MALVERN SPECIAL FAMILIES
CHARrrY NUMBER 1143655
COMPANY NUMBER 07413040
TRUSTEES, REPORT AND UNAUDITEO FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025

LVERN SPECIAL FAMILIES
CONTENTS
Page5
2to5
Trustees, Annual Report
Independent Examiner's Report
Statement of Financial Activities
Sumrnary Income and Expenditure Account
Balance Sheet
Statement of Cash flows
io
Notes to the Accounts
Ilto19
Detailed Statement of Financial Activities
20to21
Page I

MALVERN SPECIAL FAMILIES
TRUSTEES AND DIRECTORS REPORT FOR THE YEAR ENDED 31 MARCH 2025
The Trustees, who are also Directors of the charity forthe pyrp05es of the Companies Act 2006, present their
annual report and unaudited financial statements for the year ended 31 March 2025.
REFERENCEANDADMINISTRATIVE D￿Alls
Company No. 07413040
Charity No. 1143655
Principal Office
1st Floor
73 Church Street
Malvern
Worcestershire
WR14 2AE
Registered Office
The registered office of the charity for Companies Act purpose is the same as the principal
operating address shown above.
Dirertors and Trustees
The Directors of the charitable company are its Trustees for the purposes o* charity law. The
following Directors and Trustees served duringthe year-
Margaret Buchanan Chair
Clive Fletcher Vice-chair
John Alton
Ceri Bannister
Jeremy Faust (appointed 19.05.251
Judy Gudgeon
Katy Hollingworth
David Palmer
Christopher Stephens
Person with Significant control
Margaret Buch3nan
Key Management Personnel
Chief Executive Officer Gareth Jone5
Accountants
KellyATC Ltd
20 Blackmore Road
Malvern
WR14 IQT
Banker5
HSBC
Church Street
Malvern
WR14 2AB
Page 2

ALVERN SPECIAL FAMILIES
TRUSTEES AND DIRECTORS REPORT FOR THE YEAR ENDED 31 MARCH Z025
OBJEcfivES AND ACnVITIES
The key objective of Malvern Special Families is the provision of recreational opportunSties for families who
have a child or young person with special needs which it meets by providing engaging and exciting activitles
for the children and young people.
In July 2024 we were forced to give up our use of the facility in Poolbrook Malvern as the site is designated for
redevelopment as a specialist school for children with aut15m. Fortunately, we were able to combine the
Poolbrook clubs with those at Fort Royal in Worcester, an amalgamation which was achieved smoothly.
Saturday Clubs - These ofsted registered clubs take place for 5-11-year-olds three times a month at Fort
Royal school Worcester during term time. A range of sensory, sports and art attivities are provided.
Saturday clubs for 11-17-year-olds take place at Regency High school on two Saturdays a month during temi
time. A range of activities are available including cookin& fitness, music and art.
Youth clubs for 11-17-year-olds are held once a month community based in Malvern during term times.
Activitie5 include trips, bowling, cinema and health and fitness.
Summer play schemes of 20 days duration at two locations during the summer holidays. For children aged 5-
11 these take place at Fort Royal School, Worcester and for children aged 11-17 at Regency High School,
Worcester. Activities include sensory, sport, art, cooking and music. In addition. a number of external trips
are organised every summer to places such as farm parks, theatres and Safari parks.
Additional holiday clubs: Providing the same activities as the summer play schemes these run for children
aged 5-11 years at Fort Royal Primary School, Worcester during the October and February half term breaks
and Easter holidays. For children aged 11-17 years clubs run at Regency High school during the October,
February, May and Easter holidays.
Evening Youth club.. This takes place at Malvern Vale Community Centre once 3 week during term time for
children aged 11-17. The range of activities include 5POrts, money management, life skills and trips.
After school clubs- These take place twice a week during term time for youn8 people aged 11-17 at Regency
High School in Worcester. The range of activities include cookery, sensory, swimming, gym and art.
ACHIEVEMENTSAND PERFORMANCE
Mafvern Special Families have provided 2,491 plates for children with disabilitie5 over a total of 246 sessions.
We also ran over 50 trips to places such as farm parks, theatre, bowling and safari parks. The positive
outcomes of this provision have been to enable the Children to enjoy fun, educational and stimulating activitv
which improve5 their health, well-being and independence ski115. The added benefits of providing our
activitie5 to so many children are that it enables their parents and carers to have much needed short breaks.
It was very disappointing to suffer a 23% reduction In funding by WCC12025 - £150,834, 2024- £195,186) in
the year. The Trustees decided to utilize the charity's reserves to fund many of the places which otherwise
would have been lost. Consequently, the number of places provided during the year is 2,491 and was limited
to 2% le5S than the previous year12024- 2,5431.
Notwithstanding the funding difficulties we continue to work hard to provide the best possible outcomes for
children with learning disabilities and additional complex needs. and work closely with Worcestershire County
Council and their contracted management company for groups and activities, Sutton Croft. We acknowledge
with thank5 the continuing 5UPPOrt of Regency High School. Worcester and Fort Royal primary school,
Worcester who enable us to Use their excellent facilities specifically designed for children with complex needs.
Page 3

