MALVERN SPECIAL FAMILIES CHARrrY NUMBER 1143655 COMPANY NUMBER 07413040 TRUSTEES, REPORT AND UNAUDITEO FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
LVERN SPECIAL FAMILIES CONTENTS Page5 2to5 Trustees, Annual Report Independent Examiner's Report Statement of Financial Activities Sumrnary Income and Expenditure Account Balance Sheet Statement of Cash flows io Notes to the Accounts Ilto19 Detailed Statement of Financial Activities 20to21 Page I
MALVERN SPECIAL FAMILIES TRUSTEES AND DIRECTORS REPORT FOR THE YEAR ENDED 31 MARCH 2025 The Trustees, who are also Directors of the charity forthe pyrp05es of the Companies Act 2006, present their annual report and unaudited financial statements for the year ended 31 March 2025. REFERENCEANDADMINISTRATIVE DAlls Company No. 07413040 Charity No. 1143655 Principal Office 1st Floor 73 Church Street Malvern Worcestershire WR14 2AE Registered Office The registered office of the charity for Companies Act purpose is the same as the principal operating address shown above. Dirertors and Trustees The Directors of the charitable company are its Trustees for the purposes o* charity law. The following Directors and Trustees served duringthe year- Margaret Buchanan Chair Clive Fletcher Vice-chair John Alton Ceri Bannister Jeremy Faust (appointed 19.05.251 Judy Gudgeon Katy Hollingworth David Palmer Christopher Stephens Person with Significant control Margaret Buch3nan Key Management Personnel Chief Executive Officer Gareth Jone5 Accountants KellyATC Ltd 20 Blackmore Road Malvern WR14 IQT Banker5 HSBC Church Street Malvern WR14 2AB Page 2
ALVERN SPECIAL FAMILIES TRUSTEES AND DIRECTORS REPORT FOR THE YEAR ENDED 31 MARCH Z025 OBJEcfivES AND ACnVITIES The key objective of Malvern Special Families is the provision of recreational opportunSties for families who have a child or young person with special needs which it meets by providing engaging and exciting activitles for the children and young people. In July 2024 we were forced to give up our use of the facility in Poolbrook Malvern as the site is designated for redevelopment as a specialist school for children with aut15m. Fortunately, we were able to combine the Poolbrook clubs with those at Fort Royal in Worcester, an amalgamation which was achieved smoothly. Saturday Clubs - These ofsted registered clubs take place for 5-11-year-olds three times a month at Fort Royal school Worcester during term time. A range of sensory, sports and art attivities are provided. Saturday clubs for 11-17-year-olds take place at Regency High school on two Saturdays a month during temi time. A range of activities are available including cookin& fitness, music and art. Youth clubs for 11-17-year-olds are held once a month community based in Malvern during term times. Activitie5 include trips, bowling, cinema and health and fitness. Summer play schemes of 20 days duration at two locations during the summer holidays. For children aged 5- 11 these take place at Fort Royal School, Worcester and for children aged 11-17 at Regency High School, Worcester. Activities include sensory, sport, art, cooking and music. In addition. a number of external trips are organised every summer to places such as farm parks, theatres and Safari parks. Additional holiday clubs: Providing the same activities as the summer play schemes these run for children aged 5-11 years at Fort Royal Primary School, Worcester during the October and February half term breaks and Easter holidays. For children aged 11-17 years clubs run at Regency High school during the October, February, May and Easter holidays. Evening Youth club.. This takes place at Malvern Vale Community Centre once 3 week during term time for children aged 11-17. The range of activities include 5POrts, money management, life skills and trips. After school clubs- These take place twice a week during term time for youn8 people aged 11-17 at Regency High School in Worcester. The range of activities include cookery, sensory, swimming, gym and art. ACHIEVEMENTSAND PERFORMANCE Mafvern Special Families have provided 2,491 plates for children with disabilitie5 over a total of 246 sessions. We also ran over 50 trips to places such as farm parks, theatre, bowling and safari parks. The positive outcomes of this provision have been to enable the Children to enjoy fun, educational and stimulating activitv which improve5 their health, well-being and