bank charges Accountancy TOTAL PAYMENTS EXCESS OF RECEIPTS OVER PAYMENTS	2023 66 5472 -3888 390 2040 19 19 2059 1766 2422 436 921 600 989 60 382 7575 -5516	2022 141 4952 15 -1369 0 30 0
		3769 0
		0 3769 883 810 225 0 600 616 0 974 0 10 180
		4298
		-529

Charity No: 1143762

ANDOVER MUSICAL THEATRE COMPANY

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST JANUARY 2023

STATEMENT OF ASSETS AND LIABILITIES AT 31ST JANUARY 2023

ASSETS Bank Current Account NS &I Income bond TOTAL ASSETS TOTAL ASSETS LESS LIABILITIES REPRESENTED BY FUNDS Funds at 1/2/2023 Excess of Receipts over Payments Funds at 31/01/2023	2023 £ 13450 2000 15450 15450 2023 £ 20967 -5516 15450	2022 £ 18967 2000
		20967

		20967
		2022 £ 21496 -529
		20967

Charity No: 1143762

ANDOVER MUSICAL THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST JANUARY 2023

1. ACCOUNTING POLICIES

The accounts have been prepared under the Receipts and Payments method of Accounting. Amounts are included as received by the charity or as cheques drawn or cash paid.

The receipts and payments account and the statement of assets and liabilities have been prepared following the guidance for accounting for smaller charities issued by the Charity Commission.

2. Activities relating to the Productions of the Company carried out in year:

RECEIPTS Seat Sales AMTC Front of House sales Programme Sales and Raffle Sponsorship and Advertising Civic/performance fee Libs/Scores Show photos/merchandise Starlight PAYMENTS Orchestra Theatre Costumes, Wigs & Make up Scenery & Props Programme/ Poster Score, Libs & Music Rehersal Pianist Royalties Director Lighting Other costs TOTAL PAYMENTS EXCESS OF RECEIPTS OVER PAYMENTS	TWS 22444 1453 160 140 198 625
	25020 4040 11791 1112 1068 1254 4157 4143 818 525
	28907
	-3888