MALVERN SPECIAL FAMILIE5
TRUSTEES AND DIRE￿ORs REPORT FOR THE YEAR ENDED 31 MARCH 2025
Our thanks also go to Malvern Vale community Centre for the invaluable use of their p￿MIseS for our youth
groups.
FINANCIAL REVIEW
Malvern Special Families had income of £257,26412024 £334,257) and a deficit of £54,34812024 surplus
£35,785) in the year. The charity has free resetves of £75.036 at 31st March 202512024 £121,531).
As previously mentioned. we work closely with worcestershi￿ County Council with council funding
accounting for £150,83412024 £195,1861. Revenue grants and donations from non- public bodies were
£47,11412024 £89.3401. Notable funding came from The Bailey Thomas charitable fund £20,000. Children in
Need £18,961, ZX Lidars £7,000, True Colours Trust £7,000.
Given that much of the charitable funds are not guaranteed and must be re-applied for each year the trustees
recognise that healthy reserves are required whilst at the same time seeking new opportunities to improve
the lives of children and their families. The trustees ore of the view that MSF should maintain on average
reserves equating to 25% of anticipated costs.
The board of trustees is Satisfied that the charity assets in each fund are available and adequate to fulfil
obligations in respect of each fund.
PLANS FOR FUTURE PERIODS
Given the redurtion in funding from WCC which we have to assume will not improve in the near future M5F
has to face the reality of limiting the number of places it can offer unless further external funding can be
Secured. It will not be possible to fund existing service levels solely from reserves. Fortunately, Children in
Need have committed to further funding of £87,000 over the next two and a half years. Every effort will be
made to maintain future service levels.
Due to the proposed re-development of the Poolbrook Centre, Malvem, into a school for children with aut15m
we delivered our last club for the foreseeable future at Poolbrook for 5-11-year-old children in July 2024. We
are in discussion with Worcestershire County Council. the Department for Education and Mcintyre Academies
(who will be responsible for the new school) to ensure Malvern Special Families have the DPPOrtunity to
utilise the new facilities once the school has been built. As the completion date is unlikely to be before
September 2027, we continue to ￿Search alternative suitable premises in Malvern to ensure the objective of
running clubs in both Malvern and Worcester.
We are continuing to campaign for accessible play equipment in Priory Park Malvern so that children,
regardless of their disabilities, can play in the park.
STRUCTURE. GOVERNANCE AND MANAGEMENT
The charity 15 constituted as a company limited by guarantee. registered under the Companie5 Acts and as a
Charity with the Charity Cornmission. The governing document of the charity FS the Memorandum and
Articles of Association establishing the company under company legislation. There are no restrictions in the
governin@ documents on the operation of the Charity or on its investment powers other than those imposed
by Charity Law. By operation of law all trustees are director5 under the Companies Act 2006 and all directors
are trustees under Charities legislation and have responsibilitie5, as such, under both company and charity
legislation. The trustees are all individuals.
• Although the day-to-day management of the charity is delegated to the Chief Operating Officer, it is
acknowledged that an effective board of trustees is central to the charity achieving its objectives and
meeting its legal obligation5.
Page 4