independence ski115. The added benefits of providing our activitie5 to so many children are that it enables their parents and carers to have much needed short breaks. It was very disappointing to suffer a 23% reduction In funding by WCC12025 - £150,834, 2024- £195,186) in the year. The Trustees decided to utilize the charity's reserves to fund many of the places which otherwise would have been lost. Consequently, the number of places provided during the year is 2,491 and was limited to 2% le5S than the previous year12024- 2,5431. Notwithstanding the funding difficulties we continue to work hard to provide the best possible outcomes for children with learning disabilities and additional complex needs. and work closely with Worcestershire County Council and their contracted management company for groups and activities, Sutton Croft. We acknowledge with thank5 the continuing 5UPPOrt of Regency High School. Worcester and Fort Royal primary school, Worcester who enable us to Use their excellent facilities specifically designed for children with complex needs. Page 3
MALVERN SPECIAL FAMILIE5 TRUSTEES AND DIREORs REPORT FOR THE YEAR ENDED 31 MARCH 2025 Our thanks also go to Malvern Vale community Centre for the invaluable use of their pMIseS for our youth groups. FINANCIAL REVIEW Malvern Special Families had income of £257,26412024 £334,257) and a deficit of £54,34812024 surplus £35,785) in the year. The charity has free resetves of £75.036 at 31st March 202512024 £121,531). As previously mentioned. we work closely with worcestershi County Council with council funding accounting for £150,83412024 £195,1861. Revenue grants and donations from non- public bodies were £47,11412024 £89.3401. Notable funding came from The Bailey Thomas charitable fund £20,000. Children in Need £18,961, ZX Lidars £7,000, True Colours Trust £7,000. Given that much of the charitable funds are not guaranteed and must be re-applied for each year the trustees recognise that healthy reserves are required whilst at the same time seeking new opportunities to improve the lives of children and their families. The trustees ore of the view that MSF should maintain on average reserves equating to 25% of anticipated costs. The board of trustees is Satisfied that the charity assets in each fund are available and adequate to fulfil obligations in respect of each fund. PLANS FOR FUTURE PERIODS Given the redurtion in funding from WCC which we have to assume will not improve in the near future M5F has to face the reality of limiting the number of places it can offer unless further external funding can be Secured. It will not be possible to fund existing service levels solely from reserves. Fortunately, Children in Need have committed to further funding of £87,000 over the next two and a half years. Every effort will be made to maintain future service levels. Due to the proposed re-development of the Poolbrook Centre, Malvem, into a school for children with aut15m we delivered our last club for the foreseeable future at Poolbrook for 5-11-year-old children in July 2024. We are in discussion with Worcestershire County Council. the Department for Education and Mcintyre Academies (who will be responsible for the new school) to ensure Malvern Special Families have the DPPOrtunity to utilise the new facilities once the school has been built. As the completion date is unlikely to be before September 2027, we continue to Search alternative suitable premises in Malvern to ensure the objective of running clubs in both Malvern and Worcester. We are continuing to campaign for accessible play equipment in Priory Park Malvern so that children, regardless of their disabilities, can play in the park. STRUCTURE. GOVERNANCE AND MANAGEMENT The charity 15 constituted as a company limited by guarantee. registered under the Companie5 Acts and as a Charity with the Charity Cornmission. The governing document of the charity FS the Memorandum and Articles of Association establishing the company under company legislation. There are no restrictions in the governin@ documents on the operation of the Charity or on its investment powers other than those imposed by Charity Law. By operation of law all trustees are director5 under the Companies Act 2006 and all directors are trustees under Charities legislation and have responsibilitie5, as such, under both company and charity legislation. The trustees are all individuals. • Although the day-to-day management of the charity is delegated to the Chief Operating Officer, it is acknowledged that an effective board of trustees is central to the charity achieving its objectives and meeting its legal obligation5. Page 4
