CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees, Annual Report for the period
From 0110212022 To
3110112023
Charity name:
Andover Musical Theatre Company
Charity registration number. 1143762
Objectives and Activities
Summary of the purposes of
the charity as set out in its
goveming document
Pata 1.17
To educate the public in the operatic and
related musical and dramatic arts and to
further the development of public
appreciation arKI taste in the said arts.
Summary ofthe main
actFVities in relation to those
purposes for the public
benefft. in particular. the
activities, proJects or servi
identified in the accounts.
Statement confimiing
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefrt
Para 1.17
1.19
Musical theatre productions and events.
Support for communty projects and causes
in the Andover area.
PaTal.18
The Trustees have due regard for poliaes
and guidance issued by the Charity
Commission
Additional informalion (Optional)
You ma
choose to include further statements where relevant about:
SORP rethnL¥
Para 1.38
Policy on grarrt making
Policy on social investment
induding program related
investment
Para 1.38
Contributton made by
volunteers
Para 1.38
Other
Achievements and Performance
Summary of the main
achievements of the diarity.
identifying the differen the
charity's work has made to
the circumstan5 of its
beneficiaries and any WKler
benefits to society as a
whole.
The chanty woduced tb¥O shows during the
year for the benefft of arts and entertainment
in the community. Monies raised from these
sh¢)ws and from associated fund-raising
activities has teen reinvested for future
activities.
Para 1.20
Additional inforniation loptional>
You ma
hoose to indude further statements where relevant about"
Achievements against
obj'edives set
Para 1_41
Performance of fundraising
activities against objectives
set
Parn 1.41
Investment perft>miance
against obj'ectives
Para 1.41
Other
Financial Review
Review of the thartty's
financial position at the end
of the period
Para 1.21
Deswte an annual loss of £5.516 for the
202213 financial year. cash reserves
remain heatthy at £15.450. This was the
first loss in five years and was drtven by a
number of spectfic challenges as the
chartity resumed a full production schedule
following the Covid pandemic.
Statement explaining the
policy for holding reserves
stating why they are held
1.22
A minimum cushion of >£10.CKJO will be held
in accessible accounts to cover operating
cashflow. tt is w>posed to set up a fund from
surplus resetves to support those in our
communty in parbcular need through grants
managed by a Committ appointed by the
cha
's membershi .
£15.450
Amount of reserves held
Reasons for hokjing zero
reserves
Details of fund materially in
deficit
Explanation of any
uncertainties about the
chartty continuing as a going
concem
Para 1.22
pa 122
Pdfa 1.24
Parn 1.23
The position is healthy and stable. We can
now produ shows which make losses
without rt threatening the future of the
Additional inforniation (optional)
You ma
choose to indude fijrther sLqtements where relevant about..
The charty's principal
sour$ of funds (induding
Ticket sales for productions and
subscriptions from members of the
any fundraising)
company.
Para 1.47
Investment policy and
objectives induding any
social investment policy
Para 1.46
3 consecutive non-profftable shows would
put the charity's future at rtsk.
Membership falling below 30 would
potentially put the Charity below critical
mass We (rrentlY have in excess of 50
members.
A des¢ription of the pnncipal
risks facing the charity
Para 1.46
Other
Structure. Governance and Management
Description of tharity's
trusts."
Type of gi)verning document
None
P¥2 125
Constitution
How is the charity
constrtuted?
Pala 1.25
Unincorporated Assocaation
Ited
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entrtled
to appoint one or more
trustees
Para 1.25
Trustees are appointed at the AGM of the
membership. Currently these are the
Chaimian, Treasurer and Secretary of the
charity
Additional rnfomiation Ioptional)
You ma
choose to include further statements where relevant about.
Policres and procedures
adopted for the induction and
trainin
of trustees
The charity's organisational
structure and any wider
network with which the
chartt
Relationship wtth any related
parties
Para 1 51
Para 1.51
Para 1.51
Other
Reference and Administrative details
Cha
name
Other name the cha
uses
istered cha
number
Chanty's principal address
Andover Musical Theatre Com
nla
1143762
10 Boume Court
Andover
Hampshire
SP10 1DZ
Names of the charlty trustees who manage the charity
Datss acted rf not forwhole
yèar
Tnth name
Office (rfany)
Name of person lor
body) entttled to
oint trustee
If a
Paul Marsh
Chaiman
Full Year
Full Year
Full Year
AGM
David Hall
Treasurer
Secretary
AGM
Michelle Smth
AGM
10
12
13
14
15
16
17
18
19
20
orate trustees- names of the directors at the date the re
tXr•¢tor name
wasa
roved
Name of trust holding trtle to property belonging to the charity
Funds held as custodian trustees on behalf of others
Description of the assets
held in this capacity
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
Ghar¢ty's obj'ects
Details of aangements for
safe custody and
segregation of such assets
from the charitls own assets
Additional infomiation {optional)
Names and addresses of advisers Ioptlonal inforniation)
Type of
Name
Address
adviser
Name of chief executive or names of senior stsff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of ke
r50nnel details
Other o
tional infomiation
Declarations
The trustees declare that they have approved the trustees. report above.