ALVERN SPECIAL FAMILIES
TRUSTEES AND DIREcfoRS REPORT FOR THE YEAR ENDED 31 MARCH 2025
The Board seek5 to be representative of the needs of those with whom it Works and that the membership of
the board of trustees must contain the required knowledge and skills to run the charity. Individual trustees
must have sufficient knowledge of the role of a charity trustee to be able to effectively represent Malvern
Special Families at meetings and event5.
Trustees/Directors are appointed at an Annual General Meeting and hold office for three years but are then
eligible for re-election. When necessary, the Board may co-opt a Trustee/Director, but such appointment
must be ratified at the next following Annual General Meeting.
New Trustee510irettors undergo a formal induction process: to their duties and re5pon5ibilitie5: to the aim5
and objectwes of the charity, and to the playgroups and clubs, their play leaders, and participants.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracv
the financial posttion of the charity and that the financial Statements comply with the Companies Act 2006.
The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable
steps for the prevention and detection of fraud and other irregularities.
PUBLIC BENEFIT
The trustees have had regard to the Charity Commission's guidance on PL5blic benefit in managlng the
activities of the charity.
The above report has been prepared in accordance with the provisions applicable to companies 5ubjert to
the small company's regime a5 Set out in Part 15 of the Companies Act 2006 and in accordance with the
Charities SORP IFRS 1021-
Signed on behalf of the board
/kL
Margaret Buchanan
Chair of Trustees
23, June 2025
Page 5

MALVERN SPECIAL FAMILIES
INDEPENDENTEXAMINER5 REPORT
Independent Examiner's ReF￿rt to the trustee5 of Malvern Special Families
I report to the charity trustees on my èxamination of the accounts of Mafvern Speci31 Families for the yeai
ended 31 March 2025 which comprlse the Statement of Financial Activities. the Sumrnary Income afid
Expenditure Account. the Balance SheÈt, the Statement of Cash Flows and the related notes.
Responsibilities and basi5 of report
As the tnjstees of the charity land 31$0 its directors foi the purposes of company lawl you a￿ responsible for
the preparation of the atcoursts in accordance with the requirements of the Companies Act 20061.the 2CQ6
Act'l.
Havin8 satisfied myself that the accounts of the charity are not requi¥ed to be audited under Part 16 of the
2006 Att and are ell8ible for independent examinatitin, I report in respect of my examination of your
charity's accounts as carried out under section 145 of the Charitres Act 20111'the 2011 Act'l. In carrying out
my examination I have followed the Directions 8wen by the Charity Commi55ion under section 14515llbl of
the 2011 Act.
Independent examlner's statement
I have ¢ompleted my examination. I can confirm thai no material mattefs have come to my attentlon In
onnection with the examination 8ivinB me cause to believe that..
• accounting records were not kèpt in accordance with section 386 of the 2CKJ6 Act.. or
the accounts do not accord with those records- or
the account5 do not comply with the accountlng requirements under section 396 of the 2006 Act other
than any requirement that the accounts gNe a'tfue and lair. view which is nol a matter considered as
part of an independent examlnatlon,. or
the accounts have not been prepared in accordance with the methods and p￿nCipleS of the Statement of
RecommerKled Pfattice for accountin8 and reportin8 ty d)arities applicable to charities preparing their
accounts in accordance wlth the Flnanckil Rewrtin8 Standard applKable In the LIK and Republic of Ireland IFRS
1021.
I have no concerns and have come acr055 no olher matters in connection wlth the examlnatlon to which
attention should be drawn in thls report in order to enable a proper understandin8 of the •¢¢ount5 to be
reached.
Eliiabeth Ev￿ FCA
Institute of Chartered Accountant5. England and Wales
Elizabeth Eyre Limited
8ank street Business Centre
6 Bank st￿￿t
Malve
Worce5tefshire
WR14 2JN
sl
2025
Page 6