ALVERN SPECIAL FAMILIES TRUSTEES AND DIREcfoRS REPORT FOR THE YEAR ENDED 31 MARCH 2025 The Board seek5 to be representative of the needs of those with whom it Works and that the membership of the board of trustees must contain the required knowledge and skills to run the charity. Individual trustees must have sufficient knowledge of the role of a charity trustee to be able to effectively represent Malvern Special Families at meetings and event5. Trustees/Directors are appointed at an Annual General Meeting and hold office for three years but are then eligible for re-election. When necessary, the Board may co-opt a Trustee/Director, but such appointment must be ratified at the next following Annual General Meeting. New Trustee510irettors undergo a formal induction process: to their duties and re5pon5ibilitie5: to the aim5 and objectwes of the charity, and to the playgroups and clubs, their play leaders, and participants. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracv the financial posttion of the charity and that the financial Statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. PUBLIC BENEFIT The trustees have had regard to the Charity Commission's guidance on PL5blic benefit in managlng the activities of the charity. The above report has been prepared in accordance with the provisions applicable to companies 5ubjert to the small company's regime a5 Set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP IFRS 1021- Signed on behalf of the board /kL Margaret Buchanan Chair of Trustees 23, June 2025 Page 5
MALVERN SPECIAL FAMILIES INDEPENDENTEXAMINER5 REPORT Independent Examiner's ReFrt to the trustee5 of Malvern Special Families I report to the charity trustees on my èxamination of the accounts of Mafvern Speci31 Families for the yeai ended 31 March 2025 which comprlse the Statement of Financial Activities. the Sumrnary Income afid Expenditure Account. the Balance SheÈt, the Statement of Cash Flows and the related notes. Responsibilities and basi5 of report As the tnjstees of the charity land 31$0 its directors foi the purposes of company lawl you a responsible for the preparation of the atcoursts in accordance with the requirements of the Companies Act 20061.the 2CQ6 Act'l. Havin8 satisfied myself that the accounts of the charity are not requi¥ed to be audited under Part 16 of the 2006 Att and are ell8ible for independent examinatitin, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charitres Act 20111'the 2011 Act'l. In carrying out my examination I have followed the Directions 8wen by the Charity Commi55ion under section 14515llbl of the 2011 Act. Independent examlner's statement I have ¢ompleted my examination. I can confirm thai no material mattefs have come to my attentlon In onnection with the examination 8ivinB me cause to believe that.. • accounting records were not kèpt in accordance with section 386 of the 2CKJ6 Act.. or the accounts do not accord with those records- or the account5 do not comply with the accountlng requirements under section 396 of the 2006 Act other than any requirement that the accounts gNe a'tfue and lair. view which is nol a matter considered as part of an independent examlnatlon,. or the accounts have not been prepared in accordance with the methods and pnCipleS of the Statement of RecommerKled Pfattice for accountin8 and reportin8 ty d)arities applicable to charities preparing their accounts in accordance wlth the Flnanckil Rewrtin8 Standard applKable In the LIK and Republic of Ireland IFRS 1021. I have no concerns and have come acr055 no olher matters in connection wlth the examlnatlon to which attention should be drawn in thls report in order to enable a proper understandin8 of the •¢¢ount5 to be reached. Eliiabeth Ev FCA Institute of Chartered Accountant5. England and Wales Elizabeth Eyre Limited 8ank street Business Centre 6 Bank stt Malve Worce5tefshire WR14 2JN sl 2025 Page 6
