2025-08-31-accounts - Solefield Parents Association

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Solefleld Parents A$$o¢latlon Trustees. Annual Report for the year ended 31 August 2025 SOLEFIELD PARENTS ASSOCIATION Trustees, Annual Report For the year ended 31 August 2025 Charity registration number.. 1143546 1. Reference and Administrative Details Charity name Solefield Parents Association Charity registration number 1143546 Registered address Bankers Solefield School, Solefields Road, Sevenoaks, TN13 1 PH Natwest Bank pl Independent examiner Steve Webster Trustees who served during the year Name Role Appointed Carrie Burtenshaw Chairman Ruth Nikolich Secretary Jason Smith Treasurer 1 September 2024 Changes since the year end: With effect from 1 September 2025, Carrie Burtenshaw and Ruth Nikolich stepped down as trustees. Stuart Trewern and Jessica Bunce were appointed as Co-chairs on the same date. 2. Structure, Governance and Management Solefield Parents Association is an unincorporated association registered as a charity with the Charity Commission for England and Wales Icharily number 11435461. The association is governed by its conslilulion. Trustees are elected by the membership at the Annual General Meeting and serve until they resign or are replaced at a subsequent meeting. The Iruslees meet regularly throughout the school year lo plan and oversee fundraising aclivilies, lo review the financial position of the association and to determine grants lo be made to Solefield School. New trustees receive guidance from existing trustees and the school's leadership. The association has no paid employees,. all activities are carried out on a voluntary basis by the Iruslees and the association's volunteers. The day-lo-day management of the association's affairs is delegated to the elected officers.. the Chairman. the Secretary and the Treasurer. Charity number.. 1143546 All figures in pounds sterling I£IPage 1

Solefleld Parents A$$o¢latlon Trustees. Annual Report for the year ended 31 August 2025 3. Objectives and Activities The charitable objects of the Solefield Parents Association, as recorded with the Charity Commission, are-. "To promote and fostergood relations behveen Solefigld School and the parents and lo raise money for the purchase ofequipment and services for the children.~ Public Benefit The Iruslees have given careful consideration to the Charity Commission's guidance on public benefit in planning the association's activities. The association's fundraising events and activities benefit the pupils of Solefield School, their families and the wider school community. All fundraising activities are open to the school community and the proceeds are applied for the direct benefit of the children through grants for equipment, resources and facilities. The trustees are satisfied that the association's activities meet the public benefit requirement. 4. Achievements and Performance During the year ended 31 August 2025 the association organised a range of fundraising events and activities for the benefit of the school community. The principal activities were as follows.. Christmas Fayre- The annual Christmas Fayre continued to be a popular community event, raising nel inwme of£4,522 after event costs of£73. Disco- The association organised a school disco which raised net income of £2.802 after costs of £981. Music and Curry Night- This popular social fundraising event raised net income of £2,622 after costs of £3,623. Golf Day- A Golf Day was held during the year raising nel income of £3,956 after costs of £3,207. Summer Ball- The Summer Ball generated income of £19,833 against event costs of £22,036, resulting in a nel deficit of £2,203. The Ball is the association's principal end-of-year event and, beyond ils fundraising role, brings together parents, staff and volunteers to mark the close of the academic year and thank the wider Solefield community for support given throughout the year. 11 is the most visible event in Ihe association's calendar and plays a central role in drawing new parents into the volunteer base on which the rest of the hjndraising programme depends., wilhoul it, the Iruslees consider that the association's overall fundraising capacity would be materially reduced. The principal cost element was the hire of a marquee £7,400, which was retained on sile and made available to Solefield School at no additional charge for its annual Speech Day. Had the school procured equivalent marquee hire independently, it would have incurred costs in the region of £10,000, which the trustees regard as a meaningful in-kind contribution lo the school in addition to the cash grants disclosed elsewhere in this report. In its inaugural year the Ball generated a surplus in excess of £10,000, and the commillee's pricing and scale decisions for 2025 were taken with the ambition of retuming to th81 level of conlribulion. Taking together the in-kind benefit to the school, the event's role in sustaining the wider fundraising programme, and ils contribution lo fostering good relations between the school and parents. the Iruslees consider the overall outcome consislenl with the association's charitable objects. The pricing and cost structure of the 2026 Ball will be reviewed by the incoming Iruslees with a view lo restoring a cash surplus. Merchandise and Unifomi Shop- The association continued to operate a school uniform shop and lo sell branded merchandise, generating combined nel income of £3,183 from total sales of £4.186. Grants to Solefield School During the year the association made grants tolalling £17,584 to Solefield School. as detailed below. These grants directly fulfil the association's charitable objects and represent a tangible and lasting benefit lo the pupils of the school. Charity number.. 1143546 All figures in pounds sterling I£IPage 2