ALVERN SPECIAL FAMILIES
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 MARCH 2025
Notes Unrestricted
Funds
Restricted
Funds
rotal
Funds
Total Funds
2025
2025
2025
2024
Income and endowments
Donations and legacies
Charitable activities
Investments
Profit on sale of fixed assets
Total:
34,382
188.436
33,764
68,146
188,436
100,805
233,452
682
682
223,500
33,764
257,264
334.257
Expenditure on..
Charitable activities
Other
Total:
Net 8ain on investments
Net lexpenditurellincome
Transfer5 between funds
Net lexpenditurellincome
before other gainslllossesl
Other galns and losses
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
237,571
32,424
269,995
35,537
6,080
41.617
273,108
38,504
311,612
264,713
33,759
298,472
146,4951
17,8531
154,3481
35,785
146,4951
17,8531
154,3481
35,785
146,4951
17,8531
154,3481
35,785
121.531
75.036
10,453
2,600
131.984
77,636
96.199
131.984
Page 7

MALVERN SPECIAL FAMILIES
SUMMARY INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2025
2025
2024
Income
257,264
334,257
Interest and investment income
Gros5 income forthe year
Expenditure
257.264
334,257
310,913
297,920
Depreciation and charges for
impairment of fixed assets
699
552
Totsl expenditure forthe year
Net lexpenditureljincome before tax forthe year
311,612
298,472
154,3481
35,785
Net (eMwditu￿)f1ncc1me forthe year
154,3481
35,785
Page 8

ALVERN SPECIAL FAMILIES
BALANCE SHEET
AS AT 31 MARCH 2025
Company No: 07413040
Notes
2025
2024
Fixed A55ets
Tangible assets
li
722
722
458
458
Current Assets
Debtors
Cash at bank and in hand
12
24,112
71,425
95,537
54,985
84,732
139,717
Creditors
Amounts falling due within one year
Net current asset5
Total assets less current Ilabilitie5
Total Net Assets
13
118,6231
76,914
77,636
77,636
18,1911
131,526
131,984
131,984
The funds of the charlty
Restrlcted funds
14
Restricted Income Fund5
2,600
10,453
Unrestricted Funds
General funds
14
75,036
121,531
Total Funds
77,636
131,984
These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies
Act 2006 relating to small companies.
For the year ended 31 March 2025 the company was entitled to exemption under section 477 of the
Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the
Companies Act 2006.
The directors acknowledge their responsibilities forcomplying with the requirements of the Companies Art
2006 with respect to accounting record5 and the preparation of accotjnts.
Approved by the board on 23, June 2025
And signed on Its behalf bv..
Margaret Buchanan
Chair of Trustees
Page 9

MALVERN SPECIAL FAMILIES
STATEMENT OF CASHFLOWS
FOR THE YEAR ENDED 31 MARCH 2025
2025
2024
Cash flows from operating activities
Net lexpenditurellincome per Statement of Financial Activitie5
154,3481
35,785
Adjustments for:
Deprecialion of property, plant and equipment
Othergain51105ses
Decrea5e/llncreasel in trade and other receivables
Increa5e/lDecreasel in trade and other payables
699
552
30,873
10,432
17,5981
18611
Net cash used in operating activities
112,3441
27,878
Cash flows from investing activities
Payments for property, plant and equipment
19631
Net cash used in investing activities
19631
Net cash from financing activities
Net {decrease}/increase in cash and cash equivalents
113,3071
27,878
Cash and cash equivalents at the beginning of the year
84,732
56,854
Cash and cash equivalents at the end of the year
71.425
84,732
Components of cash and cash equivalent5
Cash and bank bèlances
71,425
84,732
71,425
84,732
Page 10