ALVERN SPECIAL FAMILIES STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 Notes Unrestricted Funds Restricted Funds rotal Funds Total Funds 2025 2025 2025 2024 Income and endowments Donations and legacies Charitable activities Investments Profit on sale of fixed assets Total: 34,382 188.436 33,764 68,146 188,436 100,805 233,452 682 682 223,500 33,764 257,264 334.257 Expenditure on.. Charitable activities Other Total: Net 8ain on investments Net lexpenditurellincome Transfer5 between funds Net lexpenditurellincome before other gainslllossesl Other galns and losses Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward 237,571 32,424 269,995 35,537 6,080 41.617 273,108 38,504 311,612 264,713 33,759 298,472 146,4951 17,8531 154,3481 35,785 146,4951 17,8531 154,3481 35,785 146,4951 17,8531 154,3481 35,785 121.531 75.036 10,453 2,600 131.984 77,636 96.199 131.984 Page 7
MALVERN SPECIAL FAMILIES SUMMARY INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 Income 257,264 334,257 Interest and investment income Gros5 income forthe year Expenditure 257.264 334,257 310,913 297,920 Depreciation and charges for impairment of fixed assets 699 552 Totsl expenditure forthe year Net lexpenditureljincome before tax forthe year 311,612 298,472 154,3481 35,785 Net (eMwditu)f1ncc1me forthe year 154,3481 35,785 Page 8
ALVERN SPECIAL FAMILIES BALANCE SHEET AS AT 31 MARCH 2025 Company No: 07413040 Notes 2025 2024 Fixed A55ets Tangible assets li 722 722 458 458 Current Assets Debtors Cash at bank and in hand 12 24,112 71,425 95,537 54,985 84,732 139,717 Creditors Amounts falling due within one year Net current asset5 Total assets less current Ilabilitie5 Total Net Assets 13 118,6231 76,914 77,636 77,636 18,1911 131,526 131,984 131,984 The funds of the charlty Restrlcted funds 14 Restricted Income Fund5 2,600 10,453 Unrestricted Funds General funds 14 75,036 121,531 Total Funds 77,636 131,984 These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. For the year ended 31 March 2025 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities forcomplying with the requirements of the Companies Art 2006 with respect to accounting record5 and the preparation of accotjnts. Approved by the board on 23, June 2025 And signed on Its behalf bv.. Margaret Buchanan Chair of Trustees Page 9
MALVERN SPECIAL FAMILIES STATEMENT OF CASHFLOWS FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 Cash flows from operating activities Net lexpenditurellincome per Statement of Financial Activitie5 154,3481 35,785 Adjustments for: Deprecialion of property, plant and equipment Othergain51105ses Decrea5e/llncreasel in trade and other receivables Increa5e/lDecreasel in trade and other payables 699 552 30,873 10,432 17,5981 18611 Net cash used in operating activities 112,3441 27,878 Cash flows from investing activities Payments for property, plant and equipment 19631 Net cash used in investing activities 19631 Net cash from financing activities Net {decrease}/increase in cash and cash equivalents 113,3071 27,878 Cash and cash equivalents at the beginning of the year 84,732 56,854 Cash and cash equivalents at the end of the year 71.425 84,732 Components of cash and cash equivalent5 Cash and bank bèlances 71,425 84,732 71,425 84,732 Page 10
ALVERN SPECIAL FAMILIES NOTESTOTHE ACCOUNTS FOR THE YEAR ENOED 31 MARCH 2025 l Accounting policles Basis of preparation The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 la5 amended for accounting periods commencing from l January 20191- (Charities SORP IFRS 10211, the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 and the Companies Act 2006. The charity is a Public Benefit Entity a5 defined by FRS102. The financial statemenls are prepared in Sterling, which is the functional currency of the charity. Monetary amount5 Iri these financial statements are rounded to the nearest £1. Change in basis of accountin8 orto previous accounts There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no change5 have been made to accounts for previous years. Fund a¢counting Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. These are unrestrirted funds earmarked by the trustees for particular purposes. These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. These are available for use subject to restrictions imposed by the donor orthrough terms of an appeal. Designated funds Revaluation funds Restrirted funds Income Recognition of income Income 15 included in the Statement of Financial Activities ISOFAI when the charity becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufpicient reliability. Income with related Where income has related expenditure the income and related expenditure is expenditure reported gr05s in the SOFA. Donations and legacies Voluntary income received by way of grants. donation5 and gifts is Included in the the SOFA when receivable and only when the Charity has unconditional entitlement to the income. Tax reclaims on Incorne from tax reclaims is included in the SOFA at the same time as the donations and gifts giftldonation to which tt relates. Donated services These are only included in income (with an equivalent amount in expenditLtrel and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material. Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This 15 included in the accounts when receivable. Gainslllossesl on Thi5 includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/llossesl on investment assets This includes any gain or10ss on the sale of investments. Page 11
MALVERN SPECIAL FAMILIES NOTES TO THE ACCOUNT5 Expenditure Recognition of expenditure Expenditure is recognised on an 3ccrua15 basis. Expenditure includes any VAT which cannot be fully iecovered, and is reported as part of the expenditure to which it relates. Expenditure on These comprise the costs associated with attracting voluntary income. fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities setvices in the furtherance of its objects, including the making of grants and governance costs. All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid. These include those c05t5 associated with meeting the constitutional and statutory requirements of the Charity, including any auditlindependent examination fees, costs linked to the strategic management of the Charity, together with a share of otheradmini5tration costs. These are 5UPPOrt costs not allocated to a particular activity. Grants payable Governance costs Otherexpenditure Taxation The charity is exempt from corporation tax on its charitable activities. Tangible fixed assets and depreciation Depreciation is provided at the following annual rate5 in order to write off each asset over its estimated useful life.. Plant & Machinery 25% Straight line Going Concem At the time of approving the financial statements the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the trustees continueto adopt the going concern basis of accounting in preparing the financial statements. Critical Accounting Estimates and Judgement In the applitation of the charity's accounting policies, the trustees are required to makejudgements, estimates and assumptions about the carrying amount of assets and liabilitie5 that are not readilv apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimate5 and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estFmètes are recognised in the period in which the estimate is revised Whe the revision affects only that period, or in the period o* the revision and futlsre period5 where the revision affects both current and future periods. Trade and other debtors Trade and other debtors are recognised at the settlement amoLtnt due. Prepayments are valued at the amount prepaid. Page 12
ALVERN SPECIAL FAMILIES NOTES TO THE ACCOUNTS Cash and cash equivalents Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three month5 or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the statement of Cash Flows, cash and cash equwalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management. Trade and other credltors Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their Settlement amount after allowing for any trade discounts due. Leased assets Where the charity enters into a lease which entalls taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease. Lease5 which do not transfer substantially all the risks and rewards of ownership to charity are cla55ified as operating leases. Operating lease payments are recognised as an expense on a straight-line basis overthe lease term. Penslon costs The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pay5 fixed contributions into 3 separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance Sheet. The assets of the plan are held separately from the company in independently administered funds. 2 Company status The company is a private company limited by guarantee and consequently does not have share capStal. The charity is registered with the Charity Commission in England & Wale5 ICCEWI wlth Charity Number 1143655 and Company number 07413040. Registered office is as prescribed in the trustees report. Page 13