Slgned on behalf of the cha
Signaturels)
Full name(s)
Position (eg Secretary.
Chair, etc)
David lan Hall
Treasurer
Date
17112r2023
**Charity No: 1143762**
## **ANDOVER MUSICAL THEATRE COMPANY FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED**
**31st JANUARY 2023**
These accounts have been Prepared by:-
38 Bridge Street Andover SP10 1BW
T: 01264 324103 E: info@oaktreebm.co.uk
www.oaktreebm.co.uk
**Charity No: 1143762**
##
**TO THE TRUSTEES OF ANDOVER MUSICAL THEATRE COMPANY**
**FOR THE YEAR ENDED 31ST JANUARY 2023**
I report on the accounts of the Trust for the year ended 31st January 2023 which are set out on pages 2-5.
## **Respective Responsibilities of Trustee and Examiner**
The charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the2011 Act)) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts (under section 145 of the 2011 Act);
- to follow the procedures laid down in the general Directions given by the Charity Comission under section 145 (5)(b) of the 2011 Act
- to state whether particular matters have come to my attention.
## **Basis of Independent Examiner's Report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true nad fair view and the report is limited to those matters set out in the statement below.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention
- (1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not ben met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
L MacGinnis MAAT 10/10/2023 Oaktree Businees Management 38 Bridge St Andover Hampshire SP10 1BW
1
## **ANDOVER MUSICAL THEATRE COMPANY**
## **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31STJANUARY 2023**
Activities relating to the work of the Company:
|**RECEIPTS**
**_Notes_**
Donations and Grants
Members Subscriptions
Profit/ (loss) from productions
**_1_**
Profit/ (loss) from events
Tea fund
Costume Hire
AMTC Merchandise
**INCOME FROM INVESTMENTS**
Bank interest received
Savings Interest
**TOTAL RECEIPTS**
**PAYMENTS**
Insurance
Rehearsal Space Hire
Website
Equipment Costs
Props Storage Racks
Marketing
Merchandise
Sundry
Donations
Bank charges
Accountancy
**TOTAL PAYMENTS**
**EXCESS OF RECEIPTS OVER PAYMENTS**|**2023**
66
5472
-3888
390
2040
19
19
**2059**
1766
2422
436
921
600
989
60
382
7575
**-5516**|**2022**
141
4952
15
-1369
0
30
0|
|---|---|---|
|||3769
0|
|||0
**3769**
883
810
225
0
600
616
0
974
0
10
180|
|||4298|
|||**-529**|
2
**Charity No: 1143762**
**ANDOVER MUSICAL THEATRE COMPANY**
## **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST JANUARY 2023**
## **STATEMENT OF ASSETS AND LIABILITIES AT 31ST JANUARY 2023**
|**ASSETS**
Bank Current Account
NS &I Income bond
**TOTAL ASSETS**
**TOTAL ASSETS LESS LIABILITIES**
**REPRESENTED BY FUNDS**
Funds at 1/2/2023
Excess of Receipts over Payments
**Funds at 31/01/2023**|**2023**
**£**
13450
2000
**15450**
**15450**
**2023**
**£**
20967
-5516
**15450**|**2022**
**£**
18967
2000|
|---|---|---|
|||**20967**|
||||
|||**20967**|
|||**2022**
**£**
21496
-529|
|||**20967**|
3
**Charity No: 1143762**
## **ANDOVER MUSICAL THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31ST JANUARY 2023**
## **1. ACCOUNTING POLICIES**
The accounts have been prepared under the Receipts and Payments method of Accounting. Amounts are included as received by the charity or as cheques drawn or cash paid.
The receipts and payments account and the statement of assets and liabilities have been prepared following the guidance for accounting for smaller charities issued by the Charity Commission.
## **2. Activities relating to the Productions of the Company carried out in year:**
|**RECEIPTS**
Seat Sales AMTC
Front of House sales
Programme Sales and Raffle
Sponsorship and Advertising
Civic/performance fee
Libs/Scores
Show photos/merchandise
Starlight
**PAYMENTS**
Orchestra
Theatre
Costumes, Wigs & Make up
Scenery & Props
Programme/ Poster
Score, Libs & Music
Rehersal Pianist
Royalties
Director
Lighting
Other costs
TOTAL PAYMENTS
**EXCESS OF RECEIPTS OVER PAYMENTS**|**TWS**
22444
1453
160
140
198
625|
|---|---|
||25020
4040
11791
1112
1068
1254
4157
4143
818
525|
||28907|
||**-3888**|