ALVERN SPECIAL FAMILIES
NOTESTOTHE ACCOUNTS
FOR THE YEAR ENOED 31 MARCH 2025
l Accounting policles
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities..
Statement of Recommended Practice applicable to charities preparing their accounts in accordance with
the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 la5 amended for
accounting periods commencing from l January 20191- (Charities SORP IFRS 10211, the Financial
Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 and the Companies Act 2006.
The charity is a Public Benefit Entity a5 defined by FRS102. The financial statemenls are prepared in
Sterling, which is the functional currency of the charity. Monetary amount5 Iri these financial statements
are rounded to the nearest £1.
Change in basis of accountin8 orto previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since
last year and no change5 have been made to accounts for previous years.
Fund a¢counting
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the
general objects of the charity.
These are unrestrirted funds earmarked by the trustees for particular purposes.
These are unrestricted funds which include a revaluation reserve representing the
restatement of investment assets at their market values.
These are available for use subject to restrictions imposed by the donor orthrough
terms of an appeal.
Designated funds
Revaluation funds
Restrirted funds
Income
Recognition of
income
Income 15 included in the Statement of Financial Activities ISOFAI when the charity
becomes entitled to, and virtually certain to receive, the income and the amount of
the income can be measured with sufpicient reliability.
Income with related Where income has related expenditure the income and related expenditure is
expenditure
reported gr05s in the SOFA.
Donations and
legacies
Voluntary income received by way of grants. donation5 and gifts is Included in the
the SOFA when receivable and only when the Charity has unconditional
entitlement to the income.
Tax reclaims on
Incorne from tax reclaims is included in the SOFA at the same time as the
donations and gifts giftldonation to which tt relates.
Donated services
These are only included in income (with an equivalent amount in expenditLtrel
and facilities
where the benefit to the Charity is reasonably quantifiable, measurable and
material.
Volunteer help
The value of any volunteer help received is not included in the accounts.
Investment income This 15 included in the accounts when receivable.
Gainslllossesl on
Thi5 includes any gain or loss resulting from revaluing investments to market value
revaluation of fixed at the end of the year.
assets
Gains/llossesl on
investment assets
This includes any gain or10ss on the sale of investments.
Page 11

MALVERN SPECIAL FAMILIES
NOTES TO THE ACCOUNT5
Expenditure
Recognition of
expenditure
Expenditure is recognised on an 3ccrua15 basis. Expenditure includes any VAT which
cannot be fully iecovered, and is reported as part of the expenditure to which it
relates.
Expenditure on
These comprise the costs associated with attracting voluntary income. fundraising
raising funds
trading costs and investment management costs.
Expenditure on
These comprise the costs incurred by the Charity in the delivery of its activities and
charitable activities setvices in the furtherance of its objects, including the making of grants and
governance costs.
All grant expenditure is accounted for on an actual paid basis plus an accrual for
grants that have been approved by the trustees at the end of the year but not yet
paid.
These include those c05t5 associated with meeting the constitutional and statutory
requirements of the Charity, including any auditlindependent examination fees,
costs linked to the strategic management of the Charity, together with a share of
otheradmini5tration costs.
These are 5UPPOrt costs not allocated to a particular activity.
Grants payable
Governance costs
Otherexpenditure
Taxation
The charity is exempt from corporation tax on its charitable activities.
Tangible fixed assets and depreciation
Depreciation is provided at the following annual rate5 in order to write off each asset over its estimated
useful life..
Plant & Machinery
25% Straight line
Going Concem
At the time of approving the financial statements the trustees have a reasonable expectation that the
charity has adequate resources to continue in operational existence for the foreseeable future. Thus,
the trustees continueto adopt the going concern basis of accounting in preparing the financial
statements.
Critical Accounting Estimates and Judgement
In the applitation of the charity's accounting policies, the trustees are required to makejudgements,
estimates and assumptions about the carrying amount of assets and liabilitie5 that are not readilv
apparent from other sources. The estimates and associated assumptions are based on historical
experience and other factors that are considered to be relevant. Actual results may differ from these
estimates.
The estimate5 and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting
estFmètes are recognised in the period in which the estimate is revised Whe￿ the revision affects only
that period, or in the period o* the revision and futlsre period5 where the revision affects both current
and future periods.
Trade and other debtors
Trade and other debtors are recognised at the settlement amoLtnt due. Prepayments are valued at the
amount prepaid.
Page 12