MALVERN SPECIAL FAMILIES NOTES TO THE ACCOUNTS 3 Statement of Financial Activities- prior year Unrestricted lunds 2024 Restricted Funds 2024 Total 2024 Income and endowments from: Donations and legacie5 Charitable activities Investments Government A5SiStance Total.. Expenditure on.. Charitable activities Other Total: Net gain on investments Net lexpenditurellincome Transfers between funds 76,610 24,195 100,805 233,452 233,452 310,062 24,195 334,257 187,825 32,071 219.896 76,888 1,688 78,576 264,713 33,759 298.472 90,166 15,1121 154,3811 5,112 35,785 Net lexpenditurellincome before other gainslllossesl 85,054 149,2691 35,785 Other gains and losses 85,054 149,2691 35,785 Net movement in funds Reconciliation ot fund5'. Total funds brought forward Total fvnds carried forward 36.477 121,531 59,722 10,453 96,199 131,984 4 Income from donations and legacies Unrestricted 2025 Restricted 2025 Total 2025 Total 2024 Donations and legacies General Grants provided bv Government/Other Charities 13,882 7,150 21,032 11,465 20,500 34,382 26,614 33,764 47,114 68.146 89,340 100,805 5 Income from charltable activities Unrestricted Total Total 2025 2025 2024 Charitable Activities- Parent Fees Charitable activitie5 Total 37,602 150,834 188,436 37,602 150,834 188.436 38.266 195.186 233,452 Page 14
ALVERN SPECIAL FAMILIES NOTES TO THE ACCOUNTS 6 Expendlture on charitable activities Unrestrirted 2025 Restricted 2025 Total 2025 Total 2024 Gross Wages and Nl Activities. tran5POrt and Equipment Rent & School hire Insurance 230,947 4,125 30,354 4,533 650 261,301 8,658 650 2,499 273,108 252,558 5,558 4,115 2,482 264,713 2,499 237,571 35,537 Expendlture on charitable activities- comparative year Unrestricted 2024 Restricted 2024 Totsl 2024 Gross Wages and Nl Actwities, transport and Equipment Rent & School hire Insurance 180,930 2.399 2,929 1,567 187,825 71,628 3,159 1,186 915 76,888 252,558 5,558 4.115 2,482 264,713 7 Other expenditure Unrestricted Restricted Total Total 2025 2025 2025 2024 Employee costs Motor and travel costs Premises costs Depreciation General administrative costs Legal and professional costs 6.914 6,226 5,808 699 7,201 5,576 175 7,089 6,226 11.029 699 7,201 6,260 5,320 5.225 8,769 552 7.800 6,093 5,221 684 Total 32,424 6,080 38,504 33.759 Page 15
MALVERN SPECIAL FAMIUES NOTESTO THE ACCOUNTS 8 Net expenditure before transfers 2025 2024 This is stated after charging.. Depreciation of owned fixed assets Independent Examiner's fee 699 552 1,536 1,482 9 Trustee remuneration and expenses 2025 2024 Number N4Jmber Number of trustee5 paid expenses 10 Staff costs 2025 2024 Salaries and wages Social securitv Costs Pension costs 250,335 243,635 8,108 6,111 2.858 2,812 261,301 252,558 No employee received emoluments in excess of £60.000. 3 key personnel received total remuneration of £109,037. Neither the trustees nor any person connetted with them have received any remuneration from the charity either in the current or previous year. The average monthly number of employee5 during the year was as follows.. 2025 2024 Number Number Full Time Part Time 43 44 46 47 The chartty operates an Automatic Enrolment scheme through NEST Page 16
ALVERN SPECIAL FAMILIES NOTES TO THEACCOUNTS 11 Tangible fixed a$5ets Plant & Machinery Total Cost or revaluation At l April 2024 Additions Disposals At 31 March 2025 Depreciation and impalrment At l April 2024 Depreciation charge for the year Disposals At 31 March 2025 Net Book value5 At 31 March 2025 At 31 March 2024 7,742 963 15,5531 3.152 7,742 963 15,5531 3,152 7,284 699 15,5531 2,430 7,284 699 15,5531 2,430 722 458 722 458 12 Debtors 2025 2024 Trade Debtors Other Debtors Prepayments and accrued income 2,736 48,659 1,526 4.800 54,985 21,375 24,112 13 Creditors.. Amounts falling due within one year 2025 2024 Trade Creditors Other taxe5 and social security Other creditors Accrua15 and deferred income 523 197 505 17.595 18,623 474 7,520 8,191 Deferred income consists of £11,22812024- £5,274) fees invoiced to parents. Page 17