Solefleld Parents A$$o¢latlon Trustees. Annual Report for the year ended 31 August 2025 Date Item funded Amount September 2024 Quidditch equipment £1,296 December 2024 B(x)ks- Sevenoaks Bookshop £267 May 2025 Computer leases £5,000 May 2025 Fencing equipment £1,021 May 2025 Pre-school playground contribution Total grants to Solefield School £10.000 £17,584 The largest grant was a £10,000 contribution to the new pre-school playground, providing an enhanced outdoor leaming and play environment for the youngest children al the school. A further £5,000 was provided to fund computer leases, supporting access lo technology across the school, and £1,021 was contributed towards fencing equipment. Books were also purchased through Sevenoaks Bookshop1£2671 and funds were provided to SLJPPOrt the Quiddilch programme1£1,2961, enriching the school's extracurricular activities. 5. Financial Review The financial statements for the year ended 31 August 2025 show the following results.. Year ended 31 Aug 2025 Total income £46,305 Total expenditure Net deficit for the year 1£49,9491 (£3,644) Net assets at 31 August 2025 £30.154 Total income of £46,305 comprised fundraising income of £46,106 and bank interest of £199. Total expenditure of £49,949 includes £17,584 of grants made directly lo Solefield School Irepresenling the primary fulfilment of the charity's objects) 8nd £22,036 of Summer Ball event costs. Excluding the Summer Ball, all other fundraising activities generated a combined nel surplus. The net deficit for the year of £3,644 (prior year.. deficit of £5,766) reflects the combination of the Summer Ball running at a nel loss and the level of charitable grants made lo the school during the year. The trustees are satisfied that this outcome is consistent with the association's purpose of applying funds raised for the direct benefit of the school community. Reserves Policy The Iruslees aim to maintsin sufficient free reserves lo cover the association's ongoing operational commitments, including event float requirements and committed grants lo the school, in the period between expenditure being incurred and fundraising income being reived. At 31 August 2025 the association held net assets of £30,154, comprising cash at bank of £29,174 and stock of £980. The Iruslees consider this level to be appropriate given the nature and scale of the charity's activities and the association's forthcoming commitments to the school. Investment Policy Surplus funds are held on deposit with Natwest Bank plc in an interest-bearing savings account. The Iruslees, policy is lo seek a reasonable rate of retum on deposits whilst maintaining sufficient liquidity to meet the sssocialion's operational needs. The trustees do not consider il appropriate to invest in higher-risk instruments given the short-term nature of the charity's cash requirements. Charity number.. 1143546 All figures in pounds sterling I£IPage 3

29 June 2026

Carrie Burtenshaw

Carrie Burtenshaw (Jun 30, 2026 17:22:01 GMT+1)

29 June 2026

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Solefield Parents Association On accounts for the year ended 31 August 2025 Charity no (if any) 1143546 Set oul on pages 1and2 I report to the trustees on my examination of the accounts of the above charity {"the Trust") for the year ended 31108 12025. Responsibilities and basls of report As the charity's trustees, you are responsible for the preparalion of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515}(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause lo believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records- or the accounts did not comply with the applicable requirements concerning the form and content of accounts set oul in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair, view which is not a matter considered as part of an independent examination. I have no COnrnS and have come across no other malters in connection wilh the examination lo which attention should be drawn in this report in order to enable a proper understsnding of the accounts lo be reached. Please delete the words in the brackets if they do not apply. Slgned: Date: 2910612026 Name: Steve Webster Relevant professional qualification(s) or body (if any): ICAEW 7665611 Address: 7 Hildenbrook Farm, Riding Lane Hildenborough Kent IER

Section B Disclosure Only complete if the examiner needs to highlight material matters of concern {see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. None IER

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Solefield Parents Association Charity No 1143546
Company No
Annual accounts for the period
Period end
Period start date 01/09/2024 To date 31/08/2025
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Section A Statement of financial activities (including summary income and expenditure account)

Guidance Note S01 S02 S03 S04 S05 S06 S07 Expenditure (Notes 6) Expenditure on: S08 S09 S10 S11 S12 S13 Tax payable S14 S15 Net gains/(losses) on investments S16 S17 Extraordinary items S18 S19 S20 Other gains/(losses) S21 S22 *Reconciliation of* *funds:* S23 S24 *Total* Recommended categories by activity Income (Note 3) Income and endowments from: Donations and legacies Investments Fundraising activities Uniform Shop Separate material item of income Other Gains and losses on revaluation of fixed assets for the charity’s own use Fundraising activities Funds for school *Net movement in funds* Other recognised gains/(losses): Net income/(expenditure) before tax for the reporting period Raising funds Miscellaneous Expenses *Total funds carried forward* *Total* Net income/(expenditure) after tax before investment gains/(losses) Net income/(expenditure) Transfers between funds Total funds brought forward	Unrestricted funds Restricted income funds Endowment funds £ £ £ F01 F02 F03 - - - 43,408.00 - - 2,396.00 - - - - - - - - 501.00 - -	Total funds Prior year funds £ £ F04 F05 - - 43,408.00 - 2,396.00 - - - - - 501.00 -
	46,305.00 - -	46,305.00 -
	- - - 30,892.00 - - 17,584.00 1,472.00 - -	- - 30,892.00 - 17,584.00 1,472.00 -
	49,948.00 - -	49,948.00 -

	3,643.00 - - -	3,643.00 - -
	- - -	- -
	3,643.00 - - -	3,643.00 - -
	- - -	- -
	3,643.00 - - -	3,643.00 - -
	- - - - - - - - - - - -	- - - - - - -
	3,643.00 - - -	3,643.00 - -
	33,797.00 - -	33,797.00 -
	30,154.00 - -	30,154.00

1143546

Solefield Parents Association

Charity No Company No

Section B Balance sheet

Unrestricted funds £ F01 - - - -	Restricted income funds £ F02 - - - -	Endowment funds Total this year £ £ F03 F04 - - - - - - - -	Total last year £ F05
			- - - -
-	-	- -	-
980 - - 29,174	- - - -	- 980 - - - - - 29,174
			- - - 39,563
30,154	-	- 30,154	39,563
-	-	- -	-
30,154	-	- 30,154	39,563

30,154	-	- 30,154	39,563
- -	- -	- - - -	- -
30,154	-	- 30,154	39,563
- 30,154	-	- - - 30,154 -	- - 39,563
30,154	-	- 30,154	39,563

The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

Signed by one or two trustees/directors on behalf of all the trustees/directors	Date of approval dd/mm/yyyy 29/06/2026 Jason Smith Name