ALVERN SPECIAL FAMILIES
NOTES TO THE ACCOUNTS
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other
short-term highly liquid investments with original maturities of three month5 or less and bank overdrafts.
In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities.
In the statement of Cash Flows, cash and cash equwalents are shown net of bank overdrafts that are
repayable on demand and form an integral part of the company's cash management.
Trade and other credltors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised
where the charity has a present obligation resulting from a past event that will probably result in the
transfer of funds to a third party and the amount due to settle the obligation can be measured or
estimated reliably. Creditors and provisions are normally recognised at their Settlement amount after
allowing for any trade discounts due.
Leased assets
Where the charity enters into a lease which entalls taking substantially all the risks and rewards of
ownership of an asset, the lease is treated as a finance lease.
Lease5 which do not transfer substantially all the risks and rewards of ownership to charity are cla55ified
as operating leases.
Operating lease payments are recognised as an expense on a straight-line basis overthe lease term.
Penslon costs
The charity operates a defined contribution plan for its employees. A defined contribution plan is a
pension plan under which the company pay5 fixed contributions into 3 separate entity. Once the
contributions have been paid the company has no further payments obligations. The contributions are
recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance Sheet.
The assets of the plan are held separately from the company in independently administered funds.
2 Company status
The company is a private company limited by guarantee and consequently does not have share capStal.
The charity is registered with the Charity Commission in England & Wale5 ICCEWI wlth Charity Number
1143655 and Company number 07413040. Registered office is as prescribed in the trustees report.
Page 13

MALVERN SPECIAL FAMILIES
NOTES TO THE ACCOUNTS
3 Statement of Financial Activities- prior year
Unrestricted
lunds
2024
Restricted
Funds
2024
Total
2024
Income and endowments from:
Donations and legacie5
Charitable activities
Investments
Government A5SiStance
Total..
Expenditure on..
Charitable activities
Other
Total:
Net gain on investments
Net lexpenditurellincome
Transfers between funds
76,610
24,195
100,805
233,452
233,452
310,062
24,195
334,257
187,825
32,071
219.896
76,888
1,688
78,576
264,713
33,759
298.472
90,166
15,1121
154,3811
5,112
35,785
Net lexpenditurellincome before other gainslllossesl
85,054
149,2691
35,785
Other gains and losses
85,054
149,2691
35,785
Net movement in funds
Reconciliation ot fund5'.
Total funds brought forward
Total fvnds carried forward
36.477
121,531
59,722
10,453
96,199
131,984
4 Income from donations and legacies
Unrestricted
2025
Restricted
2025
Total
2025
Total
2024
Donations and legacies
General Grants provided bv
Government/Other Charities
13,882
7,150
21,032
11,465
20,500
34,382
26,614
33,764
47,114
68.146
89,340
100,805
5 Income from charltable activities
Unrestricted
Total
Total
2025
2025
2024
Charitable Activities- Parent Fees
Charitable activitie5
Total
37,602
150,834
188,436
37,602
150,834
188.436
38.266
195.186
233,452
Page 14

ALVERN SPECIAL FAMILIES
NOTES TO THE ACCOUNTS
6 Expendlture on charitable activities
Unrestrirted
2025
Restricted
2025
Total
2025
Total
2024
Gross Wages and Nl
Activities. tran5POrt and Equipment
Rent & School hire
Insurance
230,947
4,125
30,354
4,533
650
261,301
8,658
650
2,499
273,108
252,558
5,558
4,115
2,482
264,713
2,499
237,571
35,537
Expendlture on charitable activities- comparative year
Unrestricted
2024
Restricted
2024
Totsl
2024
Gross Wages and Nl
Actwities, transport and Equipment
Rent & School hire
Insurance
180,930
2.399
2,929
1,567
187,825
71,628
3,159
1,186
915
76,888
252,558
5,558
4.115
2,482
264,713
7 Other expenditure
Unrestricted
Restricted
Total
Total
2025
2025
2025
2024
Employee costs
Motor and travel costs
Premises costs
Depreciation
General administrative costs
Legal and professional costs
6.914
6,226
5,808
699
7,201
5,576
175
7,089
6,226
11.029
699
7,201
6,260
5,320
5.225
8,769
552
7.800
6,093
5,221
684
Total
32,424
6,080
38,504
33.759
Page 15