MALVERN SPECIAL FAMILIES NOTES TO THE ACCOUNTS 14 Movement in funds At l April 2024 Incoming Resources (including other gains/ losses) Resources Expended Gross Transfers At31 March 2025 Restricted funds: Restricted income funds.. Children in Need WCF National Heritage Lottery Zephir Ltd 14,364 114,3641 17021 12,9501 17,0(X)I 702 2,950 7,000 True Colours Trust Other Donations 7,000 5,400 17,0001 19,6011 6,801 2,600 Total Unrestricted funds: General lunds Revaluation ReseNes: 10,453 33,764 141,6171 2,600 121,531 223.500 1269,9951 75,036 Total Funds 131,984 257.264 1311,6121 77,636 Purp05e5 and restrictions in relation to the funds: Restricted fund5'. Children in Need Provide intluslve play opportunities for disabled children aged 5-18 Worcestershire Community Funding for club trips Foundation IWCFI National Heritage Lottery Delivery of 'A History of Wellness in Malvern, project- creative and sensory activities Summer Club for one week, and festive activities Stjmmer holiday clubs For a¢tivities/equipment at Malvern Clubs Zephir Ltd True Colours Trust Other Donations Page 18
ALVERN SPECIAL FAMILIES NOTES TO THE ACCOUNTS Movement in funds- prior year At l Aprll 2023 Incoming Resources {including other Eainsl losses) Resources Expended Gross Transfers At31 March 2024 Restrirted funds.. Restricted income funds: National Lottery Community Fund WCF National Heritage Lottery Other Donations 53,861 17,705 176,6781 5,112 2,368 2,950 543 11,6661 702 2,950 6,801 6.490 12321 Total Unrestrirted funds: General funds Revaluation Reserves: 59,722 24,195 178,5761 5,112 10,453 36,477 310,062 1219,8961 15.1121 121,531 Total Funds 96.199 334.257 1298,4721 131,984 15 Analysis of net assets between funds Unrestrirted Funds Restrirted Funds Total Fixed assets Net current a55ets At 31 March 2025 At 31 March 2024 722 74,314 75,036 121,531 722 76,914 77,636 131,984 2,600 2,600 10.453 16 Winding Up In the event of a winding up, each member whi15t a member and within one year of ceasing to be a member, are required to contribute £10 towards the liabilitie5 of the charity and costs associated with winding up. 17 Related party disclosures Controllingparty The company is limited by guarantee and has no share capital; thus, no Single party contro15 the company. There were no related party transactions during the year12024- none). Page 19
MALVERN SPECIAL FAMILIES DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 Unrestricted Funds Restricted Funds Total Funds Total Funds 2025 2025 2025 2024 Income and endowments from: Donations and legacies Donations and Legacies General Grants provided by Governmentlother Charitie5 13,882 7,150 21,032 11,465 20,500 26,614 47,114 89,340 34,382 33,764 68,146 100,805 Charitable activities Charitable Activitie5 Activities, Transport and Equipment 37,602 37,602 38,266 150.834 188,436 150,834 188,436 195,186 233,452 Other Income Profit on sale of fixed assets 682 682 682 682 Total income and endowments Expenditure on: Charitable activities Gross Wages and Nl Activities, transport and Equipment Rent & School hire Insurance 223,500 33,764 257,264 334,257 230,947 4,125 30.354 4,533 261,301 8,658 252,558 5,558 4,115 2,482 264,713 650 650 2.499 237,571 2.499 273,108 35,537 Total of expenditure on charitable activities Ernployee costs SalarTes/Wages Staff training 237,571 35,537 273,108 264,713 6,914 6,914 175 7,089 7,089 5,320 5,320 175 Motor and travel costs Travel and subsistence 6,226 6,226 6,226 6,226 5.225 5,225 Premises Costs Rent Light, Heat and Power Premises repairs and maintenance 3,797 323 2,519 2,702 6,316 3.025 1,688 11,029 6,514 538 1,717 8.769 1,688 5.808 5,221 Page 20
ALVERN SPECIAL FAMILIES General administrative cost5, including depreciation and amortisation Depreciation of Plant & Machinery Bank charges Information and publications Postage and couriers Software, IT support and related costs Stationery and printing Subscriptions Sundry expenses Telephone, fax and broadband 699 699 567 573 228 552 567 573 228 567 1,468 1,313 542 1,943 7,900 503 317 202 567 1,468 1,313 542 557 1,832 1,608 400 1.943 7,900 2.381 8,352 Legal and professional costs Auditlindependent examination fees Accountancy and bookkeeping Solicitorfs fees 1,536 4,040 1,536 4.724 1,482 4.611 684 5,576 6,260 6,093 Total ot expenditure of other costs Total eypenditure Net gains on investments 32,424 269.995 6,080 41,617 38,504 311,612 33,759 298,472 Net lexpenditureifincome Transfers between funds Net lexpenditure)/lncome before other 8ain51llossesl Othei gains Net movement in funds 146,4951 17,8531 154,3481 35,785 146,4951 17,8531 154,3481 35,785 146.4951 17,8531 154,3481 35,785 Reconciliation of funds: Total funds brought forward Total funds carried forward 121,531 75.036 10.453 2,600 131.984 77,636 96,199 131,984 Page 21