MALVERN SPECIAL FAMIUES
NOTESTO THE ACCOUNTS
8 Net expenditure before transfers
2025
2024
This is stated after charging..
Depreciation of owned fixed assets
Independent Examiner's fee
699
552
1,536
1,482
9 Trustee remuneration and expenses
2025
2024
Number
N4Jmber
Number of trustee5 paid expenses
10 Staff costs
2025
2024
Salaries and wages
Social securitv Costs
Pension costs
250,335
243,635
8,108
6,111
2.858
2,812
261,301
252,558
No employee received emoluments in excess of £60.000. 3 key personnel received total
remuneration of £109,037.
Neither the trustees nor any person connetted with them have received any remuneration
from the charity either in the current or previous year.
The average monthly number of employee5 during the year was as follows..
2025
2024
Number
Number
Full Time
Part Time
43
44
46
47
The chartty operates an Automatic Enrolment scheme through NEST
Page 16

ALVERN SPECIAL FAMILIES
NOTES TO THEACCOUNTS
11 Tangible fixed a$5ets
Plant &
Machinery
Total
Cost or revaluation
At l April 2024
Additions
Disposals
At 31 March 2025
Depreciation and impalrment
At l April 2024
Depreciation charge for the year
Disposals
At 31 March 2025
Net Book value5
At 31 March 2025
At 31 March 2024
7,742
963
15,5531
3.152
7,742
963
15,5531
3,152
7,284
699
15,5531
2,430
7,284
699
15,5531
2,430
722
458
722
458
12 Debtors
2025
2024
Trade Debtors
Other Debtors
Prepayments and accrued income
2,736
48,659
1,526
4.800
54,985
21,375
24,112
13 Creditors..
Amounts falling due within one year
2025
2024
Trade Creditors
Other taxe5 and social security
Other creditors
Accrua15 and deferred income
523
197
505
17.595
18,623
474
7,520
8,191
Deferred income consists of £11,22812024- £5,274) fees invoiced to parents.
Page 17

MALVERN SPECIAL FAMILIES
NOTES TO THE ACCOUNTS
14 Movement in funds
At l April
2024
Incoming
Resources
(including
other
gains/
losses)
Resources
Expended
Gross
Transfers
At31
March
2025
Restricted funds:
Restricted income funds..
Children in Need
WCF
National Heritage Lottery
Zephir Ltd
14,364
114,3641
17021
12,9501
17,0(X)I
702
2,950
7,000
True Colours Trust
Other Donations
7,000
5,400
17,0001
19,6011
6,801
2,600
Total
Unrestricted funds:
General lunds
Revaluation ReseNes:
10,453
33,764
141,6171
2,600
121,531
223.500
1269,9951
75,036
Total Funds
131,984
257.264
1311,6121
77,636
Purp05e5 and restrictions in relation to the funds:
Restricted fund5'.
Children in Need
Provide intluslve play opportunities for disabled children aged 5-18
Worcestershire Community Funding for club trips
Foundation IWCFI
National Heritage Lottery
Delivery of 'A History of Wellness in Malvern, project- creative and
sensory activities
Summer Club for one week, and festive activities
Stjmmer holiday clubs
For a¢tivities/equipment at Malvern Clubs
Zephir Ltd
True Colours Trust
Other Donations
Page 18

ALVERN SPECIAL FAMILIES
NOTES TO THE ACCOUNTS
Movement in funds- prior year
At l Aprll
2023
Incoming
Resources
{including
other
Eainsl
losses)
Resources
Expended
Gross
Transfers
At31
March
2024
Restrirted funds..
Restricted income funds:
National Lottery
Community Fund
WCF
National Heritage Lottery
Other Donations
53,861
17,705
176,6781
5,112
2,368
2,950
543
11,6661
702
2,950
6,801
6.490
12321
Total
Unrestrirted funds:
General funds
Revaluation Reserves:
59,722
24,195
178,5761
5,112
10,453
36,477
310,062
1219,8961
15.1121
121,531
Total Funds
96.199
334.257
1298,4721
131,984
15 Analysis of net assets between funds
Unrestrirted
Funds
Restrirted
Funds
Total
Fixed assets
Net current a55ets
At 31 March 2025
At 31 March 2024
722
74,314
75,036
121,531
722
76,914
77,636
131,984
2,600
2,600
10.453
16 Winding Up
In the event of a winding up, each member whi15t a member and within one year of ceasing to be a
member, are required to contribute £10 towards the liabilitie5 of the charity and costs associated with
winding up.
17 Related party disclosures
Controllingparty
The company is limited by guarantee and has no share capital; thus, no Single party contro15 the company.
There were no related party transactions during the year12024- none).
Page 19

MALVERN SPECIAL FAMILIES
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 MARCH 2025
Unrestricted
Funds
Restricted
Funds
Total
Funds
Total Funds
2025
2025
2025
2024
Income and endowments from:
Donations and legacies
Donations and Legacies
General Grants provided by
Governmentlother Charitie5
13,882
7,150
21,032
11,465
20,500
26,614
47,114
89,340
34,382
33,764
68,146
100,805
Charitable activities
Charitable Activitie5
Activities, Transport and
Equipment
37,602
37,602
38,266
150.834
188,436
150,834
188,436
195,186
233,452
Other Income
Profit on sale of fixed assets
682
682
682
682
Total income and endowments
Expenditure on:
Charitable activities
Gross Wages and Nl
Activities, transport and Equipment
Rent & School hire
Insurance
223,500
33,764
257,264
334,257
230,947
4,125
30.354
4,533
261,301
8,658
252,558
5,558
4,115
2,482
264,713
650
650
2.499
237,571
2.499
273,108
35,537
Total of expenditure on charitable
activities
Ernployee costs
SalarTes/Wages
Staff training
237,571
35,537
273,108
264,713
6,914
6,914
175
7,089
7,089
5,320
5,320
175
Motor and travel costs
Travel and subsistence
6,226
6,226
6,226
6,226
5.225
5,225
Premises Costs
Rent
Light, Heat and Power
Premises repairs and maintenance
3,797
323
2,519
2,702
6,316
3.025
1,688
11,029
6,514
538
1,717
8.769
1,688
5.808
5,221
Page 20

ALVERN SPECIAL FAMILIES
General administrative cost5, including
depreciation and amortisation
Depreciation of Plant & Machinery
Bank charges
Information and publications
Postage and couriers
Software, IT support and related costs
Stationery and printing
Subscriptions
Sundry expenses
Telephone, fax and broadband
699
699
567
573
228
552
567
573
228
567
1,468
1,313
542
1,943
7,900
503
317
202
567
1,468
1,313
542
557
1,832
1,608
400
1.943
7,900
2.381
8,352
Legal and professional costs
Auditlindependent examination fees
Accountancy and bookkeeping
Solicitorfs fees
1,536
4,040
1,536
4.724
1,482
4.611
684
5,576
6,260
6,093
Total ot expenditure of other costs
Total eypenditure
Net gains on investments
32,424
269.995
6,080
41,617
38,504
311,612
33,759
298,472
Net lexpenditureifincome
Transfers between funds
Net lexpenditure)/lncome before
other 8ain51llossesl
Othei gains
Net movement in funds
146,4951
17,8531
154,3481
35,785
146,4951
17,8531
154,3481
35,785
146.4951
17,8531
154,3481
35,785
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
121,531
75.036
10.453
2,600
131.984
77,636
96,199
131,984
Page 21